Pellet Purchase Agreement _ RFP.pdf

REQUEST FOR PROPOSALS

WATER RECLAMATION (AGRI-PLUS 650)

PELLET PURCHASING AGREEMENT

2024-WR-2

DECEMBER 2023

Virtual Teams Proposal Opening Meeting: Thursday, January 18, 2024 at 2:00 p.m. (local time)

Virtual Teams Non-Mandatory Pre-Proposal Meeting: Wednesday, December 20, 2023 at 2:00 p.m. (local time)

Non-Mandatory Wednesday, December 20, 2023 at 3:00 p.m. (local time) Pre-Proposal SITE VISIT: W.B. Casey Water Reclamation Facility 8890 Roberts Road, Jonesboro, GA 30238

This solicitation includes SLBE Preference Points

Clayton County Water Authority December 2023 Water Reclamation (Agri-Plus 650) Pellet Purchasing Agreement

Table of Contents i

Division 1 General Information Section 1 Request for Proposals ....................................................................... 1-1.1 Section 2 General Overview .............................................................................. 1-2.1

2.1 Project Description .................................................................. 1-2.1

2.2 Definitions .............................................................................. 1-2.1

2.3 Project Background ................................................................ 1-2.2

2.4 CCWA Background ................................................................. 1-2.3

2.5 Production Quantities ............................................................. 1-2.3

2.6 Regulatory/Monitoring/Reporting Requirements ..................... 1-2.4

2.7 Product Specifications ............................................................ 1-2.5

2.8 Delivery .................................................................................. 1-2.6

2.9 Title .................................................................................. 1-2.7

2.10 Terms of Payment .................................................................. 1-2.7

2.11 Quantities of Solids Produced – Revised ............................... 1-2.7

2.12 Biosolids Storage and Transportation ..................................... 1-2.7

2.13 Compliance and Communication ............................................ 1-2.8

2.14 Distribution of Solids - Solids to Beneficial Use ...................... 1-2.8

2.15 Non-Mandatory Pre-Proposal Meeting and Site Visit .............. 1-2.8

2.16 Basis of Selection ................................................................... 1-2.9

2.17 Proposal Content .................................................................... 1-2.9

2.18 Evaluation Criteria .................................................................. 1-2.12

2.19 Proposal Schedule .................................................................. 1-2.13

2.20 Addenda ................................................................................. 1-2.13 Exhibit A: Product Specifications (Dry Weight Basis) ............. 1-2.14 Exhibit B: Product Characteristics: (Dry Weight Basis) ........... 1-2.16 Exhibit C: Safety Data Sheet .................................................. 1-2.17 Exhibit D: Biosolids Thermal Drying Process .......................... 1-2.23 Exhibit E: Fertilizer License..................................................... 1-2.24

Division 2 Proposal Requirements Section 1 Instructions to Proposers ................................................................... 2-1.1 Section 2 Risk Management Requirements ...................................................... 2-2.1 Section 3 Proposal Submittals ........................................................................... 2-3.1 Section 4 Cost Proposal Form .......................................................................... 2-4.1 Section 5 Georgia Bid Bond (Not Required) Section 6 Proposer Qualification Information .................................................... 2-6.1 Section 7 Contractor Affidavit & Agreement ...................................................... 2-7.1 Section 8 Small Local Business Enterprises (SLBE) ........................................ 2-8.1

Clayton County Water Authority December 2023

Table of Contents ii

Division 3 Contract Forms Section 1 Agreement Form ............................................................................... 3-1.1 Section 2 Performance Bond (Not Required) Section 3 Payment Bond (Not Required) Section 4 Non-Collusion Certificate ................................................................... 3-4.1 Section 5 Certification of Absence of Conflict of Interest ................................... 3-5.1

Attachments A – W-9 Form B – Vendor Form C – Proposal Package Label

Addenda (None issued at this time)

END OF TABLE OF CONTENTS

Clayton County Water Authority December 2023

Division 1 General Information Section 1: Request for Proposals

1-1.1

Clayton County Water Authority 1600 Battle Creek Road Morrow, Georgia 30260

Name of Project: Water Reclamation (Agri-Plus 650) Pellet Purchasing Agreement

The Clayton County Water Authority will open sealed proposals from qualified proposers via Virtual Teams Meeting, on Thursday, January 18, 2024, at 2:00 p.m. (local time) for Water Reclamation (Agri-Plus 650) Pellet Purchasing. Any proposals received after the specified time will not be considered.

A Non-Mandatory Pre-Proposal Virtual Teams Meeting will be held on Wednesday, December 20, 2023, at 2:00 p.m. (local time).

To attend both Pre-Proposal and Proposal Opening Virtual meetings, please use the following information:

Join Microsoft Teams Meeting Dial Phone Number: 912-483-5368 Phone Conference ID: 276 114 854#

A Non-Mandatory Pre-Proposal SITE VISIT will be held on Wednesday, December 20, 2023 at 3:00 pm local time at the W.B. Casey Water Reclamation Facility located at 8890 Roberts Road, Jonesboro, GA 30238. For an alternative date and time contact Ms. Kendra Stanciel at kendra.stanciel@ccwa.us, or 770-302-3460 to schedule a site visit. At least 24 hours advance notice must be given for all site visits. No site visits will be available after 1:00 p.m. on Friday, December 22, 2023.

In an effort to promote responsible environmental practices the proposal package is available in electronic (Adobe PDF) format and can be requested by calling 770-960- 5223, M-F, 8:00 am – 5:00 pm or by e-mail to CCWA_Procurement@ccwa.us.

Proposers will need to provide contact information and an email address and any file size transfer limits to ensure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $50.00.

