Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

QED Preventative and Remedial

Maintenance Service

PART 1

GENERAL INFORMATION

1. General:

This is a non-personnel services contract to provide Quality Evaluation Detectors (QED), Preventative and Remedial Maintenance, and advisory Service. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform QED

Preventative and Remedial Maintenance Service as defined in this Performance Work Statement

(PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

The mission of the Bureau of Engraving and Printing (hereinafter “BEP”) is to manufacture

Federal Reserve Notes and other security products for the United States. These products are designed with advanced counterfeit deterrence features to ensure product integrity. The BEP’s products are manufactured to specifications and in quantities ordered by its customers, primarily the Federal Reserve. The operating environment of the BEP’s Facilities are twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days a year.

1.3 Objectives:

Provide a high quality preventative and remedial maintenance service to insure proper operational condition of equipment such that, currency notes authenticated by the equipment shall meet all accept and reject authentication requirements of Federal Reserve System currency processing equipment.

1.4 Scope:

The Contractor shall furnish all labor, equipment (e.g. test equipment and tools), materials (e.g.

parts), transportation and facilities, except as otherwise herein specified, for maintenance services, and as required Consulting advisory services on Government-owned critical Quality

Evaluation Detectors (QED’s) as defined in Section 6 of this Performance Work Statement in accordance with the terms, conditions, and specifications set forth in this Contract.

1.5 Period of Performance:

The period of performance for this contract includes one (1) 12-month base period and three (3)

12-month options. The anticipated base period of performance is 03 October 2022 to 02 October

2023.

Base Year 03 October 2022 through 02 October 2023

Option Year I 03 October 2023 through 02 October 2024

Option Year II 03 October 2024 through 02 October 2025

Option Year III 03 October 2025 through 02 October 2026

1.6 General Information

1.6.1 Quality Control:

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

1.6.2 Quality Assurance:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays:

New Years Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Nat’l Independence Day / Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.6.4 Hours of Operation:

The contractor is responsible for conducting business, between the hours of 7:00am to 4:00pm CST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate with the government regarding hours of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance:

The work to be performed under this contract shall be performed primarily at Contractor’s repair facility.

1.6.6 Type of Contract:

The government will award a Firm-Fixed-Price Contract.

1.6.7 Security Requirements:

At a minimum the two (2) customer engineers/technicians shall be able to obtain and maintain a Secret level clearance in order to perform services under this contract. The Government will notify the Contractor if any other personnel will need a clearance.

Refer to Part 11 of this document in regards to the process for obtaining a security clearance.

1.6.7.1 Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP.

This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C.

552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP.

Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.7.2 Key Control.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer (CO).

1.6.8 Special Qualifications:

All Contractor personnel performing under this document shall be competent, dependable, capable, knowledgeable, trained, certified and experienced in and qualified in performing the services as described herein. In addition, as necessary be able to obtain and maintain the required Secret level security clearance necessary to perform these services.

1.6.9 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR):

The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel:

The Contractor shall provide and identify within 14 business days after contract award at a minimum two (2) designated points of contact, specifically customer engineers/technicians, one (1) primary and one (1) back-up, to receive and respond to Maintenance service calls from the BEP. Refer to Section 8 of this document in regards to the specific key personnel qualifications. These designated points of contact shall be available five (5) days a week, Monday through Friday during the required hours of coverage for the BEP DCF and WCF. Calls received after the required hours coverage shall be responded to immediately by the Contractor the following day.

1.6.11.1 Coverage for the DCF shall be from 8:00 am to 4:00 pm Eastern Standard Time Monday through Friday.

1.6.11.2 Coverage for the WCF shall be from 8:00 am to 4:00 pm Central Standard Time Monday through Friday.

1.6.12 Identification of Contractor Employees:

All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work.

ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the CO prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.13 Supervision of Contractor Employees:

The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Contractor Travel:

Consult advisory services may require travel to and from BEP.

