PC Survey PWS__24AUG22_Final.doc

PERFORMANCE WORK STATEMENT (PWS)

WATERCRAFT AND CREW SERVICES

General Information

1. General: This is a non-personnel services contract to provide a vessel and crew to support an Army Bathymetric Survey Mission. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Scope/Description of Services/Introduction: This is a transportation service contract for an initial period of 4 days (27-30 August 2022) and may extend from 1-3 days. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to transport 5 personnel and equipment from a California port to San Clemente Island, CA and Del Mar Boat Basin, CA as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.3 Background: 7th Dive Detachment out of Schofield Barracks, HI is tasked with conducting two beach landing site surveys on San Clemente Island, CA and one port survey on Del Mar Boat Basin, CA. As the mission is not at our home station, we need to acquire a vessel to perform the surveys.

1.4. Objectives: achieve all specified tasks in paragraph 5 in order to facilitate survey.

1.5 Period of Performance: The period of performance shall be from 27-30 August 2022:

27 August – Vessel Docking Location; initial link up with vessel and crew, construction of sonar mounting bracket, and mounting configuration testing.

28 August – Vessel Docking Location and San Clemente Island; travel to San Clemente Island, survey of Wilson Cove Pier Landing Site, overnight stay at Wilson Cove Pier buoys 29 August – San Clemente Island; survey of West Cove Landing Site, overnight stay at Wilson Cove Pier buoys 30 August –San Clemente Island, Del Mar Boat Basin, and Vessel Docking Location; travel to Del Mar Boat Basin, survey Del Mar Boat Basin, travel to vessel docking location to return Survey Team

1.6. General Information

1.6.1. Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.4 Hours of Operation: The contractor is responsible for developing a work rotation schedule for vessel crew that accommodates period of performance outlined in this PWS and abides by all Federal and State labor laws.

1.6.5 Place of Performance: See attachment

1.6.6 Type of Contract: the contract will be a Firm Fixed Price

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have any level of security or clearance. All equipment and documentation generated from the survey are unclassified. See associated Antiterrorism and Operational Security Review Coversheet.

1.6.8 Special Qualifications: Vessel crew must comply with all applicable state and federal laws and safety standards for operating as a commercial ocean going inshore/offshore passenger transport vessel. CURRENT AND VALID LICENSING IS ABSOLUTELY REQUIRED.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. Follow period of performance and schedule; contractor shall abide by local labor laws.

2.1.12. WORK WEEK. Follow period of performance.

2.2. ACRONYMS:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

CCE

Contracting Center of Excellence

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

FAR

Federal Acquisition Regulation

HIPAA

Health Insurance Portability and Accountability Act of 1996

KO

Contracting Officer

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

TE

Technical Exhibit

PART 3

GOVERNMENT PROVIDED EQUIPMENT

3.1 The Government provides no equipment in support of the contractor’s performance.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General): The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: N/A

4.4. Equipment: The Contractor shall provide a vessel and crew that can fulfill all requirements outlined in this Performance work statement.

***PART 5***

SPECIFIC TASKS

5. Specific Tasks:

5.1 Services include a vessel, a crew to man and navigate the vessel, sleeping quarters for the Five-Soldier Survey Team, and travel from the boat’s docking location to San Clemente Island, CA then to Del Mar Boat Basin, CA then back to the boat’s docking location. The boat is to stay on site at San Clemente Island for the duration of the two surveys being conducted over a two-day period. The surveys are estimated to take up to six hours, the vessel will be required to navigate closely to the shore to conduct a beach survey and make back and forth over the survey areas that are roughly 400’x300’ in dimension. During survey collection period, vessel required to travel at a speed of one to four knots. All coordination with Range and Port Operations at all sites have already been made by USG and crew is cleared and approved to conduct the surveys.

5.1.1 Provide a boat and crew that is capable of transporting a Five-Soldier Survey Team and their equipment to and from Southern California and San Clemente Island. Passenger Equipment will include one flight bag and one tough box for each Soldier and one 8’x1’x1’ tough box.

