PROJECT MANUAL

PENDER HIGH SCHOOL TOILET RENOVATIONS

5380 NC-53

BURGAW, NORTH CAROLINA 28425

BID DOCUMENTS

NOVEMBER 24, 2025

101 N. THIRD STREET

SUITE 500

WILMINGTON, NC 28401

PHONE : 910.790.9901

LS3P COMMISSION NUMBER : 7201-250372

© 2025 LS3P

This page intentionally left blank.

LS3P Pender High School Toilet Renovations 7201-250372

Bid Documents November 24, 2025

PROJECT DIRECTORY AND SEALS PAGES 000107-1

DOCUMENT 000107 – PROJECT DIRECTORY AND SEALS PAGES

ARCHITECTURE FIRM

101 N. Third Street

Suite 500

Wilmington, NC 28401

910.790.9901

LS3P Associates Ltd.

Corporate License #50417

ARCHITECT

101 N. Third Street

Suite 500

Wilmington, NC 28401

910.790.9901

Matt Bramstedt, AIA

License #01497

STRUCTURAL ENGINEER

Woods Engineering

254 North Front Streer

Suite 201

Wilmington, NC 28401

910.343.8007

NC COA #C-1806

Adam L. Sisk

License #041563

PLUMBING ENGINEER

Cheatham Engineering &

Associates

3412 Enterprise Dr.

Wilmington, NC 28405

910.452.4210

NC COA #C-1073

Casey D, Gillman

License #043164

11/24/2025

PROJECT DIRECTORY AND SEALS PAGES 000107-2

MECHANICAL

ENGINEER

3412 Enterprise Dr.

Wilmington, NC 28405

910.452.4210

NC COA #C-1073

Kenneth Lynch

License #17655

ELECTRICAL ENGINEER

3412 Enterprise Dr.

Wilmington, NC 28405

910.452.4210

NC COA #C-1073

Mark A. Ciarrocca

License #17593

END OF PROJECT DIRECTORY AND SEALS PAGES

TABLE OF CONTENTS 000110-1

TABLE OF CONTENTS

COVER & TABLE OF CONTENTS

000101 - PROJECT TITLE PAGE

000107 - PROJECT DIRECTORY AND SEALS PAGES

000110 - TABLE OF CONTENTS

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

01 - FRONT END TABLE OF CONTENTS (JULY 2021)

02 - INVITATION TO BID FOR PCS WEBSITE (NOVEMBER 2025)

03 - SECTION I - INFORMATION FOR BIDDERS (JULY 2021)

04 - SECTION II - BID FORM BONDS HUB AFFIDAVITS PCS

05 - SECTION III OWNER - CONTRACTOR AGREEMENT (JULY 2021)

06 - SECTION IV - MINORITY PARTICIPATION

07 - SECTION V - PCS REDUCED SCOPE GENERAL CONDITIONS- $300K UP TO $2,000,000

(APRIL 2021) (R2336812X7AD04)

071 - SECTION V - APPENDIX A - CONTRACTORS SALES TAX REPORT

072 - SECTION V - APPENDIX B - SEXUAL OFFENDER REGISTRY AND CRIMINAL

BACKGROUND CK

073 - SECTION V - APPENDIX C - ALLOWANCE EXPENDITURE AUTHORIZATION AEA

074 - SECTION V - APPENDIX D-1 CHANGE PROPOSAL FORM (T&M)

075 - SECTION V - APPENDIX D-2 CHANGE PROPOSAL FORM (LUMP SUM)

