Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

Repair and Maintenance of Metal Shop Machinery 03/21/2024 Rev 5

Part 1

General Information

US Army YPG has 51 pieces of machinery that pertain to mainly to metal working that require professional attention and care. The professional attention involves maintenance and repairs.

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Repair and Maintenance of Metal Shop Machinery as defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: Maintenance and repair on 51 pieces of machinery has been furnished to US Army YPG for at least a few decades. The requirement is consistent, and this service is still required.

1.3 Objectives: The objective of this contract is to provide the necessary maintenance and repair on 51 pieces machinery.

1.4 Scope: Contractor shall provide non-personal services to provide maintenance and repair on Government Owned metal working machinery on 47 pieces and 2 shop related compressors and 2 air dryers. The total amount of machines is 51 per the technical exhibit. Services include the professional attention involved to perform the preventative maintenance and inspections on an annual basis as outlined in this PWS, repair to Original Equipment Manufacturer (OEM) guidelines, and repair 47 pieces of metal working machinery and 2 compressors and 2 air dryers (51 pieces). This will include inspections and maintenance of the said equipment at US Army YPG, AZ 86365. The contractor will provide all required personnel, material, management, equipment, tools, repair parts, and other items to inspect, test, troubleshoot, and/or repair this equipment (51 pieces of machinery listed on Technical Exhibit A). The contractor will complete all required tasks, (e.g., completion of annual preventative maintenance, inspections, and repairs) at or prior to their annual scheduled timeframes.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract. This quality control program will involve documentation annotating the condition of each machine after their annual maintenance is conducted. As discrepancies are identified, the contractor shall provide a plan and resolve to make needed repairs. This needed repair shall be presented to the COR and KO in the form of an “Estimate for Repair”.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Requirement for OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm

1.6.2.2 Threat Awareness Reporting Program. All Contractor employees, to include subcontractor employees, will report threat-related incidents, behavioral indicators, and other matters of CI interest specified in AR 381-12, chapter 3, to the nearest military CI office, the Federal Bureau of Investigation, or the Defense Security Service.

1.6.2.3 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.4 Recognized Holidays: The following holidays are those that are recognized by YPG. Only under unusual circumstances and the approval of the KO shall the contractor perform repairs in accordance with this PWS.

Juneteenth Day

1.6.4.1 Hours of Operation: The contractor is responsible for conducting business, between the hours of Monday through Thursday 0600 to 1630 except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Yuma Proving Ground. The locations within Yuma Proving Ground are outlined to two specific buildings on the installation. Those locations are buildings 3504 and 3490 and both located on Kofa Firing Range. The locations are also referenced on Technical Exhibit A attached.

1.6.6 Type of Contract: The government will award a hybrid Firm-Fixed Price and Time and Materials contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.6.7.4 Personnel Security Clearance Requirements: “Reserved”

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

· Full birth name

· Married name (if applicable)

· SSN or local equivalent (ID card number)

· Date of birth

· Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: “Reserved”

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: “reserved”

1.6.7.6.1.1 Federal Installation/Facility Access: “reserved”

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

1.6.7.7 Employment Eligibility: “Reserved”

1.6.7.8 Access to Government Information Systems: “Reserved”

1.6.7.9 Key Control: “Reserved”

1.6.7.10 Lock Combinations: “Reserved”

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government: A contractor manager or representative. Technician/s with specialized skills to perform maintenance and repairs on the machinery outlined on Technical Exhibit A. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Qualifications for all key personnel are listed below:

a) Contract Manager and Alternate Contract Manager: Shall have been in the specialized business of providing maintenance and repairs to metal fabricating equipment with 15 years experience or more. Technician/s representing the contractor manager shall have a minimum of 5 years experience or more with maintenance and repairs on this specialized equipment. Also, the technician/s for every job performed at USAYPG must have the credentials of having received sufficient training to perform repairs required outlined in this PWS. These contractor employees must affix his/her signature behind the work performed by this contractor.

