PC-550000-CB415.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

08/25

Advertisement No.: 27232 DOT FM Number: 447048-1-32-01 & 447050-1-32-01

Submittal Date: 7/13/2026 Project Name: Design SR 100 from CR 216 to SR 19 and SR 100 from Phillips Dairy Road to US 17 - Multi-Use Trails

Consultant’s Name: Ebbstone, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 3370 Capital Circle NE Suite J

City: Tallahassee State: Florida Zip: 32308

Office Location: Tallahassee Contact person: Danielle Slaton, PE

Phone: (850) 894-4521 Contact email: slatond@ebbstone.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

Proposed approach and understanding of critical issues.

Relevant project experience – Similar type of work experience.

Other content provided by firm.

Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

INTRODUCTION – Ebbstone respectfully requests consideration for shortlisting and selection for the engineering design services associated with the multi-use trails along SR 100 from CR 216 to SR 19 (447048-1) and from Phillips Dairy Road to US 17 (447050-

1) in Putnam County. We understand these projects will be let as “goes-with” projects, with FPID 447048-1 serving as the lead project. Ebbstone has direct experience designing and coordinating goes-with projects for FDOT, including the Tram Road bridge replacement projects in Holmes County (441156-1 and 441157-1), the SR 10A RRR projects in Escambia County (430785-1 and 432539-1), and our current SR 59 RRR projects in Jefferson and Leon Counties (454624-1 and 454622-1). We will manage 447048- 1 and 447050-1 with an integrated schedule identifying shared milestones, dependencies, agency reviews, and critical decisions.

Ebbstone, an FDOT Small Business Enterprise, has delivered high-quality transportation projects to FDOT for more than 24 years. Our team has extensive experience designing trails, shared-use paths, and multi-use facilities. We are currently designing Phase I of the SR 100 Trail (447047-1), which directly connects to this project, providing valuable familiarity with the corridor, stakeholders, and design considerations.

Our relevant trail experience also includes Segment 2 of the Palatka-to-Lake Butler State Trail (434277-1), SR 79 multi-use trail (417966-5), SR 30 multi-use trail (425740-2), and multi-use trails within Fort Cooper and Wakulla Springs State Parks for FDEP.

These assignments demonstrate Ebbstone’s ability to coordinate across disciplines, resolve permitting and stakeholder issues early, and deliver constructible trail solutions that are compatible with surrounding environmental and community conditions. Ebbstone also served as structural design subconsultant for the SR A1A trail from Marineland to Fort Matanzas Inlet (447064-1), and the SR 30 trail from SR 377 to CR 370 (437090-7), further reinforcing our

375-030-22

PROCUREMENT

ability to deliver safe, functional, and environmentally responsible trail projects for both FDOT Districts Two (D2) and Three (D3).

KEY PERSONNEL – The Ebbstone Team will be led by our Project Manager (PM), Danielle Slaton, PE. Ms. Slaton has over 25 years of experience and is serving as the Design PM for our current FDOT projects, including two projects managed by FDOT PM Barney Bennette. She has been the Engineer of Record (EOR) for numerous roadway, trail, and drainage projects completed for D2, D3, and Leon County. She will serve as both Trail and Drainage EOR. Supporting her is John Sliger, PE, who will act as the Deputy PM and Structures EOR. QA/QC will be led by Jacques Registe, PE, a seasoned professional with over 40 years of experience. All QA/QC will be conducted in accordance with FDM 124 and 125.

PROJECT TEAM – Joining the Ebbstone Team is Panhandle Engineering & Construction, Inc. (PECS), DRMP, Inc. (DRMP), and Environmental and Geotechnical Specialists, Inc. (EGS). PECS, led by John Fielding, PE as signal and lighting EOR, will provide signal and lighting design. DRMP will provide all control, design and Right-of-Way (R/W) mapping, with Pablo Ferrari, PSM, serving as Surveyor of Record (SOR). EGS, led by Matt Landschoot, PE as geotechnical EOR, will provide all geotechnical engineering.

