PC-15-Q-044_Attachment_A_Statement_of_Work_(SOW).pdf

RFQ #PC-15-Q-044

Attachment A: Statement of Work Page 1 of 37

ATTACHMENT A – STATEMENT OF WORK (SOW)

PCMEDICS TRAINING CONFERENCE

1.0 BACKGROUND

President Kennedy formed the Peace Corps with an executive order on March 1, 1961, and Congress authorized it on September 22, 1961 with passage of the Peace Corps Act. Since its founding, more than 210,000 Americans have served as Peace Corps Volunteers in 139 developing countries that request assistance. The Peace Corps’ mission is to promote world peace and friendship through service to others.

PCMEDICS is Peace Corps' global electronic medical records (EMR) system. The intent for PCMEDICS is to provide a tool to capture information on the health care delivered overseas by Peace Corps Medical Officers (PCMOs) and US-based Peace Corps clinical staff and to provide a database by which Peace Corps may assess the quality of care and business processes through data and reporting. The success of PCMEDICS’ implementation is predicated upon the understanding of the user base and a critical component is the transition from paper records to electronic records. Peace Corps is developing a comprehensive, role-based training program to be implemented in six (6) Continuing Medical Education (CME) Conferences in 2015. This CME conference will be unique because of the emphasis on improving each PCMO’s proficiency with the PCMEDICS system in addition to providing continuing medical training on clinical issues. By the end of the training, staff will be able to use PCMEDICS and will be prepared to incorporate the tool into their daily business practices.

2.0 OBJECTIVE

The objective of this contract is to provide overnight accommodations and conference space over the course of six (6) training blocks for 40 individuals per block, for a total of 240 individuals.

3.0 SCOPE

The scope of this contract includes the following:

(1) Overnight accommodations

(2) Conference meeting space

(3) Audio-visual (AV) technology and support

(4) Refreshments

The hotel/conference space must be located within a specific radius of the Peace Corps Headquarters building, which is located at 1111 20th Street NW, Washington, DC 20526. Namely, the property must be located between K to N Streets NW and 18th to 22nd Streets NW in Washington, DC (see Attachment A-1 entitled “Proximity Map” for a visual representation of the area within which the vendor’s property must be located).

The contract will consist of six separate training blocks over the course of four months, with each block requiring 5 days of meeting space (Monday through Friday) and 10 nights of overnight accommodations (previous Sunday through the following Wednesday) for 40 people. The meeting rooms (two per one-week block) will be required the previous Sunday for setup and testing and a limited number of overnight accommodations will be required two nights prior to and one night following the standard 10-night stay.

The following specifications outline the dates and times of each training block:

Attachment A: Statement of Work Page 2 of 37

Overnight Accommodations (including “shoulder dates”)

Training Block Shoulder Dates (2 nights before)

Standard Accommodation Block (check-in/check-out)

Shoulder Dates (1 night after)

July (1A) July 10-11, 2015 July 12-22, 2015 July 22, 2015 July (1B) July 24-25, 2015 July 26-Aug 5, 2015 August 5, 2015 August (2A) August 7-8, 2015 August 9-19, 2015 August 19, 2015 August (2B) August 21-22, 2015 August 23-Sept 2, 2015 September 2, 2015 September (3A) September 11-12, 2015 September 13-23, 2015 September 23, 2015 September (3B) September 25-26, 2015 September 27-Oct 7, 2015 October 7, 2015

Conference Meeting Rooms (x2)*

July 1A: July 13-17, 2015 July 1B: July 27-31, 2015 August 2A: August 10-14, 2015 August 2B: August 24-28, 2015 September 3A: September 14-18, 2015 September 3B: September 28-October 2, 2015

*NOTE: Peace Corps will need the meeting rooms for setup from 12pm to 6pm on the Sunday prior to each conference. All AV equipment and Wi-Fi access must be set up by the Contractor prior to these times. See Task 2 (Section 4.2) below for more information.