080 - SECTION VI - MISCELLANEOUS FORMS TITLE PAGE

081 - SECTION VI - AFFIDAVIT E - MBE CONTRACT PAYMENTS

082 - SECTION VI - E-VERIFY AFFIDAVIT

083 - SECTION VI - 2025-2026 TRADITIONAL CALENDAR

084 - SECTION VI - CLOSE-OUT CHECKLIST - PCS

090 - BIDDER'S REQUEST FOR INFORMATION

090019 - ANTICIPATED PROJECT SCHEDULE

DIVISION 01 — GENERAL REQUIREMENTS

011000 - SUMMARY

012100 - ALLOWANCES

012300 - ALTERNATES

012500 - SUBSTITUTION PROCEDURES

012500.1 - CONTRACTOR'S REQUEST FOR SUBSTITUTION FORM

012600 - CONTRACT MODIFICATION PROCEDURES

012900 - PAYMENT PROCEDURES

012900.2 - PAY APP SALES TAX FORM

012900.3 - NC MBE APPENDIX E

013100 - PROJECT MANAGEMENT AND COORDINATION

013200 - CONSTRUCTION PROGRESS DOCUMENTATION

013233 - PHOTOGRAPHIC DOCUMENTATION

013300 - SUBMITTAL PROCEDURES

013300.1 - DIGITAL DATA LETTER OF AGREEMENT REV01.2023

014000 - QUALITY REQUIREMENTS

014200 - REFERENCES

014339 - MOCKUPS

015000 - TEMPORARY FACILITIES AND CONTROLS

016000 - PRODUCT REQUIREMENTS

017300 - EXECUTION

017419 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

TABLE OF CONTENTS 000110-2

017700 - CLOSEOUT PROCEDURES

017823 - OPERATION AND MAINTENANCE DATA

017839 - PROJECT RECORD DOCUMENTS

017900 - DEMONSTRATION AND TRAINING

DIVISION 02 — EXISTING CONDITIONS

024119 - SELECTIVE DEMOLITION

DIVISION 03 — CONCRETE

033000 - CAST-IN-PLACE CONCRETE

DIVISION 04 — MASONRY

042200 - CONCRETE UNIT MASONRY

DIVISION 05 — METALS

051200 - STRUCTURAL STEEL FRAMING

055000 - METAL FABRICATIONS

DIVISION 06 — WOOD, PLASTICS, AND COMPOSITES

060620 - DECORATIVE PLASTIC LAMINATE

061000 - ROUGH CARPENTRY

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

078443 - JOINT FIRESTOPPING

079200 - JOINT SEALANTS

079219 - ACOUSTICAL JOINT SEALANTS

DIVISION 08 — OPENINGS

081213 - HOLLOW METAL FRAMES

081416 - FLUSH WOOD DOORS

087100 - DOOR HARDWARE

DIVISION 09 — FINISHES

092216 - NON-STRUCTURAL METAL FRAMING

092713.13 - EXTRUDED ALUMINUM TRIM PROFILES

092900 - GYPSUM BOARD

093013 - CERAMIC TILING

096623 - RESINOUS MATRIX TERRAZZO FLOORING

096723 - RESINOUS FLOORING

097200 - WALL COVERINGS

099123 - INTERIOR PAINTING

DIVISION 10 — SPECIALTIES

101200 - DISPLAY CASES

101419 - DIMENSIONAL LETTER SIGNAGE

102113.19 - PLASTIC TOILET COMPARTMENTS

102800 - TOILET, BATH, AND LAUNDRY ACCESSORIES

DIVISION 12 — FURNISHINGS

123661.16 - SOLID SURFACING COUNTERTOPS

DIVISION 22 — PLUMBING

220100 - BASIC PLUMBING REQUIREMENTS

220517 - SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

220518 - ESCUTCHEONS FOR PLUMBING PIPING

220519 - METERS AND GAGES FOR PLUMBING PIPING

220523 - GENERAL-DUTY VALVES FOR PLUMBING PIPING

TABLE OF CONTENTS 000110-3

220529 - HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 - IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 - PLUMBING PIPING INSULATION

221116 - DOMESTIC WATER PIPING

221119 - DOMESTIC WATER PIPING SPECIALTIES

221316 - SANITARY WASTE AND VENT PIPING

221319 - SANITARY WASTE PIPING SPECIALTIES

223300 - ELECTRIC, DOMESTIC-WATER HEATERS

224213.13 - COMMERCIAL WATER CLOSETS

224213.16 - COMMERCIAL URINALS

224216.13 - COMMERCIAL LAVATORIES

224716 - PRESSURE WATER COOLERS

DIVISION 23 — HEATING VENTILATING AND AIR CONDITIONING

230500 - HEATING AND AIR CONDITIONING

DIVISION 26 — ELECTRICAL

260000 - ELECTRICAL, BASICS

260500 - BASIC ELECTRICAL MATERIALS AND METHODS

260519 - CONDUCTORS AND CABLES

260526 - GROUNDING AND BONDING

260533 - RACEWAYS AND BOXES

260553 - ELECTRICAL IDENTIFICATION

260923 - LIGHTING CONTROL DEVICES

262726 - WIRING DEVICES

265119 - LED INTERIOR LIGHTING

DIVISION 28 — ELECTRONIC SAFETY AND SECURITY

283111 - DIGITAL, ADDRESSABLE FIRE ALARM SYSTEM

PCS Formal Contract Documents

PCS Front End Documents- Table of Contents (July 2021)

Table of Contents

Invitation to Bid

Section I – Information for Bidders

Section II – Bid Form including:

Section II Attachments:

• Affidavit A – Listing of Good Faith Efforts

• Affidavit B – Intent to Perform Contract with Own Forces

• Affidavit C – Portion of the Work to be Performed by HUB Certified/ Minority Businesses

• Affidavit D – Good Faith Efforts

• Bid Bond

Section III – Owner – Contractor Agreement, Performance and Payment Bonds

Section III Attachments:

• Bond Forms- Performance Bond

• Bond Forms- Labor and Material Payment Bond

Section IV – Minority Business Participation

Section V – General Conditions of the Contract for Construction

• Appendix A- Contractor’s Sales Tax Report

• Appendix B- Sexual Offender Registry and Criminal Background Check Certification Form

• Appendix C- Allowance Expenditure Authorization Form

• Appendix D-1- Change Proposal Form (Time and Materials or Unit Price)

• Appendix D-2- Change Proposal Form (Fixed Price)

Section VI – Miscellaneous Forms

• Affidavit E – MBE Documentation for Contract Payments

• E-Verify Form

• Traditional Calendars

• Close-Out Document Checklist

Forms to be distributed at Pre-Construction meeting as required (not included in Project Manual)

• Application for Waiver of Tipping Fees

• Issuance of Key (s)/ Card(s) to Contractors KEY/CARD-5

• Affidavit of Capital Improvement Form E-589ci, if project is a capital improvement

INVITATION TO BID Page 1 of 1

INVITATION TO BID

Pender County Schools of North Carolina will receive bids from licensed General Contractors for Pender

High School Restroom Renovations. Must be licensed in the state of North Carolina.

Bids will be due no later than Thursday December 18, 2025 at 2:00 p.m., local time. Deliver bids to

Pender County Schools Operations Building, 965 Penderlea Hwy, Burgaw, NC 28425. Single Prime Lump

Sum Bids will be considered. This project will be bid and awarded in accordance with G.S. 143-128 and

G.S. 143-129, Formal Bidding Procedures.

Description of Project: The work involves the interior renovation of 4 grouped Boys and Girls restrooms, a staff toilet room, and water fountains. The work includes slab demolition for replacing and relocating toilet fixtures and piping, replacing toilet partitions and accessories, updating finishes, ceilings, mechanical grilles, electrical and light fixtures, and providing code compliant interior graphics / branding elements at the restroom entrances and other Work indicated in the Contract Documents. The work is to be conducted in phases over the spring and summer of 2026.