1.6.15 Other Direct Costs:

Not Applicable

1.6.16 Data Rights:

1.6.17 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 PHASE IN /PHASE OUT PERIOD:

To minimize any decreases in productivity and to prevent possible negative impacts on services, the Contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 BEP FACILITIES. includes the DCF located at 14th and C Streets, S.W., Washington, D.C. 20228 and the WCF located at 9000 Blue Mound Road Fort Worth, TX 76131.

2.1.2 CONTRACT SPECIALIST. The official Government representative delegated authority by the CO to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.4 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the CO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT

PROPERTY (GP). Property in the possession of, or directly acquired by, the

Government and subsequently made available to the Contractor.

2.1.9 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 MAINTENCE. Maintenance services and/or actions that are performed by the

Contractor in support of this effort such that the equipment has a substantial operating life and is capable of operating continuously. Maintenance services shall not include performing electrical work external to the equipment or adding or removing accessories, attachments, or other devices, without the exception of approval via ECO process.

Maintenance services are classified as follows:

2.1.10.1 PREVENTATIVE MAINTENANCE (PM). Maintenance performed by the

Contractor, which is designed to keep the equipment in Proper Operating Condition.

Preventative maintenance is performed on a scheduled basis.

2.1.10.2 REMEDIAL MAINTENANCE (RM). Maintenance performed by the Contractor, which results from equipment and/or operating failure. Remedial Maintenance is performed as required and therefore on an unscheduled basis.

2.1.11 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12 PROPER OPERATING CONDITION. The operational condition of equipment such that currency notes authenticated by the equipment shall meet all accept and reject authentication requirements of Federal Reserve System currency processing equipment.

2.1.13 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.14 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the CO in these areas.

2.1.15 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.16 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 SECURE TRANSPORTATION. The method of transportation used in performance of this effort. Secure Transportation is classified as follows:

2.1.17.1 SECURE GROUND TRANSPORTATION. Secure Ground Transportation consists of the equipment being delivered and picked up at BEP expense from contractor location by BEP Security Personnel who have BEP security clearances.

The BEP shall use its vehicle(s) and employees for transportation of equipment to/from the BEP Facility, Airport and the Contractor's repair facility.

2.1.17.2 SECURE AIR TRANSPORTATION. Secure Air Transportation consists of equipment being picked up and delivered at Government expense to/from a location to/from the Contractor repair facility by BEP Security personnel. Arrangements for this type of transportation will be coordinated by the COR.

Currently, the Government will provide Secure Air Transportation for the DCF as well as Secure Ground Transportation for the WCF. The CO or COR will notify the

Contractor of any change in requirement and will work with the Contractor on any impact as outlined in Section 4.5 of this PWS.

2.1.18 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.19 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

BEP Bureau of Engraving and Printing

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

CO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services:

3.2 Facilities:

3.3 Utilities: When necessary, the Government will furnish utilities (e.g. power, light, etc) at BEP

Facilities in order for services to be performed.

3.4 Equipment:

The Government will provide the following equipment at the various locations:

3.4.1 Location: Bureau of Engraving and Printing

District Currency Facility

14th and C Streets, S.W.

Washington, D.C. 20228

3.4.1.1 Equipment Quantity:

• Nine (9) Quality Evaluation Detectors (hereinafter “QED”), each QED consists of an electronic module, display, shaft encoder and cable set.

• Five (5) Static Test Targets

• Six (6) Dynamic test Targets

3.4.2 Location: Bureau of Engraving and Printing

Western Currency Facility

9000 Blue Mound Road

Fort Worth, TX 76131

3.4.2.1 Equipment Quantity:

• Ten (10) QEDs, each QED consists of an electronic module, display, shaft encoder and cable set.

• Five (5) Static Test Targets

• Six (6) Dynamic Test Targets

3.5 Materials:

The following equipment will also be provided by the Government to the Contractor for use as spares equipment to aid in the exchange of units requiring Maintenance.

3.5.1 Location: Contractor repair facility(ies) –

Attn: Service Depot, Authentix Inc. Suite 100

4355 Excel Pkwy

Addison, TX 75001

3.5.1.1 Quantity:

• Five (5) QEDs, each QED consists of an electronic module, display, shaft encoder and cable set.

