PD Dip Tank Support and Testing DRAFT W911N2-22-R-JC03.pdf

DRAFT

LETTERKENNY ARMY DEPOT

PURCHASE DESCRIPTION

DIP TANK CHEMICALS & TESTING

BLDG 350 Metal Treatment Annex (MTA), and 377

1.0 General Information:

1.1 Scope: Contractor shall purchase needed chemicals, coordinate adding chemicals, and provide testing at Letterkenny Army Depot (LEAD) for buildings 350 MTA and 377. The contractor shall provide all testing of chemicals and resupply of replacement chemicals for dip tanks as needed. Specifications shall be based on commercially available products and shall meet or exceed the minimum requirements specified in section 4.0 Specifications. Alternative green technologies for metal treatment should be considered when available.

1.2 Place and Performance of Installation: All work shall be performed in building 350 and 377 between the hours of 6:00 AM and 3:30 PM, Monday thru Thursday, exclusive of Federal Holidays and special depot closures (typically the Monday before or Thursday after Federal Holidays that fall on a Saturday, Sunday, Tuesday or Thursday). Other hours, weekend, and holiday work will be considered separately as requested by the contractor with adequate advanced notice and approved by the Contracting Officer.

1.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The contractor and all associated subcontractor employees shall also comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.1 Security, Safety and Fire Protection: All work shall comply with LEAD Regulation 385-1. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501 and ANSI/ASSE Z359.

1.3.2 Media Devices: All pictures shall be taken by LEAD representatives and approved before release.

1.3.3 AT Level I Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.4 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.5 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.6 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.7 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267-5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

1.4 Environmental

1.4.1 Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Technical Point of Contact (TPOC) as well as the Chief, Environmental Management Division (EMD).

1.4.2 Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. The inspection will only require the work site Environmental Compliance Designee, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. If an inspection is conducted, it will not stop or disrupt ongoing contract activities, except, if the Contractor is requested by the regulatory inspector, the Contractor shall correct any regulatory problems during the inspection to the extent possible. Any regulatory inspections and their outcomes shall be communicated to the COR and to the Chief of the EMD or their appointed backups.

Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months. More frequent inspections may be required at the installation level and some may also require a close-out inspection prior to the Contractor vacating the work site. Inspections will focus on hazardous material management, solid and hazardous waste accumulation and disposal, Pollution Prevention (P2), air quality, and waste water management, to include storm water requirements. Contractor shall obtain the Environmental Compliance Checklist from the EMD at the start of the contract performance period. Conformance to Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

1.4.3 Contractor shall take immediate corrective action when given a verbal or written notice of environmental noncompliance or nonconformance by the COR or the Chief of the EMD. Failure or refusal by the Contractor to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken by the Contractor.

1.4.4 The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are listed on EPA toxic chemical list without prior written approval from LEAD technical point of contact.

1.5 Safety

1.5.1 The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, which requires all near misses, property damage and injuries that occur on LEAD be reported to the COR and LEAD safety office.

1.5.2 LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/visitors.html

1.5.3 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.5.4 All on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, DOT, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD.

Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.5.5 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the TPOC. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

1.5.6 Additionally, all contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation.

1.5.7 All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.5.8 The contractor shall comply with reporting requirements of 29 CFR Part 1904, Par 1910, and part 1926, 41 CFR part 50–204, AR 385-40 and APGR 385-4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

1.5.9 The contractor shall complete a safety Investigation of injury/accident report;

submit it to the COR Office with a copy to the LEAD Safety Office.

1.5.10 All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

1.5.11 All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

1.5.12 If the requirements of this contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

1.5.13 Fire Extinguishers: The LEAD R 385-1 designates the type and number of fire extinguishers required to perform the contracted work. The LEAD Fire Department will not provide any extinguisher support. The contractor can gain the above information through a pre-construction conference, visiting the fire department, or phone 717-267- 8231.

2.0 Government Responsibilities:

2.1 Government Furnished Property and Materials: The Government will provide the facilities, equipment, materials and/or services listed below:

2.1.1 Facilities: The Government will provide clear access to all working areas necessary for the contractor to perform the installation outlined, during the specified hours listed in section 1.2.

