PD EQUIPMENT 2024.pdf

POLK COUNTY BOARD OF COMMISSIONERS

P.O. BOX 268

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

REQUEST FOR BIDS

Date Issued: April 1, 2024

THE POLK COUNTY BOARD OF COMMISSIONERS IS ACCEPTING SEALED BIDS FROM QUALIFIED VENDORS FOR PROVIDING SPECIFIED EMERGENCY EQUIPMENT AND INSTALLATION FOR SIX (6) 2024 FORD EXPLORER PATROL VEHICLES. AN AWARD WILL BE MADE TO THE VENDOR WHOSE BID BEST SATISFIES THE REQUIREMENTS FOR THIS REQUEST AND BEST SERVES THE INTEREST OF POLK COUNTY. SEALED BIDS WILL BE ACCEPTED UNTIL 4:00 PM LEGALLY PREVAILING TIME ON TUESDAY APRIL 16, 2024 IN THE COMMISSIONERS OFFICE LOCATED AT 216 MAIN

STREET IN CEDARTOWN, GA 30125. LATE SUBMITTALS WILL NOT BE ACCEPTED.

Copies of bid documents may be obtained from the Polk County Administration Office located at 216 E Main Street.

Cedartown, Georgia 30125. Requests for documents should be filed promptly with Polk County. Proposal documents are also available on the Polk County Website: www.polkga.org

No bid may be withdrawn for a period of 90 days after the proposal deadline for submission.

Polk County Government reserves the right to reject any or all bids and to waive technicalities and informalities.

PROPOSAL PACKAGE MUST BE RETURNED IN SEALED ENVELOPE AND CLEARLY MARKED:

REQUEST FOR BIDS

EMERGENCY EQUIPMENT AND INSTALLATION FOR POLICE VEHICLES

APRIL 16, 2024

POLK COUNTY GEORGIA

BID TERMS AND CONDITIONS

REQUEST FOR BIDS (RFB)

GENERAL CONDITIONS AND CLAUSES

1 CHANGES: No change will be made to this RFB except by written modification by the County. Requests for interpretation or changes must be in writing, directed to the Polk County Police Chief, Kenny Dodd, and received at least (5) Five Calendar Days prior to the time set for opening of the bids. Phone (678)-246 -5120, or chiefdodd@polkga.org.

2 LIABILITY: The County is not liable for any cost incurred in the preparation of the bid. Nor is the County responsible for costs or damages incurred by Respondents, member(s), partners, subcontractors or other interested parties in connection with the RFB process, including but not limited to costs associated with participating in any conferences, site visits, product/system demonstrations, oral presentations or negotiations.

The County shall not be bound by any information provided unless reduced to writing and distributed as a written addendum.

3 BID ACCEPTANCE TIME: Bids requiring acceptance by the County in less than 90 calendar days could be rejected.

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

4 BID IDENTIFICATION: All Bids submitted as a result of this RFB must be returned in a sealed envelope with the following information in the lower left-hand corner of the envelope:

REQUEST FOR BIDS

EMERGENCY EQUIPMENT AND INSTALLATION FOR POLICE VEHICLES

TUESDA, APRIL 16, 2024 4:00 PM

5 BID SUBMISSION FORMAT: Bids should be bound or stapled whereby county staff can easily make additional copies. Pages should be 8 ½” X 11” in size with larger sheets folded to fit within bindings. The bid should be ordered in the following format:

Cover Page - Vendor Bid with Per Unit Bid Price and Total Bid Price Clearly and Prominently Displayed Promised Delivery Date Anticipated Date of Award is May 7, 2024.

Request for Bid Copy Exceptions to Specifications Clearly Stated with Description of Alternative Submittal All Supporting Forms and Documents in Attachment “A”

6 WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received prior to the deadline for submittals. Negligence on the part of a Vendor during the preparation of a bid establishes no right of withdrawal or modification of a bid after a bid has been accepted. No bid may be withdrawn for a period of 90 days after the deadline for bid submittals.

7 CLARIFICATION OF BIDS: The County reserves the right to seek clarification of any point in a respondent’s bid, or to obtain additional information.

