Pelletizing Belt Press Rigging _ RFB docs.pdf

REQUEST FOR BIDS

W.B. Casey Pelletizing Belt Press Rigging

Bid Number: 2024-WR-1

December 2023

Virtual Teams Bid Opening Meeting: Wednesday, January 3, 2024 at 10:00 a.m. local time

Non-Mandatory Pre-Bid Virtual Meeting: Thursday, December 21, 2023 at 10:00 a.m. local time

MANDATORY Thursday, December 21, 2023 at 11:00 a.m. local time Pre-Bid SITE VISIT: 8890 Roberts Road, Jonesboro, GA 30238

This solicitation has a SLBE Bid Discount

Clayton County Water Authority December 2023

Table of Contents i

Division 1 General Information Section 1 Request for Bids ............................................................................ 1-1.1 Section 2 Project Overview ........................................................................... 1-2.1

2.1 Intent and Purpose ................................................................ 1-2.1

2.2 Scope of Work ....................................................................... 1-2.1

2.3 Bid Evaluation ....................................................................... 1-2.1

2.4 Addendum ............................................................................. 1-2.2

Division 2 Bid Requirements Section 1 Instructions to Bidders ................................................................... 2-1.1 Section 2 Risk Management Requirements .................................................. 2-2.1 Section 3 Bid Submittals ............................................................................... 2-3.1 Section 4 Bid Form ........................................................................................ 2-4.1 Section 5 Georgia Bid Bond .......................................................................... 2-5.1 Section 6 Bidder Qualification Information .................................................... 2-6.1 Section 7 Contractor Affidavit & Agreement .................................................. 2-7.1 Section 8 Small Local Business Enterprises (SLBE) Information .................. 2-8.1

Division 3 Contract Forms Section 1 Agreement Form............................................................................ 3-1.1 Section 2 Performance Bond (Not Required) Section 3 Payment Bond (Not Required) Section 4 Non-Collusion Certificate .............................................................. 3-4.1 Section 5 Statement of Non-Conflict of Interest............................................. 3-5.1

Division 4 Specifications

Section 1 General Requirements .................................................................. 4-1.1

Attachments A W-9 Form B Vendor Information Form C Bid Package Label

Addenda (None Issued at This Time)

END OF TABLE OF CONTENTS

Section 1: Request for Bids

1-1.1

Clayton County Water Authority 1600 Battle Creek Road Morrow, Georgia 30260

Name of Project: W. B. Casey Pelletizing Belt Press Rigging

The Clayton County Water Authority will open sealed bids from contractors via a Virtual Teams Meeting on Wednesday, January 3, 2024 at 10:00 a.m. (local time) for Pelletizing Belt Press Rigging. Any bids received after the specified time will not be considered.

A Non-Mandatory Pre-Bid Virtual Meeting will be held on Thursday, December 21, 2023 at 10:00 a.m. (local time).

Please use the following call-in instructions to attend both the Pre-Bid and the Bid Opening meetings:

Join Microsoft Teams Meeting Phone Number: 912-483-5368 Phone Conference ID: 753 457 618#

A MANDATORY Site Visit will take place on Thursday, December 21, 2023, at 11:00 a.m. (local time) at 8890 Roberts Road, Jonesboro, GA 30238. Late entries will not be accepted. Please note that bids will not be accepted from Bidders who do not attend the Site Visit.

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am - 5:00 pm or via e-mail to ccwa_procurement@ccwa.us.

A hardcopy bid package can also be requested at a cost of $50.

By: Dr. Cephus Jackson, Chairman Clayton County Water Authority

END OF SECTION

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWM1MDBiMzYtYmI0Ni00YWRhLTg1OTUtY2I3Yzk4MDY4YWY4%40thread.v2/0?context=%7b%22Tid%22%3a%228fea069c-f6d5-44d1-abd6-59e36bb5e36f%22%2c%22Oid%22%3a%22312cf2dd-2eb5-4f74-a1ec-22139b9a0e3d%22%7d

Section 2: Project Overview

1-2.1

2.1 Intent and Purpose

The Clayton County Water Authority (CCWA) intends to contract for Pelletizing Belt Press Rigging at the W.B. Casey WRRF Pelletizing Belt Press Rigging. This is an invitation to your firm to submit a sealed bid for the referenced services.

Bids shall be delivered to CCWA at 1600 Battle Creek Road, Morrow, Georgia 30260, in a sealed envelope, on or before Wednesday, January 3, 2024 at 10:00 a.m. (local time). The envelope shall be marked “Sealed Bid” and carry the bid title, date, and time of bid opening (refer to General Instructions to Bidders). All bids received after this date and time will be considered unresponsive.

2.2 Scope of Work

The rigging consists of removal of current belt press and replacement with new belt press, and haul to scrap or recycle.

The dimensions are as follows:

Weight Length Width Height

Current belt press 25,000 lb 18 ft 9 ft x 8 in 7 ft

Replacement belt press 13,340 lb 14 ft x 5.0 in 8 ft x 8 in 6 ft 9 in

CCWA is looking for an hourly rate for a specialized crane with 48-hour maximum to perform services. All equipment (crane, straps, shackles, skid pans, chockers, etc.) for the work to be performed and completed will be the responsibility of the rigging company. Cost should include mobilization, fuel, fuel surcharges, crane and rigging crew labor, truck, trailer, and demobilization.

