PD -FY25-Canada-AEIF.pdf

Notice of Funding Opportunity (NOFO)

2025 Alumni Engagement Innovation Fund

Department of State

U.S. Embassy Ottawa

Opportunity number: PD-FY25-CANADA -AEIF

Application deadline: 28th February 2025

Contents

A. Basic Information

B. Eligibility

C. Program Description

D. Application Contents and Format

E. Submission Requirements and Deadlines

F. Application Review Information

G. Award Notices

H. Post-Award Requirements and Administration

I. Other Information

U.S Department of State U.S. Embassy Ottawa

Notice of Funding Opportunity

A. Basic Information

1. Overview

Funding Opportunity Title Alumni Engagement Innovation Fund 2025 (AEIF 2025) Funding Opportunity Number PD-FY25-CANADA-AEIF Announcement Type Initial announcement Deadline for Applications February 28th, 2025, 5:00 pm (EST) Assistance Listing Number 19.022– Educational and Cultural Exchange Programs

Appropriation Overseas Grants Length of performance period 12 Months or less Number of awards anticipated Maximum of three awards Award amounts Awards may range from a minimum of USD 5,000 to a maximum of USD 35,000 Total available funding USD 105,000 (Subject to availability of funds) Type of Funding Fiscal Year 2025 Fulbright-Hays Act Anticipated project start date 1 June 2025 - 30 September 2025

Funding Instrument Type: Grant, fixed amount award (FAA), or cooperative agreement.

Cooperative agreements include substantial involvement of the bureau or embassy in program implementation of the project. An FAA can also include substantial involvement.

Project Performance Period: Proposed projects should be completed in 12 Months or less.

This notice is subject to availability of funding.

2. Executive Summary Priority Region: Canada

The Public Diplomacy Section of the U.S. Embassy Ottawa is pleased to announce an open competition for past participants (“alumni”) of U.S. government-sponsored exchange programs to submit applications to the 2025 Alumni Engagement Innovation Fund (AEIF 2025). We seek proposals from teams of at least two (2) alumni that meet all program eligibility requirements below. Exchange alumni interested in participating in AEIF 2025 should submit proposals to AlumniCanada@state.gov by February 28, 2025, 5:00 pm (EST).

AEIF provides alumni of U.S. government-sponsored exchange programs with funding to expand on skills gained during their exchange experience to design and implement innovative solutions to global challenges facing their communities. Since its inception in 2011, AEIF has funded nearly 500 alumni-led projects around the world through a competitive global competition. This year, AEIF 2025 will provide funding for public service projects in support of U.S. foreign policy goals and U.S. Mission to Canada priorities.

B. Eligibility

1. Eligible Applicants

The following are eligible to apply:

• Applicants who are alumni of a U.S. government- sponsored exchange program (https://alumni.state.gov/list-exchange-programs) or a U.S. government-sponsored exchange program (https://j1visa.state.gov/) in Canada.

• Projects teams that include at least two (2) alumni.

• Alumni who are U.S. citizens may not submit proposals, but U.S. citizen alumni may participate as team members in a project.

• Alumni teams may be comprised of alumni from different exchange programs and different countries.

• Applications must be submitted by exchange alumni or alumni associations of U.S.

government exchange alumni. No other organizations are eligible to apply. Exchange alumni can partner with not-for-profit or non-governmental organizations, think tanks, and academic institutions to implement project activities. The grant can be issued to the individual alumni or the partner organization.

2. Other Eligibility Requirements All organizations must have a Unique Entity Identifier (UEI) issued via SAM.gov as well as a valid registration in SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.

Applicants are only allowed to submit one proposal.

C. Program Description

1. Goals and Objectives

All project activities must take place outside of the United States and its territories.

Proposals must have at least one of the following as a primary objective:

1. Bring alumni of U.S. government-sponsored exchange programs in Canada together to build or expand an alumni network capable of working together on common interests and increase regional and global alumni collaboration;

2. Strengthen the relationship between alumni of U.S. government-sponsored exchange programs in Canada and the U.S. Mission to Canada (U.S. Embassy Ottawa; U.S. Consulates General Vancouver, Calgary, Toronto, Montreal, Quebec https://alumni.state.gov/list-exchange-programs https://j1visa.state.gov/

City, and Halifax; and U.S. Consulate Winnipeg) to work together on activities that address mutual goals and challenges.

They must also align with at least one of the following U.S. Mission to Canada strategic objectives:

• Increase public awareness and support for U.S.-Canada defense efforts, emphasizing our shared commitment to North American security and prosperity, by increasing support for joint initiatives like NORAD modernization, NATO commitments, and Arctic security;

• Enhance science and technology collaboration and inspire the next generation of innovators;

• Establish and strengthen cross-border sports relationships between Canada and the United States, with the aim of developing and implementing models that support community sports and create career pathways for leadership;

• Promote and spread awareness, understanding, and appreciation of the many shared values between the United States and Canada and the people of our two countries.

