PERFORMANCE WORK STATEMENT CLEAN.docx

PERFORMANCE WORK STATEMENT (PWS)

Compressed Industrial Gases and Specialty Gases Requirements, U.S. Army Aberdeen Test Center (ATC) 12 December 2024 (updated for new contract)

General Information

1. General: This is a non-personnel services contract to provide compressed gas products and services specified in the scope. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide the compressed industrial gases and specialty calibration gases as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The mission of ATC is to plan, conduct, analyze, and report the results of developmental tests, production tests, and other tests to include providing test and test support services for authorized customers, within Department of Defense (DOD) and outside DOD, including government and non-government organizations, domestic and foreign in the support of the warfighter. ATC is one of the DOD’s premier test and training ranges supporting both military and commercial materiel developers by testing a broad spectrum of equipment throughout the life cycle, from concept through deployment. ATC is a tenant on APG and encompasses land and water totaling approximately 70,000 acres with an extensive inventory of facilities. ATC is organized by Directorate competencies with approximately 2,500 personnel that consists of government civilian, military, and contractors.

1.3 Objective: The contractor shall provide the specified compressed gas products required for the normal operations of ATC.

1.3.1 Requirements:

1.3.1.1 Deliveries can only be made Monday through Thursday between the hours of 7:00 AM and 3:30 PM EST. Your delivery personnel must call the appropriate Technical Point of Contact (TPOC)/ Contracting Officer’s Representative (COR), prior to delivery to ensure someone will be available to process the delivery.

1.3.1.1.1 All drivers must meet security requirements to enter onto Aberdeen Proving Ground, along with accessing the Restricted Area.

1.3.1.2 All cylinders supplied must be labeled in accordance with applicable Federal and State regulations.

1.3.1.2.1 Contractor will be required to label any cylinders without Department of Transportation (DOT) stickers. Contractor must be prepared and have stickers available to remove cylinders from government facility.

1.3.1.3 Ensure that all vendor supplied cylinders are hydrostatically tested and inspected as required by Compressed Gases Association (CGA), Federal, and State regulations.

1.3.1.4 Any and all applicable costs you incur to meet the terms of this contract must be factored into the unit price of the gas. The Government will not pay demurrage on cylinders. The length of time ATC might keep any given cylinder is indefinite; for instance, cylinders containing specialty (calibration) gas mixtures may be held until their expiration date. All vendor provided cylinders will be returned upon termination of this contract.

1.3.1.5 As part of the proposal, the Vendor shall include as a separate line-item provisions for returning unused, but expired, calibration gases for re-certification and re-issue to ATC. Re-certified gases shall meet all provisions of paragraph 1.6.2.2.

1.3.1.6 Contractor must respond within 24 business hours via email or telephone to any emergency requests.

1.3.1.7 All gases are to meet or exceed Military Specification (MIL SPECS) or other noted specifications where applicable.

1.3.1.8 Contractor must supply gases within 5 business days of receiving request.

1.4 Scope: Provide compressed industrial gases and specialty calibration gases to Aberdeen Test Center (ATC) at the U.S. Army - Aberdeen Proving Ground.

1.4.1 Compressed Industrial Gas Cylinder Refilling (i.e. pure gases and welding gas mixtures). Contractor will refill, service, re-inspect and re-valve government-owned cylinders for the gases listed in Table 1 on an “as needed” basis as requested by the activity TPOC/COR. Government owned bottles will be utilized for these products to the greatest extent possible. If quantity request exceeds government owned cylinders, the remainder will be made up of contractor owned cylinders. Possible locations of cylinder pickup and delivery will be at either Building 315, 6350 Gillon Street, or Building 363, 6901 Lanyard Road, APG, MD 21005.

Table 1 – Industrial Gases

Quantity (# of refills)

(include batch cert.)

(5%CO2, 40%He, Balance Nitrogen)

(≥99.5%)

(10% CH4, Balance Argon) Nuclear Counter Grade

(≥99.5%)

(5%CO2,Balance Argon) Industrial Grade

(25%CO2,Balance Argon) Industrial Grade

1.4.2 Compressed Specialty Gases (i.e. certified calibration gas mixtures). Contractor will furnish the following specialty gases listed in Tables 2 and 3 the specified cylinder size and type on an “as needed” basis as requested by the activity TPOC/COR. Location of cylinder pickup and delivery will be at the Building 363, 6901 Lanyard Road, APG, MD 21005.

Table 2 – Two Component Calibration Gas Mixtures – Nitrogen Balance Gas

Component

Size and Type

(# Cyl)

Table 3 – Multi-Component Calibration Gas Mixtures – Nitrogen Balance Gas

Component

(# Cyl)

Pricing to be determined at time of request.

14.3 Gas Handling Accessories and Equipment. The contractor will provide gas handling accessories and equipment such as regulators, fittings, tubing, etc. upon request. Pricing for these items will be determined and shall not exceed the current retail price at the time of request.

1.5 Period of Performance: The period of performance shall be for one (1) Base period of 12 months and four (4) 12-month option periods. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how the company assures that the work complies with the requirements of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 All pure gases (regardless of grade) shall be batch analyzed, and the batch analysis identifier must be affixed to each cylinder.

1.6.2.2 All calibration mixtures shall be single-certified to meet the specified concentrations within the tolerances stated in Table 1. The contractor shall provide a certificate of analysis (COA) for each cylinder. At a minimum, COAs shall state:

i) National Institute of Standards and Technology (NIST) traceability,

ii) certification or analysis date,

iii) expiration date, and

iv) certified concentration(s).

1.6.2.3 The balance gas for all calibration mixtures listed in Table 1 and 2 will be nitrogen.

1.6.2.4 For gases having a shelf life, a minimum of 90% of the shelf life must remain at the time of delivery to the government.

1.6.3 Recognized Holidays: The vendor will not be required to make compressed gas deliveries on the following Federal Holidays.

Independence Day

1.6.4 Hours of Operation: ATC is currently working an alternate work schedule as described in ATC regulation 690-9. The contractor shall be required to make cylinder deliveries and pickups during these hours.

1.6.41 Installation Closures. Inclement weather conditions may force a temporary shutdown of APG. The contractor shall call the Post Operation telephone (410-278-SNOW) to get APG operation status and report to work accordingly. In addition, the local radio stations will announce any such delays or closures.

1.6.5 Place of Performance: Delivery and pick-up of compressed under this contract will be performed at Aberdeen Test Center, APG MD 21005. Refer to section 1.4 (Scope) for building locations for specific compressed gas product delivery/pickup.

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: The contractor must ensure that the driver for all deliveries is a US Citizen and is able to gain access to the Aberdeen Test Center Restricted Area (RA).

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment/property provided for contractor use.

1.6.8 Special Qualifications: Reserved.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00p.m., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: NA

1.6.13 Contractor Travel: NA

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: NA

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: NA