4.0 TASKS

4.1 Task 1 – Overnight Accommodations

(A) Overnight accommodations guaranteed for 40 individuals for 10 nights per accommodation block, as shown below:

• July 1A: July 12-22, 2015 (40 rooms for 10 nights)

• July 1B: July 26-August 5, 2015 (40 rooms for 10 nights)

• August 2A: August 9-19, 2015 (40 rooms for 10 nights)

• August 2B: August 23-September 2, 2015 (40 rooms for 10 nights)

• September 3A: September 13-23, 2015 (40 rooms for 10 nights)

• September 3B: September 27-October 7, 2015 (40 rooms for 10 nights)

NOTE: The dates and quantities stated in this section are based on the expected number of nights and attendees per session. The Contractor may only bill for the actual number of rooms/nights provided.

(B) Room rate must be at or below the domestic GSA per diem rate for the Washington, DC area as stated on GSA’s website: http://www.gsa.gov/portal/category/100120.

(C) Due to the international travel of participants the government must have the ability to reserve rooms before and after each accommodation block (“shoulder dates”) without commitment of use. There is no guarantee that any number of rooms beyond those in Section 4.1(A) will be http://www.gsa.gov/portal/category/100120

Attachment A: Statement of Work Page 3 of 37 required. The COR will email the vendor point of contact (POC) confirming any additional nights required beyond those reserved from Section 4.A.1 by 5:00 pm Eastern Time (ET) 10 calendar days prior to the start of each standard accommodation block.

The vendor must hold 10 rooms for two nights prior to each standard accommodation block and 8 rooms for one night after each block, as follows:

1) July 1A Before July 10-11, 2015 (10 rooms for 2 nights each = 20 nights total) After July 22, 2015 (8 rooms for 1 night = 8 nights total)

2) July 1B Before July 24-25, 2015 (10 rooms for 2 nights = 20 nights total) After August 5, 2015 (8 rooms for 1 night = 8 nights total)

3) August 2A Before August 7-8, 2015 (10 rooms for 2 nights = 20 nights total) After August 19, 2015 (8 rooms for 1 night = 8 nights total)

4) August 2B Before August 21-22, 2015 (10 rooms for 2 nights = 20 nights total) After September 2, 2015 (8 rooms for 1 night = 8 nights total)

5) September 3A Before September 11-12, 2015 (10 rooms for 2 nights = 20 nights total) After September 23, 2015 (8 rooms for 1 night = 8 nights total)

6) September 3B Before September 25-26, 2015 (10 rooms for 2 nights = 20 nights total) After October 7, 2015 (8 rooms for 1 night = 8 nights total)

(D) Late check-in and late check-out must be available with each room reserved.

(E) Individual rooms must have working, active internet connectivity via Wi-Fi or Ethernet cable.

(F) Overnight accommodation rooms and conference meeting rooms must be located in the same building/facility.

(G) The contractor must provide Peace Corps with the name and phone number of a specific hotel representative(s)/point of contact (POC) that will be available 24 hours a day for the duration of the contract to be contacted by the COR to solve any issues or problems regarding the sleeping accommodations of participants.

4.2 Task 2 – Conference Meeting Space

(A) The contractor must provide two separate, preferably adjacent, conference rooms in the same building as the accommodations referenced under Task 1. Each room must have the capacity to seat up to 50 individuals. The rooms will be needed for the following dates and times:

Conference setup days

Attachment A: Statement of Work Page 4 of 37

July 12 12pm-6pm July 26 12pm-6pm August 9 12pm-6pm August 23 12pm-6pm September 13 12pm-6pm September 27 12pm-6pm

Conference days July 13-17 7am-7pm July 27-31 7am-7pm August 10-14 7am-7pm August 24-28 7am-7pm September 14-18 7am-7pm September 28-October 2 7am-7pm

(B) A hotel representative(s) must be available to provide support between 7:00 am and 5:30 pm to ensure each conference room is arranged according to the specifications contained herein. The contractor must provide the name and phone number of the specified representative(s) to the Contracting Officer’s Representative (COR).

(C) The vendor must ensure that each conference room is arranged in a classroom format for the duration of each conference session (see Section 4.2(A) for dates). See Attachment A-2 for a diagram of the desired room layout.

