PD-TW25 Bread Fruits and Vegetables-20250304.pdf

United States Army South (ARSOUTH) Exercise Tradewinds 2025 (ExTW-25) Trinidad and Tobago (TTO)

Product Description (PD) Fresh Fruits and Vegetables / Bread / Enhancements

28 January 2025

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall ensure that all contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to provide Fresh Fruits and Vegetables, Bread and Salad Dressing as defined in this PD.

1.2 Background: Provide Fresh Fruits and Vegetables/Bread/Salad Dressings for United States Army South (ARSOUTH, also referred to herein as “the Government” in support of Exercise Tradewinds 2025 (ExTW-25).

1.3 Objectives: The Contractor provides the Government with Fresh Fruits and Vegetables/Bread/Salad Dressings.

1.4 Scope: The Contractor shall deliver 1,632 loaves of bread and 5,400 lbs. of fresh fruits, vegetables, and dining enhancements to the U.S. Field feeding Sites at Teteron Barracks and TTDF Reserve Center per the Delivery Table in this PD, and in coordination with the Contracting Officer (KO) and the Contracting Officer Representative (COR).

1.5 Period of Performance: 25 April – 5 May 2025

1.6 Recognized Holidays: N/A

1.7 Hours of Operation: The contractor is responsible for conducting deliveries between the hours of 8:00 AM to 5:00 PM Monday thru Sunday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings

1.8 Place of Performance: The deliveries shall be made to Teteron Barracks and TTDF Reserve Center per the Delivery Table in this PD and in coordination with the Contracting Officer Representative (COR).

1.9 Key Personnel: The Contracting Officer (KO) and the Contracting Officer Representative (COR) are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the scheduling of the deliveries. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 AM to 5:00 PM Monday thru Sunday except during country holidays or when the government facility is closed for administrative reasons.

1.10 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the KO or COR while accessing U.S. facilities or activities.

1.11 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence.

Security checks that have been completed as part of a personnel security clearance background

Product Description (PD) Fresh Fruits and Vegetables / Bread / Enhancements

28 January 2025 investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

(a) Full birth name

(b) Married name (if applicable)

(c) SSN or local equivalent (ID card number)

(d) Date of birth

(e) Place of birth (city, country)

1.11.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(a) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(b) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the

Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(c) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.12 OPSEC Awareness: I Contractor and its employees will attend government provided pre and post service OPSEC brief. If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.13 Vetting: The Contractor Company and all associated sub-contractor companies, must have been vetted by the US Embassy in the country which the contract will be performed. For the purposes of this contract, the company is considered vetted if the company is located in the country which the contract will be performed unless the company has been previously barred from performing services for the Government. If during a previous vetting process the company was barred from performing service for the Government, then that is grounds for termination of the contract. If the company is located outside of

Product Description (PD) Fresh Fruits and Vegetables / Bread / Enhancements

28 January 2025 the country which the contract will be performed, the company must be vetted by the US Embassy in the country of performance. Vetting will be coordinated through the US Embassy's DOD Military Liaison Office (MLO) in the country of performance. If during any previous vetting process in other countries, the company is found to be barred from performing services for the Government; this finding is grounds for termination of the contract.

1.14 Host Nation Installation Access with No DOD Facility: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

2.0 Specifications:

2.1 The contractor shall provide every three (3) days or as scheduled by the COR a supply of fruits, vegetables, bread products, and salad dressings to the U.S. personnel as per TF Logistics Officer. The estimate of personnel supported is 850.

2.2 The Contractor shall provide the KO and the Contracting Officer Representative (COR) a standard order form and a list of available items to order each week with whole case poundage for fruit and vegetables. All fruits and vegetables will be ordered utilizing whole case concept.

2.3 The Contractor shall provide every three (3) days or as scheduled by the COR, fresh fruits, vegetables, salad dressings, Breads and condiments to the Field Feeding Sites at Teteron Barracks and TTDF Reserve Center on call by the KO or Contracting Officer Representative (COR). The KO and / or Government Representative will provide the contractor the requirements and frequency of deliveries to the

FOB.

2.4 The KO and / or Contracting Officer Representative (COR) will provide the contractor an order for each week’s request at least one (1) week in advance of the required delivery date.

2.5 The contractor shall not provide fruits or vegetables that have been cut. Hard-skin fruits and vegetables shall be the only items provided to the U.S. government. All vegetables must be fresh and not prepackaged to include spinach, lettuce and radishes

2.6 The Contractor shall provide products from the list below, unless a different list of available items has been previously provided to the KO and/or COR to order from. The order will be delivered every three

(3) days. The government understands that certain items are seasonal. All items will be ordered by weight as required every three days to support meals based on availability and meal requirements.

Delivery schedule to start on 25 April 2025.

a. Fresh fruits.

(1) Apples – Red Delicious or Granny Smith – U.S. Fancy grade standards, mature but not overripe, clean, well formed, and free from decay, internal browning, internal breakdown, soft scald, freezing injury, visible water core, and broken skins.

Product Description (PD) Fresh Fruits and Vegetables / Bread / Enhancements

28 January 2025

(2) Oranges – Naval or Valencia. U.S. Fancy grade standards - mature, well colored, firm, well formed, of smooth texture, and which are free from decay. No broken skins which are not healed, hard or dry skins, exanthema, growth cracks, dryness, or mushy condition, and free from injury caused by bruises, split, rough, wide, or protruding navels, creasing, scars, oil spots, scale, skin breakdown, sunburn, dirt or other foreign material disease, insects or mechanical or other means.

