Peach County Schools Avigilon RFP.pdf

Avigilon Vendor Selection for Peach County Schools

April 2024

INTENT OF RFP

The intent of the RFP is to secure a bid to purchase Avigilon Equipment and Products for Peach County Schools (PCS) from one or multiple vendors. Once awarded, the contract shall be in effect for one year with an option to renew for an additional four years (pending mutual agreement from both parties) – for a total of five years. It is the intent of PCS to secure a discount off of Avigilon’s MSRP pricing for all products (hardware and software) offered by Avigilon.

SYSTEM DESCRIPTION

While the scope of work will vary from project to project, with details to be finalized on a per project basis, the basic scope of work may consist of the following or a subset of it:

The Avigilon Video Surveillance system shall be CCTV contractor furnished/CCTV contractor installed. Cabling shall be provided by PCS or by the contractor depending on the project. Primary monitoring for the Avigilon system including camera control and playback shall be at any PC designated as a viewing station/location. The individual projects could consist of existing video cameras, Avigilon network video servers/recorders, Avigilon Control Center (ACC) video management software, cameras, network POE switches (provided by PCS), vertical racks for mounting (provided by PCS), Avigilon Access Control Manager (ACM) products and wiring as necessary to provide a complete working system.

Location of servers will be at the direction of the PCS’s Technology Department.

Avigilon NVR servers will be connected to network switches, so that any PC with Avigilon Control Center (ACC) management software installed will have access to remote viewing. The video management software can be downloaded on any PC and/or mobile device at no cost to the owner and with no software update costs/fees, software maintenance agreements or license renewals. The Avigilon NVR Server(s) will carry all licenses for client connections and camera/device connections.

Scope of Work – Installations Servers will be installed and will include a predetermined amount of on-board storage and will be licensed to allow a minimum number of devices to connect and record based on the project.

Avigilon Certified Partner shall be responsible for complete commissioning of the system - this may include installing the cameras, installing ACC client software on designated PC’s supplied by owner, programming servers to record all cameras at frame rate to be provided by PCS, programming camera call up via an interactive map of Owner’s facility (map provided by PCS). Contractor is responsible for field verification of all Avigilon device connections. Contractor shall be an Avigilon Certified Partner with trained & certified technicians. Certification letter from the manufacturer must be included with the bid.

Training User training shall be provided for staff that will operate and maintain the system on a per project basis. Provide 8 hours of training for staff who will operate the system.

Technical training shall be provided for the owner’s staff and shall include basic system troubleshooting, programming for NVR server, repairs, adjustments and required preventive maintenance. The 8 hours of training can be requested throughout the 1st year of operation. Computer Based Training Modules either on-line or soft copies must be provided for staff covering the operation of the ACC software.

Warranty Provide at a minimum a full system parts and labor warranty covering materials and workmanship for a period not less then one-year following system acceptance.

Manufacturer’s warranty on parts warrants that the products will be free of defects in material and workmanship for a period of 3 years from date of purchase. The manufacturer’s liability hereunder is limited to replacement of the product, repair of the product or replacement of the product with repaired product at the discretion of the manufacturer.

All systems and components shall have undergone a thoroughly documented quality assurance process by the manufacturer. The manufacturer’s warranty, extended warranty and replacement policies shall be included for each specified component.

Avigilon shall have a dedicated professional services group providing Integrators and PCS the following fee-based services including but not limited to: training, installation, commissioning, remote diagnostics and integration with 3rd party software and hardware systems.

Documentation Operation manuals shall include a minimum of two copies of complete system manuals from the equipment manufacturer. A minimum of two hard copies and one soft copy (i.e. provided on CD disc) of as-built drawings showing all devices and cable runs shall be provided and turned over to the owner. Provide at a minimum a full system warranty covering materials and workmanship.

Future Growth The system provided must allow owner to grow camera counts by adding additional megapixel cameras. PCS recognizes the need to add higher resolution cameras in strategic locations. The Avigilon system shall be able to support megapixel cameras in the range of 1 megapixel to 60 megapixel resolution and analytics.