2.1.2 Equipment: Dip tanks in 350 MTA and 377 shall be made available. A location will be provided for testing. Access for chemical delivery shall be provided but storage area is limited.

2.1.3 Work handling equipment and dip tank personnel will be provided for loading chemicals and process work in the department.

2.2 Site Preparation: Letterkenny Army Depot will provide a clear area for testing of chemicals and for re-supply of chemicals.

2.3 Utilities: LEAD will provide adequate utilities for testing and chemical supply of dip tanks when needed.

2.4 Delivery and Storage: The Government will not be responsible for loading, unloading, or providing any extended storage, prior to installation, of materials or equipment as part of this contract. The vendor shall notify the TPOC prior to any deliveries to assure space and manpower are available.

3.0 Contractor Responsibilities: The contractor shall have a representative responsible for the contract. The representative shall be onsite during initial startup and onsite to manage testing requirements on a routine basis to be established in the vendor’s plan. The representative shall be the point of contact (POC) to communicate and coordinate with Letterkenny’s POC. The contractor must address the requirements listed in this purchase description and disclose where in their proposal they address the requirements.

3.1 Project Plan and Schedule: A plan and project schedule shall be submitted by the contractor, within 30 days after award, to include a general plan for accomplishing requirements along with a timeline for material delivery, installation, testing and training.

The plan schedule shall include details on how long and how often the POC will be at LEAD as well as process requirements for adds daily, weekly, etc.

3.2 Process Requirements: The contractor shall provide conditional requirements for Letterkenny dip tanks such as compatibility/spacing, off site storage for bulk shipments, documentation for all chemicals, deliveries, adds, etc., Vendor shall provide any special storage requirements for chemical deliveries (ex. Limited space for storage should only be for daily and/or weekly adds). Vendor shall provide any special considerations for all chemicals (ex: containment skids, cabinets, segregation needs, etc.)

3.3 Field Verification: It shall be the responsibility of the contractor to verify, in the field, all dimensions/locations of structures/utilities, and any other physical conditions, which would affect the progress, or quantity of work. Vendor shall review compatibility of equipment in two buildings with their processes and/or their chemicals and shall specify if any changes are required prior to startup. Any errors by the contractor, due to omission of field verification, shall not be the basis for any increase in contract price.

Where existing utilities or other obstructions interfere with the progress of the contract, the contractor shall provide all materials and labor to relocate all obstructions as required and approved by the Contracting Officer.

3.4 Disposal Of Materials And Equipment: All salvageable materials and equipment removed by the contractor shall be delivered to the Depot Property Disposal Yard, Facilities Engineering Division warehouse, or other sites as directed by the Contracting Officer, or his representative and shall remain the property of the Government. Delivery shall be made during normal operating hours of the receiving activity. No Government materials or equipment shall be removed from the reservation by the contractor. All packing, packaging, and scrap material accumulated during the performance of the contract shall be removed and disposed of properly by the contractor.

3.5 Protection of Existing Structures and Equipment: The contractor shall take all necessary precautions to insure against damage to existing structures and equipment during chemical adds.

3.6 Testing and Chemical Supplies: The contractor shall provide a minimum of 2 visits per month and shall provide test procedures for process testing as well as testing for adds. Contractor shall be responsible for providing all requirements for test chemicals, test materials, and chemicals for the dip tanks, and for re-supply of chemicals provided under this contract. Bath control and testing shall be provided based on the frequency required to maintain baths in spec. Removed chemicals and/or materials shall not be taken from the Depot property. Removed components shall be placed in a location designated by the TPOC. Coordination with LEAD environmental and industrial wastewater treatment plant (IWTP) personnel regarding any disposal of chemicals shall be required.

3.7 Chemicals: The contractor shall provide all necessary chemicals required for the start-up and proper operation of the equipment. This shall include all chemicals necessary for each tank listed in attachment A. The contractor shall supply LEAD with TDS’s (technical data sheets), SDS’s (safety data sheets), and EDS’s (environmental data sheets) for all the necessary chemicals within 30 days after award of contract.

This information shall be provided as part of the plan submittal described in 3.1 above.

