Pelican_Bay_Clam_Bay_Mangrove_Restoration.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

PELICAN BAY CLAM BAY MANGROVE RESTORATION

Lisa Jacob, Project Manager

Procurement Services Division

801 Laurel Oak Dr, STE 102,Naples, FL, 34108 lisa.jacob@collier.gov

(239) 252-1355

Quick Quote Title: Pelican Bay Clam Bay Mangrove Restoration

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - Pelican Bay Clam Bay Mangrove Restoration Project Overview Map

D - Pelican Bay Clam Bay Mangrove Planting Map R 36-R 40

1. QUICK QUOTE

Pelican Bay Clam Bay Mangrove Restoration

Release Project Date: April 28, 2026

Question Submission Deadline: May 5, 2026, 3:00pm

Response Submission Deadline: May 12, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Pelican Bay Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Pelican Bay Clam Bay Mangrove Restoration Scope of Work

A. Pelican Bay Clam Bay Mangrove Restoration Scope of Work

1. Project overview and objectives The purpose of this work is to install native coastal vegetation to increase mangrove and associated canopy coverage, enhance coastal habitat value, and improve shoreline resilience within the project area at Pelican Bay, Naples, Florida. Work consists of furnishing and installing nursery-grown red mangrove, white mangrove, black mangrove, and green/silver buttonwood within a defined intertidal planting footprint to enchance ecological function and biodiversity, improve shoreline stability and wave attenuation, support water quality and sediment managment, increase long-term coastal resilience, and provide a basis for future monitoring and adaptive management.

2. Project location, site access, and planting area The planting area is located along the Clam Bay shoreline adjacent to the beach/Gulf shoreline at

Pelican Bay, Naples, Florida, between FDEP coastal construction control line monuments R-36 and

R-40. The intended planting footprint is approximately 305,000 square feet of lower- to mid-intertidal and adjacent slightly higher ground suitable for mangroves and buttonwood. The final planting footprint and limits will be field-adjusted to avoid existing desirable vegetation, utilities, and unsuitable substrates. Primary landward access to the project area is via the Vanderbilt Beach

Road Public Access point, with specific access routes to be field-verified to minimize disturbance to existing shoreline features.

3. Planting density and total quantity Plants will be installed at an average spacing of 8 feet by 8 feet (approximately 64 square feet per plant) over the planting area. Based on a planting area of approximately 305,000 square feet and an 8 ft x 8 ft spacing, the project will include an estimated total of approximately 4,766 individual plants.

Local adjustments to spacing may be made in the field to respond to microtopography, existing vegetation, and access constraints, while maintaining an overall average density consistent with 8 ft x 8 ft spacing.

4. Plant material requirements All plant material will be Florida-native coastal species suitable for the site’s salinity and inundation regime and must meet current Florida Department of Agriculture and Consumer Services (FDACS)

Grades and Standards for Nursery Plants. All plants will be provided in 3-gallon containers, healthy, well-rooted, free of pests and diseases, and acclimated to coastal conditions. Root systems will be well-developed with no significant circling or girdling roots.

5. Species mix and approximate quantities The overall target species composition for the project is as follows, based on a total of approximately

4,766 plants:

2. a. Red mangrove (Rhizophora mangle) – 85% Approximate quantity: 4,051 plants.b. White mangrove (Laguncularia racemosa) – 3% Approximate quantity: 143 plants.c. Black mangrove (Avicennia germinans) – 2% Approximate quantity: 95 plants.d. Green and/or silver buttonwood (Conocarpus erectus and/or C.

erectus var. sericeus) – 10% Approximate quantity: 477 plants.These quantities are planning-level estimates. Final installed quantities may vary slightly due to actual field conditions and minor adjustments in planting layout, but the contractor will maintain the target percentage mix as closely as practical.

6. Substitution and mix flexibility Red mangrove is the dominant species and will remain at approximately eighty-five percent (85%) of the total planting, subject only to minor variation due to rounding or specific site constraints.

White mangrove, black mangrove, and buttonwood share the remaining approximate fifteen percent

(15%) as shown in the percentages above. If white or black mangrove plants are not available in the required quantity at the time of procurement, or if site conditions make them unsuitable in specific areas, the affected white or black mangrove quantities may be replaced one-for-one with green and/or silver buttonwood. The intent is to maintain approximately eighty-five percent (85%) red mangrove, approximately three percent (3%) white mangrove, approximately two percent (2%) black mangrove, and approximately ten percent (10%) buttonwood on a project-wide basis, recognizing that small deviations may occur in the field.