RELEVANT EXPERIENCE – 447047-1 SR 100 Trail from SJRWMD to CR 216, FDOT D2, Putnam County: This project includes trail and structures design for this connecting section of the SR 100 trail. The project includes the design and plans preparation for approximately 0.76 miles of shared use path along a former railroad corridor, extending the existing paved trail connection to CR 216. The scope also includes removal of existing rail and ties, existing culvert replacement with a bridge culvert, arsenic contamination, and floodplain compensation. Through this project, Ebbstone has gained familiarity with the corridor, project constraints, drainage conditions, permitting considerations, and stakeholder coordination needs. Pablo Ferrari, PSM, is serving as SOR and Matt Landschoot, PE is the geotechnical EOR.

434277-1 Palatka-to-Lake Butler State Trail from SW 102nd Ave to CR 235, FDOT D2, Bradford County: This project included design and plans preparation of 4.1 miles of multi-use trail on a previous railroad corridor, including arsenic contamination and floodplain compensation. Pablo Ferrari, PSM, served as SOR and Matt Landschoot, PE, served as geotechnical EOR.

430148-2 SR 63 (US 27/N. Monroe St) Midblock Crossing, FDOT D3, Leon County: The design was to improve pedestrian safety along N. Monroe Street by constructing raised medians serving as pedestrian refuge areas and providing a signalized midblock pedestrian crossing between Tharpe St. and 7th Ave. The project also included landscaping, signal design, and mast arm design to support the proposed crossing improvements. EGS provided all geotechnical design for this project.

PROJECT APPROACH – The primary objective of this project is to deliver biddable, constructible plans and specifications for a shared use path parallel to SR 100. The project will be designed in accordance with SUN Trail standards. Although construction is currently unfunded, the design schedule should advance the project through Phase III plans, permitting, and R/W coordination.

Upon completion, the plans will be ready to place “on the shelf” until construction funding becomes available. Our team has conducted a field investigation, participated in a Technical Review Committee (TRC) meeting, and reviewed the Scope of Services along with key background documentation, including Trail Concept Plans, preliminary LRE reports, and FDOT R/W Maps. Through review of the existing documentation and past trail project history, we have identified several challenges, many of which we have successfully addressed on past trail projects and are currently assessing on the adjoining trail project. Attention will be given to the CR 216, Brown Ln, SR 19, US 17and the Putnum Lanes driveway crossing areas, where pedestrian safety, driver expectancy, signing and pavement markings (S&PM), signal features, and sight distance will be critical to the final design. Key considerations include:

DRIVE-D/C: This project is subject to FDOT’s Department’s Review for Innovation and Value Enhancement, Design/Construction (DRIVE-D/C) program. As Team A, Ebbstone will promptly assess the District’s and independent Team B’s cost-saving strategies, identify conflicts, and participate in the required partnership meeting to establish the project’s scope and construction-cost Baseline.

Throughout design, we will maintain QC compliance, collaborate on innovations, and compare scope and cost against the approved Baseline at each required milestone. Our documentation of decisions, innovations, and cost impacts will support Baseline compliance, improve project efficiency, and reduce the risk of scope creep, redesign, and construction cost increases.

Survey: DRMP’s familiarity with the corridor will reduce startup time, improve survey/design coordination, and provide continuity in development of the project base map. Because much of the corridor is overgrown, conventional survey methods will be utilized to perform a complete 3D design survey of the proposed route. R/W determination will be critical due to private parcels located between SR 100 and the railroad corridor. DRMP will perform field reconnaissance to verify physical evidence supporting the corridor

Ebbstone (SBE) (3.1, 4.1.1, 7.1) Experience Availability Danielle Slaton, PE 25 years 50% John Sliger, PE 32 years 50% Jacques Registe, PE 40 years 50% Kevin Green, PE 13 years 65% Nicholas Conlin, PE 12 years 65% Chase Jarrell, EI 7 years 70% Valerie Weeks 28 years 50% PECS (SBE) (7.2, 7.3) Experience Availability John Fielding, PE 16 years 50% Michael Blakley 30 years 60% Meriam Gardner, PE 12 years 60% DRMP (8.1, 8.2, 8.4) Experience Availability Pablo Ferrari, PSM 37 years 50% Michael Brown, PSM 28 years 70% Moises Meza 5 years 80% Ryan Grab, CST II 26 years 70% EGS (9.1, 9.2) Experience Availability Matthew Landschoot, PE 17 years 60% boundaries and alignment. Establishing these limits early will allow the design team to maximize use of the corridor while avoiding unnecessary impacts to adjacent properties.