8 DISQUALIFICATION: Bids may be disqualified for: a) receipt of the bid by the County past the stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e) failure to comply with any requirement of this RFB; f) for any evidence of collusion with another bidder or bidders; g) If in the opinion of the Polk County Board of Commissioners, the Vendor is not in a position to fulfill the contract, the bid may be disqualified.

The County reserves the right to waive any minor informality or irregularities.

9 AWARD: An award will be made based upon the bid that best conforms to this RFB and best serves the interest of the County. The County reserves the right to reject any and/or all bids and to waive any technicalities or minor irregularities in bid process and/or bids. Anticipated Date of Award is May 7, 2024.

10 EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this RFB shall bind a Vendor to all Terms, Conditions, and Specifications set forth in this RFB. Contractors whose bids do not conform should so note in the Bid response. While the County reserves the right to make an award based upon a nonconforming bid, when in the best interest of the County, such awards will not be readily made, and Vendors are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken unless it is properly set out as provided above. No exception will be deemed to have been taken by the County unless incorporated in an award resulting from this RFB and so stated.

11 BID RESULTS: Interested parties may request, in writing, a summary of the bids by sending a self-addressed, stamped envelope with their request to the Polk County Board of Commissioners, P.O. Box 268, Cedartown, CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

Georgia 30125, or by emailing the Administration Office, attention County Clerk. Open Records Requests are subject to Open Records Laws with standard Fees applied.

12 INCLUSION: All items and/or services standard, expected, necessary for a complete item/job, and/or routine to such items as contained in this bid, but not actually requested in this RFB will be the responsibility of the Vendor to provide at no other cost to the County unless so stated on the Vendor’s bid as additional cost items and accepted by the County at the time of the award.

13 ANTI-DISCRIMINATION CLAUSE: Polk County does not discriminate against any person because of race, color, religion, national origin, or handicap in employment or service provided.

GENERAL INFORMATION

Emergency Equipment Installation Specifications Type of Wires:

All wiring shall be GXL high temperature automotive wire unless noted otherwise. All wires should be color coded and a wiring diagram provided upon request.

Running of Wires:

All wiring shall be continuous runs without splices and/or butt connectors unless noted otherwise.

Fusing of Wires:

All wiring shall be properly fused and/or Circuit breakers used. Fuses/Circuit Breakers shall be rated at 125% of amperage draw and mounted as close as possible to the power source. A 150 amp master reset circuit breaker will be mounted under the hood to provide constant power to a console mounted fuse panel for accessories which require constant power.

This fuse panel will also include a grounding terminal block. An ignition fuse panel shall also be provided for appropriate ignition sources.

Encasing & Routing of Wires:

All wiring shall be encased in split wire loom, routed away from heat and sharp objects. Grommets used where needed and/or required and properly secured. All wire will be neatly tied and secure. All holes drilled into vehicle will be properly sealed to ensure weatherproofing. Wire will be out of the way of any equipment that may be adjusted and not interfere with any moving parts in vehicle. Wherever possible wiring should be routed along with the vehicle manufacturers’ wire harness. No wiring shall be run on the floorboard underneath the factory carpeting unless otherwise noted.

Power Wires:

All power points will be taken directly from Battery Auxiliary Power Point.

Ground Wires:

All ground wires shall be connected to factory grounding studs/bolts unless noted otherwise.

Mounting of Equipment:

All of the equipment mounted shall be out of the Airbag Deployment Zone and easily accessible by user of equipment.

Components shall be installed with quick disconnect connectors to allow for ease of replacement or repair.

Manufacturers Guidelines:

All installations shall be performed per manufacturers’ specifications and/or instruction sheets provided with equipment.

Labor Warranty:

All labor must be warranted for a minimum of 1 year from the initial installation date or match the manufacturer’s product warranty term whichever is greatest.

Uniformity:

All vehicles shall be equipped and installation performed identically to the others as per specs provided by the specific agency. Any deviations of specs will require a written request and approval from such agency.

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

Insurance:

Vendor must maintain a minimum of $1,000,000.00 Garage Keepers Liability Insurance along with Workman’s Compensation Insurance and able to be bonded.