Electronic Documents - Complete plans, specifications, and contract documents can be obtained electronically on November 24, 2025. Go to http://infoexchange.ls3p.com and login using your e-mail address and "anonymous" as the password. Click on the Pender HS Restroom Renovations download link.

Plan Rooms:

Dodge Data & Analytics – www.construction.com

Carolinas Plan Room – www.carolinasplanroom.com iSqFt + bidclerk – www.iSqFt.com

Bidders may also obtain a complete set of bidding documents beginning on November 24, 2025 from:

McGee Cadd Reprographics, 2527 S. 17th St., Wilmington, NC 28401, (910) 392-5500, e-mail:

mcgee01@mcgee- cadd.com, upon the non-refundable payment of services charges.

A Pre-Bid Conference will be held on Wednesday December 3, 2025 at 4:00 p.m., local time at Pender

High School, 5380 NC-53 West, Burgaw, NC 28425. Questions after that time shall be submitted in writing to the Design Consultant, Matt Bramstedt at LS3P Architects, 101 N 3rd Street, Suite 500, Wilmington NC

28401 mattbramstedt@ls3p.com.

Minority Participation: Bidders shall note that compliance with the Owner's Minority Participation Policy is applicable to this project. The bidder shall make good faith efforts, as defined in the bid specifications, to subcontract 10% of the dollar value of the single prime contract to businesses owned and controlled by minorities. Individuals who are minorities include women, Black Americans, Hispanic Americans, Native

Americans, Asian-Pacific Americans, and Asian-Indian Americans. Bidders are required to submit, along with the bid, information concerning minority business enterprises which will participate in the contract.

The information will include: (1) name and address of each minority firm; (2) description of the work to be performed by each minority firm named; and (3) the dollar value of the work to be performed by each firm named. Bidders are required to submit along with the bid, specific documentation demonstrating that they made good faith efforts to meet established goals. A bid which fails to meet these requirements may be considered non-responsive.

Department of Transportation at https://partner.ncdot.gov/VendorDirectory/default.html to search for

Minority/Women Business Enterprises.

Bid security required is (5%) of the bid, in cash, certified check or Bid Bond.

Performance and Payment Bonds in the amount of (100%) of contract amount will be required.

Bids may not be withdrawn for (45) days after bid due date.

The Owner reserves the right to reject each and every bid and to waive informalities in bidding.

Section I - Information for Bidders (July 2021) I - 1

SECTION I

INFORMATION FOR BIDDERS

I-1. SUBMISSION OF BIDS AND BID OPENING:

A. Bids will be received in accordance with the Invitation to Bid. Bidders, or their representative, and other interested persons may be present at the opening of the Bids.

B. The envelope containing the bid must be sealed and addressed to Pender County Schools

Operations Building, 965 Penderlea Hwy, Burgaw, NC 28425. The outside of the envelope should also indicate the name of the Project, the name of the Bidder and the Bidder’s North

Carolina State Contractor's License Number.

C. The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids. The time with respect to the bid will be the Eastern Time for the United

States as maintained by the Time Services Department of the U.S. Naval Observaory:

http://www.usno.navy.mil/USNO/time/display-clocks/simpletime . Bids will not be accepted after the time(s) set forth in the Invitation to Bid.

I-2. BIDDING DOCUMENTS:

A. Bidding Documents include the Invitation to Bid, Information for Bidders, Bid Form, the Bid

Security (if required), Affidavit’s of Minority Participation and the Contract Documents, including any Addenda issued prior to receipt of bids. All requirements and obligations of the Bidding Documents are hereby incorporated by reference into the Contract Documents and are binding on the Successful Bidder upon award of the contract.

B. Bidders may obtain complete sets of the Bidding Documents as designated in the Invitation to

Bid in the number and for the deposit, if any, stated therein.

C. Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the Owner nor the Design Consultant shall assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

D. The Owner in making copies of the Bidding Documents available on the above terms does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

I-3. DEFINITIONS:

A. THE BID:

Section I - Information for Bidders (July 2021) I - 2

A Bid is a complete and properly signed proposal to do the Work, or designated portion thereof, for the sums stipulated therein, submitted in accordance with the Bidding Documents and G.S. 143-128 and G.S. 143-129.

B. BASE BID:

The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which work may be added or deleted for sums stated in Alternate Bids, if any.

C. ALTERNATES:

An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the

Bidding Documents, is accepted.

D. HE/HIS:

The term He or His is not intended to be gender specific.

I-4. QUALIFICATION OF BIDDER:

A. The Contractor must have been engaged in the performance of the type of work described in the Contract Documents for a period of no less that TWO years prior to submitting a bid.

B. Prior to Contract award or within seven days of the Owner's request to do so, the successful

Bidder shall be prepared to provide sufficient references from customers with contracts of similar or greater size and scope, and other proof showing to Owner’s satisfaction that

Contractor is sufficiently experienced and capable of properly performing its proposed

Contract with the Owner. Low Bidders that have failed to successfully perform one or more previous contracts with Owner must provide at least three (3) such references in writing from projects performed subsequent to such low bidder’s most recent nonperformance of a contract with the Owner. In addition to references, Contractor must demonstrate that his present organization, direct labor force and prior work experience is of adequate size and development to maintain responsible control of the project and to schedule, coordinate and perform the work in an expeditious manner and in accordance with the Contract Documents.