• Two (2) each of five Strip Static T1 and T2

• Three (3) each of Dynamic T1 and two (2) each of Dynamic T2

3.5.2 Government-Furnished Information

3.5.2.1 The below Government-Furnished Information (hereinafter “GFI”) will be provided in performance of this effort. This GFI provides information on the revised QED engineering drawing package that provides for mechanical modifications to the scan head assembly for the electronics unit of the BEP modified QED sensors.

1. BEP 3000310, QED modifications,

2. BEP 3000320, Chassis, Scan Head, Modified,

3. BEP 3000330, Cover Plate, Lens,

4. BEP 3000340, Modified Cover, Scan Head,

5. BEP 3000350, Eye Bracket Holder,

6. BEP 3000360, Space Block,

7. BEP 3000370, Knob Block,

8. BEP 3000380, Adjustment Knob,

9. BEP 3000390, Bearing Block,

10. BEP 3000400, Block connecting Bracket,

11. BEP 3000410, Linear Guide Rail & Block,

12. BEP 3000420, Ballscrew Blocks 2 & 4,

13. BEP 3000430, Block 1 &3 Ballscrew,

14. BEP 3000440, Modified Housing, Lens Detector, #1,

15. BEP 3000445, Modified Housing, Lens Detector, #4,

16. BEP 3000450, Connecting Block 1, Lens Detector,

17. BEP 3000460, Connecting Block 2, Lens Detector,

18. BEP 3000470, Connecting Block 3, Lens Detector,

19. BEP 3000480, Connecting Block 4, Lens Detector,

20. QED Drawing Review & Engineering Analysis, and

21. Ten (10) miscellaneous photographs of the modified QED assembly.

In addition, this GFI will provide documentation related to the maintenance and calibration of the equipment.

3.6 Site Access:

Subject to the security requirements and regulations contained herein, the Government will permit Contractor personnel access to the equipment and BEP Facilities. The Government will restrict such access if Contractor personnel do not maintain the required level of security clearance or as deemed in the best interest of the Government. The Government will notify the

Contractor concerning such restriction in access.

3.7 Notification:

The Government will notify the Contractor when equipment requires Maintenance. In addition, the Government will notify the Contractor of issues or instances where services were found to be non-compliant with contract requirements and/or unacceptable service(s) were performed.

3.8 Alterations, Additions and Modifications of Government Equipment:

The Government reserves the right to add to, modify or alter the equipment, at the BEP’s expense, covered by this PWS. The Government shall notify the Contractor 30 days prior to making such alterations, additions or modifications to the QED equipment.

3.8.1 The Government and Contractor shall determine and then negotiate any impact these alterations, additions or modifications may have on the cost to perform the Maintenance

Services.

3.9 Movement/ Relocation of Equipment:

The Government reserves the right to move and/or relocate the equipment without compromising its rights under the contract to alternate locations other than those identified in

Part 3 of this document. Transportation to the new location(s) will be at the Government expense, unless otherwise determined by the Government the Contractor is capable of providing

Secure Ground Transportation to the new location(s).

3.9.1 The Contractor shall notify the Government if such determination will cause an increase in the cost and to what an extent, thus affording the Government an opportunity to choose if it desires for the Contractor to provide such Secure Transportation.

3.10 Use:

The Government shall have the right to operate the equipment being maintained under this contract at any time and for any period of time (exclusive of the time required for PM and RM) at the convenience of the Government.

3.11 Transition: As part of the Transition from the incumbent contractor to another Contractor, the

Government will provide two (2) weeks of training for a select number of Contractor personnel.

The training will provide, but not be limited to; an overview of the equipment, an introduction to the established documentation and procedures regarding the support of the equipment, general training as well as on the job practice. The Government will work with the Contractor in regards to the details surrounding this training.