Dr. Cephus Jackson, Chairman

END OF SECTION

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTcwMTI5OTAtOWI4My00NjRmLWI4MWYtOTFmZDU5Y2FlMDkz%40thread.v2/0?context=%7b%22Tid%22%3a%228fea069c-f6d5-44d1-abd6-59e36bb5e36f%22%2c%22Oid%22%3a%22312cf2dd-2eb5-4f74-a1ec-22139b9a0e3d%22%7d mailto:kendra.stanciel@ccwa.us

Division 1 Project Description Section 2: General Overview

1-2.1

2.1 Project Description

The Clayton County Water Authority (CCWA) is requesting proposals from qualified Buyers to market, transport and distribute pelletized biosolids for beneficial reuse. The pelletized product is sold as a fertilizer and is registered with the state of Georgia under the trade name “Agri Plus-650”. CCWA intends to sell this Class “A” biosolids meeting EPA’s EQ standards (Exceptional Quality), including meeting the regulatory requirements for the state of Georgia at a price of dollars per dry ton. In addition, the current Buyer is located in the state of Florida and is also meeting the state of Florida regulatory requirements for Class “A” biosolids.

The initial term of the contract shall be for two (years). The contract may be renewed for three additional one-year terms, upon written consent by both Parties.

The successful Proposer (“Buyer”) will be responsible for any and all costs including but not limited to labor, equipment, and services associated with the marketing and distribution of the product. This work would include:

A. Transportation needed to move the biosolids from CCWA’s W.B. Casey WRRF (Water Resource Recovery Facility) located at 8890 Roberts Road Jonesboro, GA 30238.

B. Any required marketing (promotion and sales agreements) to allow biosolids to be beneficially used.

C. Off-site storage facilities if required to serve the various markets.

D. Public relations, record keeping, and regulatory reporting requirements.

E. Compliance with all applicable regulations.

2.2 Definitions

A. Beneficial Use/Reuse:

The term “Beneficial Use” means using the biosolids for the benefit of the environment. For the purposes of this discussion and the development of the proposals, beneficial use can be generally defined as any lawful use of the product that will recognize a value in any or all of the characteristics of the biosolids. Such uses may include but are not necessarily limited to: use as a turf, sod, grass or ornamental nursery fertilizer, a component of soils or soil conditioner, bulk agriculture, or as an alternative fuel source.

Division 1 Project Description

1-2.2

B. Bulk Density:

Bulk density is the weight of 1 cubic foot (cf) of material. CCWA’s biosolids pellets are typically in the 40 – 50lb per cf range.

C. Class A:

Class A Biosolids are biosolids that meet the 40 CFR 503 criteria for Pathogen Reduction (PR) and Vector Attraction Reduction (VAR).

D. Dewatered Biosolids:

CCWA’s dewatered biosolids are those biosolids which have been processed in the belt filter press system to remove the free water and pass a “paint filter” test for transportation purposes. CCWA’s dewatered biosolids typically are in the 15% - 20% dry solids range.

E. Exceptional Quality (EQ):

Biosolids whose pollutant concentrations fall below the Pollutant Concentration limits identified in Table 2-1 of 40 Code of Federal Regulations (CFR) 503 are considered Exceptional Quality (EQ) when also meeting Pathogen Reduction and Vector Attraction Reduction criteria for Class A biosolids. CCWA’s biosolids pellets typically meet all these criteria.

F. Pellets:

This term refers to the heat-dried biosolids pellets produced by CCWA and currently marketed under the name Agri-Plus 650.

G. Buyer:

The term “Buyer” means a single firm, company, or organization in which all parties are jointly and severally responsible and to which the Biosolids Marketing and Distribution Management contract will be awarded.

2.3 Project Background

CCWA owns and operates a municipal wastewater collection system and three separate Water Reclamation Facilities. Each of these facilities also process biosolids from residuals produced from within the treatment processes for ultimate disposal with the primary goal of 100% beneficial reuse. Included in these residuals are solids received from within our septage receiving station. Wastewater processed by the treatment works is primarily of domestic origin, but some industrial users discharge up to 2% into our collection system for treatment at the facility. A formal pretreatment program is fully implemented and in compliance with

Division 1 Project Description

1-2.3 the NPDES permit. This biosolids management plan, as required by the NPDES permit, outlines the liquids and solids processes at the facility, how biosolids are managed to meet federal and state requirements, and how the biosolids program is operated.

2.4 CCWA Background

The W.B. Casey WRRF produces undigested primary and secondary sludges as part of the normal operation of the facility. Waste activated sludge (WAS) is thickened by dissolved air flotation (DAF) units. Thickened WAS (TWAS) is mixed with primary sludge (PS) in a sludge blend tank. The blended sludge is not digested prior to being dewatered by three belt filter presses (BFP) and the sludge cake is mixed with recycled product to bring the solids content up to 70 – 75%. The material is then discharged into two rotary kiln triple pass dryers that are fired with natural gas or fuel oil. Temperatures in these dryers run at 180 degrees Fahrenheit outlet and 600 – 1000 degrees Fahrenheit inlet. The material is then discharged from the dryer @ 95+ % solids and ready to be separated from the air stream by dual cyclone separators, screened then coated for dust control with a product called Dustrol before shipment. This method of solids treatment meets the requirements in the U.S. EPA 40 CFR Part 503 regulations as a “Process to Further Reduce Pathogens” (PFRP) and a method that produces a Class “A” biosolids product.