(D) Conference facilitators and COR shall have 24 hour access to conference rooms during the setup and conference days specified in Section 4.2(A) above.

4.3 Task 3 – Audio/Visual (AV) technology and support

(A) The vendor must provide the following audio/visual equipment in each conference room for the dates/times specified in Section 4.2(A):

i. One (1) LCD projector with DVI connection per room (2 total)

ii. One (1) screen projector per room (2 total)

iii. One (1) podium per room (2 total)

iv. Microphone system with receiver, speakers, and two (2) wireless lapel microphones per room (2 sets)

v. One (1) flipchart stand, one (1) package of flipchart paper, and markers of various colors per room (2 sets)

vi. Internet connectivity (Wi-Fi) and Ethernet shall be available in the conference room to all participants/presenters. The internet connectivity shall be active (in good working order) 24 hours/day for the duration of the conference.

vii. The vendor must provide a power delivery solution (e.g., extension cords, power strips) to ensure each of the 40 participants has the capacity to plug in 40 laptops throughout the conference room. The power delivery solution must have at least 40 outlets available to participants to plug in their computer power cords. The laptop power cords (from laptop device to a power source) will be supplied by the participants. The vendor must provide a power delivery solution that enables the participants to view the presenter and screens from a sitting position as referenced in Attachment A-2 entitled “Desired Conference Room Layout.”

Attachment A: Statement of Work Page 5 of 37

viii. Peace Corps must be able to bring in Government computers and additional electronic equipment for individual use and learning tools. The vendor will not be responsible for supporting any Government-furnished computers or electronic equipment.

(B) Audio/visual technical support

i. Technical support must be available for the dates stated in Section 4.2(A), from 12:00pm to 1:00pm on setup days and 7:30am to 4:30pm on conference days.

ii. The contractor must provide the name and direct phone number of a specific technical support individual to the COR; this individual must be available to perform the services in Section 4.3(B)(i).

4.4 Task 4 – Refreshments

(A) The contractor must provide two (2) coffee/tea and snack breaks per day (AM and PM) for approximately 40 individuals during each conference day (see Section 4.2(A) for dates). A tentative schedule of events is included in Attachment A-3, entitled “Tentative Schedule.” A final schedule and the number of participants will be sent to the vendor’s POC via email from the COR at least ten (10) calendar days before the start of each training block.

(B) Drinking water and glasses must be available in each conference room either on the participant tables or at the back of the room for self-service.

(C) The contractor must provide the name and phone number of a specific hotel representative to the COR to communicate any problems/issues with goods/services provided under this task.

5.0 SCHEDULE OF SUPPLIES/SERVICES

ITEM DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT OF

ISSUE

UNIT

PRICE

TOTAL

COST**

1 Overnight accommodations to be provided in accordance with SOW paragraph 4.1(A) (standard accommodation block).

2,400 nights

(40 rooms per night x 10 nights per training block x 6 blocks)

Nights TBD TBD

2 Shoulder dates before each standard accommodation block to be available in accordance with SOW paragraph 4.1(C).

120 nights

(10 rooms per night x 2 nights per training block x 6 blocks)

Nights TBD TBD

3 Shoulder dates after each standard accommodation block to be available in accordance with SOW paragraph 4.1(C).

48 nights

(8 rooms per night x 1 night per training block x 6 blocks)

Nights TBD TBD

4 Meeting space to be provided in accordance with SOW paragraph 4.2.

72 meeting rooms

(2 rooms per day x 6 days per training block x 6 training blocks)

Rooms TBD TBD

Attachment A: Statement of Work Page 6 of 37

5 Audio/Visual equipment and support in accordance with SOW paragraph 4.3.

72 meeting rooms

(2 rooms per day x 6 days per training block

Rooms TBD TBD

6 Internet services to be provided in accordance with SOW paragraphs 4.1(E) and 4.3(A)(vi).

1 Lot TBD TBD

7 Refreshments to be provided in accordance with SOW paragraph 4.4.

1,200 attendees

(40 individuals per day x 5 days per training block

Attendees TBD TBD

**The prices set forth in the “Total Cost” column are not-to-exceed (NTE) prices based on the estimated number of nights, rooms, and attendees stated herein. For items priced on a per-night, per-room, and/or per-attendee basis, the Contractor may only bill for the actual number of nights/rooms provided and/or attendees served.