Please be aware that projects funded through this grant must include an American element. This could involve:

1. a connection or partnership between Canadian and American organizations or institutions;

2. an American expert taking part in the project;

3. highlighting or examining shared values and interests between Canada and the

United States;

4. incorporating a U.S. approach or method you have learned about to address an issue or challenge facing your community, institution, or profession.

Grant activities may take any number of forms, including academic competitions, conferences, workshops, courses, curriculum development, hackathons or app development, online projects, mock trials or moot court competitions, simulations and role-playing activities (e.g., Model Congress, Model United Nations), performances, or other activities.

Proposals that do not align with one of more of the above objectives will be deemed ineligible.

2. Participants and Audiences:

One target audience must be alumni of U.S. government-sponsored exchange programs in Canada. Proposals must articulate additional target audiences and how they relate to advancing the chosen project objective/s.

D. Application Contents and Format Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Applications and budgets must be submitted using the official AEIF 2025 application and budget forms.

Content of Application Please ensure:

• The proposal clearly addresses the goals and objectives of this funding opportunity

• All documents are in English

• All budgets are in U.S. dollars

• All pages are numbered

• All documents are formatted to fit 8 ½ x 11 paper, and

• All Microsoft Word documents are single-spaced, 12 point Calibri font, with a minimum of 1-inch margins.

The following documents are required:

1. Mandatory Federal Assistance forms

• SF-424 (Application for Federal Assistance – organizations)

• SF-424-I (Application for Federal Assistance -individuals)

• SF-424A (Budget Information for Non-Construction programs)

• SF-424B (Assurances for Non-Construction programs)

2. 2025 AEIF Proposal Form

• About your Project: Please provide information on the title of your project, the requested budget total, and the primary location of the project. Projects need to take place outside of the United States and its territories.

• Project Team Information: At least two exchange alumni team members are required for a project to be considered for funding. Applications need to provide names and contact information as well as descriptions of the role each team member will have in the project, their experience, qualifications, and ability to carry out that role. Applicants need to indicate what proportion of the team member’s time will be used in support of the project.

• Problem Statement: A short narrative that outlines the proposed project, including challenge/s to be addressed, project objectives, and anticipated impact.

• Project Goals and Objectives: The goal/s of the proposed project need to describe what the project is intended to achieve and include the objectives which support the goal/s. Objectives should be specific, measurable, and realistically achievable in a set time frame.

• Project Methods, Design, and Timeline: A description of how the project is expected to work to solve the stated problem and achieve the goal/s. This should include a description of the project’s direct and indirect beneficiaries as well as a plan on how to continue the program beyond the grant period, or the availability of other resources, if applicable. The proposed timeline for the project activities should include the dates, times, and locations of planned activities and events.

Applicants may also submit proposed workshop or training agendas and materials.

• Beneficiaries: An estimated number of direct and indirect beneficiaries of your proposed project.

• Local Project Partners: A list of partners who will support the proposed project, if applicable.

• Communication Plan: The communication plan should include a communication and outreach strategy for promoting the proposed project. It may include social media, websites, print news, or other forms of media intended to use to share information about the project to beneficiaries and the public. Communications should include AEIF 2025, Exchange Alumni, and U.S. Embassy Ottawa branding.

• Project Monitoring and Evaluation Plan: The Monitoring and Evaluation component of the proposal should outline in detail how the proposal’s activities will advance the program’s goals and objectives. This should include any outcomes showing a change in knowledge, awareness, and attitudes; improved quality of services; increased capacity at a school, group; etc. Proposals should also include how the grantee will measure the impact of planned activities.

3. 2025 AEIF Budget Form with Budget Narrative Applicants must submit a detailed budget and budget narrative justification utilizing the template provided. Line-item expenditures should be listed in the greatest possible detail.

Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.

4. Attachments

• 1-page Curriculum Vitae (CV) or resume of key personnel who are proposed for the program.

• Letters of support from program partners describing the roles and responsibilities of each partner.

• If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, include your latest NICRA as a PDF file.

• Official permission letters, if required for program activities.

E. Submission Requirements and Deadlines

1. Address to Request Application Package

Application and budget forms required below are available on the U.S. Embassy and Consulates in Canada website under “AEIF Proposal Form” and “AEIF Budget Form” and Grant.gov Forms https://grants.gov/forms/forms-repository/

2. Department of State Contacts If you have any questions about the grant application process, please contact: Ottawa- PA@state.gov.