2.5 Production Quantities

CCWA produces approximately 5,000 tons of dry sewage sludge per year or approximately 100 tons per week. CCWA's operations result in the dry sewage sludge being pelletized. The Buyer understands that a major consideration for CCWA entering into this Agreement with Buyer is Buyer's representation that it will make regular pickups of all of CCWA's pelletized product. These regular pickups of pelletized dry sewage sludge will be made at CCWA's W.B. Casey WRRF location. Should the Buyer, for any reason, fail to take regular delivery of CCWA's pelletized dry sewage sludge, CCWA shall be authorized, as agent for Buyer, to sell or give away that portion of its production not delivered to Buyer and may charge Buyer with the difference between the price which CCWA obtains and the amount herein contracted to be paid by Buyer. It is the intent of this Purchase Agreement to require Buyer to purchase all of CCWA's production of pelletized dry sewage sludge. CCWA has limited storage capacity located at the Pelletizing facility and off-site storage may need to be provided by the Buyer. Notification to

Division 1 Project Description

1-2.4 the Buyer will be given anytime 75% of the on-site storage capacity is utilized.

Pellet quantities are determined by weight. Empty trucks entering the W.B. Casey WRRF and filled trucks leaving the facility are both required to be weighed on truck scales at the front of the Pelletizing Facility. A copy of the weight ticket is provided to the truck driver. A copy of the Bill of Lading is provided to the truck driver, CCWA and the Buyer. CCWA does not provide any biosolids storage facilities off the CCWA property.

2.6 Regulatory/Monitoring/Reporting Requirements

A. Regulatory: CCWA understands that, in order for the Buyer to dispose of the dry pelletized biosolids, all existing Federal and State requirements must be met regarding sludge quality. The Buyer represents that it is familiar with applicable rules, regulations and statutes with respect to the collection, transport, storage, cycling, process and disposal of sewage sludge. Buyer further represents and warrants to CCWA that it intends to comply fully with all applicable regulations with respect to the management and disposal of domestic sludges in a manner to insure protection of the environment and public health. The Buyer represents and warrants to CCWA that the Buyer shall comply with all applicable rules, regulations and statutes with respect to sludge disposal and to land application of domestic wastewater treatment sludge and indemnify and hold CCWA harmless of any and all claims or cost arising by virtue of Buyer’s disposal of the pelletized dry sewage sludge. To the extent that any State has reporting requirements with respect generators of processed domestic sludge, Buyer shall be responsible for all such filing requirements and shall indemnify and hold CCWA harmless of any claims arising because of Buyer’s failure to make the required reports.

B. CCWA Monitoring: Under 40 CFR Part 503, pathogen reduction and vector attraction reduction for biosolids must be met prior to selling of the product.

The Agri Plus biosolids are categorized as Class A as determined by the pathogen reduction. Agri Plus is also classified as exceptional quality (EQ) because our product meets: pollutant concentration limits in 40 CFR Part 503, one of the Class A pathogen reduction alternatives in 40 CFR 503.32(a), and one of the vector attraction reduction options in 40 CFR 503.33(b) (1) through (8). Pathogen reduction is met at the same time vector reduction is achieved. The waste is analyzed according to EPA guidelines in 40 CFR 261.24, which is a Toxic Characteristic Leaching Procedure (TCLP). The TCLP analysis determines which of the contaminants identified by EPA are

Division 1 Project Description

1-2.5 present in the leachate and their concentrations. The analysis includes pH, paint filter, Total Petroleum Hydrocarbons (TPH), TCLP Metals, TCLP Volatiles, and TCLP Semi-Volatiles.

C. CCWA Regulatory Reporting: All regulatory reporting required by CCWA’s NPDES permit are submitted to the following regulatory authorities:

1. Ga. EPD – Annual Biosolids Reporting

2. Ga. Department of Agriculture: Biosolids Tonnage Reporting, Annual Fertilizer License Renewal

3. EPA: Annual Biosolids Reporting

4. Florida Department of Environmental Protection

2.7 Product Specifications

CCWA agrees that the dry pelletized biosolids to be sold to Buyer shall meet certain parameters. Those parameters are set out in Exhibit “A”, which is attached hereto and by reference made a part hereof. CCWA agrees to provide samples for sludge classification which shall be representative and taken after final sludge treatment but prior to utilization disposal. CCWA shall have the right to select the way in which the sludge analysis is obtained. However, CCWA shall advise Buyer of the analysis method. Should the buyer wish to challenge the sludge analysis provided by CCWA, Buyer shall have the right, at its expense, to have an independent commercial laboratory verify the analysis. The Buyer agrees that the laboratory to be used by Buyer must have been approved in writing by CCWA. The results of any analysis of an independent commercial laboratory that may be approved in writing by CCWA shall be binding and conclusive on both parties hereto. CCWA makes no representation or warranty, expressed or implied, with respect to the Product sold. Provided, however, Buyer shall not be responsible for payment for any product which fails to meet the parameters set forth in Exhibit “A” hereof.

Samples are collected monthly and sent to an outside laboratory for analysis.

There are no guarantees for Micro Nutrient concentrations.

A. Organic Based.

Biosolids pellets by definition are organic based. CCWA’s biosolids pellets meet the definition of organic because they have greater than 3% water insoluble nitrogen; however, CCWA’s biosolids pellets are NOT certified as “organic” because the certified organic crop production standards issued by

Division 1 Project Description

1-2.6

USDA require that sewage sludge not be used to produce organically labeled fruit, vegetable, pasture or grain crops.

B. Slow Release Nitrogen.

CCWA’s biosolids pellets meet the criteria for “slow release nitrogen” (based on monthly analysis). Slow-release fertilizers allow nutrients to be released slowly over a period of time which is beneficial to the soils. This also minimizes excess nitrogen from being released to the waterways during a rain event.

