LSJ_Redacted.pdf

Limited-Sources Justification (LSJ) For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No: FY24-00274 emergency planning, files management, and administrative support. Develop a streamlined onboarding process for new hires and a robotic process automation (RPA) system for routine administrative tasks to handle routine queries and scheduling, improving staff productivity.

Task 3: Program Control Support - support in performing integrated program control activities that will ensure program and project management status information is effectively and efficiently portrayed in a timely manner. Provide support with performance monitoring system that enables real-time tracking of project progress against key performance indicators (KPIs). Provide support for the integration of a blockchain ledger for project documentation, ensuring immutable and transparent record-keeping.

Task 4: Budget and Financial Management Support - provide SME support and analyses in performing financial management operations consistent with the DHS Planning, Programming, Budgeting, and Execution (PPBE) cycle. Assist with the development of a system for tracking carbon footprints associated with budget expenditures, supporting sustainability goals. Provide support with financial dashboard using data visualization tools, providing real-time insights into budget status and projections.

Task 5: Procurement Support � Support for procurement activities. Provide support in the deployment of an AI-driven supplier assessment tool and the use of smart contracts in procurement processes, automating compliance and payment workflows. Assist with creating a procurement automation tool that integrates with enterprise resource planning systems, streamlining purchase order processing and approval workflows. Provide support with implementing a machine learning algorithm to analyze historical procurement data, identifying cost-saving opportunities and procurement trends.

Task 6: Communication Support - provide SME support to assist with stakeholder outreach and internal communications support, as well as human resources and manning support capabilities. This task includes support to ensure the flow of accurate and integrated communications to other DHS organizations, senior managers, stakeholders, and industry. Design and execute comprehensive communication plans for interactive internal and external stakeholder presentations, assist with AI-powered tools for customer service, expanding reach and improving user experience.

Task 7: Close out Support Activities � Support for close out activities. Provide support with the close-out phase of major projects, ensuring all contractual obligations are met and final reports are submitted. Assist with conducting post-project evaluations to capture lessons learned and improve future project planning and execution. Provide support with the development of a cloud-based archival system using advanced encryption, ensuring secure long-term storage of project data.

Limited-Sources Justification (LSJ) For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No: FY24-00274

4. Authority and supporting rationale.

Authority: FAR 8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Rationale: Only Culmen is capable of providing the services required at the level of quality required because the services ordered are highly specialized and involve technologies, strategic program management, and multi-disciplinary coordination, and no other source is capable of delivering the quality required for the Government�s immediate short-term needs.

Culmen is currently providing the full range of services needed such as AI-driven task prioritization, procurement support, data analytics for program control, and communication tools. For the ongoing effort, Culmen is uniquely qualified because it has the critical and requisite technical knowledge and experience with the work and can provide the services at the level of quality required to meet ME�s specific needs of the program with efficiency and precision. They have the qualified staff with the required base knowledge and experience with the programs. Culmen can make them immediately available for the time required for this effort. Culmen has the required number of personnel already in-place and cleared through all DHS/CISA security requirements, and to bring another vendor in for this short period would result in delays due to security processing and on-boarding.

It is essential that the Government continue to receive services at the level of quality required for this limited period of performance. The requisite expertise is necessary for ongoing support until the follow-on task order is awarded in Q1 FY2025. Without Culmen�s continued support, the Program would assume substantial performance risk with detrimental impact to operations and severely diminish the quality of service ME provides to its stakeholders. Culmen is the only source that has the resources and experience in place necessary to provide ME the required services without risking an interruption in mission capabilities.

For these reasons describe above, Culmen is uniquely qualified to meet ME�s requisite and immediate needs.

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).

The Contracting Officer determined the anticipated prices will be fair and reasonable based on prior acquisition history. Furthermore, the Contracting Officer anticipates the prices will be fair and reasonable consistent with Culmen GSA FSS contract that includes fair and reasonable maximum rates.

6. A description of the market research conducted among schedule holders and the results, or a statement of the reason market research was not conducted.