C. Bidders, whether residents or nonresidents in North Carolina, will be required to show evidence of a valid North Carolina State Contractor's Licence Number before their bids will be considered.

D. The Owner will consider, in determining the qualifications of a Bidder, his record in the performance of any contracts for construction work into which he may have entered with the

Owner or with similar public or private bodies or corporations. The Owner expressly reserves the right to reject the bid of any Bidder if such record discloses that such Bidder, in the opinion of the Owner, has not properly performed such contracts or has habitually and without just cause neglected the payment of bills, or has otherwise disregarded his obligations to Subcontractors, material suppliers or employees.

E. The Owner may make such investigation as they deem necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such

Section I - Information for Bidders (July 2021) I - 3 information and data for this purpose as they may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of such Bidder, fails to satisfy the

Owner that such Bidder is a responsive and responsible Bidder in accordance with N.C. Gen.

Stat. 143-128 and 143-129, and the criteria set forth herein. The Owner may require AIA

Document A305 Contractor’s Qualification Statement (or equivalent). Conditional bids will not be accepted.

I-5. BIDDER'S REPRESENTATIONS:

Each Bidder by submitting his Bid represents that:

A. He has read and understands the Bidding Documents and his Bid is made in accordance therewith; and Bidder agrees to be bound by the terms and requirements set forth in the

Bidding and Contract Documents;

B. He has visited the site, has familiarized himself with the local conditions under which the

Work is to be performed in accordance with Article I-9 herein, and has correlated his observations with the requirements of the proposed Contract Documents;

C. His Bid is based upon the materials, systems and equipment required by the Bidding

Documents without exception; and

D. He has the capability, in all respects, and the moral and business integrity, reliability, technical ability, financial resources, plant, management, superintendents, equipment and materials which will assure effective and efficient good faith performance in full compliance with the Contract Documents and with any and all schedules and Milestone and Completion dates required by the Owner. The Bidder acknowledges and represents in his estimating, planning and scheduling of the Work that the Contract Time has made allowances for normal inclement weather indigenous to the Project Site. The Bidder hereby certifies that the work shall be completed, in place, in full accordance with the Contract Documents, within the time limits specified.

i. He shall employ a competent superintendent who shall be in attendance on site during all construction activities for the execution of the work. The superintendent shall be approved by the Owner, and shall continue in that capacity on this project for the duration of the project, unless he ceases to be on the Contractor’s payroll or the Owner otherwise agrees. The superintendent shall represent the Contractor and all communication given to the superintendent shall be binding as if given to the Contractor.

E. He agrees that upon receipt of the Notice of Award, he will execute the Contract, and will deliver all bonds and proof of insurance coverage as required by the Bidding Documents.

F. He agrees to execute the Contract within ten (10) buisness days from the date of Notice of

Award, and in case he fails or neglects to appear within the specified time to execute the

Contract, he will be considered as having abandoned the Contract, and any Bid Security accompanying this Proposal will be forfeited to the Owner by reason of such failure on the part of the Bidder.

G. He has made a “good faith effort” to meet Pender County School’s verifiable ten percent

(10%) goal for participation by minority businesses in the total value of the work. The

Section I - Information for Bidders (July 2021) I - 4

Bidder shall identify on its bid the minority businesses that it will use on the project. The

Bidder shall submit along with the bid an affidavit listing the “good faith efforts” it has made pursuant to subsection (f) of G.S. 143-128.2 and the total dollar value of the bid that will be performed by the minority businesses. A bidder that performs all of the work under the contract with its own workforce may submit an affidavit to that effect in lieu of the aforementioned affidavit otherwise required under this subsection.

H. He has reviewed the General Conditions included in the Bidding Documents.

I-6. BID SECURITY:

A. Each bid must be accompanied by (1) cash; or (2) a Cashier's Check or a Certified Check of the Bidder in an amount not less than 5% of the bid, made payable to the Owner; or (3) a bidder's bond on the Bid Bond Form provided herein or on a similar form which in every respect materially complies with said Bid Bond, in the amount of 5% of his bid. For purposes of this provision, the amount of the bid shall be the Base Bid.The bidder's bond shall be issued by a surety company licensed to conduct business in North Carolina and acceptable to the Owner.

B. Said bid security is given as a guarantee that the Bidder will enter into a contract if awarded the work and, in the case of refusal or failure to so enter into said contract, the security shall be declared forfeited to the Owner. Such security shall be returned to all but the three lowest

Bidders within three days after the opening of bids and the remaining security will be returned within 48 hours after the Owner and the successful Bidder have executed the

Contract. If no Contract has been awarded or the bidder has not been notified of the acceptance of his bid within forty-five (45) days of the bid opening, the Bidder may withdraw his bid and request the return of his bid security. If, at the Owner's request, the Bidder agrees to extend and maintain his bid beyond the specified 45 days, his bid security will not be returned until the expiration of the period of extension.

I-7. FORFEITURE OF BID BOND:

The Successful Bidder, upon his failure or refusal to execute the Contract within ten (10) business days after he has received Notice of Award, shall forfeit to the Owner the security deposited with his bid in accordance with North Carolina General Statute 143-129.

I-8. MINORITY BUSINESS ENTERPRISES

It is the policy of the Owner to encourage the use of minority businesses in all school construction contracts and to have a verifiable goal of ten percent (10%) participation by minority businesses in the total value of the work. It is the intent of this policy that the Owner, as awarding authority for school construction projects, and all Contractors and Subcontractors performing the construction contracts awarded shall cooperate and in good faith do all things legal, proper, and reasonable to achieve the verifiable goal of ten percent (10%) participation. Each bidder will take specific actions to insure a good faith effort in the recrutment and selection of minority businesses including but not limited to:

SUBMITTED WITH BID:

Section I - Information for Bidders (July 2021) I - 5

A. For bids that will include subcontracts: The Bidders must earn at least 50 points from the good faith efforts listed below, and submit with their bid an affidavit identifying which efforts were utilized. This affidavit is Affidavit A – Listing of Good Faith Efforts and is included as an attachment to Section I, Information to Bidders, and Section II, Bid Form.