SUE services will include test holes, as needed, to verify utility locations at proposed improvements, including drainage structures, signal foundations, and other conflict-sensitive features.

Trail and Pavement Design: The typical section for both segments of the trail will generally consist of a 12’ paved path with 2’ shoulders and 4’ horizontal clearances. Design refinements will be needed near SR 19 to address significant trees within the concept alignment and to evaluate modifications to the existing crossing.

The corridor’s flat, straight geometry is expected to provide grades of 4% or less, supporting an 18-mph design speed in accordance with FDM 224. A minimum vertical clearance of 12’ will be maintained over the trail. Based on FDM 224 and high groundwater conditions encountered on the adjacent project, the pavement design will likely include 12” of stabilized subgrade, a graded aggregate or black base course, and 1.5” of structural course.

SR 100 Widening: Widening work on SR 100 includes extending the westbound lanes approximately 500’ west of the intersection, followed by a 600’ merging taper for the outside westbound lane.

The work also includes a new 5’ paved shoulder and milling and resurfacing of the westbound lanes, west of the intersection.

Signals and Lighting Design: The project includes two signalized trail crossings. At CR 216, our team will design a new strain-pole-supported box span to replace the existing diagonal span. At US 17, we will design a pedestrian hybrid beacon and develop a coordinated timing plan with the nearby SR 100/US 17 intersection to minimize queue blocking. We will also evaluate impacts to the pedestrian features at the SR 19 signal.

Signalized intersection and mid-block crossing lighting criteria will apply to this project. Our team has previously coordinated lighting by roadway illumination service agreement (RISA) with the electric utility for the project. These agreements result in substantial savings for construction and annual maintenance. Early coordination will be undertaken to determine if lighting can be installed by the utility provider or if lighting by highway contractor will be required.

Drainage: A field review confirmed that the existing rail bed is served by an open drainage system with multiple cross drains.

Several cross drains were found to be damaged, including two corrugated metal pipes and one reinforced concrete pipe located downstream of the existing two-cell, 5’ by 6’ concrete box culvert beneath SR 100. Additional drainage improvements will include extending the CR 216 side drain to accommodate the proposed widening of SR 100.

Environmental Considerations: The corridor contains parallel surface water ditches and several potential wetland crossings.

Coordination with the SJRWMD and Army Corps of Engineers (USACE) will be required for wetland permitting and potential floodplain compensation. FEMA mapping indicates two areas of Zone “A” (100-year floodplain, no base flood elevations) crossing or adjacent to the corridor. In these areas, compensatory storage may be needed to offset fill from trail construction.

The project area lies within the habitat range of the Florida Black Bear. Ebbstone will coordinate with the D2 Environmental Management Office on any required species-specific Specifications to include in the project’s Specifications package.

Geotechnical: The geotechnical investigation will include the installation of 5’ to 10’ deep soil borings per 100’ of proposed trail alignment to evaluate the engineering classification of existing subsurface materials, estimate foundation strength properties, and determine the normal seasonal high groundwater level. Based on the United States Department of Agriculture (USDA) Soil Survey, the project area is primarily underlain by Myakka-Myakka wet fine sands, Pompano fine sands, and Myakka-Urban Land Complex soils. The USDA Soil Survey indicates the normal seasonal high groundwater table is generally within 3’ of the existing ground surface. If the trail profile cannot be raised to maintain the required base clearance, we will evaluate countermeasures such as moisture-resistant Optional Base Group materials.

Contamination: Existing rails, ties, and ballast remain in place for approximately 1,200’ between CR 216 and Brown Ln; therefore, arsenic concentrations are expected to exceed FDEP Direct Exposure Levels. Contamination concerns will be coordinated with Aja Stoppe, D2 Contamination Impact Coordinator, and D2 Construction, consistent with the recent coordination performed on the 434277-1 and the adjacent 447047-1 trail projects.

There is also a known petroleum contamination area at the Lewis Oil Co. located near the SR 19 and Phillips Dairy Rd intersection.

Structures: Structural design will be required for the proposed box culvert, mast arms, strain poles, and any multi-post sign structures.

