Performance Work Statement Cable Services.pdf

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Performance Work Statement Cable Services

FCI Fairton, NJ

A. SERVICE TO BE PERFORMED:

Provide basic/premium cable/satellite programming for inmates housed at the Federal Correctional Facility and the Federal Correctional Institute Fairton.

The Contractor may visit the site to collect data and to observe the existing conditions prior to submitting a Quote.

The Federal Bureau of Prisons (FBOP) will provide the contractor with access to the site, and any available as-built activation drawings, specifications, tests, reports, etc.

B. NATURE OF CONTRACTUAL AGREEMENT:

The contractor is advised that this contract is for services which are non-personal in nature. Definitions of non-personal service requirements are as follows:

1. Payment is based on the provision of a specific end result or accomplishment.

2. The service is a contractual arrangement and not a personnel appointment.

3. Payment is based on an end product or the accomplishment of a specific result.

4. The service does not constitute an employer/employee relationship.

5. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored by the Government staff.

C. PLACE OF PERFORMANCE:

The services will be performed on-site at the Federal Correctional Institute Fairton.

D. STATEMENT OF OUTPUT:

Installation of cable/satellite units are defined within this performance work statement utilizing a "performance-based" approach.

Thus, required services are defined in terms of output rather than specific task assignments.

Output #1: Technical Performance and Quality of Goods/Services:

Output #2: Cost Control and Customer Satisfaction:

Output #3: Timeliness of Deliveries/Performance:

Output #4: Business Relations:

E. SPECIFIC REQUIREMENTS:

Output #1: Technical Performance and Quality of Goods/Services:

Scope of Services: Program shall include a Base Channel Package and a premium Family Movie channel PG 13 or below similar to HBO Family. If channels within this Base Package provide R-rated or above movies, we must have the capability to black out the channel.

Contractor shall provide all modulating equipment and labor necessary to install such equipment within the institution.

The use of individual boxes will not be acceptable. Signal delivered must be compatible with the existing infrastructure and televisions (TVs). There are 150 TVs located in housing units currently operating throughout the facility. There is one main cable box installed in the Training Center building that transmits into the rest of the facility. There are approximately 205 cable drops. The current package provided by Comcast/Xfinity is the basic channel package. Per policy it is required that all viewing be PG-13 or lower. The current televisions are all basic televisions and do not contain Pro-Idiom or any special encryption. Upon completion of the installation of the head-end equipment, the contractor’s technician will test and verify an acceptable signal levels. The contractor’s technician will accompany institution staff in verifying proper strength by checking various channels at locations

2 | P a g e throughout the facility. The contractor will provide written documentation of the signal levels to the institution.

Should unacceptable signal readings be identified, the contractor will supply any and all equipment necessary to rectify the substandard signal.

Once installation is appropriately complete, the institution will maintain the system from the point of the contractors modulating equipment (converter boxes) into the institution and the contractors will maintain their modulating equipment and outward to their cable line.

The Contractor shall provide technical assistance to institutional staff as to the "tie-in" of contractor provided equipment, institutional provided equipment, and the existing infrastructure.

The institution reserves the right to review and approve the channel lineup.

Contractors are encouraged to contact the Contracting Officer in writing should there be any questions regarding this scope of work prior to final bid.

All contract personnel will be obligated to follow the rules and regulations outlined for entrance into the institution.

The Warden re-serves the right to deny access into the institution.

Output #2: Cost Control and Customer Satisfaction

Payment Schedule: As this is a fixed-priced contract per year, the offeror shall submit a proposed price for the requirements as outlined for each year. The contract shall consist of one base year with two additional option years, at the discretion of the Government and pending availability of annual funding.

Billing Procedure: The Government will make payments to the contractor on a monthly basis, promptly after receipt of an itemized invoice.

Management: All workers will be in an escorted status once the necessary forms have been processed. The Facilities Department staff will be available to provide information and assistance regarding policy and procedures as necessary.

Institution Security: Contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates.

Output #3: Timeliness of Deliveries/Performance

Equipment Required: The contractor will supply the necessary equipment and will be available to the government entirely while contract services are rendered at this facility.

The contractor shall supply the name of an Account Representative who will handle any billing and/or service questions. Do to impact a loss of television has to the orderly running of a prison, contractor will supply a technician on sight the same day to rectify any interruptions to service.

Work hours are seven-thirty (7:30) A.M. to two-thirty (2:30) P.M. and are subject to change due to institution needs, institution emergencies and or inclement weather. Work days are Monday through Friday only. No weekends and or holidays.