1.6.11 Special Qualifications or Certifications: “Reserved”

1.6.11.1 IA/IT Training Certification: “Reserved”

1.6.12 Identification of Contractor Employees: “Reserved”

1.6.12.1 Badging of Contractor Employees: “Reserved”

1.6.12.2 Uniform: “Reserved”

1.6.13 Contractor Travel: Contractor shall be required to travel to USAYPG during the performance of this contract to perform the functions outlined in this PWS. The functions outlined in this PWS are for annual preventative maintenance and repairs to the machinery, however the annual preventative maintenance shall be FFP. As it pertains to repairs which involve times and materials, the contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. The travel involving times and materials will require Government approval/authorization and notification to the KO and COR prior to travel. The travel involving times and materials shall be drafted into the specific proposal for a machine or machines. For matters that require a diagnosis for any machine/s needing repair, the contractor shall be entitled travel to diagnose a machine/s after authorization is granted by the KO and COR. A diagnosis visit shall be limited to one day and shall include per diem for that one day. An exhaustive proposal shall than be provided by the contractor to conclude repairs if those repairs can’t be realized in the one day as outlined.

1.6.14 Other Direct Costs (ODC): “Reserved”

1.6.15 Data Rights: “Reserved”

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: “Reserved”

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/safe/Welcome.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: “Reserved”

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training:: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within 10 calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within 10 calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: “Reserved”

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: “Reserved”

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract and require a security clearance, shall complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the Government Representative within 10 calendar days after completion of training by all employees and subcontractor personnel. TARP training is available at the Army Learning Management System (ALMS) https://www.lms.army.mil/. Training must have been completed within the last 12 months and maintained3 yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local Counter Intelligence (CI) Officer at their assigned location for classroom training and a copy of either the training certificate or the training attendance roster signed by the CI Officer will be maintained by the Contractor. Verification of the training will be provided to the Contracting Officer (KO) or Contracting Officer Representative (COR) within 10 calendar days after completion of the training.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

THIS SECTION INTENTIONALLY LEFT BLANK

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: “Reserved”

3.2 Facilities: The Government will provide the necessary floor workspace for the contractor staff to provide the support outlined in the PWS.

3.3 Utilities: The government will provide electrical current if it is required by the contractor to perform repairs. The contractor may plug in their own power tools for the purpose of performing repairs or maintenance on the machinery referenced in Technical Exhibit A of this PWS.

3.4 Equipment: “Reserved”

3.5 Materials: “Reserved”

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: The Government will provide accessibility and an area reasonably clear of obstacles when performing work as requested by the Government. The accessibility will be at the site of the location of machinery.

4.3. Materials: The contractor shall furnish all labor, materials, lubricants, repair parts, tools and equipment necessary to conduct the all inspections and repairs in accordance with this PWS. The exception shall be the required lubricant coolant and CMOS Batteries required.

4.4. Equipment: The contractor shall be responsible to provide equipment and tools for all repairs.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide non-personal services to provide maintenance and repair on Government Owned machinery on 51 pieces. Services include the professional attention involved to perform the preventative maintenance and inspections on a scheduled basis as outlined in this PWS, repair to OEM guidelines, and repair 51 pieces of machinery. This will include inspections and maintenance of the said equipment at US Army YPG, AZ 86365. The contractor will provide all required personnel, material, management, equipment, tools, repair parts, and other items to inspect, test, troubleshoot, and/or repair this equipment (51 pieces of machinery listed on Technical Exhibit A). The contractor will complete all required tasks, (e.g., completion of annual preventative maintenance, inspections and repairs) at or prior to the given times IAW the contract.

5.1. Basic Services. The contractor shall provide services for maintenance and repairs for an estimated 51 pieces of machinery.

5.2 Scheduling: The contractor shall call or e-mail the COR within 14 days ahead and confirm date and time for maintenance and annual inspection of 51 pieces of machinery. After the preventative and inspection is completed, the maintenance report shall be provided to the COR by e-mail within 2 weeks after completion of inspections.