3. Unique entity identifier and System for Award Management (SAM.gov) Required Registrations

All organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration in SAM.gov. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards. An applicant must maintain an active registration while it has a proposal under review by the Department and must continue to keep the registration active for the entire duration of the period of performance of any Federal award that results from this NOFO.

The 2 CFR 200 requires subrecipients to obtain a UEI. Please note the UEI for subrecipients is not required at the time of application but will be required before an award is processed and/or directed to a subrecipient.

Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

• Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI prior to registering in SAM.gov.

• Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI prior to registering in SAM.gov.

• Organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code to apply for non-DoD https://ca.usembassy.gov/ https://ca.usembassy.gov/ https://grants.gov/forms/forms-repository/ mailto:AlumniCanada@state.gov foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove an NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at www.fsd.gov using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain an NCAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.”

Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions:

Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.

Organizations based outside of the United States and that DO plan to do business with the DoD in addition to Department of State should follow the below instructions:

Step 1: Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:

NCAGE Homepage:

https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx NCAGE Code Request Tool (NCRT):

NCAGE Code Request Tool (nato.int)

Exemptions An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis. See 2 CFR 25.110 for a full list of exemptions.

Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.

4. Submission Dates and Times Applications are due no later than 28th February 2025 - 5:00 pm (EST)

5. Funding Restrictions

i. Funding Restrictions for the United Nations Relief and Works Agency (UNRWA)

None of the funds awarded resulting from this Notice of Funding Opportunity may be made available for subawards, direct financial support, or otherwise used to provide any payment or transfer to United Nations Relief and Works Agency https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fsd.gov%2Fgsafsd_sp%3Fid%3Dgsafsd_kb_articles%26sys_id%3Dc81018e71b1601d0937fa64ce54bcb57&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=W2ShcazZBQbanYGj0cLOTnUJwv%2BGL4xfwr83%2BycQY2E%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.fsd.gov%2F&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=t32ANWzgpiB93pMWoq%2BFCSHz4YJY9QF1S1iQzCsS6RM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FAC135Public%2Fscage%2FCageList.aspx&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v3TLT8F%2FNfk5SuTcI2zw7SMhV4HK542OhP9XDx4ln%2BY%3D&reserved=0 https://eportal.nspa.nato.int/Codification/CageTool/home https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-A/section-25.110

(UNRWA).

ii. Prohibition on Funding Activities that Encourage Mass-Migration Caravans towards the United States Southwest Border

None of the funds awarded under this grant may be made available to encourage, mobilize, publicize, or manage mass-migration caravans towards the United States southwest border. Funds may not be made available for legal counseling on the United States asylum process; and/or for referrals to legal representation in the United States.

Funds may only be used for cash cards for use in the country in which they are provided or to facilitate assisted voluntary returns and other purposes that do not encourage, mobilize, publicize, or manage mass migration caravans towards the United States southwest border. The provision of humanitarian assistance is permitted.

iii. AEIF 2025 does not support the following activities or costs, and the selection committee will deem applications involving any of these activities or costs ineligible:

• Any airfare to/from the United States and its territories

• Activities that take place in the United States or its territories

• Staff salaries, office space, and overhead/operational expenses

• Large items of durable equipment or construction programs

• Alcohol, excessive meals or refreshments not integral to the project, and entertainment

• Academic or scientific research

• Charitable or development activities

• Provision of direct social services to a population

• Individual scholarships

• Social travel/visits

• Gifts or prizes

• Duplication of existing programs

• Institutional development of an organization

• Venture capital, for-profit endeavors, or charging a fee for participation in a project

• Support for specific religious activities

• Fund-raising campaigns

• Support or opposition of partisan political activity or lobbying for specific legislation

6. Other Submission Requirements All application materials must be submitted by email to AlumniCanada@state.gov by 5pm EST on Friday, February 28, 2025.

F. Application Review Information

1. Review Criteria

Each application will be evaluated and rated based on the evaluation criteria outlined below.

The U.S. Embassy Ottawa will use the criteria outlined below to evaluate all applications.

The proposals will be reviewed by a Selection Committee made up of regional and exchange program experts located at the Department of State in Washington, DC. Panelists will use the criteria below to review and evaluate applications.

Relevance to Application Theme

The proposal provides sufficient information on how the activities will support the theme(s) of the competition. The narrative explains any relevant local context to the Selection Committee in relation to this project. Proposed project ideas must be public diplomacy in nature (i.e., not development or military).

Purpose and Summary, Description, and Implementation Plan

When developing the purpose, summary, description, and implementation plan, applicants should aim to make all descriptions clear, concise, and compelling. Reviewers will judge the proposals based on the likelihood of the project to exert a sustained, powerful influence on the community where it is undertaken. Does the project address an important gap of understanding or need? If the aim of the project is achieved, how will existing knowledge or practice be improved? What audience do the applicants hope to reach with this project? How many will participate? How will they be selected?