PART 4

GOVERNMENT RESPONSIBILITIES

4. GOVERNMENT RESPONSIBILITIES

4.1 Site Access: Subject to the security requirements and regulations contained herein, the

Government will permit Contractor personnel access to the equipment and BEP Facilities. The

Government will restrict such access if Contractor personnel do not maintain the required level of security clearance or as deemed in the best interest of the Government. The Government will notify the Contractor concerning such restriction in access.

4.2 Notification: The Government will notify the Contractor when equipment requires

Maintenance. In addition, the Government will notify the Contractor of issues or instances where services were found to be non-compliant with contract requirements and/or unacceptable service(s) were performed.

4.3 Utilities: When necessary, the Government will furnish utilities (e.g. power, light, etc) at BEP

Facilities in order for services to be performed.

4.4 Alterations, Additions and Modifications of Government Equipment: The Government reserves the right to add to, modify or alter the equipment, at the BEP's expense, covered by this PWS.

The Government shall notify the Contractor 30 days prior to making such alterations, additions or modifications to the QED equipment.

4.4.1 The Government and Contractor shall determine and then negotiate any impact these alterations, additions or modifications may have on the cost to perform the Maintenance

Services.

4.5 Movement/ Relocation of Equipment: The Government reserves the right to move and/or relocate the equipment without compromising its rights under the contract to alternate locations other than those identified in Part 3 of this document. Transportation to the new location(s) will be at the Government expense, unless otherwise determined by the Government the Contractor is capable of providing Secure Ground Transportation to the new location(s).

4.5.1 The Contractor shall notify the Government if such determination will cause an increase in the cost and to what an extent, thus affording the Government an opportunity to choose if it desires for the Contractor to provide such Secure Transportation.

4.6 Use: The Government shall have the right to operate the equipment being maintained under this contract at any time and for any period of time (exclusive of the time required for PM and RM) at the convenience of the Government.

4.7 Transition: As part of the Transition from the incumbent contractor to the Contractor the

Government will provide two (2) weeks of training for a select number of Contractor personnel.

The training will provide, but not be limited to; an overview of the equipment, an introduction to the established documentation and procedures regarding the support of the equipment, general training as well as on the job practice. The Government will work with the Contractor in regards to the details surrounding this training.

4.8 Equipment: The Government will provide the equipment identified in Sections 3.4.1 and 3.4.2 as well as any other equipment identified by the Government as outlined in Section 3.5.

PART 5

MAINTENANCE SERVICES

5. MAINTENANCE SERVICES:

5.1 Maintenance Plan: The Contractor shall develop and submit for approval a Maintenance plan and once approved by the COR the Contractor shall implement the Maintenance plan. Refer to

Attachment 2 of this document for additional description on what the Maintenance plan entails.

The Contractor shall supply the Government with a monthly progress status and management report that details all work efforts performed for the given month throughout the duration of each period of performance. This will include all remedial and preventative maintainance performed for each given month.

5.2 Preventive Maintenance: The Contractor shall provide PM that includes all necessary labor, equipment (e.g. test equipment and tools), materials (e.g. parts) in order to keep the equipment in Proper Operating Condition. The frequency and schedule of PM shall minimize disruption to the BEP Facilities and it's production lines.

5.2.1 WCF PM: For equipment located at the BEP's WCF, PM shall be accomplished by exchanging a unit requiring PM with an equivalent unit that is in Proper Operating

Condition from the Contractor's repair facility via Secure Ground Transportation to the

WCF.

5.2.2 DCF PM: For equipment located at BEP's DCF, PM shall be accomplished by exchanging a unit requiring PM with an equivalent unit that is in Proper Operating

Condition from the Contractor's repair facility via Secure Air Transportation.

5.2.3 The COR will provide sufficient notification to the Contractor in such cases where PM needs to be rescheduled or where given dates are not feasible for performance of PM services.

5.3 Remedial Maintenance: The Contractor shall provide RM that includes all necessary labor, equipment (e.g. test equipment and tools), materials (e.g. parts) in order to identify, interpret, isolate suspected and confirmed malfunctions and then repair and resolve such problems with any part or component on the equipment, thus return the equipment to Proper Operating

Condition. RM shall be treated as an emergency to be performed on equipment identified as being defective or malfunctioning outside of Proper Operating Condition.