2.3 Bid Evaluation

A contract will be awarded to the lowest responsive, responsible bidder whose bid conforms to the Request for Bids specifications and will be the most advantageous to the CCWA. An evaluation will also be performed to ensure bidder complies with the required submittals. Determination of best responsive responsible bidder will be the sole judgment of the CCWA. The need to provide responsive and quality service is of the utmost importance; therefore, CCWA reserves the right to offer

Section 2: Project Overview

1-2.2 the job to the next qualified lowest bidder if the contractor awarded the contract rejects the work or cannot respond to the scheduling requirements.

This solicitation includes a Small Local Business Enterprise (SLBE) Bid Discount to CCWA Certified SLBE bidders only for evaluation purposes. For more details, refer to Division 2 Section 8 of the RFB documents.

2.4 Addendum

Bidders may ask questions regarding this Contract prior to the bid opening. To be considered, all questions must be received in writing, via email to the Procurement Department at CCWA_Procurement@ccwa.us by 10:00 a.m. (local time) on Friday, December 22, 2023. All responses to bidders’ questions will be issued in the form of an Addendum by email and posted on CCWA website. All addenda issued shall become part of the Bid Documents.

Division 2 Bid Requirements Section 1: Instructions to Bidders

2-1.1

These instructions are to be followed by every entity proposing to provide the Clayton County Water Authority (CCWA) with goods and/or services. These instructions constitute an integral part of the bid, and any Bidder agrees that tender of a bid constitutes acknowledgment and acceptance of its obligation to adhere to these instructions, which are to be incorporated into and considered part of any contract the Bidder ultimately executes with the CCWA.

1. If there is any question whatsoever regarding any portion of the specifications, it shall be the Bidder’s responsibility to seek clarification immediately from the CCWA, as early as possible prior to the bid opening. Regarding public works projects, requests for interpretations of specifications must be made in writing to the department proposing out the project not later than five (5) days prior to receipt of bids.

2. Unless it is otherwise stated in the bid documents, it shall be the responsibility of the bidder to inform itself as to all conditions of the work site and to make and take account thereof in calculating and submitting its bid. Documents may be made available by the CCWA during the bidding process; no warranty of accuracy is made in regard to these documents, and it is the responsibility of the bidder to make its own investigations as to the nature of the work and the conditions under which it shall be performed, and to make its own independent assumptions as to these matters. The burden of anticipating unforeseen circumstances, either hidden or latent, and the conditions of the work site and all related circumstances, and the cost of accommodating therefore should unanticipated circumstances be later encountered shall rest upon the bidder.

3. Pre-bid meeting or any other information session will be held at the location as indicated in the solicitation. Unless indicated otherwise, attendance is not mandatory, although vendors are strongly encouraged to attend. However, in the event the meeting is mandatory, then a representative of the vendor must attend the meeting in its entirety to be considered eligible for solicitation award. Late entry to the meeting will not be allowed.

4. In the event that, after the acceptance of a bid by the Board of Directors of the CCWA, any unsuccessful bidder wishes to contest such action, a written “Notice of Contest” must be filed with the General Manager no later than close of business on the 5th business day after the selection of successful bidder by the Board.

Failure to timely file such notice shall forever preclude the filing of a contest of the award, or any civil action in the courts of the State of Georgia or of the United States.

2-1.2

5. Information submitted by the Bidder in the bid process shall be subject to disclosure after bid award in accordance with the Georgia Open Records Act.

Proprietary information must be identified and be accompanied by a signed affidavit outlining the redacted information. Entire bids may not be deemed proprietary.

6. Bids must be made on the enclosed bid Form. Unless otherwise requested, one

(1) original and at least two (2) copies of the bid Form need to be submitted, and these copies must be typewritten or printed in ink. All copies of any bid Forms must be signed in ink by the person or persons authorized to sign the bid Form.

The person signing the bid Form must initial any changes or corrections.

7. The name of the person, firm, or corporation making the bid must be printed in ink, along with the Bidder’s signature, on all separate sheets of the bid Form. If a bid is made by an individual, his name and post office address must be shown. If made by a firm, or partnership, the name and the post office address of each member of the firm or partnership must be shown. If made by a Corporation, the person or persons signing the bid must show the name of the State under the laws of which the Corporation is chartered and his, or their, authority for signing same.

The names, titles and addresses of the President, Secretary and the Treasurer and the corporate authority for doing business in this state shall be listed and returned with the bid Form.

8. All bids must be hand delivered, delivered by courier service, or mailed via the United States Postal Service. No facsimiles will be accepted. The person, firm, or corporation making the bid shall submit it in a sealed envelope on or before the date and time specified in the bid package. The envelope shall be marked “Sealed Bid” and carry the bid title, Contractor’s License Number and date and time of opening as set forth in the bid package. The envelope shall also bear the name of the party making the bid and the party’s address. Address bids to Clayton County Water Authority, 1600 Battle Creek Road, Morrow, Georgia, 30260. Even if a bid is not submitted, the bid form should be returned signed and with an explanation, otherwise the result will be deletion from the mailing list.

9. If published price books are a part of your bid, one price book must be included with your bid Form, and the successful Bidder is required to furnish additional current price books after award of the bid.

