Pensacola Ave Reconstruction Contract Bid Docs_5.29.2026.pdf

CITY OF WAXAHACHIE, TEXAS

SPECIFICATIONS AND CONTRACT DOCUMENTS FOR THE CONSTRUCTION OF

PENSACOLA AVENUE RECONSTRUCTION

Prepared by

State of Texas Registered Firm #928

KIMLEY-HORN AND ASSOCIATES, INC.

801 CHERRY STREET, UNIT #11, STE. 1300

FORT WORTH, TX 76102

MAY 2026

TABLE OF CONTENTS

PENSACOLA AVENUE RECONSTRUCTION

Notice to Bidders

Instruction to bidders

Project Description

Bid Proposal

Bidder’s Signature Response Form

Standard Contract Agreement

Bid Bond

Performance Bond

Payment Bond

Maintenance Bond

Contractor Utilization Plan & Form

Vendors Compliance to State Law

House Bill 89 Verification Form

Conflict of Interest Questionnaire

Qualification Statement of Bidders

Qualification Statement of Bidder’s Surety

Form 1295 Instructions - Certificate of Interested Parties

Certificate of Insurance

General Provisions*

Special Conditions

Supplemental Data (Geotech Report)

*General Provisions:

This project shall be constructed by utilizing the North Central Texas Council of Governments (NCTCOG) Public Works

Construction Standards, 5th Edition, August 2023 with Latest Amendments and the Texas Department of Transportation

(TxDOT) Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges. Any permissible deviation from those standard specifications will be noted in the section of Special Provisions to the NCTCOG Standard

Specifications, Special Contract Requirements, Plans and/or Specifications.

NOTICE TO BIDDERS

Sealed bids are requested by the City of Waxahachie to furnish all labor, material, and equipment, and perform all work required for the Pensacola Avenue Reconstruction project.

Sealed bids will be received at the Office of the City Secretary, on the 3rd Floor of the Charles

Beatty Municipal Services Building, 408 S. Rogers, Waxahachie, TX 75165 until 2:00 PM

Central Time, Tuesday, June 16th, 2026. Please use the elevator to access the 3rd floor of the

Charles Beatty Municipal Services Building. The staircase adjacent to the elevator does not go to the 3rd floor of the building.

There will be a public bid opening at 2:00 PM Central Standard Time on June 16th, 2026, in the Mean Green conference room of the Charles Beatty Municipal Services Building, located at 408 S. Rogers, Waxahachie, TX 75165.

The project consists of the reconstruction of approximately 1,900 linear feet of Pensacola

Avenue from Richmond Lane to the Pensacola Avenue Cul-de-sac, as well as the reconstruction of approximately 400 LF of Chiles Street from Monticello Drive to Charlotte Avenue. This includes reconstructing the existing asphalt roadway to a concrete section consisting of 6” reinforced concrete with 6” of flexible base subgrade. The project also includes the installation of approximately 2,300 LF of 8” water line and approximately 1,000 LF of 8” sanitary sewer line. Additionally, the project includes ADA compliant sidewalks with curb ramps, driveway repairs, and streetlights.

Plans, specifications, and bidding documents may be examined or downloaded online from CivCast at http://civcastusa.com. All official notifications, addenda and other documents will be offered only through this procurement website.

By James Gaertner, P.E., CFM

Director of CIP Engineering

Advertisement dates:

May 30th, 2026, June 6th, 2026 http://civcastusa.com/

INSTRUCTIONS TO BIDDERS

1. LIST OF SUBMITTALS REQUIRED FOR BID:

The following items are required submissions, at time of bid:

1. Bid Proposal

2. Bidder’s Signature Response Form

3. Bid Security (cashier’s or certified check, or bid bond)

4. Vendor Compliance to State Law Form

5. House Bill 89 Verification Form

6. Conflict of Interest Questionnaire

7. Certificate of Insurance - Do not add the City as additionally insured/holder unless the

Bidder is awarded the contract.

Submittals required by the lowest bidder within 5 business days of bid opening. All bidders may also submit at the time of bid, within 5 days of bid opening, or as requested by the City.

1. Contractor Utilization Form

2. Qualifications Statement of Bidders Form

3. Qualifications of Bidder’s Surety Form

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline. All submittals shall be subject to the Texas Public Information Act unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

The Owner reserves the right to reject any or all bids and to waive any omissions, irregularities or formalities. The Contractor accepts all risks associated with bidding in this manner.

Proposals shall be considered irregular if they show any omissions, alterations of form, additions, unbalanced values or conditions not called for, unauthorized alternate bids or other irregularities of any kind. The Owner may reject any proposal containing any such irregularity. The Owner, however, reserves the right to waive any irregularities and to make the award in the best interest of the Owner. Additional standards are provided in the project General Conditions: North Central Texas Council of Governments

(NCTCOG) Specifications for Public Works Construction.

2. BID SECURITY

Proposals shall be accompanied by a cashier’s or certified check in an amount not less than five percent

(5%) of the total maximum bid price, payable without recourse to the City of Waxahachie, or a bid bond in the same amount from a reliable surety company, holding a permit from the State of Texas to act as surety, as a guarantee that the bidder will enter into a contract and execute performance bond and payment bond within ten (10) days after notice of award of contract to him.