C. Size.

CCWA’s biosolids pellets have typically been within the 1- 2.8 mm size range.

To verify the product size, CCWA performs a sieve capture test daily. No guarantee on size will be given.

D. Solids Density.

CCWA maintains solids density at 90% or greater in order to satisfy the Vector

Attraction Requirements of the EQ status.

2.8 Delivery

Buyer shall accept delivery and take ownership of the dry pelletized biosolids at the Jonesboro Plant located at 8890 Roberts Road Jonesboro Ga. 30238 within the usual business hours of Monday thru Friday from 8:00 a.m. – 4:00 p.m.

Communication with the Pelletizing Supervisor will be required in order to know the availability of the product. Exception to the usual business hours including holidays will be made on a case by case basis at the discretion of the Pelletizing Supervisor. CCWA is given reasonable advance notice of Buyer’s intent to accept delivery. The Buyer shall be responsible for providing the trucks necessary for accepting delivery of the product. CCWA shall prepare and furnish the Buyer with copies of bills of lading and other papers showing the weight of the product shipped. Once loaded onto the Buyer’s trailer by CCWA Staff the pelletized biosolids become property of the Buyer and all responsibilites of the product from that point forward. This includes but not limited to all transportation cost and any liabilities in transport. The Buyer also agrees that as part of taking ownership they have the responsibility of relaying any pertinent information about the product to their customers including any product information and proper application rates of the product. In addition the Buyer will provide trailers that are in good operational condition to prevent any of the product from leaving the trailer in transport. They

Division 1 Project Description

1-2.7 are also responsilbe for ensuring the load is secure before leaving CCWA’s loading facility.

2.9 Title

Title to the Agri-Plus 650 product sold and delivered hereunder shall pass to Buyer when delivered into Buyer's trucks at the loading facility located at the W.B. Casey WRRF’s Pelletizing Facility.

2.10 Terms of Payment

After each delivery of product at the CCWA’s Pelletizing Facility CCWA shall send to Buyer an invoice and copy of the bill of lading for that delivery. Buyer shall remit payment to CCWA within thirty (30) days of the date of each invoice.

2.11 Quantities of Solids Produced

CCWA produces approximately 5,000 tons of dry sewage sludge per year or approximately 100 tons per week.

2.12 Biosolids Storage and Transportation

A. On-site Pellet Storage

Heat-dried biosolids are typically produced 24 hours per day, 6-7 days per week. A covered pellet storage bay is located on the south side of CCWA’s Pelletizing Facility for temporary dry storage of the product. The storage bay is approximately 90 feet long, 48 feet wide and 12 feet tall and can provide approximately 51,840 cubic feet of pellet storage.

B. Pellet Product Discharge and Dust Control

Pellets are discharged from inside the Pelletizing Facility to the outside temporary dry storage bay. CCWA applies a dust control agent trade named Dustrol prior to discharge. The Dustrol product has shown to be an affective method for minimizing dust. However, CCWA does not guarentee the the effectivenes nor the application of the dust control agent.

C. Transportation of Pellets

Pellets are currently removed from the CCWA’s Pelletizing Facility by way of trucks. The trucks used to transport pellets must be covered trucks and are less than 12’-6” total height (to accommodate the loading facilities).

The Buyer must provide a Bill of Lading which is used for each truckload.

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1-2.8

D. Truck Scales

Pellet quantities are determined by weight. Empty trucks entering CCWA’s Pelletizing Facility and filled trucks leaving the plant are both required to be weighed on truck scales at the front of the Pelletizing Facility. A copy of the weight ticket is provided to the truck driver. A copy of the Bill of Lading is provided to the truck driver, CCWA and the Buyer.

E. Off-site Storage CCWA does not provide any biosolids storage facilities off the CCWA’s property.

2.13 Compliance and Communication

The Buyer will be required to comply, at all times, with all applicable federal, state and local government statutes, ordinances, rules and regulations that pertain to the marketing, transportation, distribution and application of biosolids and biosolids product(s).

If the Buyer performs any work found to be contrary to such statutes, ordinances, rules and regulations, the Buyer shall bear all costs and penalties arising from such work.

The Buyer will be required to notify CCWA whenever a meeting, hearing or other significant event regarding regulatory or public participation is scheduled.

The Buyer will be required to develop a written compliance plan to document the procedures required to ensure compliance with all regulatory criteria and contract specifications.

The Buyer and CCWA will have regular meetings to ensure optimal implementation of operations specified in the contract.

2.14 Distribution of Solids - Solids to Beneficial Use.

Of the pellets provided to the Buyer, pellets are distributed to the southeastern, western and northern regions.

2.15 Non-Mandatory Pre-Proposal Meeting and Site Visit

A Non-Mandatory Pre-Proposal Virtual Meeting will be held on Wednesday, December 20, 2023 at 2:00 pm local time followed by a Non-Mandatory Site Visit

Division 1 Project Description

1-2.9 at 3:00 pm local time at the W.B. Casey Water Reclamation Facility located at 8890 Roberts Road, Jonesboro, GA 30238. At the Site Visit, potential Buyers will have the opportunity to see the W.B. Casey WRRF Pelletizing Facility and the Agri- Plus 650 pelletized products, along with asking project and proposal-related questions. If a company representative cannot attend the Site Visit during the date and time specified above, another date and time can be requested by contacting Ms. Kendra Stanciel at kendra.stanciel@ccwa.us, or 770-302-3460 to schedule a site visit. At least 24 hours advance notice must be given for all site visits. No site visits will be available after 1:00 p.m. on Friday, December 22, 2023.