RM shall be accomplished by exchanging the defective/malfunctioning unit with an equivalent unit that is considered to be in Proper Operating Condition from the Contractor repair facility via Secure Transportation to the BEP Facility that requested the RM.

Equipment requiring RM service shall be repaired and available for exchange no later than 96 hours after receipt at the Contractor's repair facility. The Contractor shall notify the Government if the work will take longer than the aforementioned time and provide an estimate time of completion.

NOTE:

Obsolete Sensor Replacement Part for Quality Evaluation Detectors (QED)

The Contractor will not be held liable for the 96 hour turn around under the following circumstance.

Scenario I

a) When it is necessary to scavenge Central Processing Units (CPU), also referred to as

Mother Boards, from existing sensor systems.

b) Under this circumstance the that COR, Program Office and the Contractor will agree to a reasonable turnaround time based on the increased level of effort.

Scenario II

At a point in time when spare CPUs are available without scavenging for other sensors the contract administrator will issue a bilateral modification removing this special term from the contract.

In addition, relief will be granted with respect to the service requirements defined in sections

5.2 (Preventative Maintenance), 8.2 (Materials), and 8.4 (Inventory) should the lack of additional Central Processing Units impact the ability of the Contractor to meet these requirements.

PART 6

CONSULTING SERVICES

6. CONSULTING SERVICES:

On an as-needed basis and as authorized by the BEP's CO and/or COR the Contractor shall provide consulting services to the BEP to diagnose and correct problems with its Covert

Counterfeit Deterrence System (i.e. QEDs). The consulting services may require travel to and from BEP Facilities and/or to and from specific Federal Reserve sites.

Prior to providing these services, the CO/COR will instruct the Contractor with a description of the problem(s) or the required work to be performed and the location(s) that these services are to be performed. The Contractor shall then provide the CO/COR with an estimate of the time, materials, personnel, and costs for providing this service. The schedule for performing these services will be influenced by problem severity/difficulty and BEP's production requirements.

PART 7

SPECIAL CONTRACT REQUIREMENTS

7. SPECIAL CONTRACT REQUIREMENTS

7.1 COVID-19 RECOMMENDED SAFETY GUIDANCE AND PROTOCOLS.

The Government will take no action to enforce the clause implementing requirements of

Executive Order 14042, absent further written notice from the agency, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order hereinafter, “Excluded State or Outlying Area”). In all other circumstances, the Government will enforce the clause, except for contractor and subcontractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such

Excluded States and Outlying Areas is maintained at https://www.saferfederalworkforce.gov/contractors/.

7.2 Agency Policies Regarding COVID-19.

The BEP is following all currently recommended safety guidance and protocols. This guidance includes actions individuals must take:

• DO NOT come to work if sick or feel unwell in any way.

• Follow healthcare provider’s and CDC’s guidance regarding recovery.

Contractors awaiting results from a coronavirus test are required to remain off premises.

7.3 Safety

While onsite, Contractor shall wear Protective Footwear that meet requirements outlined in

ASTM F2413-11 “Standard Specification for Performance Requirements for Protective https://www.saferfederalworkforce.gov/contractors/

Toe Cap Footwear” and/or ANSI Z41-1999 “American National Standard for Personal

Protection – Protective Footwear.”

7.4 INTERPRETATION OF CONTRACT REQUIREMENTS.

No interpretation of any provision of this BPA, including applicable specification(s)/ work statement, shall be binding on the Government unless furnished or agreed to in writing by the CO.

7.5 NOTICE TO THE GOVERNMENT OF DELAYS.

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this BPA.

7.6 DISCLOSURE OF CONFLICTS OF INTEREST.

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

• The Contractor shall immediately provide to the CO a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one (1) year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than

20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

• The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and/or rectify the situation, and why it believes, in light of the interest(s) identified above, that performance of the contract can still be accomplished in an impartial and objective manner.