Experience:

Vendor must have a minimum of 5 years’ experience installing emergency equipment and provide a minimum of 3 references of similar and recent contracts to include similar scope and type. All certifications must be on hand and available upon request of department.

Sub-Contracting:

Vendor must use company provided employees for all phases of the installations. No sub-contracting will be allowed unless otherwise noted with agency permission.

EQUIPMENT SPECIFICATIONS FOR:

POLK COUNTY POLICE DEPARTMENT EQUIPMENT / INSTALLATION

4 CARS – PROVIDE AND INSTALL EQUIPMENT IN 2024 FORD EXPLORERS

Items supplied by Polk County Police Department

• 4 - MOTOROLA XPR 4550 MOBILE RADIO'S

• 4 – PROVISION 2 CAMERA DASH MOUNTED PATROL CAMERAS

• 4 – RADAR UNITS

Items supplied by vendor

Labor Only for Items:

Install customer supplied radio (6) price to be included in labor Install customer supplied dash cams

4- Jotto Desk Front Partition 475-0065

4- Jotto Desk Rear Partition 475-0067

4- Jotto Desk Lower Kick Panel 475-0968

4- Jotto Desk Console 425-6508

4- Jotto Desk Armrest 425-6260

4-Jotto Desk Cup holder 425-3704

4- Jotto Desk Mamba Computer Mount 425-0150/4154

4- Jotto Desk 3 outlet Faceplate w/ USB 425-6164

4- Westin Push bumper Elite 36-2125

4- Westin Pit Bar 36-2125PB

4- Westin Headlight Wrap 36-2125W

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

4- Westin Light channel Cover 36-6015

4- Whelen 295SLSA6 Siren/Sw. Box

4- Brooking Tempest Package. Includes Tempest Light bar

Fully populated with Tri Color Lighting B/W Front B/A/W Rear Full Flood

24-ST3 light heads, 4- Tag Bracket, 4- CB-150 breaker, 6-12 Gang Fuse Block, 4-Horizon 6 Head Dual Color B/W light stick w/ brackets

8- Brooking Horizon 2 head Single Color Blue side windows

4- Brooking Horizon 6 head Single Color Blue back window

4- Jotto Desk Gun Rack – Dual Weapon, Partition Mounted, Vertical (GR9-ZRT-AR BLM/780 (475-2010)

4- Printek Interceptor 80 Printer kit

4- LEM Solutions Headrest Printer mount (console 425-6678) (or console mount)

4- Radio installation Labor plus RG58 Coax Kit

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

BID FORM

TO: Polk County Board of Commissioners 216 Main Street Cedartown, GA 30125 ATTN: Chief Kenny Dodd

POLK COUNTY POLICE DEPARTMENT EQUIPMENT

PER VEHICLE EQUIPMENT COST: _____________________________

PER VEHICLE INSTALLATION COST: ___________________________

Total Cost (4) All Vehicles: __________________

Expected Delivery Date: ___________________

Warranty for Labor & Equipment: ___________________________________

All bids submitted shall be subject to acceptance or rejection and Polk County specifically reserves the right to accept or reject any or all bids, to waive any technicalities and formalities in the bidding.

The undersigned understands that any conditions stated above, clarifications made to the above or information other than that requested should be under separate cover and to be considered only at the discretion of the Polk County Board of Commissioners.

Name of Individual, Partner Company Or Corporation

Title Address

Authorized Signature City, State, Zip Code

Company phone number

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

PROPOSAL SCHEDULE PROPOSAL SCHEDULE

ACTIVITY DATE ACTION

Request for Bids Issued 04/1/2024 Begin Advertisement Bid Submission Deadline 04/16/2024 Submit Bids to Polk County Estimated Award Date 05/07/2024 Board of Commissioners

CEDARTOWN, GA 30125

ATTACHMENT A

CEDARTOWN, GA 30125

POLK COUNTY, GEORGIA

NON-COLLUSION AFFIDAVIT

The following affidavit shall accompany the proposal:

STATE OF: __________________________________

COUNTY OF: ___________________________________

Owner, Partner or Officer of Contractor: __________________________________________