Contractor shall provide NIIN’s for all chemicals if available and provide information on capabilities and specification of storage requirements (ex. Cabinets or containment skids). All chemicals supplied within this specification need to be on the qualified products list (QPL) for the designated specifications provided in section 10. Batch certificates of conformance shall be provided for all products delivered to LEAD. These certificates shall be maintained on site.

3.8 Permits: The contractor shall be responsible for determining all chemicals with VOC’s and HAP’s required to be tracked on LEAD air permit. Contractor shall maintain all insurance and bonding needed to perform and complete testing and chemical re-supply while on the depot. LEAD’s Environmental Department shall require notification before installation for all VOC’s and HAP’s along with estimated quantities per unit of volume.

4. Technical Requirements: All technical specifications in this document are driven by MIL-DTL-53072 Chemical Agent Resistant Coating System. All metal cleaning and pretreatment options are utilized to achieve this spec for all treated/painted assets.

4.1 Steel Substrates: Provide chemical conversion coatings for utilizing the following military specifications:

4.1.1 TT-C-490 Chemical Conversion Coatings and Pretreatments for Metallic Substrates

4.1.2 MIL-DTL-53072 Chemical Agent Resistant Coating (CARC) System Application Procedures and Quality Control Inspection

4.2 Aluminum Substrates: Provide Chemicals and Pre-treatment Processes for Aluminum substrates utilizing the following military specifications:

4.2.1 MIL-DTL-53072 Chemical Agent Resistant Coating (CARC) System Application Procedures and Quality Control Inspection

4.2.2 MIL-DTL-5541 Chemical Conversion Coatings on Aluminum and Aluminum Alloys

4.2.3 MIL-DTL-81706 Chemical Conversion Materials for Coating Aluminum and Aluminum Alloys

4.2.4 TT-C-490 Chemical Conversion Coatings and Pretreatments for Metallic Substrates

4.3 Part Dimensions and Weights: Sizes of parts and weights listed in attachment A

4.4 Equipment: Tank sizes and setup listed in attachment A

4.5 Washing Specifications For Detergent shall be supplied for wash racks in 37, 57,350,351, the truck wash, and the 350MTA

4.5.1 Currently supplied in 30-gallon drums. 55-gallon metal drums are preferred, but bulk containers would also be acceptable. Up to four drums per skid shall be stored per skid and drums shall be secured together and to the skid (ex. Shrink-wrapped).

4.5.2 Detergent needs to work with both high pressure (hot) and steam cleaning

4.5.3 During high pressure washing, detergent must flow easily even during winter months

4.5.4 Detergent should not deposit in steam cleaning equipment

4.5.5 Detergent must be compatible with water recycle/reuse equipment and LEAD’s industrial wastewater treatment facility

4.5.6 Low foaming formulation is required.

4.5.7 LEAD plans to use up existing detergent stock prior to startup with replacement detergent from this contract.

4.6 Testing

4.6.1 Contractor shall coordinate with LEAD for making daily and weekly tests.

4.6.2 Contractor shall coordinate to make chemical adds to tanks as needed.

4.6.3 Contractor shall supply process test panels for aluminum and steel. Aluminum panels shall meet MIL-DTL-5541 4.2; option two. Steel panels shall meet TTC-490 section 4.7.2.

4.6.4 Contractor shall test each process weekly and make chemical adds to tanks as needed to maintain required specs.

4.6.5 Contractor shall coordinate all recording with LEAD personnel who record data, time, volume of adds, and by whom adds are made.

4.6.6 Contractor shall coordinate process testing on panels. Contractor shall test panels monthly to insure processes are maintaining conversion coatings as per spec.

4.6.7 All test personnel shall be trained by contractor and training shall be documented and on file.

4.6.8 Contractor shall coordinate all testing with personnel and shall coordinate a bi-weekly review of data with LEAD of critical bath parameters.

4.6.9 Contractor shall maintain records of all test data and additions (hard copies and electronic). Contractor shall coordinate/assist LEAD in maintaining such records.

4.7 Chemical Supply/Resupply

4.7.1 Contractor shall monitor tank levels on a weekly basis and advise when adds should be made and the quantity to ensure optimal pretreatment performance.