2.16 Basis of Selection

Buyer Evaluation/Selection Criteria, of the RFP lists the criteria that will be used to evaluate proposals. The selection of the Buyer through the RFP process is governed by the Clayton County Water Authority’s procurement policy. The selection of a Buyer and the execution of a contract, while anticipated, is not guaranteed by CCWA. CCWA makes no commitment to any Buyer to this RFP beyond consideration of the written proposal. CCWA will not reimburse recipients of the RFP for the cost incurred in preparing the proposal, presentations, site visits, negotiations, etc.

2.17 Proposal Submittal

One (1) original, four (4) bound copies and one (1) Flash Drive (in compatible electronic format) of the proposal shall be submitted in a sealed, opaque container and delivered by hand, courier service, or mailed via the United States Postal Service. At the time specified for the proposal opening deadline, the sealed containers shall be publicly opened, and the names of Firms shall be read aloud.

The Cost Proposal Form provided under Division 2 Section 4 of the RFP documents must be provided in a separate sealed envelope and placed within the completed sealed proposal submittal. Alterations to the Cost Proposal Form may result in the proposal being deemed “non-responsive”. No other references or mention of costs should be included in any other section of your proposal submittal.

The Cost Proposal Form is to be opened after evaluation of the proposals.

The Proposal must not exceed 25 pages utilizing 8 ½ x 11 sheets of paper. Each side of a double-sided sheet counts as one page. Financial statements, resumes, subcontracting plans, etc. should be included as appendices and do not count toward the 25-page limit. All proposals must include a Cover Letter, which should summarize the major facts or features of the proposal, including experience mailto:kendra.stanciel@ccwa.us

Division 1 Project Description

1-2.10 providing the services described herein, project team information including Sub- Buyers, overview of proposed program and approach. The letter should be no more than two pages.

Buyers must organize their proposals in the sequence specified below. The Buyer must respond to all Requirements listed in the RFP. In the event that a Buyer cannot meet a requirement, CCWA will consider a proposed alternative solution that would allow CCWA to fulfill its business needs.

The following sections and content are required in each proposal. Each section must be clearly marked and divided as described below:

A. BUYER EXPERIENCE AND STAFF QUALIFICATIONS

Buyer must convey he/she has the resources, specialized experience, technical competence and personnel the tasks designated in the scope of work of this RFP.

Provide the number of years in business. Also, provide information on the proposed project team (including any Sub-Buyers) and the role to be played by each member of the proposed team, including the following:

1. Team member name, title and number of years with the firm

2. Brief description of marketing responsibilities

3. Location of home office (City and State)

B. REFERENCES

Provide a minimum of three (3) references for whom similar biosolids or fertilizer marketing, transportation and distribution services have or are currently being provided.

References must include:

1. Name of Company or Person receiving biosolids

2. Brief description of services being provided

3. Year services first provided

4. Are services still being provided

5. Contact person’s name, position, email, phone

6. Estimated annual volume of marketed biosolids (tons per year)

7. Description of biosolids marketed

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1-2.11

C. BIOSOLIDS DISTRIBUTION AND MARKETING PLAN

Describe marketing plan for the biosolids. Describe resources, anticipated approach and customers for products sales, the projected volume of product to be accepted by market and target areas, and contingency plans to address market fluctuations.

Describe distribution plan based on the identified markets. Describe how Buyer will achieve product delivery and identify contingency plans for product disposal resulting from changed market conditions.

D. BIOSOLIDS SITE/STORAGE PLAN

The Buyer must remove product from the W.B. Casey WRRF on a regular basis to prevent any process interference resulting from limited storage. The Buyer must describe the proposed logistics of product removal from the W.B.

Casey WRRF site. At a minimum the Buyer must address transportation, schedule, facilities, material handling, storage capabilities, and record keeping.

The schedule is expected to define the number of days after Notice to Proceed that the Buyer will begin transporting product from the W.B. Casey WRRF, as well as, a timeline for achieving complete beneficial use of all marketable biosolids.

E. SMALL LOCAL BUSINESS ENTERPRISE (SLBE) PREFERENCE POINTS

This procurement will have an incentive of up to 10 possible additional points (“preference points”) given to all CCWA certified SLBE primes only depending on their business county of location. Please refer to Division 2, Section 8 of these RFP documents.

F. COST PROPOSAL

The Cost Proposal Form must be submitted in a separate sealed envelope and placed within the sealed submittal package. The Cost Proposal envelopes will NOT be opened until all evaluations are completed for all Proposers.

CCWA reserves the right to negotiate costs with any and all Proposers that may be awarded work under this RFP. Such negotiations are at the sole discretion of the CCWA.

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1-2.12

No other references or mentioning of costs should be included in any other sections of your submitted proposal.

In order for the Proposal Package to be considered responsive, the Cost Proposal Form must be completed in its entirety. Please note the cost proposal section must be submitted in a sealed separate container from the rest of the RFP submission, marked: “Cost Proposal”.

2.18 Evaluation Criteria

Initially, all proposals will be reviewed by CCWA Procurement to determine if the proposal submittal is a complete and responsive responsible submittal to our RFP.

Proposals will be evaluated by CCWA staff and ranked based on the criteria items shown below, except Cost. CCWA staff will then evaluate the Cost Proposal submission and will rank the proposals.

Item Criteria Points (Max)

1 Buyer Experience and Staff Qualification 15

2 References 10

3 Biosolids Distribution and Marketing Plan 15

4 Biosolids Site / Storage Plan 10

5 SLBE – RFP Preference Points (Up to 10 points) 10

6 Cost Proposal 50

Total Maximum Possible Points 110

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1-2.13

2.19 Proposal Schedule

The planned schedule for proceeding with the selection process for this work is as follows:

Non-Mandatory Pre-Proposal Meeting Wednesday, December 20, 2023 at 2 p.m.