1. (10 pts) Contact minority businesses that could reasonably be expected to submit a quote and that are known to the contractor, or available on State or local government maintained lists, at least 10 days before the bid date and notify them of the nature and scope of the work to be performed.

2. (10 pts) Make the construction plans, specifications and requirements available for review by prospective minority businesses, or provide these documents to them at least

10 days before the bids are due.

3. (15 pts) Break down or combine elements of work into economically feasible units to facilitate minority participation.

4. (10 pts) Work with minority trade, community, or contractor organizations identified by the Office of Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment of minority businesses.

5. (10 pts) Attend prebid meetings scheduled by the public owner.

6. (20 pts) Provide assistance in getting required bonding or insurance or provide alternatives to bonding or insurance for subcontractors.

7. (15 pts) Negotiate in good faith with interested minority businesses and do not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualification should have the reasons documented in writing.

8. (25 pts) Provide assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assist minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help minority businesses in establishing credit.

9. (20 pts) Negotiate joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible.

10. (20 pts) Provide quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands.

B. For Bids that include work performed with its own workforce: A Bidder that performs all of the work under a contract with its own workforce may submit with their bid an affidavit to that effect in lieu of the affidavit mentioned in the previous subsection A. This affidavit is

Affidavit B – Intent to Perform Contract with Own Forces and is included as an attachment to

Section II, Bid Form.

Section I - Information for Bidders (July 2021) I - 6

NOTE: The Bidder must include either Affidavit A – Listing of Good Faith Efforts or

Affidavit B – Intent to Perform Contract with Own Worfforce with its bid. Failure to include either of these affidavits with the bid may result in declaring the bid non-responsive.

C. Each Bidder shall identify on its bid the minority businesses that it will use on the project and the cooresponding dollar value of the bid. Section II, Bid Form, provides space for the

Bidder to enter this information.

SUBMITTED BY THE LOWEST RESPONSIBLE, RESPONSIVE BIDDER WITHIN 72 HOURS

AFTER NOTIFICATION OF BEING LOW BIDDER

D. An affidavit that includes a description of the portion of work to be executed by the minority businesses, expressed as a percentage of the total contract price, which is equal to or greater than the verifiable ten percent (10%) goal. This affidavit is Affidavit C – Portion of the Work to be Performed by Minority Firms and is included as an attachment to Section II, Bid Form.

E. Documentation of its good faith effort to meet the verifiable ten percent (10%) goal. The documentation must include evidence of all good faith efforts that were implemented, including any advertisements, solicitations, and evidence of other specific actions demonstrating recruitment and selection of minority businesses for participation in the contract. This affidavit is Affidavit D – Good Faith Efforts and is included as an attachment to Section II, Bid Form.

NOTE: The lowest responsible and responsive bidder must submit either Affidavit C –

Portion of the Work to be Performed by Minority Firms or Affidavit D – Good Faith Efforts within 72 hours after notification of being low bidder. Failure to submit either of these affidavits within the time provided may result in declaring the bid non-responsive.

I-9. SITE CONDITIONS AND CONDITIONS OF THE WORK:

A. Each bidder must acquaint himself thoroughly as to the character and nature of the work to be done. Each bidder furthermore must make a careful examination of the site of the work and inform himself fully as to the difficulties to be encountered in the performance of the work, the facilities for delivering, storing and placing materials and equipment, and other conditions relating to construction and labor.

B. No plea of ignorance of conditions that exist or may hereafter exist on the site of the work, or difficulties that may be encountered in the execution of the work, as a result of failure to make necessary investigations and examinations, will be accepted as an excuse for any failure or omission on the part of the successful Bidder to fulfill in every detail all the requirements of the Contract Documents and to complete the work or the consideration set forth therein, or as a basis for any claim whatsoever.

C. Insofar as possible, the Successful Bidder, in carrying out his work, must employ such methods or means as to not cause interruption of or interference with the work of the Owner or any separate contractor.

I-10. BIDDER'S QUESTIONS, ADDENDA AND INTERPRETATIONS:

A. Bidders and Sub-bidders shall promptly notify the Design Consultant of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding and

Section I - Information for Bidders (July 2021) I - 7

Contract Documents or of the site and local conditions. No interpretation of the meaning of the drawings, specifications or other contract documents will be made to any Bidder orally.

B. Every request for such interpretation should be in writing addressed to the Design Consultant with a copy forwarded to the Owner.

C. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the Bidding Documents which, if issued, will be transmitted to all prospective Bidders (at the respective addresses furnished for such purposes) no later than three calendar days prior to the date fixed for the opening of bids. Neither the Design

Consultant nor the Owner will be responsible for any other explanations or interpretations of the proposed documents. Failure of any Bidder to receive any such addenda or interpretation shall not relieve any bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

D. Each Bidder shall ascertain prior to submitting his bid that he has received all Addenda issued, and he shall acknowledge receipt and inclusion in his proposal of all Addenda.

F. The Design Consultant and a representative from Pender County Schools will be available at a Pre-Bid Conference to answer questions concerning the project. The date and time of the

Pre-Bid Conference shall be determined in the Invitation to Bid. Questions after that time shall be submitted in writing to the Design Consultant.