4.7.2 Contractor shall coordinate reorder of chemicals, delivery, receiving and adds as necessary to maintain optimal pretreatment performance.

4.7.3 Contractor shall maintain a minimum of 30-day inventory

4.7.4 Any conversion to new products and chemistries needs to be coordinated with LEAD personnel prior to adds, changes, etc.

4.7.5 Each time an add occurs and a new container is opened; it shall be expensed.

4.7.6 Award winner shall specify any long lead time chemicals that require greater than 30 days.

4.8 Future Considerations

4.8.1 Non-chromated pretreatment options are being evaluated by the DOD. This would require chemical process changes in the future. Note: This section shall apply to any unforeseen change that would involve a new chemical process required by a higher authority to LEAD current metals treatment processes.

4.8.2 The vendor shall coordinate changes with LEAD and the contracting specialist if this occurs to utilize existing stocks and to implement a running change.

4.8.3 LEAD shall accept responsibility for unused chemicals due to any required process change.

4.8.4 In the event that stocks off site need consideration due to the changes; the vendor shall cover this instance with DOC (contract specialist) to determine course of action.

DOC will coordinate this with LEAD and the vendor.

5.0 Documentation:

5.1 Contractor shall provide a complete set of instruction manuals containing all of the information necessary to operate, maintain, and the testing process shall be provided by the Contractor. Manuals shall be provided electronically and hardcopy.

5.2 Contractor shall provide a test frequency matrix by product covering all processes included in this scope. Matrix shall be a simple go by for operators, preferably one page.

5.3 Contractor shall provide a written document for the adds to baths to maintain chemistry.

5.4 Contractor shall provide a written document for each of the processes.

5.5 Training documentation shall be maintained on file and displayed with certification in each building.

6.0 Preservation, Packaging and Delivery: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each unit and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage.

The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

7.0 Warranty: The Supplier warrants that all Goods supplied under this Contract shall have no defect, arising from design, materials, or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the country of final destination. This warranty shall remain valid for twelve (12) months after the Goods have been delivered to and accepted at the final destination indicated in the Contract.

8.0 Technical Instruction:

8.1 Contractor shall be responsible for providing technical instruction of four (4) Depot personnel per location in the operation of dip tank tests and desired ranges for tank testing.

8.2 Contractor shall provide additional training on site as needed for new employees based on turnover, transfers, etc.

8.3 Contractor shall provide training for any new or updated procedures as needed.

9.0 Inspection and Acceptance: Acceptance will be coordinated through LEAD technical point of contact (TPOC) and the contract specialist based upon completion of necessary steps outlined in this document.

10.0 Applicable Documents:

OSHA Safety and Health Standards 29 CFR 1910.122-126 Dip Tank Standards; Occupational Safety and Health Standards (copies may be obtained at http://www.osha.gov)

Letterkenny Army Depot (LEAD) Publications:

LEAD Regulation 385-1: LEAD Safety and Occupational Health Program (Copies may be obtained at LEAD Directorate of Contracting, Bldg 2)

National Fire Protection Association NFPA Standard 34 Standard for Dipping, Coating, and Printing Processes Using Flammable or Combustible Liquids (copies may be obtained from http://www.nfpa.org)

ANSI z9.2-2012 Fundamentals Governing the Design & Operation of Local Exhaust Ventilation Systems ANSI/ASSE Z9.1-2016 Ventilation and Control of Airborne Contaminants During Open- Surface Tank Operations (copies may be obtained from http://www.ansi.org/)

*MIL-DTL-5541 Chemical Conversion Coatings for Aluminum *MIL-DTL-81706 Chemical Conversion Materials for Coating Aluminum and Aluminum Alloys *MIL-DTL-53072 Chemical Agent Resistant Coating System (Copies may be obtained from http://www.dla.mil)

*TTC-490 Chemical Coating and Pretreatments for Metallic Substrates (Copies may be obtained from http://www.gsa.gov)

*All chemicals used for these processes shall be on the Qualified Products List (QPL) for each specification if part of the vendor’s implementation plan.