Performance Work Statement - DMG Mori BPA_CLEAN 2.docx

DMG Mori Blanket Purchase Agreement (BPA) Performance Work Statement (PWS)

1. Introduction:

The Commander Fleet Readiness Center (COMFRC) oversees three (3) major depot level maintenance centers located at:

1) Fleet Readiness Center Southeast (FRCSE) - Naval Air Station, Jacksonville, FL

2) Fleet Readiness Center East (FRCE) - Marine Corps Air Station, Cherry Point, NC

3) Fleet Readiness Center Southwest (FRCSW) - Naval Air Station, North Island, CA

The Fleet Readiness Centers (FRCs) are industrial facilities that rework, repair, and overhaul various aircraft, engines, and components. To support depot level maintenance operations, various equipment along with equipment sustainment efforts are needed to adequately support and meet fleet aircraft schedules, obtain solution for product lines challenged by obsolescence issues – materially-aged, and technologically-dated equipment negatively impacting the command’s capacity to support 4th and 5th generation weapon systems.

1.1. Scope

The intent of the agreement is to procure, upgrade, repair, and obtain necessary corrective maintenance necessary to support equipment listed within Section 9 of this PWS.

This BPA will establish the acquisition framework necessary to deliver a full scope of cost-effective equipment solutions and capabilities to support COMFRC in their quest to increase productivity, resolve complex challenges, and create common solutions across multiple locations.

2. Place of Performance:

Region: Fleet Readiness Center Southwest

1) Naval Air Station North Island, California Place of performance can extend to other COMFRC facilities if mutually agreed to on individual calls/orders.

3. Manufacturer Designation List:

3.1. The current equipment supported by this BPA is listed in section 9.

4. Government Furnished Property and Services:

When required, all Government Furnished property and service information will be provided within each individual BPA call.

5. Applicable Documents:

5.1. All machine manuals listed for the equipment covered under this agreement (see 9.0) including but not limited to; Operators, Electrical, Mechanical, and Software

5.2. Attachment 1 Cost Data Summary

5.3. 29 CFR 1910, Occupational Safety and Health Standards for General Industry

5.4. EM 385-1-1, Safety and Occupational Health Requirements

5.5. OPNAVINST 5100, Navy Safety and Occupational Health Program

5.6. NIST SP 800-53, Security and Privacy Controls for Information Systems and Organizations

5.7. DoDM 5220.32, Volume 1, National Industrial Security Program: Industrial Security Procedures for Government Activities.

5.8. DOD 5220.22-M, National Industrial Security Program Operating Manual

5.9. Dept. of the Navy Local Population ID Card/Base Access Pass Registration SECNAV Form 5512/1

6. Requirements:

The Contractor shall provide all labor, supervision, facilities, equipment, tools, and any other items and materials necessary to meet performance requirements as outlined by this PWS. The individual order requirements may include one or more of the following areas: Evaluation for Repair, Labor for on-site support/repair, Material, Shipping, Training, or Over and Above. The Contractor shall follow the lock out / tag out procedures provided by each individual site.

6.1. Evaluation

6.1.1. Teardown and Inspection/Evaluation (TD&IE) Level One (CLIN 0001):

TD&IE Level one is considered critical. The Contractor shall mobilize to the FRC site and perform testing, disassembly, cleaning and troubleshooting within ten (10) business days of receipt of the order. Level One requires the Contractor be onsite at the requesting facility unless an alternative method of support (telephonic or virtual presence) is approved by the local FRC Technical Point of Contact (TPOC) and is successful. The Contractor shall perform the testing, disassembly, cleaning, alignment, and troubleshooting required for the determination of the equipment failure. The Contractor shall submit a Field Service Report (FSR) in accordance with (IAW) CDRL A001 along with a Firm-Fixed Price quote to include all labor, travel, materials any applicable shipping costs along with lead time to return the machine to fully operational per OEM specifications. The FSR and Quote shall be submitted to the TPOC within five (5) business days of the completion of the evaluation. Comment by Jabara, Kirsten N CIV USN COMNAVAIRSYSCOM PAX (USA): meaning get ready or physically be at the site? Comment by Jabara, Kirsten N CIV USN COMNAVAIRSYSCOM PAX (USA): do we have criteria to measure successful?