Non-Mandatory Site Visit Wednesday, December 20, 2023 at 3 p.m.

Deadline for Questions Monday, January 8, 2024 at 2 p.m.

Issue Last Addendum Friday, January 12, 2024 at 2 p.m.

RFP Opening Thursday, January 18, 2024 at 2 p.m.

Anticipated Board Approval Date Thursday, March 7, 2024

Anticipated execution of agreements Friday, March 29, 2024

Anticipated contractor kick off meeting Monday, April 1, 2024

All times listed are local time.

2.20 Addenda

During the RFP process no firm or individual is to have verbal or written communication on any aspect of this RFP with any CCWA employee or Board member. Failure to comply with this requirement may result in disqualification from the process.

To be considered, all questions must be received in writing via email to CCWA_Procurement@ccwa.us by 2:00 p.m. (local time) on Monday, January 8, 2024. Any and all responses to proposers’ questions will be issued in the form of an Addenda by email. All addenda issued shall become part of the Proposal Documents.

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1-2.14

EXHIBIT “A”

Product Specifications: (Dry Weight Basis)

1. Environmental Classification.................................... Meets 503 Class A (Exceptional Quality)

2. Typical Composition:

Moisture (Oven) ....................................................... Max. 6.0 % Nitrogen, total (N) .................................................... Min. 5.5 % Phosphoric Acid, total (P205) .................................. Min. 1.0 % Potash, Water Soluble (K20) ................................... Min. .30%

Cadmium ...................................................... < 30 Mg/Kg dry weight Copper .......................................................... < 900 Mg/Kg dry weight

Lead ............................................................. < 300 Mg/Kg dry weight Nickel ............................................................ < 100 Mg/Kg dry weight Zinc ............................................................... <1800 Mg/Kg dry weight

3. Properties:

Product is stabilized.

Avg. pH = 5.8 Solids > 90% by weight

Particle Size: % Cumulative Tyler Mesh:

+ 4 ................... 0% + 6 ................... 36% +16 .................. 64% +20 .................. 0% +28 .................. 0%

4. Source:

Processed Domestic (Sewage) Wastewater Treatment Sludge

*** All samples are collected monthly and sent to an outside laboratory for analysis except for particle size determination and bulk density.

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1-2.15

EXHIBIT "A"

Product Specifications: (Dry Weight Basis)

1. Environmental Classification.................................... Meets 503 Class A (Exceptional Quality)

2. Typical Composition:

Moisture (Oven) ....................................................... Max. 6.0 % Nitrogen, total (N) .................................................... Min. 5.5 % Phosphoric Acid, total (P205) .................................. Min. 1.0 % Potash, Water Soluble (K20) ................................... Min. .30%

Cadmium ...................................................... < 30 Mg/Kg dry weight Copper .......................................................... < 900 Mg/Kg dry weight

Lead ............................................................. < 300 Mg/Kg dry weight Nickel ............................................................ < 100 Mg/Kg dry weight Zinc ............................................................... <1800 Mg/Kg dry weight

3. Properties:

Product is stabilized.

Avg. pH = 5.8 Solids > 90% by weight

Particle Size: % Cumulative Tyler Mesh:

+ 4 ................... 0% + 6 ................... 36% +16 .................. 64% +20 .................. 0% +28 .................. 0%

4. Source:

Processed Domestic (Sewage) Wastewater Treatment Sludge

*** All samples are collected monthly and sent to an outside laboratory for analysis except for particle size determination and bulk density.

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EXHIBIT “B”

Product Characteristics: (Dry Weight Basis)

Parameter

Average Biosolids Analytical Result

(mg/kg)

Pollutant Concentration

503 Exceptional Quality (EQ)

Concentration Limits (mg/kg)

Pollutant Concentration 503 Class A

Ceiling Concentration Limits (mg/kg)

Sample Frequency

Arsenic (As) <3.24 41 75 Monthly

Cadmium (Cd) 2.80 39 85 Monthly

Chromium (Cr) 12.27 - - Monthly

Copper (Cu) 208 1500 4300 Monthly

Lead (Pb) 17 300 840 Monthly

Mercury (Hg) 0.344 17 57 Monthly

Molybdenum (Mo) 5.82 - 75 Monthly

Iron (Fe) 20,891 - - Monthly

Nickel (Ni) 9.8 420 420 Monthly

Selenium (Se) <4.69 100 100 Monthly

Zinc (Zn) 396 2800 7500 Monthly

Average Nutrient Characteristics and Other Parameters

Parameter/measurement unit Biosolids Analytical Result Sample Frequency

Total Solids, percent 94.3 Monthly

TKN, percent as N 6.58 Monthly

NO3-N, percent 0.000893 Monthly

NH4-N percent 0.253 Monthly

Phosphorus (P), percent 2.05 Monthly

Potassium (K), percent 0.278 Monthly pH, standard unit 5.63 Monthly

Fecal Coliform, MPN/g dry weight <19.12 Monthly

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EXHIBIT “C”

SAFETY DATA SHEET

Safety Data Sheet

Section 1. Product and Company Information

Product Name: AGRI-PLUS 650

Product Description: Heat Dried Biosolids

Manufacturer:

Clayton County Water Authority 1600 Battle Creek Road Morrow, GA 30260

Telephone Number: 770-302-3460

Emergency Contact: Pelletizing Supervisor 770-302-3457

Section 2. Composition and Information on Ingredients

Name CAS Number % of Weight Exposure Limits: TLV/PEL Solids from activated sewage biosolids 93-96 Total Dust 15mg/m3 (PEL)/10mg/ m3 (TLV)

Water 7732-18-5 Balance* Respirable Dust 5mg/m3 (PEL and TLV)

*Trace metals can be detected in the finished product typically in quantities less than 1.0%, most less than 0.1%.