3. BONDS – AMOUNTS AND TERMS

The amount of the Bid Surety or Bid Bond for this project shall not be less than five percent (5%) of the largest possible total for the bid submitted, and shall accompany each bid.

The Performance, Payment and Maintenance Bond shall be submitted upon award of the contract, prior to contract execution. The amount of the Performance and Payment Bonds shall each be in an amount equal to one hundred percent (100%) of the total awarded contract price, price, conditioned upon the faithful performance of the contract and upon payment of all persons supplying labor or furnishing materials, will be requested. The amount of the Maintenance Bond shall each be in an amount equal to ten percent

(10%) of the total awarded contract price. The Maintenance Bond shall remain in force for a period of two (2) years after the date of final acceptance of the work by the Owner.

Bonds shall be submitted on the forms provided, from an approved surety company holding a permit from the State of Texas to act as surety or other sureties acceptable to the Owner.

4. QUALIFICATION OF BIDDER

The Owner intends to award the contract within ninety (90) days after the date of opening bids on the basis of the lowest acceptable bid submitted by a qualified bidder, as determined by the Owner. The

Contractor or Contractors shall complete execution of the required Bonds and Contract within ten (10) days of such notice.

At time of bid, bidder shall submit the “Qualifications Statement of Bidders Form” and the

“Qualifications of Bidder’s Surety Form” contained within the Contract Documents.

Within five (5) working days after the bid opening, the low bidder shall submit such evidence as the Owner may require establishing the bidder's qualifications to satisfactorily perform the work included in this project. The minimum information required shall include but may not be limited to the following:

(1) the bidder’s current financial statement including amount of funds readily available to commence and carry out the work.

(2) a list of equipment available for this project.

(3) a list of projects that have been satisfactorily completed by the bidder and are of the same general type as included in this contract, together with the names, addresses and phone numbers of persons familiar with this work, and

(4) other information that may be pertinent to the bidder’s qualifications.

The Contractor shall show that he has experience with (3) similar projects, working in confined areas in close proximity to many physical features (such as: fences, carports, utility poles, guy lines, gas lines, and meters, water lines, sewer manholes and cleanouts, etc.) which will require the Contractor to plan his work efforts and equipment needs with these limitations in mind. At Owner’s request, the Contractor shall submit a complete list of ALL Municipal and Similar Non-Municipal current and completed projects for the past three (3) years for review. This list shall include the names of supervisors and type of equipment used to perform this work.

Should the bidder fail to produce evidence satisfactory to the Owner on any of the foregoing points he may be disqualified, and the work shall be awarded to the next bidder so qualifying.

5. EXAMINATION OF SITE OF PROJECT

Prospective bidders shall make a careful examination of the site of the project, soil and water conditions to be encountered, improvements to be protected, disposal sites for surplus materials not designated to be salvaged materials, and as to method of providing ingress and egress to private properties, and methods of handling traffic during construction of the entire project.

6. WAGE RATES

Attention is called to the fact that not less than the prevailing wage rates as hereinafter set forth in the

Contract Documents, which are made a part hereof, must be paid on this project.

7. INSURANCE COVERAGE:

A certificate of coverage as defined in SC.15 of the Special Conditions must accompany each bid. Do not add the Owner or City as additionally insured/ a holder unless the Bidder is awarded the contract.

8. CONFLICT OF INTEREST QUESTIONNAIRE

Bidder shall complete Conflict of Interest Questionnaire contained within the Contract Documents and submit with the Bidder’s Proposal.

9. ADDENDA

Bidders desiring further information or interpretation of the plans and specifications must make request for such information through the Civcast portal indicated in the notice to bidder or by emailing

Elizabeth.Quilici@waxahachie.com by 2:00 P.M on Tuesday June 9th, 2026. Official notifications and answers to all such requests will be offered through procurement website. All addenda will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding.

Should a bidder find discrepancies in, or omissions from the plans, specifications, or contract documents, or should he be in doubt as to their meaning, he is requested to notify the City in order that an addendum may be posted to all bidders. Any addenda issued will be posted to the procurement website or mailed upon request. The bid proposal as submitted by the Contractor will be so constructed as to include any addenda if such are issued by the Engineer. The bid proposal as submitted by the bidder must be so constructed as to include any addenda issued by the Engineer prior to 72 hours of the opening of bids, with the appropriate recognition of addenda so noted in the bid proposal.

Answers to questions and addendum shall be posted online through: https://civcastusa.com.

mailto:Elizabeth.Quilici@waxahachie.com https://civcastusa.com/

City contact information:

Elizabeth Quilici

Email: Elizabeth.Quilici@waxahachie.com

Phone: 469-285-0451

The City of Waxahachie shall not be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

10. PAPER HARD-COPY BID SUBMITTALS

This Sealed bid will be available online through https://civcastusa.com. from the date issued until June

16th 2026, at 2:00 P.M CT. Any subsequent addendums and/or attachments will be added to the websites listed above.

All paper hard-copy sealed submittals must be received by the City of Waxahachie City Secretary

Department located at 408 S Rogers, Waxahachie, TX 75165 on the 3rd floor by the due date and time provided.

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper hard-copy submittals must be in one sealed envelope clearly marked with the label below (or similar) completed and affixed on the outside of the sealed envelope containing the submittal:

For Paper Hard-Copy Bid Submissions, computer-generated pages (excel print-outs, etc.) of the bid form may be used in lieu of the Bid Form provided. This option is provided for the convenience of the Bidder.