S&PM: The S&PM design will comply with the MUTCD, FDOT Standard Plans, and applicable FDEP standards. Ebbstone will also coordinate the S&PM design with previously constructed segments of the Palatka-to-Lake Butler State Trail to provide consistency, corridor uniformity, and user familiarity.

TTCP: Level I Temporary Traffic Control plans (TTCP) will be developed to address construction access and vehicle ingress/egress to the trail corridor from adjacent roadways. Level II TTCP will be developed where required, including for the SR 100 widening and work near the US 17 midblock crossing. The TTCP will include accommodation for pedestrians and bicyclists, including access to the existing Palatka-to-Lake Butler State Trail via SR 100.

Because SR 100, SR 19, and US 17 are hurricane evacuation routes, the plans will ensure all lanes can be reopened within 12 hours of a hurricane evacuation notice.

Utilities: According to the Sunshine 811 Dig Ticket, eight utilities are near the project area. Coordination with Todd Hunt, D2 Utility Administrator, will be conducted throughout the design phase to identify and address any potential utility impacts.

AVAILABILITY – The Ebbstone Team is available and fully committed to begin work on our next D2 project. Our current SR 100 Trail project will be in Phase II and our SR 16 RRR project will have progressed beyond Phase III by this project’s notice to proceed date. We view this contract as an excellent opportunity to continue demonstrating our commitment to D2, and we sincerely thank you for your consideration.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 4.1.1 7.1 7.2 7.3 8.1 8.2 8.4 9.1 9.2 SB

Prime Ebbstone, Inc.

S u b co n su lt a n ts

Panhandle Engineering & Construction, Inc.

DRMP, Inc.

Environmental and Geotechnical Specialists, Inc.

SB = Small Business

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

August 3, 2026 swright@bayerunited.com slatond@ebbstone.com jstokes@hwlochner.com

Re: Request for Proposal - Design Services for SR 100 from CR 216 to SR 19; SR 100 from Phillips Dairy Rd to US 17

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Design Services for SR 100 from CR 216 to SR 19; SR 100 from Phillips Dairy Rd to US 17 contract. To enable the Department to complete the evaluation of your firm, you are requested to prepare a Technical Proposal, resumes, and organization chart or staffing chart. The Technical Proposal, resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Technical Proposal, resumes, organization chart or staffing chart, and required forms shall be e-mailed to mandy.eadie@dot.state.fl.us. All documents are due by 2:00 PM, August 25, 2026.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Mandy Eadie, Senior Contract Analyst Procurement Office

Attachments CC: Barney Bennette

Request For Technical Proposals

For Design Services for SR 100 from CR 216 to SR 19; SR 100 from Phillips Dairy Rd to US 17

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Technical Proposals:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Technical Proposal Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Design Services for SR 100 from CR 216 to SR 19; SR 100 from Phillips Dairy Rd to US 17 . Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide a Technical Proposal, resumes, organization chart or staffing chart, and required certifications and forms.

Shortlisted Consultants:

Bayer United Engineering Consultants, LLC Ebbstone, Inc.

H.W. Lochner Inc

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 5 years. The consultant services shall begin only upon the receipt of a written Notice to Proceed (NTP) from the Department. The term of the contract is 10 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $375,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 Subconsultant Participation:

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments after contract execution. Also, if you are awarded supplemental agreements as part of this project, the subconsultant commitments will also need to be reported.

4.5 Method of Compensation:

The Department anticipates a lump sum with limiting amounts will be established for this contract. A Total Max Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

Antitrust Vendor Violator Contract Language: Pursuant to section

287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31.

Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

Mandy Eadie, Procurement Office https://pdl.fdot.gov/api/form/downloadAttachment/17378449 https://vendor.myfloridamarketplace.com/

Phone: 386-961-7596 E-mail address: mandy.eadie@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is August 18, 2026.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and

Forms:

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms.

Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. A maximum (2) page schedule (11” x 17”) shall be submitted, per FPID. The proposed schedule shall illustrate the sequence of events for highway improvements (roadway design, surveys, drainage, traffic operations plans, and utility adjustment plans, etc.). To be consistent, also please type your proposed schedule in months (example: 16 months). Font size of 11, with ½ inch margins are recommended for clarity, for Consultant submittals. Note: The Technical Proposal has a required font size and margin as specified in section 9 of this RFP. The Consultant firm may elect to submit an organization chart OR staffing chart, not both.

Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if http://www.fdot.gov/procurement/SubmittalExamples.shtm any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification-Attachment D

Form No. 375-030-83, Professional Services Commitment Form– Attachment D

Estimate of Work Effort – Project Staff Hour Summary Form. The consultant must submit the Project Staff Hour Summary Form for this project in the format provided by the FDOT included in this Request for Proposal (RFP) package. Consultants can obtain the standard Project Estimate of Work Effort – Project Staff Hour Summary form by accessing the following link: http://www.fdot.gov/designsupport/Scope/default.shtm Any work done by a subconsultant shall be clearly identified.

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized

Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required http://www.fdot.gov/designsupport/Scope/default.shtm certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to mandy.eadie@dot.state.fl.us.

Deadline for FDOT receipt of file is 2:00 PM on August 25, 2026. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Technical Proposals:

Consultants under consideration for this project will be required to submit a Technical Proposal to be reviewed by the Technical Review Committee (TRC). The Technical Proposal is due by 2:00 PM, on August 25, 2026.

The firms being considered for this project are required to electronically submit a written technical proposal. The proposal is not to exceed 5 single-sided, letter sized (8 ½ x 11) pages, and font size will be restricted to 11 pitch or larger, with ½ inch margins. Please be aware that all font (including graphics, tables, and captions on photos) will be restricted to 11 pitch or larger. Font must not be condensed. The page limit does not include resumes, organization chart or staffing chart, summary of staff hours, and required certifications and forms. Technical Proposal shall not contain links to other web pages that would provide additional technical content.

Technical proposal shall include sufficient information to enable the Department to evaluate the firm’s technical capability for providing the desired services.

The technical proposal shall include, at a minimum, those items described in Attachment C – Technical Proposal Evaluation Form.

10. Consultant Selection:

A technical review committee will review the Technical Proposal, resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection. Attachment C provides the criteria to be considered by the technical review committee in the evaluation. Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Greg Evans District Secretary

Travis Humphries P.E. Director of Transportation Operations Jordan L. Green P.E. Director of Transportation Support; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firm ranked number 1 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firm ranked number 1, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin http://www.fdot.gov/procurement/formmenu.shtm

Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project. The Consultant will be requested to submit a detailed Staff Hour Estimate and Fee Proposal with the support information to the Department. Staff Hour Estimates for PD&E, roadway and bridge design projects must be submitted in the Staff Hour Estimating spreadsheet provided by the Department.

12. Schedule:

Date Time Action

August 18, 2026 5:00 PM Cutoff Date for Technical Questions August 25, 2026 2:00 PM Technical Proposals, resumes, organization chart or staffing chart, and required certifications and forms due (aka Phase II Submittal Deadline)

September 8, 2026 10:00 AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action

September 14, 2026 2:00pm Scope Clarification Meeting September 17, 2026 12:00 PM Fee Proposal Due October 5, 2026 Planned end of Negotiation Date

(Negotiation conclusion date) November 9, 2026 Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A-1

Attachment A – Scope of Services

July 31, 2026

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 447048-1-32-01 Multiuse trail parallel to SR 100 on the former Norfolk Southern Railway rail bed from CR 216 to SR 19

AND

Financial Project ID: 447050-1-32-01 Multiuse trail parallel to SR 100 on the former Norfolk Southern Railway rail bed from Phillips Dairy Road to US 17