6.0 CONTRACT TYPE

As a result of this solicitation, the Peace Corps anticipates awarding a firm-fixed price (FFP) contract in accordance with the prices set forth in Section 5.0.

7.0 GOVERNMENT-FURNISHED PROPERTY (GFP)

The Peace Corps will bring approximately 40 government-issued laptops and 40 laptop chargers to each training block to be used by the participants.

8.0 PERIOD OF PERFORMANCE

The period of performance of this contract is from July 10, 2015 through October 9, 2015.

9.0 PLACE OF PERFORMANCE

The hotel/conference space must be located between K to N Streets NW and 18th to 22nd Streets NW in Washington, DC (see Attachment A-1 entitled “Proximity Map” for a visual representation of the area within which the vendor’s property must be located). This area encompasses the Peace Corps Headquarters building, which is located at 1111 20th Street NW, Washington, DC 20526.

10.0 CONTRACT ADMINISTRATION

10.1 Contracting Officer Responsibilities. The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract. In the event the Contractor effects any change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result.

Contractual problems of any nature that may arise during the life of this contract must be handled in conformance with very specific public laws and regulations (e.g., Federal Acquisition Regulations).

Attachment A: Statement of Work Page 7 of 37

Only the CO is authorized to formally resolve such problems. Therefore, the Contracting Officer’s Representative (COR) and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

10.2 Interpretation of Modification. No oral or written statement of any person and no written statement of anyone other than the CO shall modify or otherwise affect the terms or meaning of this contract. Requests for interpretations, modifications or changes must be made in writing to the CO.

The COR can only respond (verbally or in writing) to technical matters.

10.3 Points of Contact. The following individuals will be responsible for contract administration:

CONTRACTING OFFICER (CO)

Jacqueline H. Naranjo 1111 20th Street, NW Room 4424 Washington, DC 20526 P: (202) 692-2411 E: jnaranjo@peacecorps.gov

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

TBD

10.4 Invoicing. At the conclusion of the event, the Contractor must send an electronic invoice to the Peace Corps’ Office of Global Accounts Payable (OGAP) at GAPdomesticinvoice@peacecorps.gov.

Each invoice must include, at a minimum, the following information:

A. Contractor name and address B. Invoice date and invoice number C. Peace Corps contract/order number (PC-15-X-XXX) D. Period of performance covered by the invoice E. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed F. Prompt payment discount offered, if applicable G. Electronic funds transfer (EFT) banking information H. Total invoice amount

Upon receipt of the invoice, OGAP and Contracting Officer’s Representative (COR) will check the invoice for accuracy and appropriateness of the charges. The Peace Corps will ensure that chargeable items appearing on the invoice have been satisfactorily rendered by the Contractor before providing Peace Corps’ formal acceptance. In the event that the Peace Corps discovers any discrepancies in the invoice, the COR or CO will, in addition to following the requirements of the Prompt Payment Act, take steps necessary to resolve the discrepancies with the Contractor.

For questions regarding payments, please send an email inquiry – including the invoice number, contract/order number, billed amount and date submitted – to disbursing@peacecorps.gov.

Withholding of Contract Payments. Notwithstanding any other payment provision of this contract, failure of the Contractor to submit required reports when due, or failure to perform or deliver required services/supplies may result in the withholding of payments under this contract. Payments may be withheld unless such failure arises out of circumstances beyond the Contractor’s control and without fault or negligence on the part of the Contractor, as provided for the relevant contract clauses. The mailto:jnaranjo@peacecorps.gov mailto:GAPdomesticinvoice@peacecorps.gov mailto:disbursing@peacecorps.gov

Attachment A: Statement of Work Page 8 of 37

Peace Corps will promptly notify the Contractor of its intention to withhold payment of any invoice in full; however, if only a portion(s) of the invoice is being withheld, then the invoice may be processed without notification to the Contractor to prevent delay in payment.