5.3 Service Contract Reporting (SCR): “Reserved”

5.3.1 Arrival & Departure: The contractor shall contact shall report to the location where work is to be performed after receiving their pass/es at the Visitor Control Center.

5.4 Annual Maintenance and Inspections: Once annually, the contractor shall perform the required preventative maintenance on all government owned machinery on 51 pieces as outlined in Technical Exhibit A. Preventative maintenance and inspections involve lubricating and inspecting each piece of equipment to OEM guidelines. This work will also involve the replacement of coolant fluids on 10 select machines annually. The coolant shall be provided by YPG. The disposal of the coolant shall be the responsibility of the contractor and shall be removed from YPG. The select machines are indicated in the color “pink” in Technical Exhibit A contained within this PWS. The coolant capacities are listed in the “Remarks” column. The replacement CMOS batteries are also a requirement on this contract. There are Nine machines that require periodic battery changes. These Batteries are CMOS batteries that retain the computerized parameters of the machines. Replacement of these batteries shall be the responsibility of the contractor per the manufacturer’s recommendations. The life capacity of these batteries cycle about every 3 years and shall be replaced in order for the machines to retain their specific parameters. The contractor shall maintain logs in order to be aware of the time frames when these batteries will need replacement. These machines containing batteries are coded in the color “green” in Technical Exhibit A. In addition, there are two Hardinge Machines coded in “purple” on Technical Exhibit A. These two Hardinge Tool Room Lathes require to be calibrated annually to .0001 of an inch.

5.5 Machinery failing inspections: For machinery that fails inspection and requires repair, the contractor shall provide the estimates for repair within one week or sooner of the maintenance report to the KO and COR. Repairs are required within 15 days once the estimates are approved by the COR or KO. All repairs conducted by the contractor will be inspected by the COR. If the repair doesn't meet the manufacture requirements, the contractor will fix again until the repairs meet the standards without any additional costs.

5.6 Repairs required: For repairs required, the COR shall have authority to authorize the contractor to make the repairs if the repairs fall under the dollar threshold of $10,000.00. Should the repair exceed the $10,000.00, the KO will need to authorize repairs. Disassembly fees to determine the extent of required repairs shall only be chargeable if the COR or KO determine that the machinery is not worth fixing. Otherwise, any disassembly fee shall be incorporated into the "estimate for repair” and be part of the overall price of the repair.

5.7 Warranty: The contractor shall provide a warranty on repairs and the warranty shall be good for 90 days from the date of repair.

5.8 Emergency repairs: The response time for emergency calls for machinery that breaks down shall be within 24 hours on government workdays from 0600 to 1530, Monday through Thursday with the exception of Government holidays. Exceptions shall be allowable if for example a machine must be fixed on a Friday or Saturday or anytime outside of the above timeframe and the contractor agrees to that timeframe and government personnel can be on hand to have facilities open for an emergency repair/s.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary

7.1.2 Attachment 2 – Deliverables Schedule

7.2 Technical Exhibits:

7.2.1 Technical Exhibit A – Equipment List

7.1.1 ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

1. Combating Trafficking in Persons FAR 52.222-50 c The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

2. AT Level I training.

PWS Para 1.6.19.1 (Training requirement for each employee) The Contractor shall have contractor employees requiring access to Yuma Proving Ground to complete the AT Level I training. All technicians requiring access must fulfill this training and the certificates of completion shall be provided.

PRS #1 Scheduling PWS para 5.2

PRS #2 Annual Maintenance and Inspections PWS Para 5.4

PRS #3 Emergency Repairs PWS Para 5.8

7.1.2 ATTACHMENT 2

Deliverables Schedule

QCP

[PWS para. 1.6.1] The QCP is to be provided annually after the annual maintenance and inspections are completed. This document shall outline that the status of the machines are mission capable OR the repairs required to bring them to mission capable status.

7.2.1 Technical Exhibit

418th CSB Vs 1 202108 image1.JPG