The use of computer-generated pages shall not contain added wording intended to modify or amend the wording in the Owner’s Bid Form, or the provisions of the Contract Documents, including the plans, specifications, or Special Conditions. All bid items, bid amounts (unit prices and extended totals), SEALED BID – DO NOT OPEN

City of Waxahachie – ATTN City Secretary – 3rd Floor

408 S Rogers St.

Waxahachie, TX 75165

Invitation To Bid # 2026-05-02

Invitation to Bid Deadline: until June 16th, 2026 at 2:00 P.M.

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________ mailto:Elizabeth.Quilici@waxahachie.com https://civcastusa.com/ subtotals, and total bid must be submitted, and the risk of error, omission, or failure to include each in accordance with the Owner’s final published Bid Form shall be borne solely by the Bidder; and in the event the computer-generated pages are not provided in accordance with the Owner’s final published Bid

Form, the bid shall be declared non- responsive.

The Bidder shall provide the following disclaimer on the computer-generated bid form; otherwise, the bid will be considered non-responsive and rejected:

(Company name ) certifies that the Bid Item Number, Specification Item, Name of

Pay Item, Estimated Quantity, Unit, Unit Price Bid, and Amount Bid shown on the computer-generated bid form for all of the bid items contained in this Bid Form are consistent with the

Bid Form provided herein, and that its bid will be tabulated using these Unit Prices and no other information from this computer-generated bid form.

The Company further acknowledges and agrees the Total Bid Amount shown will be read as its

Total Bid and further agrees that the official Total Bid Amount will be determined by multiplying the Unit Prices shown in the computer-generated bid form by the respective estimated quantities shown in the Bid Form and then totaling all of the extended amounts.

CITY OF WAXAHACHIE

PROJECT DESCRIPTION

I. LOCATION OF PROJECT

This project is located in the City of Waxahachie, Ellis County, Texas. The project limits are

Pensacola Avenue from Richmond Lane to the Pensacola Avenue Cul-de-Sac, and Chiles Street from Monticello Drive to Charlotte Avenue.

II. TIME AND ORDER OF COMPLETION

All items of work included under this contract shall be completed within (214 working days) which time shall commence on the tenth (10th) day after the issuance of the notice to proceed.

III. SCOPE OF WORK

This project provides for:

1) Demolition of existing roadways.

2) Installation of new water and sanitary sewer lines, including new water and sanitary sewer services.

3) Installation of 6-inch flexible base and 6-inch concrete roadways.

4) Installation of variable width (3’- 5’) sidewalk pavement and residential driveways.

5) Installation of Street Light Foundations, secondary connection boxes and conduit.

6) Providing all traffic control and barricade devices in conformance with the Texas

Department of Transportation’s Manual of Uniform Traffic Control Devices.

7) Contractor shall prepare SWPPP and provide CSN per TCEQ requirements. Area disturbed is greater than one acre and less than five acres. Erosion control shall be in accordance with erosion control plan including silt fence and inlet protection installation, maintenance & removal. Silt fence and inlet protection shall meet city standards.

All work shall be completed as shown on the plans and called for in these specifications, referenced specifications, and the City of Waxahachie standard construction details.

IV. DESCRIPTION OF BID ITEMS

Any and all work specifically called for in the Contract Documents or which is required for the proper construction of items called for in the Contract Documents is to be performed by the

Contractor unless specifically indicated otherwise. The cost of all work for which there is no separate pay item in the proposal shall be included in the price for a related pay item such that work called for or required by the Contract Documents will be constructed for the Contract Price.

The following descriptions are intended to clarify the nature of the work required for this project.

The provisions of the standard technical specifications shall apply, except as otherwise specified herein.

Each pay item includes all labor, materials, equipment and incidentals necessary to construct that item. The contract shall be awarded based on the “TOTAL BID FOR ALL ITEMS”.

Any and all work specifically called for in the Contract Documents or which is required for the proper construction of items called for in the Contract Documents is to be performed by the

Contractor unless specifically indicated otherwise. The cost of all work for which there is no separate pay item in the proposal shall be included in the price for a related pay item such that work called for or required by the Contract Documents will be constructed for the Contract Price.

Erosion Control is considered incidental to the bid item prices, and no separate pay item will be provided. The following descriptions are intended to clarify the nature of the work required for this project. The provisions of the standard technical specifications shall apply, except as otherwise specified herein.

Each pay item includes all labor, materials, equipment and incidentals necessary to construct that item. The contract shall be awarded based on the “TOTAL BID FOR ALL ITEMS”.

Pay Item 1: Bonds, Insurance and Mobilization (for entire project)

The work under this item shall include the movement of personnel, construction equipment and supplies to the project site or to the vicinity of the project site in order to enable the Contractor to begin work on the contract. This pay item shall also include the restoring of the construction working area (staging area, access area, pipe laydown area, construction entrances, etc.) to original or better conditions including sodding or grading the area. The cost of all bonds and insurance for the project will also be considered part of this specification.