11.0 SPECIAL CONTRACT REQUIREMENTS

11.1 Use of Peace Corps’ Relationship and Logo (May 2003). Under the Peace Corps Act, no party is allowed to use the Peace Corps name or logo unless one is referring to official Peace Corps programs and activities. The Contractor shall make no publicity announcements or issue other public relations material mentioning the Contractor's connection with Peace Corps and/or use the Peace Corps logo without the advance written concurrence of the Contracting Officer. Under no circumstances shall the Peace Corps name or logo be used for personal or other non-official correspondence or emails.

11.2 Insurance. Departments of the United States Government are self-insured.

11.3 Tax and Taxation. The United States Government is exempt from taxation for the performance of services under this contract.

11.4 Compliance with American Disabilities Act. The Contractor’s facilities must be in compliance with the Americans with Disabilities Act required under title III (“ADA”). With respect to the meetings that are the subject of this Contract, the Contractor is responsible for ensuring that no attendee, participant or facilitator with a disability is excluded, denied services, segregated or otherwise treated differently than other attendees, participants or facilitators because of the absence of auxiliary aids and services or because of the use of inappropriate or ineffective auxiliary aids.

11.5 Cancellation. The performance of this proposed contract is subject to acts of God, war, terrorism, natural and manmade disasters, civil disorder, strikes, Federal Regulations, or Federal Laws that make this event impossible. The Government shall not be held liable for cancellation fees under these circumstances.

11.6 Hotel Agreement. Acceptance of any hotel agreements requires the Government’s legal review and negotiations. Any mandatory hotel agreements must be submitted with the Contractor’s quote.

11.7 Force Majeure. An event of Force Majeure means any circumstance not within the reasonable control of the Peace Corps, but only if and to the extent that (i) such circumstance, despite the exercise of reasonable diligence cannot be, or be caused to be, prevented, avoided or removed by the Peace Corps, and (ii) such circumstance materially and adversely affects the ability of the Peace Corps to perform its obligations under the agreement, and the Peace Corps has taken all reasonable precaution, due care and reasonable alternative measure in order to avoid the effect of such event on the Peace Corps’ ability to perform its obligations under this agreement and to mitigate the consequences thereof.

Either party shall be excused from performance and shall not be in default of any obligation hereunder to the extent that the failure to perform such obligation is due to a natural or political Force Majeure event. Instances of Force Majeure include, but are not limited to:

a. Fire, chemical or radioactive contamination, extreme weather or environmental conditions, unanticipated geological or ground conditions, epidemic or other natural calamities and acts of God;

b. Explosion, accident, breakage of hotel or equipment, structural collapse, or chemical contamination, caused by a person being not from Peace Corps or one of its contractors or subcontractors or any other their respective employees or agents;

Attachment A: Statement of Work Page 9 of 37

c. Acts of war, terrorism, blockade, riot, public disorder

d. Strikes, lockouts, work stoppage, labor disputes, and other industrial action by workers related to or in response to the terms and conditions or policy or practice of employment of those workers or those with whom they are affiliated.

12.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Task / Deliverable

Performance Standard

Acceptable Quality Level (AQL)

Methods of Surveillance

Frequency

Task 1 (Section 4.1)

Sleeping Rooms Clean, secure, single occupancy, internet functions 8 out of 10 days during the accommodation block outside of training block times for all participants.

Random oral survey of participant satisfaction with sleeping rooms.

Ongoing through the life of the contract;

COR will monitor throughout each accommodation block.

Task 2 (Section 4.2)

Meeting rooms available and set up per the required dates and SOW tasks

At the beginning of each day 100% approval by training coordinator of room set up as described in

SOW

Daily visual survey of conference rooms by training coordinator to assure space and setup as approved by training coordinator.

Ongoing through the life of the contract;

COR will monitor throughout each training block.

Task 3 (Section 4.3(A))

AV equipment available and set up per Section 4.3(A).

100% approval of training coordinator according to SOW tasks

Daily visual survey of conference rooms by the training coordinator of AV equipment setup according to the agreed upon setup from the setup day

Ongoing through the life of the contract;

COR will monitor throughout each training block.

