Performance_Work_Statement_1.docx

Performance Work Statement

MUSSEL DOG INSPECTIONS

US Bureau of Reclamation New Melones Reservoir Created April 28, 2023

1.0 Background

New Melones Reservoir under the Bureau of Reclamation’s Central California Area Office will award a contract for a canine detection team to inspect incoming watercrafts for quagga and zebra mussels. Quagga and zebra mussels are an invasive species terrorizing the Eastern half of the United States and are slowly moving their way west with their primary vectors being small fishing boats. New Melones Lake, located in the Sierra Mountain foothills in Sonora, CA, is currently free of these invasive mussels. The lake’s Mussel Prevention Program is working to make sure the mussel stay out of the lake through monthly monitoring surveys, public outreach, and boat inspections.

2.0 Scope

New Melones Lake is looking for a canine and handler team. The canine will be trained on both quagga and zebra mussel detection. Services will include searching the incoming boats, trailers, pulling vehicles, and assorted equipment for signs of mussels. The Contractor shall provide all personnel, equipment, tools, materials, supervision and other items and incidental services necessary to satisfactorily perform the tasks.

3.0 Type of Contract

The government will award an Indefinite Delivery/Indefinite Quantity (IDIQ) contract

4.0 Period of Performance

Base Year: September 1, 2023 to August 31, 2024 Option Year 1: September 1, 2024 to August 31, 2025 Option Year 2: September 1, 2025 to August 31, 2026

The contractor will provide provide vessel inspections during designated days for 8 hour shifts for each year that the contract is active. The COR and contractor shall identify a mutually agreed upon schedule for performance. The schedule may be adjusted based on mutual agreement between the COR and contractor during periods of hazardous weather conditions (i.e. smoke, heat). The government reserves the right to increase the number of work days at the rate scheduled by the contract. Any increase in the number of work days will be completed by a contract modification by the CO and the contractor.

5.0 Administrative Information

N/A

5.1 Recognized Holidays:

The following is a listing of federal holidays. The contractor will be required to provide service if the federal holiday falls on a routine scheduled day. The contractor will also be required to work on federal holidays not on a routine scheduled day if the holiday falls within the period of performance.

Independence Day

5.2 Hours of Operations

The contractor and the COR will identify the schedule that the Contractor will work.

The Contractor must at all times maintain an adequate workforce on holiday’s and weekends for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

5.3 Place of Performance

The work to be performed under this contract will be located at the Glory Hole Recreation Area in Angels Camp, CA and Tuttletown Recreation Area in Sonora, CA.

Glory Hole Recreation Area Glory Hole Rd, Angels Camp, CA 95222 County: Calaveras Tuttletown Recreation Area Reynolds Ferry Rd, Sonora, CA 95370 County: Tuolumne

5.4 Security

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor’s use. Such as, traffic cones, information gathered on survey forms, canopies and signage.

5.5 Contractor Travel

The Contractor shall be responsible for paying for all travel costs associated with this contract.

6.0 Delivery

The Contractor shall furnish everything (equipment, materials, supplies, incidentals, etc.) required to successfully complete the tasks identified in the contract. The contractor will keep a record of the number of boats inspected noting the status of each boat (clean, muddy, infested). The contractor will be required to submit two progress reports. The first progress report will be due July 17th. The second progress report will be due a week following the last date of work (due September 11th).

7.0 Government-Furnished Property

7.1 Services: N/A

7.2 Facilities: N/A

7.3 Utilities: N/A

7.4 Equipment:

The government may provide access to a cooling trailer or a pop-up shelter and chairs.

7.5 Materials:

The government may provide boat inspection signs.

8.0 Applicable Publications (Current Editions)

Upon award, the government will give the contractor an electronic copy of both the Uniform Minimum Protocols and Standards for Watercraft Inspection and Decontamination Programs for Dreissenid Mussels in the Western United States written by the Pacific States Marine Fisheries Commission and the lake’s Mussel Self-Inspection Permit.

9.0 Objectives

The objective of this contract is to inspect all incoming watercrafts for quagga and zebra mussels. The timely and accurate performance of these services must be recognized as a vital and mandatory requirement of the delivery order.

10.0 Performance Assessment and Disincentives

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self- evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

(e) Deduction. Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

(f) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

11.0 Working Dog Requirements

It is important that canines used under this contract are trained, handled and treated to standards that are in the best interest of the canine’s health and safety. Canines will be established with a veterinarian that has all medical records and confirms that the canine has necessary vaccinations, health requirements to perform their task, is within a healthy weight range and is capable of performing it’s duties. The canines will be trained in a humane manner and handlers will be trained to treat the canines in a humane manner for work as well as caring for their health and welfare in and out of the field.

When working, the environment will be monitored in order to protect the canine in extreme weather conditions and other situations such as air quality. Canines will have access to water and protection from extreme weather as is necessary. Tempereature and AQI will also determine the amount of time the canine can perform it’s duties. Cut off levels for working in extreme conditions are 105ºF and AQI over 150. Contractor shall have a clear policy on amount of time the canines will be completing detection activities including policies on breaks. Since canines are owned and operated by the contractor, the contractor shall determine when a canine is ready for retirement and will find appropriate housing for the canines retirement.

12.0 Attachment/Technical Exhibit List

PERFORMANCE REQUIREMENTS SUMMARY AND QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

(b) Quality:

Collaboration during SAB meetings results in meaningful reviews and reports.

Comparison of the submittal date to the TRRP need date.

Periodic COR surveillance.

Contractor does not meet 98% timeliness threshold in “Acceptable Quality Level”

2% deduction to the month’s invoice.