5.2. The Survey Team. This is to inspect the vessel, procure materials, and build a mounting bracket to mount the survey equipment. In order to accurately collect survey data our, Multi-Beam Sonar must be below the lowest point of a vessels draft. On vessels larger than a zodiac we are forced to construct a mounting bracket attached to the side of the vessel. The multi beam sonar is then attached to the mount and lowered below the vessels draft. Each vessel mount is built to attach to a specific vessel based off the vessels draft, gunwale, and tie down locations. This will leave no permanent damage to the vessel, and the Survey Team will return the boat in the same condition as they arrived to the boat.

5.3. The Survey Team will link up with the boat and crew at the boat’s normal location. The boat will take the Survey Team to San Clemente Island for two days to conduct the two surveys. On the third day, the boat will take the Survey Team to Del Mar Boat Basin to conduct the third and final survey.

5.4. There will be no Army Divers required to enter the water. All surveys will be conducted from the boat, using a Multi-Beam Sonar in order to conduct the bathymetric survey. The Survey Team will operate the equipment. The contracted vessel will only need to navigate the vessel back and forth over the surveyed areas, as directed by the Survey Team. Each survey is estimated to take six hours.

5.5. The boat will return the Survey Team to the original location the two parties linked up at, which will complete the contracted work.

5.6 Schedule & Route

5.6.1 On 27 August 2022, the Survey Team will meet up with the boat and crew to inspect the boat to determine the required materials to construct the mounting system for the Multi-Beam Sonar. Once the Survey Team constructs the non-permanent and non-intrusive bracket and mounts required to mount the sonar, the boat and crew will take the Survey Team out of port to test the configuration. This should take an estimated seven hours. The boat and crew will return the Survey Team to shore. No lodging or other requirements are needed once the mount test is completed.

5.6.2 On 28 August 2022, the Survey Team will meet up with the boat and crew to begin navigation to San Clemente Island. Once at the Island, the boat Captain and the Survey Team will notify San Clemente Island Port and Range Operations of the vessel’s arrival. The vessel will navigate to a location just north of Wilson Cove Pier (East side of San Clemente Island), inside the San Clemente Island Leeward-1 Training Area (please see attached map of San Clemente Island). The vessel and Survey Team will conduct the survey of the Wilson Cove Pier Landing Site. Once the survey is completed, the vessel will moor at a reserved white buoy in Wilson Cove. This coordination has already been made and approved by the Port Operations. The Survey Team will sleep overnight on the vessel.

5.6.3. On 29 August 2022, the vessel will depart its mooring site in Wilson Cove and navigate to the West Cove Landing Site (East side of San Clemente Island), inside San Clemente Island Windward-1 Training Area (please see attached map of San Clemente Island). Vessel must navigate from Wilson Cove, which is the Leeward-1 Training Area, to Leeward-Extension then to Windward-1. This is required to keep the vessel out of SWAT-1 and SWAT-2, which are designated safety zones due to live fire exercises on the North part of San Clemente Island. This movement needs to be relayed to Port and Range Ops by either the boat captain or the Survey Team, but it is already coordinated and scheduled. The vessel and Survey Team will conduct the survey of the West Cove Landing Site. Once the survey is complete, the vessel will travel back to Wilson Cove via Windward-1, Leeward-Extension, and Leeward-1 Training Areas while remaining outside of SWAT-1 and SWAT-2. The vessel will moor at a reserved white buoy in Wilson Cove. The Survey Team will sleep overnight on the vessel.

5.6.4. On 30 August 2022, the vessel will depart its mooring site in Wilson Cove and navigate to the Del Mar Boat Basin. Once the vessel arrives, either the captain or the Survey Team need to notify the Port Operations Center. The vessel and Survey Team will then conduct the survey of the port. Once the survey is complete, the vessel will return to its’ original docking location to return the Survey Team to the mainland.

5.7. CONTRACTOR MANAGEMENT REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions) n/a

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

PWS Part 5 Contractor meets schedule and provides vessel IAW PWS Paragraph 5

PRS # 2

PWS Part 1