Mobilization will be measured as a lump sum item as the work progresses. Partial payments for mobilization shall be paid for at the Total Unit Price as shown in the bid proposal with the regular monthly estimates as follows: The adjusted contract amount for construction items as used below is defined as the total contract amount less the lump sum bid for Mobilization.

a. When 1% and less than 5% of the adjusted contract amount for construction items is completed, 50% of the mobilization lump sum bid will be paid.

b. When 5% and less than 10% of the adjusted contract amount for construction items is completed, 75% of the mobilization lump sum bid will be paid. Previous payments under this section will be deducted from this amount.

c. When 10% or more of the adjusted contract amount for construction items is completed, 95% of the mobilization lump sum bid will be paid. Previous payments under this section will be deducted from this amount.

d. Payment for the remainder of the lump sum bid for “Mobilization” will be made on the final estimate.

Mobilization shall encompass the entire project as shown in the plans. No separate pay for multiple mobilizations.

Pay Item 2: Traffic Control and Traffic Control Plan

This item shall consist of all the work, labor, equipment, materials and superintendence necessary to furnish, install, operate, maintain, erect and remove traffic control devices including, but not limited to: Signage, Traffic Control Devices, Lights, Barricades, Barriers, flagmen and Detours.

The Engineer has provided a traffic control plan for the project for the construction of the southern end of the project. Any changes to the proposed traffic control plan must first be approved by the

Engineer. This pay item also includes any traffic control devices that may be used to protect construction improvements until the improvements are accepted. This pay item includes the traffic control necessary for the construction of the roadway and the construction of the utilities. The materials needed to manage traffic or access to driveways during construction, including flex base or gravel, are included in this pay item. Access to driveways must be maintained at all times. One lane must remain open during the construction of this project. Measurement for payment shall be on a lump sum basis.

Pay Item 3: Temporary Erosion, Sedimentation, and Water Pollution Prevention and

Control Plan:

This item shall consist of all the work, labor, materials and equipment associated with installing erosion control measures, which shall be in accordance with NCTCOG Item 202, “Temporary

Erosion, Sedimentation, and Water Pollution Prevention and Control.” The Contractor shall be responsible for determination of adequate and appropriate control measure items, quantities, and locations, and shall include this information in the submitted Storm Water Pollution Prevention

Plan. This pay item shall also include the removal of all measures after the construction is complete. Measurement for payment shall be on a lump sum basis and will include submitted

SWPPP and installation.

Pay Item 4: Furnish and Install Project Sign

This item shall consist of the work, labor, materials and equipment to install two construction signs at the locations designated by the City. The Contractor shall provide a shop drawing to the

City for approval prior to construction. Measurement for payment shall be on a per each sign basis.

Pay Item 5: General Site Preparation:

This item shall consist of all the work, labor, materials and equipment necessary in the area of preparation of the right-of-way and those areas adjacent to or offsite as may be designated on the plan set for construction operations. All work shall be performed per NCTCOG Item 203.1

“General Site Preparation.” This work shall include the removal of all obstructions not designated on the plan set to remain in place. This shall include, but not be limited to, all landscaping, fence, driveways, all existing pavement materials encountered (including concrete under asphalt and asphalt under concrete), above ground and below ground utilities, storm drain and structures, removal and replacement of existing private signs, removal of existing storm pipe, water line, and sewer line as called out on plans. The cost of saw cutting existing pavement shall be subsidiary to this item. Any existing improvement shown to remain, which is damaged or destroyed by these operations, shall be replaced at the Contractor’s expense. The Contractor shall prepare a video of existing conditions to verify the condition and location of all existing structures prior to construction. A copy of this video shall be provided to the City Representative prior to beginning construction. Measurement and payment shall be on a lump sum basis.

Pay Item 6: Unclassified Street Excavation:

This item shall consist of all the work, labor, materials and equipment associated with excavating

(approximately 12”) for the proposed roadway improvements and shall be in accordance with

NCTCOG Item 203.2, “Unclassified Street Excavation.” The quantity for this pay item is based upon excavating to the pavement depths as shown in the plans. Excavation includes removing all types of materials including asphalt, concrete, rock, sand, and curb. This pay item also includes hauling all surplus, excavated, and removed material off-site. Measurement for payment shall be based upon the average area end method. Payment will be based on a cubic yard basis.

Pay Item 7: 6” Reinforced Concrete w/ Integral 6” Curb

This item shall consist of all the work, labor, materials and equipment associated with the installation of concrete pavement with integral curb. This includes pavement that has no integral curb attached on portions of the roadway indicated on the plan. Concrete pavement shall be installed to the thickness lines and limits shown on the plan set and in accordance with the project details and the applicable provisions of NCTCOG Item 303, “Portland Cement Concrete

Pavement.” Measurement and payment shall be on a per square yard basis.

Pay Item 8: 6” Concrete Residential Drive Approach

This item shall consist of all work, labor materials and equipment required to construct concrete driveways at the locations shown on the plans. Driveway approach includes the removal of the existing driveway. The construction shall be in accordance with NCTCOG Item 305.2 and the city standard detail P3/ Sheet C1.28. The limits of payment for this pay item shall be those limits shown in the plans and shall also include any “concrete driveway repair” and other drivable areas indicated as 6” concrete on the plans. Measurement for payment shall be on a square yard basis.