I-11. SECURITY FOR FAITHFUL PERFORMANCE:

A. Performance and Payment Bonds:

The Successful bidder shall furnish a Performance Bond in an amount equal to one hundred percent (100%) of the Contract Sum as security for the faithful performance of this Contract and also a Labor and Material Payment Bond in an amount not less than one hundred percent

(100%) of the Contract Sum, as security for the payment of all persons performing labor and furnishing materials under this Contract. The successful Bidder shall provide a Performance

Bond and a Labor and Material Payment Bond, in accordance with State law and shall be delivered to the Owner no later than the date of execution of the Contract by the successful

Bidder.

I-12. TIME OF COMPLETION AND LIQUIDATED DAMAGES FOR NON-COMPLETION:

The time for completion of this Contract and liquidated damages for non-completion within the stipulated time shall be as fixed in the Bid Documents.

I-13. LOCATION OF WORK:

The site of the proposed work is on Owner owned property, public streets, easements and/or other right-of-ways, as shown on the drawings.

I-14. LIABILITY INSURANCE AND WORKMEN'S COMPENSATION:

The Successful Bidder will be required to maintain Commercial General Liability, Workmen's

Compensation and other insurance in the amounts and under the terms stipulated in the Contract.

Section I - Information for Bidders (July 2021) I - 8

I-15. BIDDERS REFERRED TO LAWS:

A. The attention of Bidders is called to the provisions of all Municipal, County, State and

Federal laws, regulations, ordinances and resolutions, including but not limited to, (the

Human Rights Ordinance; the Equal Opportunity, Small and Minority Business Enterprises and the Construction Safety Resolutions); as well as laws, regulations, ordinance resolutions and permits relating to obstructing streets, maintaining signals, storing and handling of explosives, affecting the Bidder, or his employees or his work hereunder in his relation to the

Owner or any other person. The Bidder shall obey all such laws, regulations, ordinances, permits or resolutions controlling or limiting Contractors while engaged in the prosecution of work under this Contract.

B. The provisions of this Contract shall be interpreted in accordance with the laws of North

Carolina and in accordance with the laws, ordinances, regulations, permits and resolutions of local Municipalities and Pender County.

I-16. TAXES

All applicable Federal, State and Local Taxes shall be included in the Bidder's proposal. The successful bidder shall provide the Owner with documentation of North Carolina sales taxes paid for all purchases on the project in a form provided by the Owner and included as an attachment to this Section II, Bid Form.

I- 17. RIGHT TO REJECT BIDS:

The Owner expressly reserves the right to reject any or all bids, to waive any informalities or irregularities in the bids received, and to accept that bid which in its judgment, best serves the interest of the Owner.

I-18. EQUAL PRODUCTS AND SUBSTITUTIONS:

A. Whenever possible, the Design Consultant shall specify in the plans the required performance and design characteristics for materials as required by N.C. Gen. Stat. § 133-3. When it is impossible or impractical to specify the required performance and design characteristics for materials, the Design Consultant may use a certain brand, make, manufacturer, article, device, product, material, fixture, form or type construction by name, make or catalog number to convey the general style, type, character and standard of quality of the article desired. Unless specifically stated to the contrary, any Bidder may, with Owner approval, use any article, device, product, material, fixture, form or type of construction which in the judgment of the Design Consultant is equal to that specified considering quality, workmanship, economy of operation, durability, suitably for the purpose intended, and acceptability for use on the project. Such requests must be submitted five (5) days prior to bid opening date. Approval by the Owner prior to bid opening will be in the form of an

Addendum to the Specifications issued to all prospective Bidders indicating that the additional makes or brands appear to be equivalent to those specified. Nothing in this paragraph is intended to restrict or inhibit free and open competition on school system projects.

B. The Bidder may request approval for substitutions after award of the Contract in accordance with the provisions of Article 4.15 of the General Conditions.

Section I - Information for Bidders (July 2021) I - 9

I-19. PREPARATION AND SUBMITTAL OF BID:

A. Bids shall be submitted utilizing the Bid Form as bound herein as Section II, or otherwise provided with the Contract Documents, and shall be complete in every respect. The total bid amount shall be entered in words and figures in the space provided. Where applicable, the unit price or lump sum items, and their extensions, shall be entered in figures in the respective columns provided for each bid item. All entries shall be typewritten or printed in ink. The signatures of all persons shall be in longhand. Any entry of amount that appears on the face of the bid to have involved an erasure, deletion, white-out and/or substitution or other such change or alteration, shall show by them the initials of the person signing the bid and the date of the change or alteration. A failure to comply with this requirement may be cause for disqualification of the bid.

B. For Unit Price bids, in the event of any discrepancies between the unit prices and the extensions thereof or the total bid amount, the unit prices shall govern. For Lump Sum bids, in the event of a discrepancy between the bid amount in writing and that in figures, the written value shall govern.

C. Bids shall not contain any restatement or qualifications of work to be done, and alternate bids will not be considered unless called for. No oral bids or modifications will be considered.

C. Each single-prime bid shall identify the major subcontractors, including but not limited to the contractors selected to perform the site, mechanical, electrical and plumbing portions of the work, and the subcontractors’ respective bid prices for the work.

I-20. MODIFICATION OR WITHDRAWAL OF BID:

A. A Bidder may withdraw his bid from consideration if such bid was based upon a mistake as provided in North Carolina General Statute 143-129.1.

B. Prior to the time and date designated for receipt of bids, any bid submitted may be modified or withdrawn by notice to the party receiving bids at the place designated for receipt of bids.