FDOT District 2

Putnam County, Florida

Stage II Scope

Stage II Scope Page A-2 FPIDs: 447048-1-32-01 447050-1-32-01

Table of Contents

Contents

1 PURPOSE

2 PROJECT DESCRIPTION

2.1 Project General and Roadway (Activities 3, 4, and 5)

2.2 Drainage (Activities 6a and 6b)

2.3 Selective Clearing and Grubbing (Activity 6c)

2.4 Utilities Coordination (Activity 7): Utility Coordination by District

2.5 Environmental Permits and Environmental Clearances (Activity 8)

2.6 Structures (Activities 9 - 18)

2.7 Signing and Pavement Markings (Activities 19 & 20)

2.8 Signalization (Activities 21 & 22)

2.9 Lighting (Activities 23 & 24)

2.10 Landscape (Activities 25 & 26) (N/A)

2.11 Survey (Activity 27)

2.12 Photogrammetry (Activity 28) (N/A)

2.13 Mapping (Activity 29)

2.14 Terrestrial Mobile LiDAR (Activity 30) (N/A)

2.15 Architecture (Activity 31) (N/A)

2.16 Noise Barriers (Activity 32) (N/A)

2.17 Intelligent Transportation Systems (Activities 33 & 34) (N/A)

2.18 Geotechnical (Activity 35)

2.19 Project Schedule

2.20 Submittals

2.21 Provisions for Work

2.22 Services to be Performed by the DEPARTMENT

3 PROJECT COMMON AND PROJECT GENERAL TASKS

3.1 Public Involvement

Public involvement is not anticipated. Should public involvement be necessary, specific services will be negotiated as necessary as a contract amendment

3.2 Joint Project Agreements (N/A)

3.3 Specifications & Estimates

3.3.1 Specifications Package Preparation

3.3.2 Estimated Quantities Report Preparation

Stage II Scope Page A-3 FPIDs: 447048-1-32-01

3.4 Contract Maintenance and Project Documentation

3.5 Value Engineering (Multi-Discipline Team) Review (N/A)

3.6 Prime Consultant Project Manager Meetings

3.7 Plans Update

3.8 Post-Design Services

3.9 Digital Delivery

3.10 Risk Assessment Workshop (N/A)

3.11 Railroad, Transit and/or Airport Coordination

3.11.1 Aeronautical Evaluation

3.12 Landscape and Existing Vegetation Coordination

3.13 Other Project General Tasks: TBD

4 ROADWAY ANALYSIS

4.1 Typical Section Package

4.2 Pavement Type Selection Report (N/A)

4.3 Pavement Design Package

4.4 Cross-Slope Analysis (N/A)

4.5 Safety Analysis

4.6 Design Analysis (N/A)

4.7 Operational Analysis (N/A)

4.8 Design Reports

4.9 Design Variations and Exceptions

4.10 Master Design File Setup & Maintenance, Model Management Plan

4.11 Horizontal/Vertical Master Design Files

4.12 Temporary Traffic Control Plan (TTCP) Analysis and Master Design Files

4.13 Utility Data Collection and Analysis

4.14 Roadway Quantities for EQ Report

4.15 Cost Estimate

4.16 Technical or Modified Special Provisions

4.17 Other Roadway Tasks: TBD

4.18 Quality Assurance/Quality Control

4.19 Supervision

4.20 Roadway Meetings

4.21 Field Reviews

4.22 Coordination

Stage II Scope Page A-4 FPIDs: 447048-1-32-01

5 ROADWAY PLANS

5.1 Key Sheet & Signature Sheet

5.2 Typical Section Sheets

5.3 Cross Slope Correction Details (N/A)

5.4 General Notes/Pay Item Notes

5.5 Project Layout/Model Management

5.6 Plan View (Plan Sheets) (Plan/Profile Sheets)

5.7 Profile View (Plan/Profile Sheets)

5.8 Special Profiles: As required

5.9 Sidewalk Profiles (N/A)

5.10 Interchange Layout Sheet (N/A)

5.11 Details: As required

5.12 Soil Survey Sheets

5.13 Cross Sections

5.14 Temporary Traffic Control Plan

5.15 Utility Adjustment Sheets

5.16 Project Control Sheets

5.17 Utility Verification Data (SUE Data)

5.18 Quality Assurance/Quality Control

5.19 Supervision

6a DRAINAGE ANALYSIS

6a.1 Base Clearance Analysis (N/A)

6a.2 Hydroplaning Analysis (N/A)

6a.3 Existing Permit Analysis

6a.4 Utility Conflict Matrix (for drainage structures) (N/A)

6a.5 Noise Barrier Drainage Analysis (N/A)

6a.6 Temporary Drainage Analysis (N/A)

6a.7 Pond Siting Analysis and Report (N/A)

6a.8 Analysis of Pipe Video Inspection Report (N/A)

6a.9 Bridge Hydraulic Report (N/A)