Pay Item 9: 6” Flexbase (Grade 1 Type A)

This item shall consist of the work, labor and materials necessary to install 6” flexible base at the locations and grades shown on the plans in accordance with TXDOT Item 247. The contractor shall take into account any loss in quantity due to compaction. Flexbase may be used for pavement subgrade only. This pay item does not include providing a temporary surface for driveways. Measurement for payment shall be on a square yard basis.

Pay Item 10: Permanent Asphalt Repair

This item shall consist of the work, labor, materials and equipment necessary to place 6” permanent asphalt (2” Type D and 4” Type B) as directed by the City as shown in the plans. This item also includes the 6” flexible base as shown on the plans. Placing asphalt without approval from the City will be done at the contractor’s risk and at the contractor’s expense. Asphalt section shall be of appropriate thickness and quality to ensure drivability during construction.

The construction shall be in accordance with NCTCOG Item 302. Measurement for payment shall be on a square yard basis.

Pay Item 11: Sod and 4” Topsoil

This item consists of the work, labor and materials required to furnish and install sod and topsoil as indicated on the plans and making repairs to disturbed turf per specification NCTCOG 204.2 and 204.5 (except as described below) excluding items addressed elsewhere in the Bid proposal.

The contractor shall verify the existing type of sod for each disturbed property and shall install the same type of sod for that property. All fertilizer and water for sprinkling shall be included under this pay item. Any sod that has died prior to acceptance shall be replaced. Measurement for payment shall be on a per square yard basis.

Pay Item 12: 4” Reinforced Concrete Sidewalk (Width Varies, Class A)

This item shall consist of the work, labor, materials and equipment necessary to install 4” reinforced concrete sidewalk at the locations and grades shown on the plans in accordance to

NCTCOG Item 305.2 as well as the city standard detail P04/ Sheet C1.28. Measurement for payment shall be on a per square yard basis.

Pay Item 13: 4” Reinforced Concrete Sidewalk (Back of Curb, Width Varies, Class A)

This item shall consist of the work, labor, materials and equipment necessary to install 4” reinforced concrete sidewalk along the back of curb at the locations and grades shown on the plans in accordance to NCTCOG Item 305.2 as well as detail 4/ Sheet C1.30. Measurement for payment shall be on a per square yard basis.

Pay Item 14 and 15: TXDOT Barrier Free Pedestrian Ramp (Type 1 and Type 7)

This item shall consist of the work, labor, materials and equipment necessary to install curb ramps at the locations and grades shown on the plans in accordance with TXDOT Standard PED-

18. Measurement for payment shall be on a per each basis.

Pay Item 16: Temporary Roadway Flexbase Surface (Grade 1)

This item shall consist of the work, labor, materials and equipment necessary to place temporary flexible base, or approved equal on the roadway as needed during construction. The intent of this pay item is to provide the contractor with a bid item and quantity to assist in providing an all-weather surface for vehicles to use during construction. The contractor shall receive City approval prior to placing the temporary surface so the City can measure the quantity. Placing the temporary surface without approval from the City will be done at the contractor’s risk and at the contractor’s expense. Measurement for payment shall be on a per ton basis.

Pay Item 17: 6” Concrete Curb and 18” Gutter

This item shall consist of the work, labor, materials and equipment necessary to install 6” curb and 18” gutter at the locations and grades shown on the plans. The construction shall be in accordance with NCTCOG Item 305.1 and the city standard detail P01/ Sheet C1.28.

Measurement for payment shall be on a linear foot basis.

Pay Item 18: 6” Reinforced Concrete Flume with Integral Curb

This item shall consist of the work, labor and materials necessary to install a 6” (Minimum compressive strength of 3600 psi at 28 days with #3 bars at 18” on center both ways) concrete flume with integral curb the location shown on the plans. The construction shall be in accordance with city standard detail SD05/ Sheet C1.29 Measurement and payment shall be made on a square yard basis.

Pay Item 19 and Pay Item 20: Sidewalk Underdrain (10’ Wide and 5’ Wide) This item consists of the work, labor, equipment and materials required to furnish and install a sidewalk crossing over flume with center support(s) and steel safety plate per detail 2/ Sheet C1.30. Concrete shall be minimum compressive strength of 3600 psi at 28 days. Measurement and payment shall be on a per each basis.

Pay Item 21: Integral Driveway Curb

This item consists of the work, labor, equipment and materials required to furnish and install a driveway curb per detail 4/ Sheet C1.30. Driveways shall be paid for separately under Pay Item

#8 – 6” Concrete Residential Driveway Approach. Measurement and payment shall be on a linear foot basis.

Pay Item 22: Integral Sidewalk with Retaining Wall (6”)

This item shall consist of the work, labor, materials and equipment necessary to install sidewalk with 6” integral retaining wall. This pay item includes the integral retaining wall and sidewalk.

This pay item does not include sidewalk/curbs within the barrier free ramps. Construction shall be in accordance with Detail 3/ Sheet C1.30. Concrete shall be minimum compressive strength of

4000 psi at 28 days. Measurement for payment shall be on a square yard basis.

Pay Item 23 and Pay Item 24: Integral Sidewalk with Retaining Wall (6”-12”) (12”-18”)

(As Needed)

This item shall consist of the work, labor, materials and equipment necessary to install sidewalk with various heights of integral retaining walls. This pay item includes the integral retaining wall and sidewalk. This pay item does not include sidewalk/curbs within the barrier free ramps.