6.1.2. TD&IE Level Two (CLIN 0002):

Level Two TD&IE is considered non-critical. The Contractor shall mobilize to the FRC site and perform testing, disassembly, cleaning and troubleshooting within twenty (20) business days of receipt of the order. Level Two requires the Contractor to be onsite at the requesting facility unless an alternative method of support (telephonic or virtual presence) is approved by the local FRC TPOC and is successful. The Contractor shall perform the testing, disassembly, cleaning, alignment, and troubleshooting required for the determination of the equipment failure. Contractor shall submit a FSR IAW CDRL A001 along with a Firm-Fixed Price quote to include all labor, travel, materials any applicable shipping costs along with lead time to return the machine to fully operational per OEM specifications. The FSR and Quote shall be submitted to the TPOC within five (5) business days of completion of evaluation.

6.2. Service/Repairs Labor (CLIN 0003)

The Contractor shall provide all labor as required to repair, modify or service the equipment as specified in the individual order/call. Each order will identify the piece/pieces of equipment by Government asset number, manufacturer, model, and serial number. The Contractor shall perform work on the subject equipment/s IAW the scope of the individual call/order and applicable OEM specifications. Functions required to complete an individual call/order shall include but are not limited to the following:

6.2.1. Replace worn or damaged components.

6.2.2. Troubleshoot and identify issue(s) and any components in need of repair or replacement. Repair or replace identified issue(s) and components.

6.2.3. Relocate or move equipment, including disconnecting and reconnecting electrical, pneumatic, hydraulic lines, to include providing rigging support and equipment, as required.

6.2.4. Reassemble, align, and functionally test equipment.

6.2.5. Acceptance testing shall be performed by the Contractor and shall include all tests necessary to ensure the equipment conforms to OEM performance standards. The TPOC will observe the performance test to ensure the repairs are complete.

6.2.6. Provide training to operators, maintenance personnel and engineers regarding any change of operating or maintenance procedures due to repair or changes in interface.

6.2.7. Provide operational practices to prevent reoccurrence of equipment failure or damage due to misuse.

6.2.8. Technical Documentation Deliverables:

6.2.8.1. An FSR (CDRL A001) summarizing work performed.

6.2.8.1.1. The report shall include the name of the technician(s) performing the services.

6.2.8.1.2. Date(s) the services were performed.

6.2.8.1.3. Model and serial numbers of the equipment serviced with a detailed report of the work performed.

6.2.8.2. Revised Additional Data for Technical Publication (CDRL A002).

6.2.8.2.1. When the service results in a revision to the existing drawings/schematics/manuals for that specific piece of equipment, the Contractor shall update drawings/schematics/manuals for the portion where contractor made change. In the event the Government requests full copy of manuals, the contractor shall provide a quote for the cost based on availability. If the original manual is not available, the contractor shall notify the Government and shall not be responsible for re-creating the material.

6.3. Material (CLIN 0004):

The Contractor shall provide material in support of this PWS and IAW the PWS as requested on individual call/order. Material can be selected from Attachment 1 Cost Data Summary or may be requested from the Contractor, as required. Prices will include all fees required to deliver goods. Shipping cost will be listed separate on applicable quotes. The warranty shall be the same warranty as provided to commercial customers.

6.4. Shipping (CLIN 0005):

Shipping shall be charged on individual call/order as applicable. Cost may be listed in Attachment 1 Cost Data Summary or will be quoted for each call/order depending on requirements. Shipments shall be shipped via traceable means (i.e., FedEx, UPS, USPS, etc.) to the address specified. Shipping documents shall clearly identify the TPOC specific to the call/order and Contract Number. The Contractor is responsible for return shipping of core exchanges, tools, support equipment, returns and unused material back to the appropriate Contractor facility as required.

6.5. Training (CLIN 0006):

The Contractor shall be responsible for performing all requested training. Trainor must be a qualified instructor certified by OEM on the equipment and/or software requested. Training will fall into one of three (3) categories: Programming/Operator Training, Maintenance & Repair Training, or Other Specialized training. Training requested will be listed on individual call/order and will specify the training course/code, number of students, location, description of training requested.