Degree of Alumni Involvement

Projects must include the involvement of at least two (2) exchange alumni. They may be the project team leaders or collaborate directly with U.S. Mission to Canada Public Diplomacy Sections in formulating the project. More than two alumni may comprise the team; however, the minimum is two. As the team leaders, the alumni must be closely involved in project planning, implementation, etc. Applicants should ensure that the proposal includes the following information for each alumni team member:

first name, last name, exchange program, country of citizenship, roles and responsibilities, and degree of time spent on the project.

Participation and Support from Local Partners

The proposal demonstrates buy-in and support from the community where the project will take place. Local partner involvement is a strong sign that there is community support and that the project will engage a broad array of experts, such as subject matter experts, community centers, academic institutions, businesses, local/national government, and non-governmental organizations.

Monitoring and Evaluation of the Project

A monitoring and evaluation (M&E) plan is pivotal to project implementation and important tracking of progress towards the project’s objectives and goals. An M&E plan should consider the data needed to effectively monitor progress toward specific outputs and outcomes as well as how that data collection will be accomplished. Well-crafted indicators should be used to understand a program’s progress toward the desired results. An M&E plan will be reviewed for the following:

• Completeness

• Applicability and logic of objectives and indicators

• Clear approach to monitoring

• Adherence to SMART criteria

• Data quality plan

• Capacity to implement plan

Communication, Media and Outreach Plan

The project should include a clear plan and timeline for how and when the team will share information about the project. It is important to ensure that the U.S. Mission to Canada gets recognition throughout the process, if circumstances permit.

Budget and Budget Narrative

The budget and narrative justification are sufficiently detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities. The results and proposed outcomes justify the total cost of the project. Budget items are reasonable, allowable, and allocable.

Disclaimer: This notice is subject to availability of funding. U.S. Embassy Ottawa does not guarantee availability of funding by receiving applications under this announcement. Only successful applicants will be contacted.

2. Review and Selection Process A review committee will evaluate all eligible applications.

3. Risk Review

i. Risk factors

Under the merit review as required by 2 CFR 200.206, prior to making a Federal Award the Department will review and consider the following risk factors:

a. Financial stability

b. Management systems and standards

c. History of performance

d. Audit reports and findings

e. Ability to effectively implement requirements

G. Award Notices

The award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The award agreement is the authorizing document, and it will be provided to the recipient for review and counter-signature. The recipient may only start incurring project expenses beginning on the start date shown on the award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S.

government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Unsuccessful applicants: Unsuccessful applicants will be notified by email.

Payment Method: Payments will be made in Canadian dollars to a Canadian bank account via electronic fund transfer, in allotments mutually pre-determined between the grantee and the Grants Officer. U.S. Embassy Ottawa maintains the right to withhold final payment until receipt of the closing grant reports.

H. Post-Award Requirements and Administration

1. Administrative and National Policy Requirements Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:

• Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 89 FR 30046 on April 22, 2024, particularly on:

o Selecting recipients most likely to be successful in delivering results based on the program objectives through an impartial process of evaluating Federal award applications (2 CFR part 200.205), o Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341), o Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and o Terminating agreements pursuant to the U.S. Department of State Standard Terms and Conditions, including, to the greatest extent authorized by law, if https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.200&rgn=div5 an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

• 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT

• 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION

INFORMATION

• 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS

• 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE

(FINANCIAL ASSISTANCE)

• 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY

• 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS

• U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS

2. Reporting Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify what reports are required and how often these reports must be submitted. Closing reports are due within 120 days of the grant’s end date.

Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

I. Other Information

Guidelines for Budget Justification

All proposed costs must meet the requirements of the cost principles contained in 2 CFR 200. Please refer to Funding Restrictions in section E for costs not supported through the AEIF 2025.

https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.25&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.170&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.170&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.175&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.182&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.182&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.183&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&tpl=/ecfrbrowse/Title02/2chapterVI.tpl https://www.state.gov/about-us-office-of-the-procurement-executive/

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $10,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $10,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 15% of Modified Total Direct Costs as defined in 2 CFR 200.1.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

Beneficiary Protection

Organizations that have their proposals for funding recommended for funding by the U.S.

Embassy Ottawa grants review panel will be asked to submit safety protocol and procedures for addressing formal complaints of sexual harassment, gender-based harassment, sexual assault, stalking, misconduct, and retaliation during the life cycle of any Federal Assistance Award made under this notice.

This plan must include addressing complaints against both project implementing staff and beneficiaries as well as how the plan will be presented to beneficiaries.