Performance Work Statement.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Portable Waste Management Services

1.0 General: This PWS is for non-personnel services to provide Portalets (Portable Chemical Latrines), Hand Washing Stations, and the waste removal within the grease traps on Fort McClellan Army National Guard Training Site and Pelham Range, Anniston, Alabama. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all labor, material, vehicles, equipment, insurance, and supervision necessary except as specified in Paragraph 3.0 as Government Furnished, to provide the rental and service of portalets and hand washing stations on Fort McClellan Army National Guard Training Site and Pelham Range as defined in this Performance Work Statement (PWS).

1.1.1 Objectives: To provide timely and efficient latrine and sanitation services along with sanitary waste disposal in temporary and remote locations in support of training and recreation events.

1.2 Background: The Deputy Chief of Staff for Logistics (DCSLOG) provides for portalet and hand washing stations across the installation on a permanent and temporary basis to support various training, recreation and support missions. The portalets and hand washing stations are a basic necessity to support the constant flow of units training across the installation which includes remote training areas away from the garrison cantonment area. Grease traps located at the DFAC’s provide storage for liquid and solid waste that need to be removed on a quarterly basis.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and 4 (four) 12-month option years.

1.4 General Information: The Government intends to award a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) Contract against which individual Task Orders will be placed for specific services.

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Fort McClellan Army National Guard Training Site and Pelham Range. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is authorized.

1.4.1.1 Telework: The Government will permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The Contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures himself that its work complies with the requirement of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 7.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 20 calendar days after contract start date and within 20 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 5 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website:

https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.2 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 20 calendar days of new employees commencing performance. The contractor shall report completion for each contractor https://jko.jten.mil/courses/atl1/launch.html employee and subcontractor employee to the COR, within 5 calendar days after completion of training.

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

Contractors must comply with contractually imposed OPSEC requirements. Also, if contractors have access to government information, they are required to follow the same requirements for protection of sensitive, unclassified government information per Joint Ethics Regulation and Public Law. This regulation applies from conception of an activity or project and during all phases of operations, including training, readiness, and mobilization. Contractors, prior to contract awarding, will ensure all employees working under said contract review the JFHQ-AL ‘OPSEC & Contracting Briefing’ prior to contract approval and AL-APP endorsement. If the contract is modified or given another option year, this review process will be repeated to ensure required OPSEC measures remain current and relevant throughout the lifecycle of the contract. Contracts above unclassified/FOUO will receive an additional review process.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall be responsible for the security of his/her supplies, equipment and vehicles while in the performance of required service on this installation.

1.4.6.1 Key Control: NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall include procedures covering key control in the QCP.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QCP.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

1.4.9 Contracting Officer’s Representative (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. Note: This individual does NOT have authority to change the terms and conditions of the contract.

1.4.10 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. The contract manager or alternate shall be available 7:30 a.m. through 4:30 PM, Monday thru Friday except Federal holidays or when the Government Facility is closed for administrative reasons.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Acceptable Quality Level: The measure of satisfactory service received by the Government as defined in the Performance Requirement Summary (PRS).

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6 Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

ADA Americans with Disabilities Act AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense

FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services GPC Government Purchase Card HQDA Headquarters, Department of the Army HW Hand Wash (station) IAW In Accordance With IDIQ Indefinite Delivery Indefinite Quantity KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TO Task Order WAWF Wide Area Work Flow

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Range Safety Card: The 2nd Friday of every month at 9AM, Range Control conducts a 2-hour safety briefing for Contractor personnel wishing to gain access to Pelham Range. The briefing includes a test which each contractor employee must pass before that individual will be issued a Range Safety Card. Possession of a Range Safety Card is a prerequisite for range access. The phone number at Range Control is 256-847-3038/9. Because policies change over time, this is an annually recurring requirement. Therefore, Contractors must plan for employees to attend this briefing each year of contract performance.

3.2 Range Key: Range Control is the landlord for Pelham Range. As such, Range Control provides key control for access points. There will be times when the Contractor will require a key to gain access to certain areas on Pelham Range and will need to coordinate with Range Control for keys. Keys must be returned on the same day they are issued.

3.3 Handheld Radios: Range Control maintains accountability on all personnel entering and leaving Pelham Range. To help with this, Range Control requires contractors maintain radio contact with them, so they are aware of when (and how many) a contractor enters or leaves the range. Contractors are required to borrow (on a hand receipt) the radio equipment. The Contractor is financially responsible for lost or abused equipment. Range Control policy is to issue radios for 30-day periods of time. This is subject to change.