Specialized training shall be outlined by the individual call/order and may include but is not limited to; training required for successful operation of the equipment by an operator on a daily basis. This includes start-up checks, set-up, programming, proper shutdown, operator Preventive Maintenance (PM), and alignment procedures. Training shall be hands on as applicable with the equipment and use the Operator and Maintenance Manuals as required. Maintenance Training (excluding Intellectual Property) shall include all required preventative and corrective maintenance actions to properly maintain the equipment per OEM recommendations. Maintenance and repair training shall include, review of schematics and troubleshooting procedures and techniques associated with corrective maintenance as applicable. Training materials shall be provided by contractor and be in the English language. Training can be on-site at FRCSW or at a contractor facility. Comment by Jabara, Kirsten N CIV USN COMNAVAIRSYSCOM PAX (USA): do we need to say or other designated locations?

6.6. Over and Above Work (CLIN 0007):

The Contractor shall perform additional required work as approved by the Contracting Officer IAW DFARS 252.217-7028 and HTXT.217-9507. These types of efforts are deemed warranted as over and above the normal service requirements for equipment already inducted under the applicable CLIN’s. The over and above work may include but is not limited to any removal and replacement of equipment or parts with OEM or commercially available parts and/or components required for machine repair, maintenance or upgrades.

6.6.1. In the event the Contractor identifies any discrepancies or determines that additional parts and/or services other than what is listed on this PWS are needed, the Contractor shall notify the TPOC and Contracting officer via email and supply an FSR IAW CDRL A001 as well as a quote to perform the additional work.

6.6.2. The Contractor shall not proceed with any additional work or invoice any additional parts to the Government outside of the scope of this contract without an approved Contract Modification or approval from the Procuring Contracting officer (PCO).

6.6.3. The PCO and the Government shall review any reports and quotes generated and decide whether to approve any additional parts or services.

7. General Information:

7.1. Quality Assurance / Quality Control:

The Contractor shall implement and maintain a Quality Assurance/Quality Control (QA/QC) program. The Contractor shall comply with military or commercial standards and procedures. The Contractor’s QA/QC program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Organization for Standardization (ISO) family of standards.

7.2. Safety Requirements:

The Contractor shall be responsible for the safety and accountability of all its employees. The Contractor shall comply with FRCSW safety program, host base safety requirements, Environmental Protective Agency (EPA) instructions, the Occupational Safety and Health Act of 1970, Public Law 91-596, EM 385-1-1, OPNAV 5100, and all other applicable environmental, safety and health statutes and regulations.

7.2.1. Emergency Procedures:

For work being performed at Government facilities, the Government shall provide the Contractor initial guidance on emergency response procedures (i.e., fire, tornado, active shooter, and bomb threats). The Contractor shall account for their personnel following an emergency situation. Contractor personnel shall participate with government personnel in all emergency response procedures or drills.

7.2.2. Common Tools and Personal Protective Equipment:

The Contractor shall ensure its employees are issued common tools and personal protective equipment (PPE) common to the specialty of the requirement.

7.2.3. Accident Response: In the event of an accident/mishap during the period or performance of a specific order, the Contractor shall take all reasonable and prudent actions to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A notification phone call shall be made to the Contracting Officer and the TPOC within the same business day as the accident/mishap but no later than next business day. A written or email copy of the mishap / incident notification shall be sent within twenty-four (24) hours to the Contracting Officer and the TPOC.

7.3. Hazardous Material and Environmental Compliance:

The Contractor (and sub-contractors) shall comply with all federal, state and local environmental and occupational and safety laws, regulations and policies for all activities defined in this agreement whether conducted at Government or Contractor owned or managed facilities. The Contractor shall be solely responsible for the management, cleanup, protective measures, and disposal of any and all emissions, effluents, wastes and hazardous materials used in, generated by, or associated with the actions required by this agreement.

7.3.1. The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this agreement, the Contractor shall comply as such laws come into effect.

7.3.2. The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. All FRCs are industrial complexes and have the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, methylene chloride, lead, asbestos, hydrazine. While the Contractor shall not perform duties in a regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR Part 1910.10, there may be contact hazards with these materials. The Contractor shall ensure proper protective measures and training is taken to ensure employees are protected from hazards.

7.3.3. Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to base dispatch. If using a cellular phone, the call will go to an off-base call center; the Contractor is responsible for asking the 911 dispatcher to be transferred to the designated base. The liability for the spill or release of such substance’s rests solely with the Contractor and its agent.

7.4. Security Requirements:

7.4.1. The Contractor shall comply with all applicable physical and cyber security requirements, abide by direction given by military police or other security personnel, and adhere to installation traffic laws. Agreement shall be IAW DOD 5220.22-M, 32 CFR Part 117, and DODM 5220.32, or latest guidance.