10. Alterations to the documents are strictly prohibited and shall result in automatic disqualification of the Bidder's bid. If there are "exceptions" to the specifications

2-1.3 or comments to any of the solicitation requirements or other language, then the bidder may ask questions regarding those requirements or submit additional documentation as to the variation from the specifications but may not alter any of the language contained in the solicitation.

11. In the case of goods, the person, firm or corporation making the bid may propose all items. All items may be considered separately, at the discretion of the CCWA.

12. Bids for public works whose price exceeds $100,000.00 must be accompanied by a certified check, cashier's check, or acceptable bid bond in an amount not less than five percent (5%) of the amount bid.

13. Bidders for construction contracts where the laws of Georgia or the United States of America require a license in order to perform such construction must list the license number and class on the face of the bid envelope and must enclose copies of any required license with the bid.

14. When public work is let out for bid, no person shall prevent or attempt to prevent competition in such bid. Such Bidders must make an oath filed with the officer who makes payments under the contract that they have not prevented or attempted to prevent competition in the bid process. Such oath must be signed by: if a partnership, all partners and any officer or agent or other person who acted on the partnership’s behalf during the bid process; if a corporation, all officers, agents, or other persons who acted for the corporation in the bid process.

15. Bids shall not be withdrawn or cancelled by the bidder past the bid opening date and time. The bidder may make modifications/corrections to the bid by submitting a corrected seal bid but only if the change is prior to the bid opening. The corrected document should be clearly marked that it supersedes the bid originally submitted. No modification or corrections will be allowed subsequent to the bid opening.

16. By tendering a bid, a Bidder agrees to leave the bid open for acceptance by the CCWA for ninety (90) days after the date set for the opening thereof.

17. By tendering a bid, the Bidder certifies that the Bidder has carefully examined these instructions and the terms and specifications applicable to and made a part of the bid. The Bidder further certifies that the prices shown in any schedule of items on which the Bidder is proposing are in accordance with the conditions, terms and specifications of the bid and that they are aware that any exception taken thereto may disqualify the bid. Bidders are required to inform themselves

2-1.4 fully as to the availability of materials and the conditions relating to construction and labor under which any work will be or is now being performed. No error or misjudgment nor any lack of information on local conditions, general laws or regulations on the part of the Bidder shall merit withdrawal of the bid.

18. Copies of all communication pertaining to bids must be sent to the CCWA Procurement and Compliance Section.

19. The purpose of this bid is to establish contract prices. Unit price extension and net total must be shown if applicable. Cash discounts should be indicated separately. Any applicable sales taxes should be included in the unit prices for all materials to be provided by the successful Bidder.

20. Bidders are hereby notified and agree by submission of a bid Form that if additional items not listed in the bid Form become necessary and require unit prices not established by the bid Form, the unit prices of such items shall be negotiated and shall be directly proportional to the established unit prices of similar items in the bid Form.

21. All prices on goods shall be for delivery, our destination, f.o.b. freight prepaid Jonesboro, Georgia, and/or Morrow, Georgia, unless otherwise shown. Any deliveries shall be made as needed and requested throughout the contract period.

22. Quantities when shown are estimates only, based on anticipated needs. The CCWA reserves the right to purchase more or less based on actual need at contract price. If a Bidder intends to offer minimum or maximum shipment quantities, such intent and such quantities should be specified on the bid Form.

Otherwise, none will be assumed.

23. The time for completion of the work is stated in the bid Form. Failure to complete the work within this period shall result in payment to the CCWA of liquidated damages in an amount provided for by contract for each calendar day in excess of the Contract time.

24. The Bidder must employ such methods and means in carrying out the work as will not cause any interruption of or interference with any other Bidder.

25. The successful Bidder must comply with the applicable Risk Management Requirements prior to beginning performance, and during the contract period.

26. The Contract between the CCWA and the Bidder shall be executed on a form provided by CCWA and will be subject to all requirements of the contract

2-1.5 documents (which include but may not be limited to the Contract, these instructions, any Purchase Orders, and the Risk Management Requirements), and shall form a binding contract between the contracting parties.

27. Failure to execute the Contract, any required Surety Performance and Payment Bonds, or to furnish any required satisfactory proof of carriage of required insurance within ten (10) days from the date of notice of award of the Contract shall be just cause for the annulment of the award and for forfeiture of the bid guaranty to the CCWA, not as a penalty, but in liquidation of damages sustained.

At the discretion of the CCWA, the award may then be made to the next lowest responsible vendor, or the work may be re-advertised or constructed by the

CCWA.

28. Any Contract and Contract Bonds shall be executed in duplicate.

29. Award of this bid shall be by action of the CCWA Board at its regular monthly meeting.

30. The CCWA reserves the right, with or without notice or cause, to accept any bid regardless of the cost thereof; to reject any bid, or any number of bids; to negotiate with any Bidder for a reduction of or alterations in its bid; to reject all bids and to call for additional bids upon the same or different invitations to bid, plans or specifications; to be sole judge, in its discretion, on all questions as to whether or not a bid complies with the invitation to bid, the plans or the specifications, and as to the solvency and sufficiency of any and all sureties on all bonds.

31. The apparent low bid for goods shall be considered to be the lowest aggregate total price of specified products at their unit prices times the estimated required quantities of these specified products.