Concrete shall be minimum compressive strength of 4000 psi at 28 days. Construction shall be in accordance with Detail 3/ Sheet C1.30. Contractor to coordinate with the City prior to installation of this item as it should only be used as needed. Measurement for payment shall be on a square yard basis.

Pay Item 25 and Pay Item 26: 2” SDR-9 PVC Pipe and 8” DR-18 C900 PVC Pipe

This item shall consist of the work, labor, materials and equipment necessary to install water line at the locations and depths shown in the plans. Water line lowering’s should be paid for under this pay item and pay item 36 – Ductile Iron Fittings. Construction shall be in accordance with

NCTCOG Item 506. Measurement for payment shall be on a linear foot basis.

Pay Item 27: Fire Hydrant Assembly

This item shall consist of the work, labor, materials and equipment necessary to install the fire hydrant assembly which includes all the items identified in the City’s standard detail which may include, but is not limited to, the fire hydrant (painted), lead line, valve(s), bolts, fittings, flanges, all associated piping from the fire hydrant to the main line, ductile iron fittings (tees, bends, etc), blocking and compaction and backfill. Construction shall be in accordance with City standard detail W07. Measurement for payment shall be on a per each basis.

Pay Item 28: 2” Tapping Saddle and Valve

This item shall consist of the work, labor, materials and equipment necessary to install valves at the locations shown in the plans. Construction shall be in accordance with NCTCOG Item 502.6.

Measurement for payment shall be on a per each basis.

Pay Item 29: 8” Gate Valve

This item shall consist of the work, labor, materials and equipment necessary to install valves at the locations shown in the plans. Construction shall be in accordance with NCTCOG Item 502.6.

Pay Item 30: 1” Short Water Service with Water Meter Box

This item shall consist of the work, labor, equipment, and materials necessary to install 1” short water services with water meter boxes. Short service is defined as not crossing the roadway centerline alignment. The locations of the water services are approximate, and the City will decide the final location of the new services. The actual length of the short service may vary, and the Contractor shall include in his bid to fully install, complete in place, in and in working order the water service. This may require the water meter location to be adjusted to avoid construction.

Pay Item 31: 1” Long Water Service with Water Meter Box

This item shall consist of the work, labor, equipment, and materials necessary to install 1” long water services with water meter boxes. Long service is defined as crossing the roadway centerline alignment. The locations of the water services are approximate, and the City will decide the final location of the new services. The actual length of the short service may vary, and the Contractor shall include in his bid to fully install, complete in place, in and in working order the water service. This may require the water meter location to be adjusted to avoid construction.

Pay Item 32: Abandon Existing Water Line (Cut and Plug)

This item shall consist of the work, labor, equipment, and materials necessary to cut and plug the water line in order to abandon the water line, including the plugs needed on both ends of the water line. The quantities provided are approximate. The City will direct the contractor where cutting and plugging the water line is necessary. Measurement for payment shall be on a per each basis.

Pay Item 33: Connect to Existing Water Line

This item shall consist of the work, labor, equipment, and materials necessary to connect the proposed water line (all sizes) to the existing water in accordance with the construction plans.

This pay item includes locating the existing water line (all sizes) and making a secure connection. This item is only for connections made through cutting and making a connection (no tapping sleeve and valve). Measurement for payment shall be on a per each basis.

Pay Item 34 and 44: Water/Sanitary Sewer Trench Safety

Reference NCTCOG Item 107.20, “Protection of Work and of Persons and Property”. The contractor shall be solely responsible for trench safety provisions meeting the requirements of the United States Department of Labor Occupational Safety and Health Administration and the guidelines provided in the plans. The Contractor's trench safety system shall include all shoring and/or bracing necessary to adequately provide a safe trench situation for all sanitary sewer, and/or water main construction on this project. The Contractor shall have a trench safety plan prepared, signed and sealed by a registered professional engineer in the State of Texas, for submittal to, and acceptance by, the City Engineer, prior to beginning construction.

Measurement and payment for trench safety shall be based on the price bid per linear foot for each pay item and the actual length of trench for each utility installation, which require a trench safety system (only trench depths in excess of 5 feet). Payment shall be full compensation for all materials, equipment, labor and other incidentals necessary to furnish, install and remove the

Trench Safety Systems. Included in this pay item will be all soil borings necessary for preparation of the trench safety plan.

Pay Item 35: Ductile Iron Fittings

This item consists of the work, labor, equipment and materials to install Ductile Iron Fittings at the locations shown on the plans with the plan details, and the Technical Specifications. Item shall be installed in accordance with NCTCOG Item 502.5 “Fittings”. Water line lowering’s should be paid for under this pay item and pay item 25 and pay item 26 - 2” Sch. 80 Water Line and 8” DR-18 C900 PVC Pipe.

Measurement and payment shall be at the contract unit price per ton for Ductile Iron Fittings installed, complete in place. Payment shall be total compensation for the furnishing of all labor, materials, tools, equipment, and incidentals necessary to complete the work.

Pay Item 36 and Pay Item 37: 8” SDR-26 PVC Pipe (0’-6’ Deep) (6’-12’ Deep)

This item shall consist of the work, labor, materials and equipment necessary to install sanitary sewer line at the locations and depths shown in the plans. Construction shall be in accordance with NCTCOG Item 507. Measurement for payment shall be on a linear foot basis.