7.4.1.1. Physical Security:

The contractor shall meet each installation’s security requirements for facility access.

7.4.1.2. FRCSW Naval Air Station North Island specific requirements:

7.4.1.2.1. Security Forms. The Contractor shall coordinate with the TPOC to obtain, complete and submit SECNAV Form(s) 5512/1 and FRCSW Form 5512/5.

7.4.1.2.1.1. SECNAV Form 5512/1. Contractor shall submit one SECNAV Form 5512/1 for each individual Contractor personnel requiring base a000access.

7.4.1.2.1.2. FRCSW Form 5512/5. Contractor shall submit one FRCSW Form 5512/5 listing all Contractor personnel.

7.4.1.2.2. Upon arrival, all Contractor personnel shall report to the Visitor Control Center (VCC) Bldg.680, which is located near the Main Gate to Naval Base Coronado (NBC), NAS North Island, San Diego, CA. Contractor personnel shall check in and request a Defense Biometric Identification System (DBIDS) card. Only personnel in compliance with Section 8.1.1 will receive a DBIDS. Contractor personnel that do not possess a DBIDS will be refused entry to NBC.

7.4.1.2.3. Following receipt of a DBIDS, Contractor personnel shall coordinate with the TPOC to obtain visitor badges through the FRCSW Quarterdeck, located in Building 94. Contractor personnel shall submit a federally issued identification card to obtain a Visitor badge.

7.4.1.2.4. Contractor personnel shall report to FRCSW Quarterdeck at Building 94 before start of daily work to obtain visitor badges. Visitor badges shall be worn and visible at all times while on NBC Coronado.

7.4.1.2.5. Upon completion of daily work Contractor personnel shall return visitor badges to FRCSW Quarterdeck at Building 94. Failure to return visitor badge to FRCSW Quarterdeck can lead to loss of access to NBC Coronado/FRCSW Work Site.

7.4.1.2.6. Upon termination of services of any employee, the Contractor shall immediately turn in all government credentials issued to that employee to the specified Government representative.

7.4.1.3. Cybersecurity Compliance:

7.4.1.3.1. The contractor shall achieve and maintain CMMC Level 1 or above in accordance with DFARS 252.204-7021 for each Contractor information system that will process, store, or transmit Federal Contract Information (FCI) used in performance of the contract

7.5. Foreign Object Damage (FOD) & Tool Control:

7.5.1. The Contractor shall comply with the following Foreign Object Damage (FOD) & Tool Control policies:

7.5.1.1. Contractor employees performing functions in industrial areas shall have a method for controlling and accounting for all tools used. This program shall be outlined in the Contractor’s quality plan and must be coordinated with the TPOC. All Contractor employees shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools. At a minimum, Contractors shall uniquely and permanently identify all tools used for each order. A list of tool IDs and proof of daily inspection shall be available for TPOC inspection at any time during order performance.

7.5.1.2. If Contractor’s tools, and/or equipment are lost during the period of performance for a specific order, the Contractor shall report the loss to the TPOC no later than two hours after discovery.

7.6. Working Calendar:

The Contractor shall perform all services IAW the FRC’s work week and daily start and end times. Work shall be performed from Monday through Friday, excluding Federal Holidays, during FRC’s normal operating hours of 0600 to 1430. Work performed outside of normal work week and daily start and end times must be coordinated with the TPOC. Additional work performed outside these hours shall not increase the cost of the contract.

7.6.1. Installation Closure:

When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, Contractor personnel assigned to work at that facility must follow Federal employee schedules. Rescheduled tasks will be at no cost to the Government.

7.6.2. Contractor personnel shall not perform work on-site at a Government facility without supervision from Federal personnel. Rescheduled tasks will be at no cost to the Government.

7.6.3. Rescheduling:

If there are lost hours for any reason, (severe weather, security threat, special event, etc.) the TPOC may reschedule tasks to a later date and shall coordinate with the Contractor as needed. Rescheduled tasks will be at no cost to the Government.

8. Equipment List:

The following is the list of equipment subject to receive service under this BPA. It is current at the time of award and subject to change through a modification.

*Part, Serial and Model number may contain errors. Government Asset number and manufacturer are the preferred identifying method for equipment.