• In the absence of any relevant interest identified above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential

Subcontractors prior to award of a subcontract.

• The CO will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the CO (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and

(3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

• If the Contractor refuses to provide the written statement called for in this section, or any additional information that the CO may require, the CO may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

PART 8

CONTRACTOR FURNISHED ITEMS AND SERVICES

8 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

8.1 General:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

8.2 Materials:

The Contractor shall be responsible for furnishing all materials, inclusive of all parts and components, necessary to repair and maintain the equipment in Proper Operating Condition. Only new standard and refurbished parts shall be used in effecting repairs and performing maintenance.

Refurbished or scavenged parts are only to be used in the event that new standard parts are unavailable and upon authorization by the COR.

8.2.1 The Contractor shall not remove/ scavenge parts from equipment for the purpose of repairing another piece of equipment, unless authorized to by the COR. Such approval must be in writing and include the CO in the communication.

8.2.2 There shall be no additional charges for replacement parts, unless such parts are required due to the fault or negligence of the Government.

8.3 Equipment:

The Contractor shall be responsible for providing, maintaining and using all necessary equipment, inclusive of all test equipment, software and other tools necessary to repair and maintain the equipment in Proper Operating Condition.

8.3.1 The Contractor shall be responsible for maintaining the calibration of their equipment used in diagnosing and testing for problems, at such intervals that are in line with industry standard practices.

8.4 Inventory:

The Contractor shall be responsible for maintaining the spare equipment identified in Section 3.4 of this document as well as an inventory of spare and repair parts and such tools, instruments, and maintenance supplies necessary to properly and efficiently repair and maintain the equipment in

Proper Operating Condition throughout the life of the contract.

8.4.1 The Contractor shall provide on a monthly basis an inventory list of spare equipment and spare and repair parts that the Contractor stocks, including the part descriptions and quantities for each type of part or component being maintained under this effort.

8.5 Warranty:

Any manufacturer warranties and guarantees for parts and components supporting this effort shall be granted to the Government.

8.6 Subcontracting:

Prior to any subcontracting being done, the Contractor shall specifically identify and provide to the COR and CO the: a) subcontractor’s name, address, and phone, b) exactly what the subcontractor’s role will be, and c) any classified contract information involved. The

Government will notify the Contractor whether or not the subcontractor is authorized and can perform work under the contract.

8.7 Meetings:

The Contractor shall meet with the COR every six (6) months, or on an as needed basis, to review performance and other pertinent information.

8.8 Deliverables:

The Contractor shall provide the Deliverables identified in Attachment 2 of this document.

8.9 Transition:

In the instance the Contractor is replacing an incumbent contractor or is being replaced the

Contractor shall work with the Government and incumbent contractor to ensure a proper, orderly, smooth and successful transition of work from one contractor to another. The Contractor shall develop a Phase-Out Plan in accordance with Attachment 2 of this document for review and approval by the Government. The Government reserves the right to request the Contractor to provide additional services related to the transition of services. In such instances these additional services will be negotiated prior to being performed and any costs associated shall be added via a modification to the contract.

PART 9

PERSONNEL QUALIFICATIONS

9 PERSONNEL QUALIFICATIONS:

9.1 All Contractor personnel performing under this document shall be competent, dependable, capable, knowledgeable, trained, certified and experienced in and qualified in performing the services as described herein. In addition, as necessary be able to obtain and maintain the required security clearance necessary to perform these services

9.1.1 Documentation:

The Contractor shall provide written evidence of its ability to supply personnel, both in numbers and experience, necessary to perform the required services. Throughout the life of the contract, the Contractor shall maintain and upon request of the COTR, provide to the Government a current summary of experience filed for each electronic engineer/technician providing service under this effort.

9.1.2 Experience:

The customer engineers/technicians shall have at least two (2) years of formal training and a recognized certification in electronics technology.

9.1.3 Security Clearance:

At a minimum the two (2) customer engineers/technicians shall be able to obtain and maintain a

Secret level clearance in order to perform services under this contract. The Government will notify the Contractor if any other personnel will need a clearance. Refer to Part 11 of this document in regards to the process for obtaining a security clearance.