Section 3. Hazards Identification

Emergency Overview May form explosive dust-air mixtures.

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Section 4. First Aid Measures

Eye Contact Immediately flush eyes thoroughly with water, remove any contact lenses, and continue to flush eyes with plenty of water for at least 15 minutes. Get medical attention if irritation persists.

Skin Contact In keeping with good hygienic practices, wash exposed areas thoroughly with soap and water.

Inhalation If breathing difficulty should occur, remove to fresh air. If symptoms of illness continue, seek medical attention.

Ingestion If ingestion occurs, seek medical attention.

Section 5. Fire and Explosion Data

Flammability Does not sustain combustion when exposed to 1000º C flame as verified by SW-846 Method 1030 analysis. Bulk wetted material may generate heat upon storage causing a potential for fire.

Flash Point Minimum Ignition Energy; 100-300mJ Minimum Ignition Temperature; 540º - 560ºC Minimum Explosive Concentration; 40 - 50 G/m3

NFPA Rating Health - 1 Fire - 1 Reactivity - 0

Explosive Limits in Air

LEL: ND UEL:

ND

Unusual Fire and Explosion

Hazards

Do not breathe fumes. At high temperatures, this type of fertilizer can give off undefined fumes fine. Dust dispersion in air may form an explosive mixture. Do not spray with water. Bulk wetted material may generate heat upon storage causing a potential for fire.

Fire Fighting Media and

Instructions

Firefighters should wear normal fire protection gear. Prevent runoff from entering drains, sewers, or any body of water. Becomes slippery when wet. Do not breathe fumes.

Section 6. Accidental Release Measures

Accidental Spill

Sweep, vacuum or shovel material into labeled containers. If possible, reuse product.

Ensure that disposal is in compliance with local, state, or federal regulations

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Section 7. Handling and Storage

Handling Avoid breathing dust. Wash hands after handling.

Storage Keep dry. Store in a cool, dry area out of reach of children and animals. Bulk wetted material may generate heat upon storage. For storage recommendations, refer to the EPA’s Guide to Field Storage of Biosolids. This document can be found on the EPA’s website at http:\\www.epa.gov\owm\mtb\biosolids\fsguide\index.htm

Section 8. Exposure Control/Personal Protection

Ventilation Requirements

None required under normal use conditions. For occupational situations, use sufficient ventilation to keep dust levels below their Threshold Limit Values (See Section #2).

Eye Protection

Wear eye goggle/safety glasses if product may be expected to come in contact with eyes.

Skin Protection Skin protection is suggested for outdoor applications and emergency response.

Respiratory Protection

Self-contained breathing apparatus (SCBA) should be used by emergency responders to avoid breathing dust and fumes during a fire situation. In normal conditions, half face or full-face respirators with HEPA cartridges is suggested when dust levels exceed the Threshold Limit Values.

Other Protection

Wear appropriate safety equipment for any hazards encountered. Product by itself presents no specific hazards

Work/Hygienic Practices

Washing with soap and water after use is recommended as good hygienic practice to prevent possible eye irritation from hand contact.

Section 9. Physical and Chemical Properties

Description Pellets, Fertilizer

Appearance Dark free flowing granules

Odor Earthy pH Slightly acidic

Boiling Point Not Available

Specific Gravity 30-55 lbs./ft3

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Section 10. Stability and Reactivity Data

Chemical Stability The product is stable.

Conditions of

Instability Keep away from heat, sparks, open flame, moisture and high humidity.

Incompatibility with Various Substances

Strong acids, alkalis, and oxidizing agents.

Hazardous Decomposition

Products

Expected to emit the same types of toxic smoke as would be released during combustion of other organic materials.

Hazardous Polymerization Will not occur.

Section 11. Toxicological Information

Eye Contact May cause eye irritation.

Skin Contact ND

Inhalation May cause nasal and throat irritation.

Ingestion Ingestion is unlikely through the normal anticipated use of this product.

Carcinogenicity Not listed as carcinogenic by OSHA, NTP, or IARC.

US EPA 40 CFR Part 503 (Biosolids Rule) Under the Clean Water Act, the U.S. Environmental Protection Agency (EPA) has conducted extensive screening to determine likely pollutants in sewage sludge, a/k/a biosolids. EPA’s National Survey of Biosolids analyzed for a total of 412 pollutants, including every organic, pesticide, dibenzofuran, dioxin and PCB analyte for which EPA had gas chromatography and mass spectrometry (GC/MS) standards. 64 Fed. Reg. at 72047-48 (discusses the history of Part 503 information gathering on the fate and concentrations of pollutants in biosolids). See, www.epa.gov/fedrgstr.

Where the available scientific information indicated there was no risk of harm even at the highest pollutant concentration level found in the Biosolids Survey, the pollutants were dropped from further risk assessment. Most of the 412 pollutants are simply not present in biosolids at levels of concern. The National Standards for Biosolids Use, 40 CFR Part 503, establish limits for nine common metals and pathogenic organisms (which heat drying kills) at the no observable adverse effect level and a level of protection of 1 case in 10,000 for cancer risk. The 1993 technical support documents on biosolids risk assessment are available at EPA’s website:

www.epa/gov/OST/pc/municipal.html, and the National Biosolids Partnership also links the scientific risk assessments, www.biosolids.policy.net.