32. Bids received from two (2) or more vendors that are identical in price, delivery and meet the requirements of the bid specifications shall be awarded on the following basis:

a. The bid submitted by a vendor who does not have a documented negative vendor performance record.

b. The bid submitted by a vendor who is located within Clayton County.

c. The bid submitted by a vendor who is certified by our Small Local Business Enterprise Program.

2-1.6

d. If the tie bids meet all the above criteria, and it is not in CCWA’s best interest (at its sole discretion) to split the award, the bid award is based on the toss of a coin by CCWA staff in a public session. The vendors involved will be invited to attend the coin toss at a stated date and time. One or more witnesses from both CCWA Procurement and the Request Department may be present. A simple coin toss (called by the vendor listed first in the alphabet) will break the tie and decide the award.

33. While price is the prime criteria, and the CCWA intends to purchase at the lowest responsible bid available, price shall not be the sole criteria utilized by the CCWA in evaluating the bid package submitted. The following criteria shall also be utilized by the CCWA in determining the lowest responsible bid:

a. Ability of bidder to perform in the time frame needed by the CCWA.

b. Reputation of the bidder in its industry.

c. Reasonableness of the bid in relation to anticipated costs.

d. Ongoing relationships with the CCWA based on above-average prior performance of work with CCWA.

e. Preference for local vendors where there is no significant variance in price or service.

34. Bidders are notified that CCWA reserves the right except in the case of public works contracts to include among the factors considered in awarding the contract the proximity of each Bidder's place of business to any affected Authority facility.

CCWA further reserves the right to award the contract to a Bidder other then the Bidder offering the lowest price where: (a) the difference in price between the low Bidder and the preferred Bidder is nominal: and (b) CCWA's Board determines that the preferred bid provides the most cost-effective option due to the closer proximity of the preferred Bidder's place of business to the affected Authority facility or facilities. In such a situation, by responding to this bid, the Bidder waives any cause of action against CCWA for frustration of bid or under any similar legal theory; furthermore, the Bidder agrees to pay all costs and expenses, including but not limited to attorney fees, incurred by CCWA in defending against any such claim.

35. It is the policy of the Clayton County Water Authority (CCWA) to promote award of sub-agreements for goods and/or services to qualified minority and women-owned businesses. Bidders are encouraged to solicit minority and women-owned

2-1.7 businesses whenever they are potential sources.

36. Bidders are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA), and the office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of qualified minority and women-owned businesses. Additionally, it is encouraged that bidders access certified Small Local Business Enterprise (SLBE) vendors from Clayton County, DeKalb County, and City of Atlanta.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available online under the tab for “Directories”, link for “UCP Directory - Excel” at:

http://www.dot.ga.gov/PS/Business/DBE.

The successful Bidder will be asked to provide, along with his Request for Payment each month a list of qualified SLBE and MBE/WBE businesses utilized on this Project.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006

37. Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the successful Contractor understands and agrees that compliance with the requirements of O.C.G.A.13-10-91 and Georgia Department of Labor Rule 300- 10-02 are conditions of this bid and contract document. The Contractor further agrees that such compliance shall be attested by the Contractor and any of his Subcontractors by execution of the appropriate Affidavit and Agreement included after the Agreement Form of these documents.

http://www.dot.ga.gov/PS/Business/DBE

Section 2: Risk Management Requirements

2-2.1

The Contractor will provide minimum insurance coverage and limits as per the following:

The Contractor will file with the Authority Certificates of Insurance, certifying the required insurance coverage and stating that each policy has been endorsed to provide a minimum of thirty (30) day advance written notice to the Authority in the event of cancellation, material change, or nonrenewal of policies required under the contract to the Authority. All bonds and insurance coverage must be placed with an insurance company approved by Authority Management, licensed or approved to do business in the State of Georgia, and rated Secure (“A-”, “VII” or better) by A.M. Best’s Insurance Guide throughout the duration of the contract. The letter denotes the company’s financial strength, and the Roman numeral represents the financial size of the carrier. Worker’s Compensation self-insurance for individual Contractors must be approved by the Worker’s Compensation Board, State of Georgia and/or Self-Insurance pools approved by the Insurance Commissioner, State of Georgia. The insurer shall agree to waive all rights of subrogation against the Authority, its elected or appointed officers, officials, agents, authorized volunteers and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the Authority, but this provision applies regardless of whether or not the Authority has received a waiver of subrogation from the insurer.

As the risk management requirements herein are minimum required insurance coverage and limits, the risk management director may require additional and/or increase in coverage and limits driven by the complexity of the relevant contract.

Authority requires insurance on an “occurrence” basis whenever possible. Policies written on a “claims made” basis (e.g. cyber, professional liability and pollution liability) require the inclusion of the following provisions:

(a) The retroactive date must be shown on the certificate of insurance (or provided a copy of the declarations page showing it).

(b) Insurance must be maintained for at least two (2) years after completion of the work and/or contract.

(c) If coverage is canceled or non-renewed after the work has been completed and/or the contract has ended, the contractor must purchase the extended reporting period for at least two (2) years.

2-2.2

ALL CONTRACTS AS APPLICABLE

Worker’s Compensation – Worker’s Compensation coverage on a statutory basis for the State of Georgia with an Employer’s Liability MINIMUM limits of $500,000 bodily injury for each Accident, $500,000 bodily injury for each Disease, and $500,000 bodily injury by Disease for each Employee. Disease $100,000 each employee, $500,000 Disease policy limit. If any work is performed out of state including any remote worker, then those states must be covered as well. If there is an exposure of injury to any contractors or providers to any maritime exposures then coverage shall include the appropriate endorsements such as USL&H (United States Longshore and Harbor Workers Comp Act), Jones Act or other federal statutes.

