PD Grants program_Budget_2025.xlsx
XLSX spreadsheet 27 KB Posted
- Opportunity number
- PDS-UKRAINE-FY25-04
- Issued by
-
Department of State US Embassy Kyiv
About this file
This document is a detailed budget template and sample budget for a U.S. Embassy Public Diplomacy Grants Program in Ukraine for 2025, specifically for the "Trade & Innovation Bridge: U.S.-Ukraine Economic Development Program" by the Bridge Foundation. The budget totals $25,540, with $23,890 requested from the U.S. Embassy and $1,650 from other sources, covering personnel ($14,400), travel expenses ($4,900), supplies ($230), contractual services ($5,160), and other direct costs ($600).
The accompanying federal grant opportunity is a U.S. Embassy Kyiv Public Diplomacy Section scholarship program targeting Ukrainian undergraduate and graduate students in engineering, cybersecurity, and supply chain management. The initiative is part of the AEECA/ESF Public Diplomacy Programs (CFDA 19.900), which supports civil society and democracy building in Europe, Eurasia, and Central Asia. The program aims to promote partnerships, support Ukraine's postwar reconstruction, and deepen bilateral U.S.-Ukraine relations by providing educational opportunities in critical fields.
Budget form
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Other files
| File | Type | Posted |
|---|---|---|
| NOFO -US-Ukraine Reconstruction Engineering Scholarships.docx | DOCX document | |
| NOFO -US-Ukraine Reconstruction Engineering Scholarships.docx | DOCX document |
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Text version
PD Grants Budget Ukraine: U.S. Government 2025 Public Diplomacy Grants Program
| Detailed Budget (Instructions below) |
| Organization title: |
| Project title: |
| Expenditures | Funds requested from the U.S. Embassy, USD | Requested from other sources, USD | Total cost, USD | Budget narrative/notes: |
| Personnel | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| Subtotal: | $0 | $0 | $0 | |
| Travel expenses | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| Subtotal: | $0 | $0 | $0 | |
| Equipment | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| Subtotal: | $0 | $0 | $0 | |
| Supplies | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| Subtotal: | $0 | $0 | $0 | |
| Contractual | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| Subtotal: | $0 | $0 | $0 | |
| Construction | ||||
| Not relevant to the purpose of PDSG projects | $0 | |||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| $0 | ||||
| Subtotal: | $0 | $0 | $0 |
| Other direct costs (specify) | |||
| $0 | |||
| $0 | |||
| $0 | |||
| $0 | |||
| $0 | |||
| Subtotal: | $0 | $0 | $0 |
| Indirect costs: | |||
| $0 | |||
| $0 | |||
| $0 | |||
| $0 | |||
| $0 | |||
| Subtotal: | $0 | $0 | $0 |
| TOTAL: | $0 | $0 | $0 |
| Definitions for categories above: |
| * Personnel: Employees of the applicant organization involved in project management, their position, and the percentage of time per week they will spend on the project. |
| * Travel expenses: Cost of tickets, rented vehicles, taxis, lodging, meal and incidental expenses, insurance, etc. for staff and project participants. |
| * Equipment: property with a per ubnit cost of at least $5,000 that recipient plan to buy with grant funds; must hacve strong internal controls for managing property |
| * Supplies: property with per unit value under $5,000 (office supplies, laptops, printers, etc.) |
| * Contractual: Contracts under the grant – rentals (premises, equipment), publishing, advertisements, project promotion, honoraria to outsources consultants/experts, subawards). |
| * Construction: NON APPPLICABLE FOR PD SG Education grants (see Federal Assistance Directive for restrictions) |
| * Other direct costs: bank fees, cell phone costs, miscellaneous expenses, etc. |
| * Indirect costs: organizational costs; not tied directly to the grant project. Sometimes called overhead; Negotiated Indirect Costs Agreement (NICRA) - for U.S. based organization (attach agreement copy) |
Fly America restrictions: All U.S. Government-financed international air transportation must be accomplished by U.S. Flag air carriers or U.S. code sharing to the extent that service by those carriers is available.
For information on other "open skies" agreements in which the United States has entered, please refer to GSA's website at http://www.gsa.gov/portal/content/103191 .
