Pediatric Ambulance Services.pdf

DEPARTMENT OF DEFENSE

DEFENSE HEALTH AGENCY

Pediatric Ambulance and Air Transport Services and Pediatric Intensivist Services

Walther Reed National Military Medical Center (WRNCMM)

I. Introduction.

This source sought announcement is for informational purposes only. It is not to be construed as an obligation on the part of Defense Health Agency (DHA) Contracting Activity. In order to proactively plan for future requirements, DHA is conducting market research to locate qualified, experienced, and interested large and small business concerns capable of performing the requirements to provide pediatric ambulance services for Walter Reed National Military Medical

Center (WRNMMC), 8901 Wisconsin Avenue, Bethesda, MD 20889.

II. Background:

The Contractor shall provide Pediatric Ambulance and Air Transport Services and Pediatric

Intensivist Services support for Walter Reed National Military Medical Center (WRNMMC), Bethesda, MDE. The contract service provider will work in conjunction with other contract service providers, health care providers, professionals, and non-contract personnel. The

Contractor shall provide pediatric transport services, via air and ground, in support of the

Department of Pediatrics at Walter Reed National Military Medical Center (WRNMMC) as described in VI. Sources Sought – Requirement Tasks of this notice. The contractor shall also provide pediatric intensivists, who are pediatric trained providers in critical care services to fill a part-time, as needed position.

The quality of service provided by the Contractor shall be of a quality meeting or exceeding the currently recognized national standards as established by the Joint Commission (JC) Contractor shall give the highest regard to patient dignity and observe the precepts of the American Hospital

Association’s Bill of Rights for Patients. The Contractor shall abide by the Medical Treatment

Facility (MTF) rules, regulations and by laws, including Medical Staff Bylaws, as well as applicable joint service branch regulations governing such things as medical records.

III. Objective.

The Government is specifically performing Market Research to see if there are potential large or small business concerns capable of providing the services outlined in Section VI. Sources

Sought Notice – Requirement Tasks of this notice. Respondents will not be notified of the results of the sources sought evaluation. This is not a solicitation announcement. This notice neither constitutes a Request for Proposal, nor does it restrict the Defense Health Agency (DHA)

Contracting Activity to the ultimate acquisition approach. No contract will be awarded from this announcement and requests for solicitation will not receive a response. No reimbursement will be made for any cost associated with providing information in response to this announcement.

Any information submitted by respondents is strictly voluntary.

The results of this source sought notice will assist the Contracting Officer in determining whether a large and small business set-aside, or full and open competition is the best strategy for this procurement. Responses to this synopsis may also be used to aid in establishing realistic and achievable small business participation goals.

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is NAICS: 621910 Ambulance Services.

At this time, no solicitation exists.

The anticipated contract type is a Firm Fix Price with a One (1) twelve (12)-month base period with four (4) twelve (12)-month option periods.

IV. Instructions:

If your company is an interested large or small business that has the capability to perform

Contract Ambulance Services, please send the capability statement to the following contact listed below in Section V:

Please send the information to both:

Contracting Officer, Carol Sikaffy, carlos.a.sikaffy.civ@health.mil

Sr. Contract Specialist, Barbara Sonnier, barbara.n.sonnier.civ@health.mil

No phone calls related to this Request for Information will be accepted. All correspondence shall be via email. Responses must be submitted no later than Tuesday, 23 July 2024 at 12:00

PM (Eastern Standard Time). Capability statements will not be returned.

V. Capabilities Statement:

To facilitate a timely and comprehensive review of all submitted responses, vendors should respond using the format requested in this notice. Any deviation from this format, may lead to the rejection of the response. Please provide the following information:

V. 1 General Information:

1. A brief three-to-five-page synopsis of similar work performed.

2. DUNS, CAGE Code Number, and Unique Entity Identification Number (UEID).

3. Company name and address.

4. Company Point of Contact, phone number and email.

5. NAICS codes associated with the company.

6. Company must verify if they are a Large or Small Business. Note: If your Company is an 8(a) company you, Company must verify if they are an 8(a) company and provide evidence or an SBA 8(a) Case Number to identify their 8(a) existence.

7. If applicable, identify any GSA contract number or schedule.

8. Identify contracts your company has been awarded under NAICS 621910 Ambulance

Services. Additional information on NAICS codes can be found at www.sba.gov.

9. Specific examples of prior efforts same/and or similar to Contract Management Service mailto:carlos.a.sikaffy.civ@health.mil mailto:barbara.n.sonnier.civ@health.mil http://www.sba.gov/

(SaaS) Support services as outlined in the attached Draft Sources Sought Notice –

Requirement Tasks.