Agri-Plus 650 is well below the Part 503 national standards. Where EPA lacked sufficient available scientific data to establish a standard, the pollutants, totally 31, were subjected to a Comprehensive Hazard Identification Study. This screening analysis included dose-response evaluation, exposure assessment and risk characterization. The US EPA concluded, in a December 23, 1999, notice published at 64 Federal Register 72048, that only 3 pollutant compounds left on its list, analytically measured as 29 dioxin-like congeners, might pose an increased risk for a hypothetical highly exposed (through the food chain, primarily daily fats, meat fats and fish that have bioaccumulated the congeners) rural breast feeding mother and child. EPA has proposed a national standard and a final standard is expected after EPA completes its comprehensive Dioxin Reassessment, see, http://cfpub.epa.gov/ncea/index.cfm.

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Section 12. Ecological Information

Ecotoxicity Not available. Keep out of any body of water.

Section 13. Disposal Considerations

Waste Disposal

Sweep, vacuum or shovel material into labeled container. If possible, reuse product. Material is a fertilizer and should be used as such. Keep out of any body of water. Ensure compliance with local, state or federal regulations. Bulk wetted material may generate heat during storage.

Section 14. Transport Information

Proper Shipping Name Fertilizer material

DOT Identification Number NA

Hazard Class NA

SEC 302 Not Listed

SEC 304 Not Listed

SEC 313 Not Listed

CERCLA Not Listed

CAA Not Listed

TSCA Not Listed

Section 15. Regulatory Information

Federal and State Regulations Yes Fire

No Sudden Release of Pressure

No Reactivity SARA Title III Information

No Immediate Health

No Delayed Health

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Section 16. Other Information

Disclaimer: The information contained herein is provided in good faith and is believed to be correct as of the date hereof. However, CCWA makes no representation as to the comprehensiveness or accuracy of the information. It is expected that individuals receiving the information will exercise their independent judgment in determining its appropriateness for its particular purpose. Accordingly, Clayton County Water Authority will not be responsible for damages of any kind resulting from improper use of or reliance upon such information. No representations, or warranties, either expressed or implied or merchantability, fitness for a particular purpose or of any other nature are made hereunder with respect to the information set forth herein or to the product to which the information refers.

SDS Creation Date 7/26/1995 Created by: Water Reclamation Manager

Updated 3/19/2018 Updated by: Water Reclamation Manager

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EXHIBIT “D”

Biosolids Thermal Drying Process

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EXHIBIT “E”

Fertilizer License

Division 2 Proposal Requirements Section 1: Instructions to Proposers

2-1.1

These instructions are to be followed by every entity proposing to provide the Clayton County Water Authority (CCWA) with goods and/or services. These instructions constitute an integral part of the proposal, and any Proposer agrees that tender of a proposal constitutes acknowledgment and acceptance of its obligation to adhere to these instructions, which are to be incorporated into and considered part of any contract the Proposer ultimately executes with the CCWA.

1. If there is any question whatsoever regarding any portion of the specifications, it shall be the Proposer’s responsibility to seek clarification immediately from the CCWA, as early as possible prior to the proposal opening. Regarding public works projects, requests for interpretations of specifications must be made in writing to the department proposing out the project not later than five (5) days prior to receipt of proposals.

2. Unless it is otherwise stated in the proposal documents, it shall be the responsibility of the proposer to inform itself as to all conditions of the work site and to make and take account thereof in calculating and submitting its proposal. Documents may be made available by the CCWA during the proposal process; no warranty of accuracy is made in regard to these documents, and it is the responsibility of the proposer to make its own investigations as to the nature of the work and the conditions under which it shall be performed, and to make its own independent assumptions as to these matters. The burden of anticipating unforeseen circumstances, either hidden or latent, and the conditions of the work site and all related circumstances, and the cost of accommodating therefore should unanticipated circumstances be later encountered shall rest upon the proposer.

3. Pre-proposal meeting or any other information session will be held at the location as indicated in the solicitation. Unless indicated otherwise, attendance is not mandatory;

although proposers are strongly encouraged to attend. However, in the event the meeting is mandatory, then a representative of the proposer must attend the meeting in its entirety to be considered eligible for solicitation award. Late entry to the meeting will not be allowed.

4. In the event that, after the acceptance of a proposal by the Board of Directors of the CCWA, any unsuccessful proposer wishes to contest such action, a written “Notice of Contest” must be filed with the General Manager no later than close of business on the 5th business day after the selection of successful proposer by the Board. Failure to timely file such notice shall forever preclude the filing of a contest of the award, or any civil action in the courts of the State of Georgia or of the United States.

2-1.2

5. Information submitted by the Proposer in the proposal process shall be subject to disclosure after proposal award in accordance with the Georgia Open Records Act.

Proprietary information must be identified and be accompanied by a signed affidavit outlining the redacted information. Entire proposals may not be deemed proprietary.

6. Cost Proposals must be made on the enclosed Cost Proposal Form. Unless otherwise requested, one (1) original and at least two (2) copies of the Cost Proposal Form need to be submitted, and these copies must be typewritten or printed in ink. All copies of any Cost Proposal Forms must be signed in ink by the person or persons authorized to sign the Cost Proposal Form. The person signing the Cost Proposal Form must initial any changes or corrections.

7. The name of the person, firm, or corporation making the proposal must be printed in ink, along with the Proposer’s signature, on all separate sheets of the Proposal Form.

If a proposal is made by an individual, his name and post office address must be shown.

If made by a firm, or partnership, the name and the post office address of each member of the firm or partnership must be shown.