Pay Item 38: 4’ Diameter Sanitary Sewer Manhole (All Depths) w/ Interior Lining

This item shall consist of the work, labor and materials necessary for installing a 4’ Diameter

Manhole per the construction plans, City requirements and NCTCOG Items 502.1 and 507. This item also includes the work, labor and materials necessary for installing a protective interior coating system such as Spectra-Shield, or approved equal in the proposed 4’ diameter manhole(s). This pay item shall include all materials, testing, equipment and labor described in the Technical Specification. Measurement for payment shall be on a per each basis.

Pay Item 39: 4” Sanitary Sewer Service w/ Cleanout

This item shall consist of the work, labor and materials necessary for installing a fully functional

4” sanitary sewer service with a cleanout per the construction plans and City requirements. The actual length of the service may vary and the Contractor shall include in his bid to fully install, complete in place, and ensure working order of the sanitary sewer service. This pay item also includes connecting to the existing sanitary sewer service or cleanout. Construction shall be accordance with City standard detail S04. Measurement for payment shall be on a per each basis.

Pay Item 40: Concrete Encasement

This item shall consist of the work, labor, equipment, and materials necessary to install concrete

(flowable fill with minimum compressive strength of 1500 psi at 28 days) encasement or cap in the locations shown on the plans. Construction shall be accordance with City standard detail

W12. Measurement shall be on a linear foot basis.

Pay Item 41: Connect Existing Sanitary Sewer Line to Proposed Sanitary Sewer Manhole

This item shall consist of the work, labor, equipment, and materials necessary to make a secure connection from the existing sanitary sewer line to the proposed sanitary sewer manhole. This pay item includes locating the existing sanitary sewer line and all the materials and fittings needed to make the connection. Measurement for payment shall be on a per each basis.

Pay Item 42: Connect Proposed Sanitary Sewer Line to Existing Sanitary Sewer Manhole connection from the proposed sanitary sewer line to the existing sanitary sewer manhole. This pay item includes locating the existing sanitary sewer line and all the materials and fittings needed to make the connection. Measurement for payment shall be on a per each basis.

Pay Item 43: Connect Existing Sanitary Sewer Line to Proposed Sanitary Sewer Line connection from the existing sanitary sewer line to the proposed sanitary sewer line. This pay item includes locating the existing sewer line and all the materials and fittings needed to make the connection. Measurement for payment shall be on a per each basis.

Pay Item 45: Post Construction Inspection for Sanitary Sewer

This item shall consist of the work, labor, equipment, and materials necessary to inspect the proposed sanitary sewer line. Refer to NCTCOG Item 507.5.2 for additional information regarding this item. Measurement for payment shall be on a linear foot basis.

Pay Item 46: Abandon Existing Sanitary Sewer Lines (All Sizes)

This item shall consist of the work, labor, equipment, and materials necessary to cut and plug the sanitary sewer line in order to abandon the sewer line. The quantities provided are approximate and this item shall include the plugs needed on both ends of a line needed for abandonment. The

City will direct the contractor where cutting and plugging the sewer line is necessary. This pay item includes the plug for the sewer line. Measurement for payment shall be on a per each basis.

Pay Item 47: Adjust Existing Sanitary Sewer Manhole to Grade

This item shall consist of the work, labor, materials and equipment necessary to bring the existing manhole to grade. Measurement for payment shall be on a per each basis.

Pay Item 48: Tree/Stump Removal and Disposal

This item shall consist of the work, labor and equipment to remove existing trees/ stumps located in the Right of Way as noted in the plans. All tree removal shall be coordinated with the City.

Pay Item 49: Landscape Restoration Allowance

This item shall consist of the work, labor, equipment, and materials necessary to install new landscaping to match the type, species, layout, location, grades, aesthetic look, and overall condition of the existing landscaping that will be disturbed by the construction as indicated on the plans. Trees and bushes that will be removed during construction will need to be replaced.

Landscape damaged by the construction beyond what is indicated on the plans shall be restored at the Contractor’s expense. The Contractor will be responsible for coordinating with the City and property owner to determine the location of the new plantings, bush or tree. This pay item is not for sod.

The Contractor shall visit the site to familiarize himself with the requirements of this pay item.

An allowance has been provided for bidding purposes to address the landscaping needs. The

Contractor will be responsible for providing a summary of costs for each property prior to construction. The City will authorize the release of any portions of the allowance and the City will keep any unused monies remaining in the allowance after construction is complete.

Contactor shall provide itemized cost for labor and materials and provide unit prices for primary items listed in bid documents. Mark up for items shall be up to 10%. Measurement for payment shall bases on field measurement and itemized prices.

During Contract Award with City Council, and amount of $20,000 will be added to the selected contractor’s amount for Landscape Restoration Allowance.