Automobile Liability – Automobile liability required for all contracts except for products or services that are remote only or are delivered by professional delivery service. ISO policy form CA0001 or its equivalent liability coverage.

Coverage shall be included for any owned, leased, hired, or non-owned autos (ISO symbol 1 is preferred). For any contracts involving the transportation of hazardous materials, limited pollution endorsement ISO form CA9948 or its equivalent shall be on the policy. Sole proprietors shall provide the same limits as stated above via a personal auto policy plus an umbrella. Uninsured motorist coverage should be equal to the per occurrence limit except for contracts with other governmental entities.

Commercial General Liability – Coverage to be provided on “occurrence” not “claims made” basis. The coverage is to include Contractual liability, Per Project Limit of Liability, losses caused by Explosion, Collapse and Underground (“xcu”) perils, the “Clayton County Water Authority” is to be added as an Additional Insured and Products and Completed Operations coverage is to be maintained for

Crime Liability – Crime Liability required for all contracts involving any use, care, custody, or control of any cash, money, securities, and/or wire transfers. Any use of crypto currencies must be pre-approved by the risk management department.

Cyber Liability – Cyber Liability required for all software, computer hardware installation, data access, data integrations, data usage, cloud storage, SaaS, and or technology related contracts. Coverage shall include the minimum: Information Security & Privacy Liability, Regulatory Fines and Penalties, Payment Card Industry (PCI) – if credit cards and/or banking information is obtained or accessed, and Ransomware. Since cyber insurance policies are written on a claims made basis insurance must be maintained for at least two (2) years after completion of the work and/or contract.

Professional Liability (Errors & Omissions) – Professional Liability required for all professional service contracts. This shall include any consultants, medical, legal, technical, insurance agents, or other professions that require proper licenses.

Terrorism Liability – Terrorism Liability required on specific contracts stated by the risk management department including but not limited to: 1) all contracts involving access or use of any water, gas, electric utilities shall require third parties to have TRIA and third-party liability limits of at least $5,000,000; and

2) all special events that are highly visible, politically sensitive, or have more than 1,000 attendees should require at least $1,000,000 of terrorism liability for any event sponsors.

Aviation Liability - required for all Drones/UAV (Unmanned Aerial Vehicles), general aviation contracts, and Fixed base operators (FBO). Coverage should include

2-2.3 three (3) years following completion of work.

The general aggregate and products & completed operations aggregate should be at least twice the minimum required occurrence limit. Policy shall be written on an Insurance Services Office (ISO) industry form CG0001 2010 or newer. Contracts involving any youths or children under 18 should also be required to provide proof of coverage for sexual abuse & molestation coverage that it is either; clearly not excluded on the general liability or purchased as a stand-alone policy. Should the coverage be on a claims-made basis, insurance should remain in force for the life of the contract and up to the date to which the youngest youth/child at the start of the contract turns age 18 plus two years.

owned, hired, and non-owned aircraft/ aviation.

Liquor Liability –required for all third-party services and contracts involving selling, distributing, or serving alcohol. Coverage should be full liquor liability and not “host” liquor if it is being sold.

Sexual Abuse & Molestation Liability – required for all contracts and services involving youths, children, special needs, or senior citizens. Must be maintained for at least two (2) years after completion of the work and/or contract.

[LIMITS OF LIABILITY ON NEXT PAGE]

2-2.4

LIMITS OF LIABILITY (Commercial General):

$2,000,000 General Aggregate $2,000,000 Products & Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal & Advertising Injury

$500,000 Damages to Premises/Fire Legal $5,000 Medical Payments

LIMITS OF LIABILITY (Automobile):

$1,000,000 Combined Single Limit OR

$500,000 Per Person $500,000 Per Occurrence $100,000 Property Damage

$1,000 Medical Payments

LIMITS OF LIABILITY (Crane and Riggers Legal Liability):

$1,000,000 Crane and Riggers Legal Liability

LIMITS OF LIABILITY (Crime):

$1,000,000 Employee Dishonesty $1,000,000 Funds Transfer Fraud

$100,000 Money & Securities $1,000,000 Computer Crime

$100,000 Social Engineering or its equivalent

LIMITS OF LIABILITY (Cyber):

$1,000,000 Each Claim/Wrongful Act $2,000,000 Annual Aggregate $1,000,000 Business Interruption $1,000,000 Data Recovery

$500,000 Cyber Extortion Expenses $50,000 Cyber Extortion/Ransom Payments

2-2.5

LIMITS OF LIABILITY (Aviation):

$5,000,000 Each Occurrence $1,000,000 Automobile Liability $1,000,000 Pollution Liability (FBOs Only)

LIMITS OF LIABILITY (Liquor):

$1,000,000 Each Occurrence

LIMITS OF LIABILITY (Sexual Abuse & Molestation):

$1,000,000 Each Claim/Wrongful Act

Umbrella and/or Excess Liability – The umbrella or Excess Liability Policy may be used to combine with underlying policies to obtain the limits required. The Management of the Authority may elect to require higher limits. Underlying coverage shall be General Liability, Automobile Liability, and Employers Liability (Workers Compensation).