Company Name, Address, County and State: __________________________________________

The undersigned, being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the Contractor to submit the attached proposal and that neither he/she nor the Contractor has directly or indirectly violated any of the provisions of Section 36-91-21(d) of the Official Code of Georgia Annotated. In making such representation, affiant further states for himself/herself and on behalf of Contractor, that he/she is not a party to any collusion among Contractors in restraint of competition or by agreement to submit a proposal at a fixed price or to refrain from submitting a proposal; or with any office of Polk County or any of its employees as to quantity, quality or price in the prospective contract; or any discussion between Contractors and any official of Polk County or any of its employees concerning exchange of money or other things of value for special consideration in submitting a Proposal for:

PROVIDING POLK COUNTY POLICE DEPARTMENT VEHICLE EQUIPMENT

CONTRACTOR: NAME ________________________________________

SIGNATURE _____________________________________________

TITLE __________________________________________________

Subscribed as sworn to before me this day of 20 __.

NOTARY PUBLIC ________________________________________

CEDARTOWN, GA 30125

VENDOR’S DECLARATION

The Vendor understands, agrees and warrants:

That the Vendor has carefully read and fully understands the full scope of the specifications.

That the Vendor has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to April 16, 2024 at 4:00 pm but may not be withdrawn after such date and time.

That Polk County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Polk County reserves the right to waive any technicalities and formalities in the bid process.

That by submission of this bid the Vendor acknowledges that Polk County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the Vendor.

That the accompanying bid is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

Vendor’s Name: _________________________________________

Phone: _________________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Date: __________________________________________________

Email __________________________________________________

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

O.C.G.A. § 50-36-1(e) (2) S.A.V.E Affidavit

By executing this affidavit under oath, as a Vendor for contracted items, as referenced in O.C.G.A. § 50-36-1, from Polk County Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

1) I am a United States Citizen.

2) I am a legal permanent resident of the United States.

3) I am a qualified alien or non-immigrant under the Federal Immigration and

Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is:

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e) (1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation I any affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowable by such criminal statute.

Executed in (city), (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20 .

NOTARY PUBLIC

My Commission Expires:

CEDARTOWN, GA 30125

E-VERIFY COMPLIANCE AFFIDAVIT

By executing this affidavit, the undersigned Vendor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Polk County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned Vendor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A, § 13-10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification number (Not Required if Less than 10 Employees)

Signature (if less than 10 employees)

Date of Authorization

Name of Vendor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, ____, 20____ in ____________ (city) ____________ (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _____ DAY OF ______________, 20_____

NOTARY PUBLIC

My Commission Expires:

CEDARTOWN, GA 30125

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the Contractor certifies that the provisions of O.C.G.A. Section 50-24-1 through 50- 24-6 related to the “Drug-Free Workplace Act” will be complied with in full. The Contractor further certifies that:

1. A drug-free workplace will be provided for the Contractor’s employees during the performance of the contract; and

2. Each Contractor who hires a subcontractor to work in a drug-free workplace shall secure from that subcontractor the following written certification: “As part of the subcontracting agreement with (Contractor’s name), (subcontractor’s name) certifies to the Contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the Contractor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

Contractor:________________________________________________________

By: ____________________________________________________________

Name Printed: __________________________________________________

Title: _________________________________________________________

Date: __________________________________________________________

CEDARTOWN, GA 30125

Polk County RFB for Law Enforcement Installation and Equipment & Lighting Package – 2024

Amendment Certification

I hereby acknowledge receipt of the following checked amendments of the Proposal, Plans, Specifications, and/or other documents pertaining to the Contract.

Amendment Nos.: 1 2 3 4 5

I understand that failure to confirm the receipt of amendments is cause for rejection of bids.

Witness my hand and seal this the _______ day of ______, 20____.

The bidder(s) whose signature(s) appears on this document, having personally appeared before me, and ______________________________________ being duly sworn, deposes and says that the above Company Name (Print Name) statements are true and correct.

Sworn to and subscribed before me this By______________________________________

_________ day of ________, 20_____

(Notary Public)

My commission expires _____ day of ______,______.