C. Withdrawn bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with this Information for Bidders.

D. Bid security, if any is required, shall be in an amount sufficient for the bid as modified or resubmitted.

I- 21. DETAILED BID BREAKDOWN:

If the Owner directs, the Bidder shall provide a detailed breakdown of his bid acceptable to the

Owner. In addition to verifying accounting requirements, the breakdown may be used by the

Owner to determine whether the Bidder has grossly misjudged the requirements of any area.

Failure to provide the requested detailed breakdown may result in rejection of the Bid.

Section I - Information for Bidders (July 2021) I - 10

I- 22. AWARD OF CONTRACT:

The contract will be awarded to the lowest responsive and responsible Bidder taking into consideration quality, performance, and the time specified in the bids for the performance of the contract.

A. The lowest single prime bidder shall be determined by the aggregate amount of the unit prices set forth in the Bid, if work is bid on a unit price basis, or the aggregate amount of the Base

Bid, plus any Alternates selected by the Owner. Bids will be received and awarded according to state law.

B. A Responsive Bidder shall mean a Bidder who has submitted a bid which conforms, in all material respects, to the Bidding Documents.

C. A Responsible Bidder shall mean a Bidder who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance. In determining responsibility, the following criteria will be considered:

1. The ability, capacity and skill of the Bidder to perform the contract or provide the service required;

2. Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;

3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;

4. The quality of performance of previous contracts or services. For example the following information will be considered:

a. The administrative and consultant cost overruns incurred by Owners on previous contracts with Bidder,

b. The Bidder's compliance record with contract general conditions on other projects,

c. The submittal by the bidder of excessive and/or unsubstantiated extra cost proposals and claims on other projects,

d. The Bidder's record for completion of the work within the Contract Time or within Contract Milestones and Bidders compliance with scheduling and coordination requirements on other projects,

e. The Bidder's demonstrated cooperation with the Owner or the Design Consultant and other contractors on previous contracts,

f. Whether the work performed and materials furnished on previous contracts was in accordance with the Contract Documents;

5. The previous and existing compliance by the Bidder with laws and ordinances relating to contracts or services;

Section I - Information for Bidders (July 2021) I - 11

6. The sufficiency of the financial resources and ability of the Bidder to perform the contract or provide the service;

7. The quality, availability and adaptability of the goods or services to the particular use required;

8. The ability of the Bidder to provide future maintenance and service for the warranty period of the contract;

9. Whether the Bidder is in arrears to the Owner on debt or contract or is a defaulter on surety to the Owner;

10. Whether the Bidder has demonstrated a good faith effort to use M/WBE’s as subcontractors;

11. Such other information as may be secured by the Owner having a bearing on the decision to award the contract, to include, but not limited to:

a. The ability, experience and commitment of the Bidder to properly and reasonably plan, schedule, coordinate and execute the Work,

b. Whether the Bidder has ever been debarred from bidding or found ineligible for bidding on any other projects.

D. The purpose of the above is to enable the Owner in its opinion, to select the lowest responsible bidder. The ability of the low Bidder to provide the required bonds will not of itself demonstrate responsibility of the Bidder.

E. The Owner reserves the right to require from the Bidder: (1) submissions of references, within seven days of bid opening, to include a listing of previous and current projects and (2) financial statements indicating current financial status, prepared in accordance with generally accepted accounting principles, by a CPA licensed to do business in North Carolina, (3)AIA

Document A305 Contractor’s Qualification Statement and (4) any other information deemed necessary in order to establish the responsiveness and responsibility of the bidder.

F. The Owner reserves the right to defer award of this contract for a period of forty-five (45) days after the due date of bids. During this period of time, the Bidder shall guarantee the prices quoted in his bid.

I- 23. FINAL COMPLETION AND FINAL PAYMENT REQUIREMENTS:

1. When the Design Consultant and the Owner find the Work acceptable under the Contract

Documents and the Contract fully performed, they will approve a final Certificate of Payment stating that to the best of their knowledge, information and belief, and on the basis of their observations and inspections, the Work has been completed in accordance with the terms and conditions of the Contract Documents and that the entire balance found to be due the Contractor, and noted in said final Certificate, is due and payable, except for an amount mutually agreed upon for any work remaining incomplete or uncorrected for which the Owner is entitled a credit under the Contract Documents. If the Design Consultant and the Owner find the Work to be incomplete or unacceptable, the costs of reinspections shall be paid by the Contractor.

Section I - Information for Bidders (July 2021) I - 12

2. Final Payment shall not be made to the Contractor until all of the required project close-out documents, as listed on the Close-Out Document Checklist, have been submitted and approved.

END OF SECTION I - INFORMATION FOR BIDDERS

Section II – Bid Form (July 2021) II - 1

SECTION II

BID FORM

FOR: Pender High School Restroom Renovations

Design Team Project number: 7201-250372

TO: Pender County Schools

Operations Building

965 Penderlea Hwy

Burgaw, North Carolina 28425

FROM:

BIDDER

ADDRESS

CITY STATE ZIP

PHONE FAX EMAIL ADDRESS

1. BASE BID PROPOSAL:

Having become completely familiar with the local conditions affecting the cost of work at the place where work is to be executed, and having carefully examined the site conditions as they currently exist, and having carefully examined the Bidding Documents prepared by LS3P Architects and titled Pender High School Restroom Renovations dated November 24, 2025 together with any addenda to such Bidding Documents as listed hereinafter, the undersigned hereby proposes and agrees to provide all labor, materials, plant, equipment, transportation and other facilities as necessary and/or required to execute all of the work described by the aforesaid Bidding Documents for the lump sum consideration of: (Bidder shall write in the amount of the base bid here)

Dollars ($ )

Total of Allowances ________________$ 25,000

Total Base Bid_________________________ said amount being hereinafter referred to as the Total Base Bid or Total Base Bid Proposal.