Sample Budget
| Ukraine: U.S. Government 2025 Public Diplomacy Grants Program |
| Detailed Budget (Instructions below) |
| Organization title: "Bridge Foundation" GO |
| Project title: "Trade & Innovation Bridge: U.S.-Ukraine Economic Development Program" |
| Expenditures | Funds Requested from the U.S. Embassy, USD | Requested from other sources, USD | Total Cost, USD | Notes: |
| Personnel | ||||
| Program manager (20 hours/week) | $4,800 | $4,800 | 20 hours per week = 200 USD; project duration is 24 weeks; total amount: 200x24=4,800 USD | |
| Program Assistant (20 hours/week) | $4,800 | $4,800 | 20 hours per week = 200 USD; project duration is 24 weeks; total amount: 200x24=4,800 USD | |
| Project Accountant (10 hours/week) | $2,400 | $2,400 | 10 hours per week= 100USD; project duration is 24 weeks; total amount: 100x24=2,400 USD | |
| Technical Assisstant ( 10 hours/week) | $2,400 | $2,400 | 10 hours per week= 100USD; project duration is 24 weeks; total amount: 100x24=2,400 USD | |
| $0 | ||||
| Subtotal: | $14,400 | $0 | $14,400 | |
| Travel expenses | ||||
| Project team travel to Lviv | $500 | $500 | 2 team members; train Kyiv-Lviv-Kyiv ($30 per ticket); lodging (1 night, $50 per room per person); $30 per diem per person x 2 days= $60 | |
| Project participants travel to Lviv | $4,400 | $4,400 | 20 persons; train tickets ($30 per one-way ticket); lodging (2 nights; $50 per person); per diems $30 per person x 2 days |
| Subtotal: | $4,900 | $0 | $4,900 |
| Equipment |
| Subtotal: | $0 | $0 | $0 | |
| Supplies | ||||
| Office supplies | $100 | $100 | $200 | Office supplies for trainings (pens, paper, flipcharts, notepads, etc.) |
| Flash drives | $30 | $30 | 3 flash drives x $10 | |
| $0 | ||||
| $0 | ||||
| $0 | ||||
| Subtotal: | $130 | $100 | $230 | |
| Contractual | ||||
| Promotional banners | $60 | $60 | 2 banners x $30 | |
| Venue rental | $1,000 | $1,000 | 2 days x $500 | |
| Social media promotional campaign | $600 | $600 | Social media advertisements (20 posts on IG, 20 posts on FB; $15 per post) | |
| Expert #1, U.S. (honoraria) | $1,000 | $1,000 | 4 workshops x $250 each = $1000 | |
| Expert #2, Ukrainian (honoraria) | $500 | $500 | 2 workshops x $250 each = $500 | |
| Expert #3, American ( honoraria) | $2,000 | 4 workshops x $500 each = $2000 | ||
| Subtotal: | $4,160 | $1,000 | $5,160 | |
| Construction | ||||
| N/A | $0 | |||
| $0 | ||||
| Subtotal: | $0 | $0 | $0 | |
| Other direct costs (specify) | ||||
| Bank fees | $100 | $100 | Actual bank percentage | |
| Coffee breaks for project events | $300 | $300 | 100 participants x 2 days x $15 per person | |
| Taxes | $200 | $200 | Taxes are calculated according to Ukrainian law |
Subtotal: $300 $300 $600
| Indirect costs | ||
| Organizational costs (electricity, water) | $200 | For the project duration ($100 - water; $100 electricity) |
| Laptop maintanence | $50 | Technical maintenance of the laptop, battery change |
Subtotal: $0 $250 $250
TOTAL: $23,890 $1,650 $25,540
| Definitions for categories above: |
| * Personnel: Employees of the applicant organization involved in project management, their position, and the percentage of time per week they will spend on the project. |
| * Travel expenses: Cost of tickets, rented vehicles, taxis, lodging, meal and incidental expenses, insurance, etc. for staff and project participants. |
| * Equipment: property with a per ubnit cost of at least $5,000 that recipient plan to buy with grant funds; must have strong internal controls for managing property |
| * Supplies: property with per unit value under $5,000 (office supplies, laptops, printers, etc.) |
| * Contractual: Contracts under the grant – rentals (premises, equipment), publishing, advertisements, project promotion, honoraria to outsources consultants/experts, subawards). |
| * Construction: NON APPPLICABLE FOR PD SG Education grants (see Federal Assistance Directive for restrictions) |
| * Other direct costs: bank fees, cell phone costs, miscellaneous expenses, etc. |
| * Indirect costs: organizational costs; not tied directly to the grant project. Sometimes called overhead; Negotiated Indirect Costs Agreement (NICRA) - for U.S. based organization (attach agreement copy) |
Fly America restrictions: All U.S. Government-financed international air transportation must be accomplished by U.S. Flag air carriers or U.S. code sharing to the extent that service by those carriers is available.
For information on other "open skies" agreements in which the United States has entered, please refer to GSA's website at http://www.gsa.gov/portal/content/103191 .
S A M P L E
File details come from the government source that posted it. Updated .