Concurrent policy dates with primary liability policies except for workers compensation.

Section 3: Required Bid Submittals

2-3.1

3.1 Bid Submittal Requirements:

The following items are required to be included as part of the bid submittal. Failure to include any of these items may result in the bid being deemed non-responsive.

For your convenience, a check box is provided next to the required items, which include but are not limited to:

A. Bid Form – Bidders must submit their completed and signed Bid Form.

B. Bidder Qualification Information Form, including References.

C. Georgia Security and Immigration Compliance Act of 2006 form.

D. Contractor Affidavit and Agreement form.

E. Subcontractor Affidavit form.

If a Contractor/Subcontractor will not be performing any services under this contract, the Contractor/company submitting the bid MUST also complete, sign, date, and have both Affidavit forms notarized and make proper notation of "N/A" - Not Applicable.

CCWA cannot consider any bid which does not include completed affidavits. It is not the intent of this notice to provide detailed information or legal advice concerning the Georgia Security & Immigration Compliance Act of 2006, as amended on May 11, 2009. All Bidders intending to do business with CCWA are responsible for independently apprising themselves and complying with the requirements of that law and its effect on CCWA procurements and their participation in those procurements.

F. CCWA SLBE Certificate and/or required SLBE Forms (as applicable).

An indication of “N/A” for “not applicable” must be noted as appropriate.

G. Non-Collusion Certificate.

H. Certification of Absence of Conflict of Interest I. W-9 Form. Company name must match the Vendor Information Form and must be registered with the Georgia Secretary of State.

J. Vendor Information Form. Company name must match the W-9 Form.

https://ecorp.sos.ga.gov/BusinessSearch

Section 3: Required Bid Submittals

2-3.2

J. Any other items as required in this RFB including but not limited to the items contained in the Instructions to Bidders, Bid Form and Specifications sections.

K. All addenda issued.

Section 4: Bid Form

2-4.1

Bid of _________________________________________________________________

(Hereinafter "Bidder"), organized and existing under the laws of the State of ____________, doing business as __________________________________(insert "a corporation," "a partnership," or "an individual" or such other business entity designation as is applicable).

To the Clayton County Water Authority (hereinafter "CCWA").

In compliance with the Request for Bids, Bidder hereby proposes to perform all work for W.B. Casey Pelletizing Belt Press Rigging in strict accordance with the contract documents as enumerated in the Request for Bids, within the time set forth therein, and at the prices stated below.

By submission of this bid, Bidder certifies, and in the case of joint bid each party thereto certifies as to the party’s own organization that this bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this bid with any other Bidder or with any competitor. Bidder also certifies compliance with the Instructions to Bidders.

In submitting this bid, Bidder certifies Bidder is qualified to do business in the state of Georgia as required by laws, rules, and regulations or, if allowed by statute, covenants to obtain such qualification prior to contract award.

CONTRACT EXECUTION AND BONDS:

The undersigned Bidder agrees, if this bid is accepted, to enter into an agreement with CCWA on the form included in the documents to perform and furnish work as specified or indicated in the documents for the contract price derived from the bid and within the times indicated herein and in accordance with the other terms and conditions of the documents.

Bidder accepts the terms and conditions of the documents.

CONTRACT TIME:

Bidder hereby agrees to commence work by executing the agreement within fourteen (14) calendar days of Notice to Proceed or as specified by CCWA. The contract shall be completed within seven (7) calendar days from the Notice to Proceed. The Contractor shall be liable to pay to the CCWA, as liquidated damages the amount of $500.00 per

2-4.2 calendar day for each and every day or part of a day thereafter that said work remains substantially incomplete.

ADDENDA:

Bidder acknowledges receipt of the following Addenda:

INSURANCE:

Bidder further agrees that bid amount(s) stated herein includes specific consideration for the specified insurance coverage.

SURETY:

This project work will require Performance and Payment Bonds prior to the commencement of the work. Such work shall not commence until approval of such bonds has been given by CCWA.

2-4.3

BID:

The undersigned proposes to complete, in all respects, sound, complete and conformable with this Contract Document the following work for the following amounts:

WE BID AS FOLLOWS:

Total Lump Sum Bid Amount includes any and all cost including but not limited to labor, supervision, equipment, tools, products, materials, training, travel and related expenses.

Bid Item Bid Amount

Mobilization (not to exceed 5% of the total bid amount) $

Specialized crane (off-loading new belt press/setting new belt press includes all materials, tools, equipment for completion of project)

Hauling Off (old belt press for disposal including truck/transportation) $

Labor Costs (rigging/crane crew) $

Electrical wiring of unit $

Demobilization $

TOTAL BID AMOUNT $

Submitted by: ________________________________________________________

COMPANY NAME OF BIDDER

Is the Bidder a CCWA certified SLBE? YES NO

If YES, please provide your current CCWA SLBE certification letter.

2-4.4

I have read and understand the requirements of this request for bid and agree to provide the required goods and services in accordance with the RFB documents.