Section II – Bid Form (July 2021) II - 2

2. ALTERNATES:

The undersigned proposes to perform alternates for stated additions to or deductions from the Base

Bid. Additions and deductions shall include any modifications of work or additional work that undersigned may be required to perform by reason of the acceptance of any alternate. (Bidder shall write in the amounts for the alternates listed below)

ALTERNATE NO. 1A, 1B, 1C, 1D: Electric, Domestic Water Heaters

Adjust Base Bid by [ADDING or DELETING]

ALTERNATE NO. 2: Resinous Matrix Terrazzo Flooring

ALTERNATE NO. 3: North Corridor Wall Scope of Work

3. SUBCONTRACTOR LISTING

Bidders are requested to identify below the names of major subcontractors, including but not limited to contractors selected to perform the site, mechanical, electrical and plumbing portions of the work, and the subcontractors’ respective bid prices for the work. This information is requested to be submitted at bid time.

Name of Subcontractor Amount of Bid

4. BID BREAKDOWN: [Note: on renovation projects add this note: Section Intentionally Omitted]

For the Owner's accounting purposes only, the following Base Bid cost breakdown is provided. It is agreed upon that this information will not be used for any decisions to determine the award of this Contract. This information is required of all applicable Contractors. (Bidder shall write in the amounts for the category breakdown listed)

Section II – Bid Form (July 2021) II - 3

Category Breakdown Amount

Site Work/Civil Costs

New Building Construction Costs

Renovation Building Construction Costs

TOTAL (equal to base bid amount)

[Note: edit items above and below for specific project. Include only those items that are applicable]

Site Work/Civil Costs (as used in the above breakdown) are defined as all Division 2 costs, and all site utility costs 5'-0" outside the building line. Renovation Costs (as used in the above breakdown) are defined as all costs associated with the Work on or within an existing building. General, electrical, mechanical, and plumbing cost shall be included in each of the above cost categories.

5B. ALLOWANCES

Total Base Bid includes all cash allowances listed below. Unused amounts will be credited to the

Owner by Change Order at the end of the project.

Owner Allowance $ 25,000

TOTAL OF ALLOWANCES: $ 25,000.00____________________

6. SCHEDULE / WORKING HOURS

The following dates shall be adhered to unless modified by written agreement between Owner and

Contractor, and executed as a Change Order to the Contract.

Notice to Proceed: Contract Activities February 16, 2026

Notice to Proceed: Construction Activities on Site February 16, 2026

Substantial Completion: August 7, 2026

Final Completion: August 14, 2026

Owner reserves the right to withhold Notice to Proceed by up to 30 days. Contractor may not begin work until a written Notice to Proceed is issued. For each day that the Notice to Proceed is withheld pursuant to this paragraph, the dates established for Substantial and Final Completion shall be adjusted. The Contractor shall not be entitled to additional compensation if the Owner withholds the issuance of the Notice to Proceed pursuant to this paragraph. If Notice to Proceed is withheld due to

Contractor delays, no adjustment of completion times will be granted.

Normal working days and hours are: Monday through Friday, excluding school Holidays.

Section II – Bid Form (July 2021) II - 4

7. MINORITY BUSINESSES:

Please circle the Ownership category of Bidder’s firm:

Non-Minority / Black / Hispanic / Asian-American / American Indian / White Female / Socially

& Economically Disadvantaged.

If Ownership is Minority Female (circle):

NO – Firm is not minority owned.

YES – Firm is minority-female owned.

Source of Ownership category (certification/ verification) (circle one):

Not Applicable / State of NC HUB / State of NC DOT / Local Agency / Federal

Agency / Out-of State Agency / Self-Identified / Unknown

Each Bidder shall identify on its bid the minority businesses that it will use on the project and the corresponding total dollar value of the bid. (Bidder shall write in the names and subcontract amount of minority businesses used in bid)

Name of Minority Business Subcontract Amount

TOTAL:

In addition to the information above, the Bidder must complete and provide with the bid one of the following affidavits:

Affidavit A – Listing of Good Faith Efforts

This affidavit documents the good faith efforts of the Bidder and is to be submitted with the bid if the Bidder is subcontracting portions of the work.

Affidavit B – Intent to Perform Contract with Own Forces

This affidavit documents the intent of the Bidder to perform the contract with its own workforce and is to be submitted with the bid if the Bidder is not subcontracting portions of the work.

NOTE: The Bidder must include either Affidavit A or Affidavit B with the Bid. Failure to include either of these affidavits may result in declaring the bid non-responsive.

8. ADDENDA ACKNOWLEDGEMENT:

The undersigned acknowledges receipt of the following addenda: (Bidder to write in the number and date appearing on each addendum received)

Addendum No. Date Addendum No. Date

Section II – Bid Form (July 2021) II - 5

9. BID SECURITY:

Bid security in the amount of five (5) percent of the Base Bid is attached, without endorsement, in the sum of Dollars ($ ) which is to become the property of the Owner in the event the Contract and Performance and Payment Bonds are is not executed within the time set forth, as liquidated damages for the delay and additional work caused to the Owner.

10. The undersigned declares that the person or persons signing this Bid is/are fully authorized to sign on behalf of the firm listed and to fully bind the firm listed to all the Bid's conditions and provisions thereof.

11. It is agreed that no person or persons or company other than the firm listed below or as otherwise indicated has any interest whatsoever in this Bid or the contract that may be entered into as a result of the Bid and that in all respects the Bid is legal and firm, submitted in good faith…