Output #4: Business Relations

Maintain open avenues of communication, facilitating the exchange of information between the contractor and the government regarding the contract services. The contractor shall provide a Point of Contact (POC) who shall be responsible for facilitating the contractor’s delivery of services under this contract. The contractor shall designate this individual in writing to the Contracting Officer prior to the start date of this contract. Alternate POC’s may be designated; however, the contractor must identify those times when an alternate shall be the primary POC. There

3 | P a g e shall be an open line of communication between the contractor, its representatives, or applicable FCI Fairton staff to ensure that the services ordered by the institution are provided.

The contractor has the sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Performance Work Statement as long as the requirements are performed in accordance with the policies referenced, standards and methods generally accepted within the contractor’s field of expertise.

F. SECURITY BACKGROUND REQUIREMENTS:

The prospective contractor must successfully complete the following security background procedures:

(1) National Crime Information Center (NCIC) check;

(2) DOJ-99 (name check);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Resume/Personal Qualifications;

(7) OPM-329-A (Authority for Release of Information); and

(8) National Agency Check and Inquiries (NACI) check (if applicable).

Prospective contractors are advised that a urinalysis test is required prior to contract award (for detection of marijuana and other drug usage). If the proposed contract is with a company and the individual(s) assigned to perform the work test(s) positive, the individual(s) shall be excluded from performing the contract and the contractor shall provide acceptable replacement personnel subject to the same security requirements. If the proposed contract is with an individual, the contract award may not be made until a negative test is received.

Prospective contractors are advised that security background clearances typically require approximately six weeks to complete.

G. ADDITIONAL REQUIREMENTS

The contractor in accordance with the general requirements described below shall perform the following subtasks.

a. Clean up of work area shall be performed daily. Contractors are responsible for disposal of refuse generated in the performance of their duties.

b. Contractor must adhere to Occupational Safety and Health Administration (OSHA) safety regulations and precautions, while working inside and/or outside of the installation space.

c. Take standard precautions for electrical, trip and fall hazards. Wear appropriate safety PPE equipment as required.

d. Seal all openings and penetrations created during the installation to meet or exceed applicable local fire code regulations.

e. The contractor shall understand that this task will not be considered as fulfilled until every aspect of this performance work statement is completed and determined to be in compliance and acceptable by FCI Fairton.

f. The contractor shall repair or replace any items they have damaged or destroyed during the performance of this task.

g. The contractor must have all invoices submitted for billing to FBOP no later than 120 calendar days after the installation completion date.

h. FBOP adheres to the Centers for Disease Control and Prevention (CDC) guidelines. Currently, the wear of a surgical mask while at FCI Fairton in any capacity is required to wear a surgical mask. Try to social distance and maintain six feet apart as much as possible with regards to any installation of equipment, check and verifications of equipment performance, and interpersonal communications with staff. For as long as the CDC requires surgical masks, a mask would be issued at the front entrance to the institution, or by FCI Fairton staff.

Coordination for any site visit will be scheduled through FCI Fairton Supervisor of Recreation Mr. Nicholas Ferguson at (856)-453-4216, N1FERGUSON@BOP.GOV. The alternate point of contact will be Daniel Shaw d3shaw@bop.gov. For coordination, please write or email both Mr. Ferguson and Mr. Shaw to ensure continuous communication. All site visitors will be required to complete a criminal history background check through the

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National Crime Information Center (NCIC) before arrival to comply with the Federal Bureau of Prisons security requirements. Mr. Ferguson and/or Mr. Shaw will provide the NCIC check forms. Any site visit will be completed prior to 1:00PM, EST, May 17, 2021. The website for FCI Fairton can be found at:

https://www.bop.gov/locations/institutions/fai/."

All visitors are subject to search and, under certain circumstances, may be detained and/or arrested, in accordance with the Program Statement on Searching, Detaining, or Arresting Visitors to Bureau Grounds and Facilities. At the FCI, it is the responsibility of the Front Lobby Officer to search items of personal property prior to admittance to the Institution and to ensure all visitors pass through the metal detector. No communication devices or contraband will be allowed to enter the facility. If an individual fails to clear a Walk-Through Metal Detector (WTMD), a hand-held metal detector is to be used. Failure to clear the hand-held metal detector requires the individual to submit to a pat search before entering the institution. Please notify Mr. Ferguson and Mr. Shaw if you need to bring into the institution any electronic devices to include, but not limited to: laptops, phone, USB or thumb drives, and tablets.

H. ANTICIPATED PERIOD OF PERFORMANCE:

Base Year, Effective Date of Award (EDOA) – July 1, 2021- June 30, 2022.

Option Performance Period One: July 1, 2022- June 30, 2023.

Option Performance Period Two: July 1, 2023- June 30, 2024.