Submitted by:

(COMPANY NAME OF BIDDER)

By: (OFFICER NAME)

(SIGNATURE)

(TITLE) (DATE)

(COMPANY ADDRESS)

(CITY, STATE, ZIP CODE)

PHONE NUMBER:

EMAIL ADDRESS:

WEBSITE:

DATE:

Section 5: Georgia Bid Bond

2-5.1

BOND NO._______________________

KNOW ALL MEN BY THESE PRESENTS, that herein after called the PRINCIPAL, and a corporation duly organized under the laws of the State of having its principal place of business at

______________________________in the State of and authorized to do business in the State of Georgia as SURETY, are held and firmly bound unto Clayton County Water Authority, as OWNER, hereinafter called the OBLIGEE, in the amount of five percent (5%) of the Total Bid Amount for the payment for which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS BOND IS SUCH THAT:

WHEREAS, the Principal is herewith submitting his or its Bid for W.B. Casey Pelletizing Belt Press Rigging and said Bid, by reference thereto, being hereby made a part hereof.

WHEREAS, the PRINCIPAL contemplates submitting or has submitted a Bid to the OBLIGEE for the furnishing of all labor, materials (except those to be specifically furnished by the Owner), equipment, machinery, tools, apparatus, means of transportation for, and the performance of the work covered in the Bid and the documents, entitled: W.B. Casey Pelletizing Belt Press Rigging.

WHEREAS, it was a condition precedent to the submission of said Bid that a cashier’s check, certified check, or Bid Bond in the amount of five percent (5%) of the Total Bid Amount be submitted with said Bid as a guarantee that the Bidder would, if awarded the Contract, enter into a written Contract with the Owner for the performance of said

Section 5: Georgia Bid Bond

2-5.2

Contract, within 10 consecutive calendar days after written notice having been given of the award of the Contract.

NOW THEREFORE, the conditions of this obligation are such that if the PRINCIPAL within 10 consecutive calendar days after written notice of such acceptance, enters into a written Contract with the OBLIGEE and furnishes a Performance Bond and Payment Bond in an amount equal to 100 percent of the contract amount, satisfactory to the Owner, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the OBLIGEE and the SURETY herein agrees to pay said sum immediately upon demand of the OBLIGEE in good and lawful money of the United States of America, as liquidated damages for failure thereof of said PRINCIPAL.

Signed and sealed this_____________day of___________________20_______.

PRINCIPAL

By___________________________________

SURETY

By___________________________________ Attorney-In-Fact

Division 2 Bid Requirements Section 6: Bidder Qualification Information

2-6.1

COMPANY NAME OF BIDDER:

NUMBER OF YEARS IN BUSINESS

BUSINESS ADDRESS OF COMPANY:

TELEPHONE NUMBER:

POINT OF CONTACT’S NAME:

POINT OF CONTACT’S EMAIL

ADDRESS:

COMPANY TAX ID NUMBER:

COMPANY WEBSITE:

ENTITY TYPE: Individual/Sole Proprietor Employee Owned Company

Privately Held Corporation/LLC Partnership

Publicly Owned Company Attorney

Other (specify):

NAME OF PRINCIPAL OFFICERS:

Division 2 Bid Requirements Section 6: Bidder Qualification Information

2-6.2

REFERENCES

LIST AT LEAST THREE (3) REFERENCES:

COMPANY/GOV’T ENTITY NAME:

CONTACT NAME:

DATE COMPLETED:

Division 2 Section 8 - Small Local Business Enterprises (SLBE) – General Information

2-8.1

8.1 Program Overview

Clayton County Water Authority (CCWA) implemented a Small Local Business Enterprise (SLBE) Program to promote full and open competition in all government procurement and purchasing.

The SLBE program provides an additional race-and gender-neutral tool for the Authority to use in its efforts to ensure that all segments of its local business community have a reasonable and significant opportunity to participate in Authority Solicitations.

SLBEs must perform a commercially useful function, which means performance of provision of real and actual services under the contract or subcontract with CCWA.

Factors such as the nature and amount of the work subcontracted; whether the SLBE has the skill and expertise to perform the work for which it has been certified; whether the SLBE actually performs, manages or supervises the work; and whether the SLBE intends to purchase commodities and/or services from a non-SLBE and simply resell them will be considered in determining if the SLBE is performing a commercially useful function.

SLBE in CCWA refers to a locally based small business which meets the following criteria:

• Independently owned and operated business concern whose average annual gross receipts for the previous three years must not exceed: (1) Construction Firms – $18,250,000; (2) Professional Services Firms – $5,500,000; (3) Architectural Firms

– $3,750,000; (4) Engineering Firms – $7,500,000, and (5) Goods and Services – less than 250 employees.

• Locally based, meaning located and operating in Clayton County or the ten (10) counties of Cherokee, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, Rockdale and Spalding for at least one year.

• Note: Complete CCWA SLBE Certification Requirements are listed on the Provisional and General Certification Applications; https://www.ccwa.us. To be considered a CCWA SLBE Certified Firm, the vendor shall complete the Certification Process by the solicitation submission deadline.

To encourage participation in contracting regardless of company size, the Authority provides bidders with Solicitation Incentives to ensure that small businesses maintain a competitive advantage in the Authority’s solicitation process. The Authority’s three Solicitation SLBE Incentives; Bid Discounts, Preference Points, and SLBE Goal utilization are determined on a solicitation-by-solicitation basis.

https://www.ccwa.us/

2-8.2

8.2 SLBE Incentive Type

The purpose of this section is to communicate the use of an SLBE Incentive (Bid Discount or Preference Points) for Prime Contractors in the solicitation and provide instructions or requirements of the intended SLBE Incentive.