7. Spatial distribution by elevation and habitat Red mangroves will be concentrated in the lower and mid-intertidal zones that experience regular tidal inundation and provide suitable hydrologic conditions for prop root development. White and black mangroves will be located on slightly higher, less frequently inundated ground, including the upper intertidal and transition zones. Green and/or silver buttonwood will be used in the highest parts of the planting footprint and along edges and transition areas where mangrove establishment is still expected to succeed but canopy diversity and structural complexity are desired. The exact spatial distribution will be field-fit based on observed hydrology and substrate.

8. Site preparation Prior to planting, the planting area will be walked and flagged as needed to avoid existing desirable vegetation and any sensitive features. Any debris, trash, or incompatible materials that would interfere with planting will be removed and properly disposed of off-site. The contractor will avoid disturbance to stable, vegetated areas not designated for planting and will minimize rutting, compaction, and turbidity generation within the project area.

9. Plant installation Each plant will be installed at the proper depth so that the top of the root ball is level with the surrounding soil or slightly above, depending on species and micro-elevation, and not buried deeper than originally grown in the container. Holes will be dug large enough to accommodate the full root ball without bending or girdling roots. Fill will be backfilled carefully around the root ball, eliminating large air pockets. No fertilizer will be used at or after planting. Each plant will be thoroughly watered in at the time of installation to settle soil around the roots. Minimal staking or bracing may be used where needed to stabilize plants in soft substrates or exposed locations.

10. Protection of existing resources and access The contractor will take care to avoid damage to existing desirable vegetation, shoreline features, and adjacent properties. Access routes and work methods will be planned to minimize trampling and compaction of surrounding areas. Any temporary access measures or minor protective devices needed to install the plants safely will be provided and removed by the contractor, leaving the site in a stable, clean condition.

11. Sea turtle nesting season coordination

7. Work within or adjacent to the beach/Gulf shoreline must consider sea turtle nesting season, which occurs annually from May 1 through October 31. Any activities that may affect the beach, dune, or nearshore areas during this period will be coordinated in advance with the Collier County Sea Turtle

Program. The contractor will schedule and conduct work in a manner that avoids negative impacts to nesting sea turtles, hatchlings, and nests, and will follow any guidance, timing restrictions, or monitoring requirements provided by the Collier County Sea Turtle Program. If needed, adjustments to access routes, work hours, or specific work areas will be made to protect sea turtle resources during the nesting season.

12. Post-installation cleanup Upon completion of planting, the contractor will remove all excess soil, plant tags, empty containers, packaging, and other waste materials from the project site. The planting area will be left neat and free of construction debris. Any ruts, holes, or disturbances caused by the work will be restored to a stable condition.

13. Basis of measurement and pricing Planting quantities are based on an approximate area of 305,000 square feet at an average spacing of

8 feet by 8 feet, yielding about 4,766 plants. The work will be measured by the number of plants installed by species. The unit price per plant for each species will include furnishing the plant material, delivery, storage or staging, installation, watering in at planting, and all labor, equipment, tools, water, and incidentals necessary to complete the work described herein. No separate payment will be made for fertilizer, and fertilizer is not to be used.

14. A qualified vendor should have demonstrated experience in mangrove restoration, coastal revegetation, wetland rehabilitation, or similar nature-based shoreline projects. That experience matters because mangrove planting success depends heavily on matching species to tidal elevation, salinity, sediment conditions, and local hydrology rather than simply planting large quantities of seedlings. The vendor should also be able to show that it can supply healthy, native, site-appropriate plant material from a legitimate nursery source by documenting species provenance, plant health, nursery capacity, and the ability to deliver plants in good condition without stress, contamination, or species substitution. It is also important that the vendor understands local invasive-species restrictions and avoids introducing nonnative or genetically inappropriate stock.

B.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$1,000,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

https://apps.fldfs.com/bocexempt/

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Supply and install 3 gal Red mangroves (Rhizophora mangle)

4,051 EA

2 Supply and install 3 gal White mangroves (Laguncularia racemosa)

143 EA

3 Supply and install 3 gal Black mangroves (Avicennia germinans)

95 EA

4 Supply and install 3 gal green and/or silver buttonwood (Conocarpus erectus and/or C. erectus var. sericeus)

477 EA

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

*Response required

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/