PART 10

ADDITIONAL TASKS

10. ADDITIONAL TASKS

10.1 Problem Escalation Procedure:

The Contractor shall have a problem escalation scheme prescribing the steps to be taken by the

Contractor to resolve, in a timely manner, system maintenance and performance problems under this PWS. The problem escalation procedures shall be described in the Performance

Plan.Engineering Change Orders (hereinafter "ECOs"):

10.1.1 Proposed Engineering Change Orders (ECOs) are in the Contractor's opinion necessary changes to the equipment in order to provide for proper maintenance to be performed in accordance to the contract. For example,the Original Equipment

Manufacture determined a change is necessary for the maintenance of the equipment.

The ECOs shall be accomplished at no cost to the Government. ECOs must be approved by the COR prior to the Contractor implementing such changes.

10.1.2 The Contractor shall provide the Government 30 days written notice of the proposed ECOs implementation date. The Contractor shall furnish as part of their ECOs notice the part or parts of the equipment to be changed and other documentation concerning the change, including any impact to the cost

10.1.3 After approval of ECOs the Government will work with the Contractor to schedule the implementation of the approved ECOs. In addition, any modification to the contract resulting from the approved ECO will be negotiated and executed by the CO.

10.1.4 Documentation changes to operating manuals, software manuals, diagnostic routines, maintenance manuals, parts list, etc, necessitated by alterations will be provided at no additional cost to the Government.

PART 11

APPLICABLE PUBLICATIONS

11. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

PART 12

SPECIAL CONTRACT REQUIREMENTS

12.1 SPECIAL CONTRACT REQUIREMENTS

Clauses incorporated by reference

Clauses incorporated by full text

Special Contract Requirements

12.2 GOVERNMENT FACILITIES ON A NO-CHARGE BASIS

The General Contractor is authorized to use on a no-charge basis, in the performance of the contract, the Government-owned facilities as identified below:

a) Bureau Canteen (at the General Contractor's expense)

b) Restrooms

c) Utility lines

d) Space for storage of materials and equipment as authorized by the COR.

All hose extension, wiring, etc., required for connection for utility lines shall be furnished by the

General Contractor.

12.3 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

The Government will, for the purpose of site access control, operate an entry control point. Members of the General Contractor's organization including subcontractors and suppliers will be required to show photographic identification to enter the site or will be denied entrance until clearance is granted by the CO. The Government's operation of an entry control point does not relieve the General

Contractor of its responsibility for the security and control of its own site equipment, material and personnel.

All General Contractor personnel must stop each day at the Entry Control Point (Processing Center) to receive an "Escorted Visitor Badge" which must be worn at all times while at the facility. The

General Contractor personnel will then proceed to the building and will sign a "Visitor's Register" and will be escorted at all times while inside the building. Escorts will be provided by the BEP by prior arrangement by scheduling work no less than two working days in advance. Contract personnel who presently have BEP picture access badges may not be required to meet all of the requirements of this paragraph, and may enter and leave the facility as directed.

Any General Contractor personnel who will be on site more than 10 calendar days must complete security packets prior to the beginning of that individual's work on site. The General Contractor will be furnished BEP Form 1767 (Request for Clearance) necessary for listing each employee scheduled to work in the building. Forms in the security packet include Applicant Interview Record, Authority for Release of Information (two original copies), parts of Federal Form SF171 and Fingerprint Card.

Fingerprints will be taken by BEP personnel at the site.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility. The determination of unsuitable does not reflect on the individual's suitability for employment, only access to the facility.

All operators of motor vehicles shall have a current State Driver's License on his or her person while operating a motor vehicle on the premises of the DCF.

All packages carried by persons entering or leaving the Bureau must be opened for inspection by the uniformed officer. Personal packages may not be brought into the Bureau (except lunches, work clothing, and equipment necessary for work). Unauthorized removal of Government property is punishable by law.