3.4 Range Pass: A range pass is different from a safety card and is issued by the Installation Safety Office/Security Office. A range pass is a prerequisite for site access.

The Contractor must contact MAJ Barrontine at Building 1060 (phone 256-847-4542).

His office requires a by name list of personnel, photocopies of ID’s, copy of vehicle registrations and proof of insurance. The Contractor is required to initiate this coordination.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Invoicing: The Contractor shall be prepared to accept payment via Government Purchase Card (GPC) and shall also be competent in submitting invoices via the Wide Area Work Flow (WAWF) system. Unless otherwise noted, all task orders will be invoiced via WAWF.

4.3 The Contractor shall provide the Contracting Officer and the Contracting Officer's Representative a list of telephone numbers and email addresses where he/she may be contacted during normal working hours and for emergency service calls. The list shall include all Contractor personnel that can act in and for the Contractor's behalf should the Contractor not be available. The Contractor shall have communication services with his/her own service trucks and the COR. Mobile phone service is not a requirement of this contract and as such the cost of any mobile, cellular service the Contractor uses shall be the responsibility of the Contractor.

4.3.1 The Contractor understands that this customer, the Alabama National Guard, frequently works weekends in support of its training requirements. Because of this, many weekends throughout the year may be busier than the weekdays. Service schedules found in the task orders may reflect this. The Contractor is expected to maintain adequate operational tempo in the execution of the work so that services are consistently in agreement with the task orders schedules.

4.4 Portable Chemical Latrines (Portalets). The Contractor shall provide portalets that are in-serviceable condition and shall maintain them in a fully serviceable condition while they are placed in service. Fully serviceable includes two rolls of toilet tissue and those items listed below. Each unit will be stocked with a minimum of two rolls of toilet tissue at initial setup and restocked at each service interval.

4.4.1 Each portable chemical latrine furnished shall consist of a completely enclosed, well-ventilated, single unit, skid mounted building. Materials used for the building construction shall be impervious to moisture or be treated with an effective sealer. All construction joints shall be sealed to prevent any accumulation of filth. Unless the building is constructed of an impermeable and rustproof material, it shall be painted both inside and out with an exterior type of enamel.

4.4.2 All portalets shall be standard commercially available type, with self-closing and tight-fitting locking door, coat hook, urinal, hinged toilet seat, and a lockable toilet tissue holder that will hold at least two rolls of toilet tissue. The urinals and toilet seats shall be made of stainless steel, plastic (fiberglass) or other substantial material having a non-absorbent finish.

4.4.3 The waste tank shall be watertight and connected to a vent extending above the roofline. The waste tank must be constructed of heavy gauge galvanized metal (12 gauge or thicker), or of an appropriate thickness plastic material suitable for this use.

4.4.4 The latrine shall be free of wall cracks and holes and shall have ventilation openings covered with mesh screen material.

4.4.5 The Contractor shall repair and repaint the latrine units as required to maintain the units in a watertight, fly tight, sanitary and neat appearing condition. The Contracting Officer's Representative may conduct random inspections to ensure compliance with this requirement.

4.5 Portable Hand Washing Stations: The Contractor shall provide portable hand wash stations that are in-serviceable condition and shall maintain them in a fully serviceable condition while they are placed in service. Hand wash stations shall be a single, self-contained unit, with a minimum of 40-gallon freshwater reservoir and have water resistant towel dispenser and pump type soap and hand sanitizer dispensers attached to each unit. All stations shall operate at full potential at all times, or a replacement will be installed within 24 hours at no additional cost.

4.6 Chemicals: The Contractor shall use commercially available chemicals for filling and treatment of the waste tanks in the portalets. A minimum of 5 gallons of fresh water and solution shall be placed in the waste tank when the portalet is placed in service and at each cleaning cycle. This shall be based on AMSI Standard Z4.3. Deodorizer used shall not be formaldehyde-based. A list of chemicals used shall be submitted for approval to the Contracting Officer prior to the start date of the contract and at any time during the contract that the Contractor wants to change chemicals for use. All chemicals shall be approved by the Environmental Office for use.

5.0 Requirements: The contractor shall:

5.1 Twenty Four-Hour Turnaround: All Specific Tasks, other than Emergency Services, must be performed within 24 hours of order issuance. Order issuance is typically accomplished via email. The Contractor must have units in place and ready for use within the time specified in the order. The Contractor shall remove from Fort McClellan Training Site or Pelham Range or place in the designated storage area each unit within

24 hours from the time specified in the order. Latrines and hand wash stations shall normally be removed after 1600 hours on the rental termination date unless specifically stated otherwise on the individual task order.