Task 3 (Section 4.3(A)(vi))

Internet per the SOW task 4.3(A)(vi).

100% of participants will be able to access the internet in the conference rooms.

Random visual and oral survey of participant satisfaction during conference.

Ongoing through the life of the contract;

COR will monitor throughout each training block.

Task 3 (Section 4.3(B))

AV technical staff support available for 1 hour on setup day and from 7:30am-4:30pm on conference days.

Service is available within 30 minutes of technology request.

Daily visual survey of the AV Tech Staff availability on set up and conference days by the training coordinator.

Ongoing through the life of the contract;

COR will monitor throughout each training block.

Attachment A: Statement of Work Page 10 of 37

13.0 CONTRACT CLAUSES

13.1 FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/index.html

CLAUSE # TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights and Requirement to

Inform Employees of Whistleblower Rights Apr 2014

52.204-13 System for Award Management Maintenance Jul 2013 52.204-18 Commercial and Government Entity Code Maintenance Nov 2014 52.212-4 Contract Terms and Conditions — Commercial Items Dec 2014 52.223-2 Affirmative Procurement of Biobased Products under Service and

Construction Contracts Sep 2013

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013

13.2 FAR 52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (APR 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

Task 4 (Section 4.4)

Two coffee/tea and snack breaks per day. Potable water in conference room available during conference times.

100% of participants shall be able to access the two coffee/tea break snacks per day and conference room water.

Daily visual survey of snack and water availability in conference rooms by the training coordinator.

Ongoing through the life of the contract;

COR will monitor throughout each training block.

https://www.acquisition.gov/far/index.html

Attachment A: Statement of Work Page 11 of 37

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

X (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

X (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

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___ (iii) Alternate II (Mar 2004) of 52.219-7.

X (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2014) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2014) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

X (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O.

13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 1999).

X (28) 52.222-26, Equal Opportunity (Apr 2007) (E.O. 11246).

X (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

X (31) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

X (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

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X (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

X (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Jun 2014) of 52.223-13.

X (37) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

X (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

___ (39) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C.

4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110- 138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

Attachment A: Statement of Work Page 14 of 37

___ (43) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

___ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (51) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (54) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

X (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

X (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

Attachment A: Statement of Work Page 15 of 37

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C.

chapter 67).

X (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

X (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658).

X (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

X (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

Attachment A: Statement of Work Page 16 of 37

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

Attachment A: Statement of Work Page 17 of 37

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

14.0 SOLICITATION PROVISIONS

14.1 FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/index.html

CLAUSE # TITLE DATE

52.204-7 System for Award Management Jul 2013 52.204-16 Commercial and Government Entity Code Reporting Nov 2014 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations –

Representation Dec 2014

52.212-1 Instructions to Offerors – Commercial Items Apr 2014 52.223-1 Biobased Product Certification May 2012 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran – Representation and Certification

Dec 2012

14.2 FAR 52.212-2 – EVALUATION — COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers on a lowest-price technically acceptable (LPTA) basis:

1. The hotel and meeting rooms must be located between K to N Streets NW and 18th to 22nd Streets NW in Washington, DC (see Attachment A-1 entitled “Proximity Map” for a detailed boundary).

2. The Offeror must be able to provide two (2) separate meeting spaces with seating to accommodate 50 individuals each on the following dates:

• July 13-17, 2015 (5 days)

• July 27-31, 2015 (5 days)

• August 10-14, 2015 (5 days)

• August 24-28, 2015 (5 days)

• September 14-18, 2015 (5 days)

• September 28-October 2, 2015 (5 days)

*Note: The spaces must be available to Peace Corps for setup and testing by 12:00pm ET on the Sunday prior to the dates specified above.

https://www.acquisition.gov/far/index.html

Attachment A: Statement of Work Page 18 of 37

3. The Offeror must be able to provide 40 individual rooms per night for the following dates at a rate at or below the local government per diem rate; overnight accommodations must meet the requirements stated in Section 4.1 of the Statement of Work (SOW).