(3) Pears – U.S. no 1 grade standards consist of pears of one variety which are mature, but not overripe, carefully hand-picked, clean, well formed, and free from decay. No internal breakdown, scald, freezing injury, worm holes, black end, and from damage caused by hard end, bruises, broken skins, limb rubs, hail, scars, drought spot, sunburn, sprayburn, stings or other insect injury, disease, or mechanical or other means.

(4) Banana – No excessive bruising, evidence of chilling or freezing, over ripeness.

b. Summer seasonal fresh

(1) Cantaloupes - U.S. No. 1 grade standard consists of cantaloupes of one type which are mature and have good internal quality but are not overripe or soft or wilted. In addition, which are well formed, well netted, free from decay, wet slip, and sunscald, and free from damage caused by liquid in the seed cavity, sunburn, hail, dirt, surface mold or other disease, aphis or other insects, scars, cracks, sunken areas, ground spot, bruises, or mechanical or other means.

(2) Honeydew - U.S. No. 1 grade standard consists of honeydew or honey ball type melons which are mature, firm, well formed, which are free from decay, and free from damage caused by dirt, aphis stain, rust spots, bruises, cracks, broken skin, sunscald, sunburn, hail, moisture, insects, disease, or other means.

(3) Nectarines - U.S. Fancy consists of nectarines of one variety, which are mature, but not soft or overripe, well formed, clean, and free from decay. No broken skins which are not healed, worms, worm holes, and free from injury caused by bruises, growth cracks, hail, sunburn, spray burn, scab, bacterial spot, scale, split pit, scars, other disease, insects, or mechanical or other means.

(4) Watermelons - Basic requirements: Mature, well formed, not overripe, decay, sunscald, white heart, free from damage by any means.

c. Salad Items.

(1) Cucumbers - U.S. Fancy grade standards consist of cucumbers which are well colored, well formed, not overgrown, and which are fresh, firm, and free from decay, sunscald, and from injury caused by scars and from damage caused by yellowing, sunburn, dirt, or other foreign material, freezing, mosaic or other disease, insects, cuts, bruises, mechanical or other means.

(2) Onions, yellow dry, peeled - Similar varietal characteristics, except color when designated as a specialty or mixed pack; mature; firm; and, well shaped.

(3) Radishes, fresh, red - U.S. No. 1 grade standards consist of radishes of similar varietal characteristics the roots of which are clean, well formed, smooth, firm, tender, and free from decay and free from damage caused by freezing, growth cracks or air cracks, cuts, pithiness, disease, insects, or

Product Description (PD) Fresh Fruits and Vegetables / Bread / Enhancements

28 January 2025 other means. Bunched radishes have tops, which are fresh, free from decay, and free from damage caused by freezing, seed stems, yellowing or other discoloration, disease, insects, or other means.

(4) Spinach, iceberg lettuce or romaine lettuce fresh, ready-to-use (prepackaged spinach or lettuce mix is not acceptable) - plants of similar varietal characteristics which are fresh, well developed, well-trimmed, and which are free from decay, and free from damage caused by seed stems, broken, bruised or discolored leaves, tip burn, wilting, foreign material, freezing, dirt, disease, insects, mechanical or other means.

(5) Tomatoes - U.S. No. 1 grade standard consists of tomatoes of similar varietal characteristics which are mature but not overripe or soft, clean, well formed, which are free from decay, sunscald, and freezing injury, and free from damage caused by bruises, cuts, shriveling, puffiness, catfaces, growth cracks, scars, disease, insects, moldy stems, skin checks, or other means.

(6) Lemons, fresh - U.S. No. 1 grade standards consist of lemons, which are mature, firm, well formed, smooth. Must be free from decay, contact spot, internal evidence of, unhealed broken skins, hard or dry skins, exanthema, growth cracks, internal decline, red blotch, membranous stain, or other internal discoloration. Also free from damage caused by bruises, dry or mushy condition, scars, oil spots, scale, sunburn, hollow core, skin breakdown, melanoses, dirt, or other foreign material, other disease, insects, or other means.

(7) Salad dressing, assorted, light or regular (blue cheese, French, Italian, ranch, and thousand islands) assorted individual packets or containers. No container larger than 16 fluid ounces can be provided.

d. Bread (rye, white, wheat, or raisin)

2.7 All fresh bread, fruits and vegetables obtained for issue subsistence activity shall come from approved sources, failure to do will result in rejection of the item.

2.8 Additional items can be purchased under this order with the proper request from the unit and the approval of the Contracting Officer.

3.0 CHANGES TO CONTRACT: THE ONLY PERSON AUTHORIZED TO MAKE CHANGES

TO THE CONTRACT IS THE KO. Failure to clear any changes to the contract with the Contracting Officer IN ADVANCE of requested change will result in the Government not being responsible for the charges, and non-payment to the Contractor. Accordingly, the Contracting Officer SHALL be notified prior to any additional performances necessitating contract modification (that is, those resulting in changes to the terms of the contract). Purchases or changes by unauthorized persons will result in the contractor not receiving payment for costs incurred.

Product Description (PD) Fresh Fruits and Vegetables / Bread / Enhancements

28 January 2025

DELIVERY TABLE

TETERON BARRACKS Total

ITEM 25-Apr 28-Apr 1-May 4-May

Fruit (Lbs) 570 570 570 570 2280

Vegetables (Lbs) 240 240 240 240 960

Bread loaves (8 Serving per loaf) 244 234 244 234 956

TTDF RESERVES Total

ITEM 25-Apr 28-Apr 1-May 4-May

Fruit (Lbs) 380 380 380 380 1520

Vegetables (Lbs) 160 160 160 160 640

Bread loaves (8 Serving per loaf) 169 169 169 169 676