5.1.1 Set Portalet: Setting a portalet includes making it ready for use by putting new chemical into it, ensuring that it is wiped down clean and ready for use, and contains 2 rolls of toilet paper. See paragraph 4.4.

5.1.2 Service Portalet: Service of the portable chemical latrines shall include the complete removal of all waste, trash, and debris from the interior of the latrine. The waste tank shall be emptied and refilled with a minimum of 5 gallons of non-formaldehyde portable toilet cleaner. The amount must be sufficient to meet manufacturer specifications and ensure an odorless unit. Service shall also include the sanitization and cleaning of the inside of the waste tank, application of cleaner and sanitization to the toilet seat, urinal, seat, walls and floors. The toilet seat, urinal, seat, walls and floors shall be dried after cleaning and sanitization. The latrines shall be replenished with two full rolls of toilet tissue. The tissue shall be installed in a dry lockable tissue holder and secured. The Contractor is responsible for immediately cleaning any filth in, on, or around the latrines resulting from waste removal activities.

Trash removed from latrines shall not be placed in garbage cans or bins. All extraneous solid waste items, such as cans, bottles, glass, etc., shall be removed from the tank and toilet areas, placed in plastic bags and disposed of by the Contractor. The Contractor shall maintain a log inside or on each latrine that includes the date of last service and initials of last service person. This log may be a sticker applied to inside of the latrine.

5.1.3 Relocate Portalet: Relocating a portalet includes making it ready for use by putting new chemical into it after removing the waste. Relocated portalets are to be washed/wiped down clean and ready for use and will have 2 rolls of toilet paper in it.

Relocation of units shall include coordination with the COR, pickup, transport, placement, and service by the Contractor. An additional cleaning service charge shall not be due the contractor if the order for unit relocation falls on the regular service day.

5.1.4 Remove Portalet: Remove the portalet from the work site.

5.1.4.1 Should the Contractor elect to leave equipment on the location past the scheduled service dates, the Contractor shall bear the additional cost of cleaning due to incidental usage after the termination date of the task order. In other words, if the Contractor leaves equipment in place after the requested service dates, the equipment must be serviced per paragraph 5.1.2. This language is specifically included to discourage the practice of leaving equipment on the work site.

5.1.5 Set Handwash Station: Handwash station will be readied for use by ensuring it is operational to include a supply of clean water, hand soap, and paper towels. See paragraph 4.4.

5.1.6 Service Handwash Station: Service each handwash station IAW the schedule prescribed by the task order. Service includes ensuring the station is clean in appearance and stocked with hand soap and hand towels. Service of the portable hand wash station shall include suctioning the dirty water from the wastewater compartment of the hand wash station. Wash the outside surface area of the hand wash station with a mild detergent. This includes the faucet, basin, drain areas, counter surface, front and back of the hand wash station. Care must be taken to ensure that algae do not begin to build up in the freshwater compartment, wastewater compartment and supply lines. The freshwater compartment must be refilled with water. Inspect the pumps to ensure they are in proper working order.

5.1.7 Relocate Handwash Station: Move the equipment as prescribed in the task order making sure it is ready for use having the proper supply of water, hand soap, and hand towels and that it is clean and in fully serviceable condition when the service technician leaves. Relocation of units shall include coordination with the COR, pickup, transport, placement, and service by the Contractor. An additional cleaning service charge shall not be due the contractor if the order for unit relocation falls on the regular service day.

5.1.8 Remove Handwash Station: Remove the handwash station from Government property.

5.1.8.1 Should the Contractor elect to leave equipment on the location past the scheduled service dates, the Contractor shall bear the additional cost of cleaning due to incidental usage after the termination date of the task order. In other words, if the Contractor leaves equipment in place after the requested service dates, the equipment must be serviced once per week per paragraph 5.1.6. This language is specifically included to discourage the practice of leaving equipment on the work site.

5.1.9 Emergency Service Call: This is for emergency services that cannot be addressed through the application of other CLINs in the agreement. It is intended for use when the Contractor is called on to perform after-hours services on short notice that were not pre-planned. For example, this fee may be applied to reimburse the Contractor if equipment gets knocked over during a storm and needs to be reset. This fee is not a catch-all or a replacement for a failure to plan. For the purpose of this line item, short notice is any requirement with less than 24 hours’ notice. Emergency services are in addition to the normal service fees. The Contractor should expect that calls for emergency services mostly occur during weekends and/or after normal duty hours.