• July 12-22, 2015 (10 nights)

• July 26-August 05, 2015 (10 nights)

• August 09-August 19, 2015 (10 nights)

• August 23-September 02, 2015 (10 nights)

• September 13-23, 2015 (10 nights)

• September 27-October 07, 2015 (10 nights)

4. The Offeror must be able to provide 10 individual rooms per night for the following dates at a rate at or below the local government per diem rate as per Section 4.1(C) of the SOW.

• July 11-12, 2015 (2 nights)

• July 24-25, 2015 (2 nights)

• August 7-8, 2015 (2 nights)

• August 21-22, 2015 (2 nights)

• September 11-12, 2015 (2 nights)

• September 25-26, 2015 (2 nights)

5. The Offeror must be able to provide 8 individual rooms per night for the following dates at a rate at or below the local government per diem rate as per Section 4.1(C) of the SOW.

• July 22, 2015 (1 night)

• August 5, 2015 (1 night)

• August 19, 2015 (1 night)

• September 2, 2015 (1 night)

• September 23, 2015 (1 night)

• October 7, 2015 (1 night)

6. Wireless or wired internet connectivity available in hotel rooms for duration of stay, as per Section 4.1(E) of the SOW.

7. The Offeror must have the ability to configure the conference rooms in accordance with Attachment A-2, “Desired Conference Room Layout.”

8. The Offeror has the ability to provide a power delivery solution that meets the requirements stated at Section 4.3(A)(vii) of the SOW, which reads as follows:

• The vendor must provide a power delivery solution (e.g., extension cords, power strips) to ensure each of the 40 participants has the capacity to plug in 40 laptops throughout the conference room. The power delivery solution must have at least 40 outlets available to participants to plug in their computer power cords. The laptop power cords (from laptop device to a power source) will be supplied by the participants. The vendor must provide a power delivery solution that enables the participants to view the presenter and screens from a sitting position as referenced in Attachment A-2 entitled “Desired Conference Room Layout.”

9. The Offeror must be able to provide the audio/visual equipment specified at Section 4.3(A)(i) through A(v) of the SOW, outlined below:

• One (1) LCD projector with DVI connection per room (2 total)

• One (1) screen projector per room (2 total)

• One (1) podium per room (2 total)

• Microphone system with receiver, speakers, and two (2) wireless lapel microphones per room

(2 sets)

Attachment A: Statement of Work Page 19 of 37

• One (1) flipchart stand, one (1) package of flipchart paper, and markers of various colors per room (2 sets)

10. In accordance with SOW Section 4.3(A)(vi), the Offeror must be able to provide wireless connectivity in the conference meeting spaces.

11. The Offeror must be able to provide two coffee/tea and snack breaks per day (AM and PM) for approximately 40 people on the following dates:

• July 13-17, 2015 (5 days)

• July 27-31, 2015 (5 days)

• August 10-14, 2015 (5 days)

• August 24-28, 2015 (5 days)

• September 14-18, 2015 (5 days)

• September 28-October 2, 2015 (5 days)

12. The Offeror must provide information on two (2) previously completed projects of similar size and scope that demonstrates recent, relevant and successful past performance history. See the instructions at Section 1.0 (Volume 1) above for required information.

Proposed price will be evaluated to determine that it is fair and reasonable.

The Peace Corps reserves the right to evaluate only the lowest-priced offer and to make an award to that Offeror if their offer is determined to be technically acceptable in accordance with the requirements listed above. If the lowest-priced offer is NOT determined to be technically acceptable, the Peace Corps will evaluate the next lowest-priced offer in the same manner. If two or more Offerors propose the same price and are deemed technically acceptable, the hotel that is located the closest (in distance) to Peace Corps Headquarters will be selected.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

14.3 FAR 52.212-3 – OFFEROR REPRESENTATIONS AND CERTIFICATIONS — COMMERCIAL ITEMS

(MAR 2015)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through

(p) of this provision.

(a) Definitions. As used in this provision--http://www.acquisition.gov/

Attachment A: Statement of Work Page 20 of 37

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where…