This solicitation offers the following SLBE Incentive: (Refer to check marked section.)

Bid Discount

Bid discounts are incentives that allow an original bid amount to be discounted for evaluation purposes in determining the lowest responsive, responsible bidder, while the original bid amount will be the basis for contract award.

The calculation of SLBE tiered bid discounts shall be as follows:

10% for SLBE’s in Clayton County.

7.5% for SLBE’s within the 10 counties: Cherokee, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, Rockdale and Spalding.

Example: A $100,000 bid with a 7.5% bid discount would be evaluated at $92,500.

However, $100,000 would be paid to the successful bidder.

Preference Points

RFP Preference Points are point incentives that are awarded on a basis that includes factors other than the lowest price and wherein responses that are submitted by CCWA SLBE Certified Firms are awarded additional points in the evaluation process in the scoring and ranking of proposals. The awarded points are disbursed for CCWA SLBE Certified Firms proposing as a Prime Contractor and located in Clayton County or the ten (10) counties outlined in Section 8.1. RFP Preference points will be added to the total score for evaluation purposes in determining the highest ranked responsible, responsive proposer.

The calculation of tiered RFP Preference Points in this solicitation for CCWA SLBE

Certified Firms will be based on the following criteria:

10 Points for CCWA SLBE Firms in Clayton County.

7.5 Points for CCWA SLBE Firms within the 10 counties: Cherokee, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, Rockdale and Spalding.

2-8.3

8.3 SLBE Conclusion

A bidder does not have to be a CCWA SLBE Certified Firm to participate in a solicitation where Bid Discounts or Preference Points Incentives are offered.

The use of Certified CCWA SLBE Firms as subcontractors will not establish eligibility to receive Bid Discounts or Preference Points. In the event of a tie between a CCWA SLBE Certified Firm and a non-CCWA SLBE Certified firm, the CCWA SLBE Certified Firm will be recommended for the contract.

By signing the solicitation, the bidder is certifying that he/she has complied with the requirements of this program. Contact the Small Business Procurement Coordinator at ccwa_slbe_program@ccwa.us for more information on becoming certified.

8.4 Solicitation SLBE Required Form(s)

For CCWA SLBE Certified Firms claiming a Bid Discount or Preference Points, a copy of their valid CCWA SLBE Certification Letter must be provided with their solicitation response.

Example:

General proposal requirements ........................ (POSSIBLE TOTAL 50 POINTS) Technical requirements .................................... (POSSIBLE TOTAL 50 POINTS) SBLE Preference Points ................................... (POSSIBLE TOTAL 10 POINTS)

SLBE Proposal NON-SLBE Proposal General Requirements ............................. 40 General Requirements Technical Requirements ............................ 30 Technical Requirements SLBE Preference Points –Clayton ............. 10 No SLBE Preference

TOTAL POINTS 80 TOTAL POINTS 70

mailto:ccwa_slbe_program@ccwa.us

Division 3 Contract Forms Section 1: Agreement Form

3.1-1

STATE OF GEORGIA

COUNTY OF CLAYTON

AGREEMENT FOR SINGLE PURCHASE OF SERVICES

This Agreement made and entered into this ____ day of ___________, 20____, between the CLAYTON COUNTY WATER AUTHORITY, a body corporate and politic, a public corporation, and a political subdivision of the State of Georgia duly created and existing under the laws of the State of Georgia (hereinafter "the Authority"), and ______________________________________________ (hereinafter “the Contractor”), from time to time collectively referred to herein as “Parties”, witnesseth:

WHEREAS the Authority is contracting with the Contractor for W.B. Casey Pelletizing Belt Press Rigging as provided for under the terms of this Agreement.

NOW THEREFORE, the parties agree as follows:

1. DESCRIPTION OF SERVICES: The Contractor agrees to provide the services to the Authority described generally in Exhibit A attached hereto and, if applicable, as may be further described on any and all purchase orders issued by the Authority pursuant to Paragraph 5 of this Agreement (individually, a “PO” and collectively, the “POs”) (“Services”). If any services to be performed are not specifically listed in Exhibit A or herein but are reasonably necessary to accomplish the purpose of this Agreement, Contractor agrees to perform such services at the direction and approval of the Authority. In the event of any conflict between the terms of Exhibit A and this Agreement, the terms of this Agreement shall control.

Services must be provided at the times specified, and as outlined in the Request for Bid package.

2. COMPENSATION. The Authority shall pay to the Contractor the prices stipulated in the Bid dated _______________, hereto attached as Exhibit B (“Pricing”), as full compensation for Services. The total amount of payments by the Authority under this Agreement shall not exceed the amount identified in the Cost Proposal.

The Authority shall pay the Contractor net 30 days upon receipt of an invoice and upon acceptance of Services in accordance with this Agreement.

3.1-2

Payments from the Authority will be delivered to the Contractor electronically or via first-class mail.

The Contractor shall be paid for items of work as noted:

Lump Sum Work

Payment for Lump Sum work shall cover all work specified or shown in the Contract Documents and shall be compensation in full for furnishing all supervision, labor, equipment and materials to complete the work.

Once the work commences the Authority shall make Progress Payments to the Contractor on a…