5.1.10 Furnish ADA-Compliant Portalet: In addition to the requirements at paragraph 4.3, this unit is ADA-compliant.

5.1.11 Service Grease Trap: Service each grease trap IAW the schedule prescribed by the task order. Service includes ensuring the grease trap is clean in appearance.

Service of the grease trap shall include suctioning the liquid/solid waste from the grease trap tank. Wash the outside surface area of the grease trap tank with a mild detergent.

6.0 Coordination:

6.1 The Government expects the Contractor, upon receipt of a request for service, to initiate coordination with both the COR and the customer unit. When services are requested, the Government will furnish contact information for the customer unit. If the Contractor is unable to establish contact with the customer unit (and this presents a problem with performing the requested services), the Contractor MUST notify the COR either by phone or by email (preferred).

6.2 Some range locations are normally controlled by a locked gate and require coordination with Range Control to gain access. The Contractor is responsible for contacting Range Control to gain site access when necessary. The Contractor MUST notify the COR either by phone or by email (preferred) if this is an issue.

6.3 Range Control has designated a staging area for Contractor equipment on Pelham Range. Portalets and hand wash stations may be stored at TF56 in 4A. Range Control has allowed a 40’x40’ area for equipment storage. This is a centrally located area on the range.

6.4 The Contractor has 48 hours from the time of notification by the COR when a unit is in need of repair to either repair the unit or replace the unit with another unit.

6.5 The Contractor is responsible for and will bear the cost of all minor repairs, defined as repairs for normal wear and tear amounting to $200 or less. This includes repairs for such items as broken or damaged toilet tissue holders, toilet seats, doors, door latches, door locks, coat hooks, and repair of unit cracks and holes.

6.6 Promptly notify the COR of any inability of Contractor to comply in a timely manner with any of the requirements of this contract.

6.7 Customer Complaint Response Time: Problems, such as failure to perform, will be reported to the Contractor in writing. Typically, the notification will come from the COR or the Contracting Officer via email. In the event of such a notification, the Contractor has 72 hours to respond by email. If the Contractor does not respond to the notification, the complaint is assumed to be accurate and valid.

6.8 Pelham Range Speed Limit: The speed limit on Pelham Range is 25MPH except in the case of passing by dismounted troops. When passing dismounted troops, the speed limit is 15MPH. The Government expects Contractor personnel to obey this, and all traffic safety laws while on Government property.

6.9 Invoice & Receiving Report Coordination: We currently write some task orders for amounts greater than the services ultimately needed by our customers. This helps the ALNG in that it is difficult to project some monthly requirements. For example, we may write a generic task order for $10,000 worth of services for a given month. No specific locations or dates within the month are identified up front because we don’t have specific requirements from customers at that time. However, as customers identify requirements, the COR will coordinate with the Contractor for services. The COR and the Contractor work together tracking requirements by spreadsheets shared via email and discussed over the phone. At the end of the month, we may have only used half the value on that task order. The Contractor is authorized to invoice only for services rendered. Therefore, the Contractor and the COR have to coordinate closely with each other prior to invoice submission.

7.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars Federal Information Processing

Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016)

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 200-1

Environmental Protection and

Enhancement

12/13/2007 https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/we b/r200_1.pdf

AR 385-10

The Army Safety Program

02/24/2017 https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/we b/ARN16777_ARN16343_AR385_10_FINAL.pdf

EM-385-1-1

Safety & Health Requirements

Manual

11/30/2014 https://www.publications.usace.army.mil/Portals/76/Publi cations/EngineerManuals/EM_385-1-1.pdf https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Standard Acceptable Quality Level

Method of Surveillance

PRS #I

5.1 24-Hour Turnaround

Delivery and set up of equipment within 24 hours of order.

90% of all task orders Random Sampling

PRS #2

5.1.1 Set Portalet

5.1.2 Service Portalet, 5.1.3

Relocate Portalet

5.1.10 Furnish ADA unit

Stocked and cleaned per paragraph 4.3

No more than one Customer complaint per report.

No more than 10% defect rate per quarter.

Validated Customer Complaints received by

COR.

Random Sampling

PRS #3

5.1.4 Remove Portalet

Remove the equipment from the work site.

Equipment is either removed entirely from Pelham Range or stored per paragraph 6.3.