10. Recommended/suggested NAICS codes for this effort.

11. Recommended/suggested contract type.

12. Number of contracts currently held with the Government to include any Federal Supply

Schedules listed under GSA Advantage.

13. Point of Contact, phone number, and emails of individuals who can verify the demonstrated capabilities identified in the responses.

14. Company must identify if they are a small business under the NAICS code identified for this RFI. Small business concerns must identify their small business category (Ex: 8(a), Service-Disabled Veteran-Owned, HUBzone, Small Disadvantaged, Veteran-Owned, or

Women-Owned

15. Respondents are limited to 10 pages. A minimum font size 12, left justified, and one-inch margins all around.

16. Respondents must submit documents in Word or PDF format. Neither zipped files will be accepted, nor telephone requests be honored.

VI. Sources Sought – Requirement Tasks:

Interested parties submitting a response to this notice should address the following Critical Task Elements in their capability statement. Interested parties are requested NOT to submit marketing materials; but rather, speak directly and specifically to the required capabilities and service requirements critical task element questions outlined below in Element 1 and Element 2. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform

Pediatric Ambulance and Air Transport Services as described below:

Element 1: Pediatric Transport Services

• Pediatric Transport Services o Level 1 transport – Transports staffed by an EMT-B and EMT-Paramedic with

Pediatric Advanced Life Support (PALS) certification. These transports are limited to non-critical patients (from point of origin to WRNMMC).

o Level 2 transport – Transport staffed by an EMT-B, EMT-Paramedic, and a

Registered Nurse (RN). The Registered Nurse must meet the annual state licensure requirements and should have a minimum 1 year of work experience in a pediatric inpatient, outpatient or emergency room setting. The RN will also have Pediatric

Advanced Life Support (PALS) certification. These transports involve more serious patients who may require multiple medications.

o Level 3 transport – Transports staffed by EMT-B, EMT-Paramedic, Registered

Nurse and a Respiratory Therapist or Physician. Each skill type must meet the annual state licensure requirements for their individual skill type. The Registered

Nurse and Respiratory Therapist should have a minimum 1 year of work experience in a pediatric critical care or emergency room setting. The Physician should be board eligible or board-certified in pediatrics or pediatric critical care. All skill types will possess Pediatric Advanced Life Support (PALS) certification. This transport involves patients with actual or suspected critical needs (from point of origin to WRNMMC).

o Helicopter transport - Transports staffed by EMT-B, EMT-Paramedic, Registered

Nurse and a Respiratory Therapist or Physician. Each skill type must meet the annual state licensure requirements for their individual skill type. The Registered

Nurse and Respiratory Therapist should have a minimum 1 year of work experience in a pediatric critical care or emergency room setting. The RN and RT should meet appropriate criteria set forth by their employer for competency regarding flight physiology. The Physician should be board eligible or board-certified in pediatrics or pediatric critical care. All skill types will possess Pediatric Advanced Life

Support (PALS) certification. This transport involves patients with actual or suspected critical needs (from point of origin to WRNMMC).

• Pediatric Intensivist Services o This requirement is in support of the Department of Pediatrics (WRNMMC), will be for Pediatric Intensivists to fill one part-time, as-needed position. This requirement will make it possible to bring in additional critically ill children from within the

National Capital Region to WRNMMC’s Pediatric Intensive Care Unit (PICU). The

Intensivist will assist the one to two military intensivists in caring for critically ill children 24 hours per day, 7 days a week, 365 days a year that are brought to

WRNMMC from other locations, including military treatment facilities, outside civilian hospitals, or our own Operating Rooms after surgery.

Element 2: SCOPE o This requirement is for emergency Pediatric patient ground and air transport service.

The Contractor is to provide transport, air and ground, and support services between

WRNMMC Bethesda and the following facilities: Malcolm Grow Medical Center at

Andrews Air Force Base in Suitland Maryland; Alexander T. Augusta Military

Medical Center (ATAMMC) Fairfax County, Virginia, and pick-ups at civilian institutions. The Contractor shall provide these services to eligible beneficiaries of the Military Health System (MHS) who present themselves to the Military

Treatment Facility (MTF) for treatment, as directed by appropriate Government personnel. This Service can be called upon 24 hours a day, 365 days per year on an as-needed basis.

Confidentiality:

Do not include proprietary, trade secrets, classified, confidential, or sensitive information in your response to the Sources Sought Notice. The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated that this type of information shall NOT be submitted.

Additionally, the Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.