Pay Item 50: Irrigation Restoration Allowance This item shall consist of the work, labor, equipment, and materials necessary to install or repair the irrigation system to working order and pressures. The Contractor shall be responsible for locating the existing irrigation system, valves, piping, sprinkler heads, etc. and make every attempt to avoid damaging the irrigation system. Contractor, along with City personnel shall test all irrigation systems prior to any work. Once this is done, the heads in the Right of Way shall be located, cut back, and capped off outside of the work area. Prior to sidewalks being installed, the lines shall be run back to the location the hears were located prior to construction. If the contractor damages the irrigation system, the Contractor shall notify the

City immediately. The Contractor shall address the damaged system. The project will not be accepted until all sprinkler systems are found to be in working order. The pay item includes all material and work required to restore the irrigation system and surface around the system (sod and landscaping) to working order. It is the responsibility of the Contractor to visit the site to identify the areas.

An allowance has been provided for bidding purposes to address the repair/replacement of the irrigation system and/or components. The Contractor will be responsible for providing a summary of costs for each property and/or a schedule of unit prices for various materials prior to construction. The Contractor shall avoid disruption to irrigation where practicable and the City reserves the right to determine if the irrigation system could be avoided during construction and if payment for the damage is due to the Contractor. The

City will authorize the release of any portions of the allowance and the City will keep any unused monies remaining in the allowance after construction is complete. Contactor shall provide itemized cost for labor and materials and provide unit prices for primary items listed in bid documents. Mark up for items shall be up to 10%. Measurement for payment shall bases on field measurement and itemized prices.

During Contract Award with City Council, and amount of $20,000 will be added to the selected contractor’s amount for Landscape Restoration Allowance.

Pay Item 51: Street Address Painting on Curbs

This item shall consist of the work, labor, materials and equipment necessary to paint street addresses along the face of curb at a location chosen by the City. The specifications of the markings (size, color, width, thickness, etc.) shall be decided by the City prior to construction.

The marking shall be reflective and shall be visible during the night when light is provided.

Pay Item 52: Street Light Foundation

This item shall consist of the work, labor, equipment, and materials necessary to construct street light foundations as shown on the plans. The foundations shall meet the specifications as outlined in the detail in the plans. The locations of the foundations are approximate and can be adjusted in the field. The foundations shall avoid all potential improvements and existing trees.

Pay Item 53: 2” Sch. 40 Conduit for Street Lights

This item shall consist of the work, labor, equipment, and materials necessary to install 2” Sch.

40 conduit at the locations shown on the plans. The location of the conduit is approximate and can be adjusted in the field. The conduit shall avoid all potential improvements and existing trees. The trenching for the conduit cannot impact the existing trees or root systems.

Measurement for payment shall be on a linear foot basis.

Pay Item 54: Secondary Connection Box

This item shall consist of the work, labor, equipment, and materials necessary to install secondary connection boxes as shown on the plans. The boxes shall meet the specifications as outlined in the detail in the plans. The locations of the boxes are approximate and can be adjusted in the field. The boxes shall avoid all potential improvements and existing trees. Measurement for payment shall be on a per each basis.

Pay Item 55: Signage

This item shall consist of the work, labor, equipment, and materials necessary to furnish and install the signs, protect existing signs, and remove and reinstall existing signs as indicated on the plans. This item includes all necessary items needed to install the sign according to the City

Standard Detail which includes, but is not limited to, all signs, supports, brackets and posts.

Signs shall be installed per the Texas Manual on Uniform Traffic Control Devices (TMUTCD).

Each sign includes necessary signage, Measurement for payment shall be on a Lump Sum basis.

Pay Item 56: 6” Rock Rip Rap with Toe Walls

This item shall consist of the work, labor, materials and equipment necessary to place 6” rock rip rap at the locations and grades indicated on the plans. This pay item includes the 6” bedding and filter fabric below the rip rap. Contractor shall over excavate for placement of the rock.

Measurement for payment shall be on a cubic yard basis.

Pay Item 57: Rollover Curb (As Needed)

This item shall consist of the work, labor, materials and equipment necessary to install 3” rollover curb and 18” gutter as specified by the city. The construction shall be in accordance with

NCTCOG Item 305.1 and detail 5/ Sheet C1.30. Measurement for payment shall be on a linear foot basis.

P-1A

DO NOT REMOVE FROM THIS DOCUMENT

City of Waxahachie

BID PROPOSAL

THIS BID IS SUBMITTED TO:

City of Waxahachie

Attention: Amber Villarreal

Charles Beatty Municipal Services Building

408 S. Rogers

Waxahachie, Texas 75165

The Undersigned Bidder proposes to complete the work as shown on the Plans and described in the specifications for the following prices:

SECTION I: BASE BID –

Pay Item No.

Estimated Quantity

Unit Description Unit Price Extended Amount

1 1 LS Bonds, Insurance and Mobilization (for entire project)

2 1 LS Traffic Control and Traffic Control Plan

3 1 LS

Temporary Erosion, Sedimentation, and Water Pollution Prevention and Control Plan

4 2 EA Project Sign

5 1 LS General Site Preparation

6 4,200 CY Unclassified Street Excavation

7 7,100 SY 6" Reinforced Concrete w/ Integral 6" Curb

8 1,300 SY 6" Concrete Residential Drive Approach

9 7,700 SY 6" Flexbase (Grade 1 Type A)

P-2A

10 30 SY Permanent Asphalt Repair

11 2,800 SY Sod and 4" Topsoil

12 1,900 SY 4" Reinforced Concrete Sidewalk (Width Varies, Class A)

13 300 SY

4" Reinforced Concrete Sidewalk (Back of Curb, Width Varies, Class A)

14 8 EA TxDOT…