80% COR to monitor by random sampling.

PRS #4

5.1.5 Set HW Station

5.1.6 Service HW Station

5.1.7 Relocate HW Station

Stocked and cleaned per paragraph 4.4

No more than one Customer complaint per report.

No more than 10% defect rate per quarter.

Validated Customer Complaints received by

COR.

Random Sampling

PRS #5

5.1.8 Remove HW Station

Remove the equipment from the work site.

Equipment is either removed entirely from Pelham Range or stored per paragraph 6.3.

80% COR to monitor by random sampling.

PRS #6

5.1.9 Emergency Service

Less than 24 hours 100% Validated Customer Complaint

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable

Title Frequency Number of Copies

Medium/Format Submit To

AT Level 1 Awareness Training Certificates Paragraph 1.4.5.1

Provide within 5 calendar days after employee completes training.

1 Electronic Submission

COR

iWATCH Training Certificates Paragraph 1.4.5.2

Provide within 5 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.11 OPSEC

Training Certificates Paragraph 1.4.5.4

Provide within 5 calendar days after employee completes training.

1 Electronic Submission

COR

Quality Control Plan Paragraph 1.4.3

With original quote, final copy provided not later than 10 calendar days after receipt of award.

Furnish updates as they occur.

1 Electronic Submission

Email to the Contracting Officer

Invoices Paragraph 4.2

All task orders unless otherwise noted

1 Electronic Submission https://piee.eb.mil/

Complaint Responses Paragraph 6.7

Contractor must respond within 72 hours in writing

1 Email COR, Contracting Officer

POC Listing Paragraph 4.3

10 Days ARO 1 Email COR, Contracting Officer

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

FY 2021 Historical Data

No handwash station relocations or emergency services required in 2021

Task FY 21 (number of times) Set the Portalet 934 Service Portalet 1423 Relocate Portalet 3 Remove Portalet 934 Set Handwash Station 546 Service Handwash Station 1688 Relocate Handwash Station 0 Remove Handwash Station 546 Emergency Service Calls 0 Service Grease Trap 0

ADDENDUM TO PERFORMANCE WORK STATEMENT

This addendum summarizes some keys to successful operations.

Points of Contact:

Logistics Office at Ft. McClellan:

LTC Ervin Staples@ 256-847-4396 and ervin.g.staples.mil@army.mil

SSG Akeo Belyeu@ 256-676-3558 and akeo.j.belyeu.mil@army.mil

Contracting Office in Montgomery:

Craig Kast @ 334-271-7333 and william.c.kast.civ@army.mil

Mr. Karey Elias @ 334-271-7358 and karey.l.elias.civ@army.mil

Reggie Ellis @ 334-523-4349 @ and reginald.j.ellis.civ@army.mil

Amelia Davis @ 334-274-6319 and amelia.p.davis.civ@army.mil

Task Orders and Spreadsheets: Spreadsheets must always be identified by the Logistics Office and/or the Contracting Office so that they are directly associated with a specific Task Order (TO). Sending spreadsheet in an email marked with the TO number in the subject line is acceptable. TO’s do not always come with specifics covering what, where, and when of the work. The Spreadsheets which are identified to a specific TO provide this missing information. The dates and amounts on the spreadsheets should never exceed or disagree with the dates and amounts shown on the TO. If this occurs, there is a problem. Please notify the Logistics Office (LTC Ervin Staples@ 256-847- 4396 and ervin.g.staples.mil@army.mil) and the Contracting Office (Craig Kast 334- 271-7333 william.c.kast.civ@army.mil) immediately.

Customer Complaints: All complaints from customers being served on Pelham Range and Ft. McClellan are to be directed to the Logistics Office. If there is an emergency and the customer is unable to make contact with Logistics Office personnel, contact the Contracting Office.

While a certain amount of coordination between the Contractor and the Customer Units is necessary and encouraged, complaints must be directed through correct channels.

Email is best as it provides a record of the event and a way to track actions taken.

If the Logistics Office is not aware of problems, especially recurring issues, they cannot address them.

mailto:ervin.g.staples.mil@army.mil mailto:akeo.j.belyeu.mil@army.mil mailto:william.c.kast.civ@army.mil mailto:karey.l.elias.civ@army.mil mailto:reginald.j.ellis.civ@army.mil mailto:amelia.p.davis.civ@army.mil mailto:ervin.g.staples.mil@army.mil mailto:william.c.kast.civ@army.mil