Uninterruptible Power Supplies (UPS) UPS shall deliver protection from electrical problems - spikes, surges, sags, brownouts, and blackouts. High-quality, compact UPS designs are available in both Desktop/Under-Console and Rack-mount models. The UPS specified shall be Eaton 1500 Model or equal – model based on equipment in rack.

Wiring Requirements All data cable shall be 100 Ohm, .5mm, unshielded twisted pair (UTP), 24 AWG, plenum rated with solid copper conductors. Cables shall exceed ANSI/TIA/EIA-568-B.2 Category 6 enhanced requirements and the spool shall be labeled as such. Cables shall be tested to 250 MHz. Cables shall be UL or ETL verified to exceed Category 6 requirements and cable jacket shall be labeled to indicate verification. Power cabling shall be sized per required distances, but will typically be 18 AWG when not using PoE.

Installation The Security Contractor shall install all system components in accordance with the manufacturer’s specifications, referenced practices, guidelines, and applicable codes. Furnish all necessary interconnections, services, and adjustments required for a complete and operable system as specified. Control signal, communications, and data transmission line grounding shall be installed as necessary to preclude ground loops, noise, and surges from adversely affecting system operation.

All wiring is to be installed in conduit or J-Hooks above the ceiling grid. All low voltage wiring outside the control console, cabinets, boxes, and similar enclosures, shall be plenum rated where required by code.

All wiring conductors connected to terminal strips shall be individually numbered and each cable or wiring group being extended from a panel or cabinet to a building mounted device shall be identified with the name and number of the particular device as identified and shown on building drawings.

All exposed wiring inside and outside the control console, cabinets, boxes, and similar enclosures, shall be dressed down neatly and secured with wiring cleats or wire ties.

All junction boxes and small device enclosures below ceiling level and easily accessible to employees or the public shall be covered with a suitable cover plate and secured with tamper proof screws.

Network video server/recorders, POE switches and camera power supplies shall be connected to an Uninterruptible Power Supply. Security contractor is responsible for proper size and performance to meet project requirements.

End of Section

Proposed Pricing

While the scope of work will vary from project to project with details to be finalized on a per project basis, it is the intent of PCS to secure a discount off Avigilon’s MSRP pricing for all products (hardware and software) offered by Avigilon and to evaluate labor estimates to establish a baseline for project pricing.

1. Please provide percentage discount offered on Avigilon MSRP pricing to

PCS: __________% off Avigilon MSRP Pricing on Cameras

__________% off Avigilon MSRP Pricing on NVRs

__________% off Avigilon MSRP Pricing on licensing

2. Please provide labor cost to install/connect an interior camera to the Avigilon system per the below scope:

Interior Cameras – scope of work includes mounting the camera at the designated location, connecting to an existing network cable provided by PCS, and focusing the camera.

$_____________________ (network cable included)

$_____________________ (include 250’ cable run estimate)

Please provide labor cost to install/connect an exterior camera to the Avigilon system per the below scope (assume penetration and resealing of a firewall is required):

Exterior Cameras - scope of work includes mounting the camera at the designated location, penetrating and resealing walls where applicable, connecting to an existing network cable provided by PCS inside the building, and focusing the camera.

$_____________________ (network cable included)

$_____________________ (include 250’ cable run estimate)

3. Please provide labor cost per hour:

$_____________________ (one field technician)

$_____________________ (two-person crew)

$_____________________ (programmer/commissioning personnel)

$_____________________ (remote diagnostics/troubleshooting)

4. Please provide and describe any miscellaneous costs (including associated travel costs) if applicable (feel free to attached additional pages if warranted):

Include the following in the bid response:

a) Proposed Pricing Sheet (pages 5-6)

b) 3-5 references of similar size and scope, including scope of work and contact information for each reference

c) Description of troubleshooting/service procedure once technical issue is reported by PCS, including points of contact, guaranteed response time, and any other pertinent information

d) Security contractor license number/certificate

e) Avigilon Certification (both technical and Certified Partner)

f) Any additional, pertinent information for review and consideration