6a.10 Design of Cross Drains

6a.11 Design of Ditches and Side Drains

6a.12 Design of Stormwater Management Facility (N/A)

6a.13 Design of Floodplain Compensation

Stage II Scope Page A-5 FPIDs: 447048-1-32-01

6a.14 Design of Storm Drains

6a.15 Optional Culvert Material

6a.16 Design of Trench Drains (N/A)

6a.17 French Drain Systems (N/A)

6a.18 Design of Drainage Wells (N/A)

6a.19 Stormwater Runoff Control Concept

6a.20 Other Drainage Tasks

6a.21 Drainage Design Documentation Report

6a.22 Drainage Quantities for EQ Report

6a.23 Cost Estimate

6a.24 Technical or Modified Special Provisions: As required

6a.25 Quality Assurance/Quality Control

6a.26 Supervision

6a.27 Drainage Meetings

6a.28 Field Reviews

6a.29 Coordination

6b DRAINAGE PLANS

6b.1 Drainage Map

6b.2 Bridge Hydraulics Recommendation Sheets (N/A)

6b.3 Drainage Structures

6b.4 Lateral Ditches

6b.5 Retention/Detention/Floodplain Compensation Ponds (as required)

6b.6 Quality Assurance/Quality Control

6b.7 Supervision

6c SELECTIVE CLEARING AND GRUBBING

6c.1 Data Collection and Inventory

6c.2 Assessment and Disposition Determination

6c.3 Selective Clearing and Grubbing Maintenance Report (N/A)

6c.4 Selective Clearing and Grubbing Plan

6c.5 Selective Clearing and Grubbing Quantities for EQ Report

6c.6 Cost Estimate

6c.7 Quality Assurance/Quality Control

6c.8 Supervision

6c.9 Selective Clearing and Grubbing Meetings

Stage II Scope Page A-6 FPIDs: 447048-1-32-01

6c.10 Field Reviews

6c.11 Coordination

7 UTILITIES (Utility Coordination by Department)

7.1 to 7.8 (Not applicable to this project)

7.9 Utility Design Meeting

7.10 Review Utility Markups

7.11 (Not applicable to this project)

7.12 Utility Constructability Review

7.14 to 7.17 (Not applicable to this project)

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

8.1 Preliminary Project Research

8.2 Field Work

8.2.1 Pond Site Alternatives: (N/A)

8.2.2 Establish Wetland Jurisdictional Lines and Assessments:

8.2.3 Species Surveys:

8.3 Agency Verification of Wetland Data

8.4 Complete and Submit All Required Permit Applications

8.4.1 Complete and Submit all Required Wetland Permit Applications:

8.4.2 Complete and Submit all Required Species Permit Applications:

8.5 Coordinate and Review Dredge and Fill Sketches

8.6 Complete and Submit Documentation for Coordination and/or USCG Bridge Permit Application (N/A) 41

8.7 Prepare Water Management District or Local Water Control District Right of Way Occupancy Permit Application (N/A)

8.8 Prepare Coastal Construction Control Line (CCCL) Permit Application (N/A)

8.9 Prepare USACE Section 408 Application to Alter a Civil Works Project (N/A)

8.10 Compensatory Mitigation Plan

8.11 Mitigation Coordination and Meetings (N/A)

8.12 Regulatory Agency Support (N/A)

8.13 Other Environmental Permits

8.14 Technical Support to the DEPARTMENT for Environmental Clearances and Re-evaluations (use when CONSULTANT provides technical support only) (N/A)

8.15 Preparation of Environmental Clearances and Re-evaluations (use when CONSULTANT prepares all documents associated with a re-evaluation) (N/A)

8.16 Contamination Impact Analysis (N/A)

8.17 Asbestos Survey (N/A)

Stage II Scope Page A-7 FPIDs: 447048-1-32-01

8.18 Technical Meetings

8.19 Quality Assurance/Quality Control

8.20 Supervision

8.21 Coordination

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

9.1 Key Sheet and Index of Drawings

9.2 Project Layout

9.3 General Notes and Bid Item Notes

9.4 Miscellaneous Common Details

9.5 Incorporate Report of Core Borings

9.6 Standard Plans- Bridges (N/A)

9.7 Existing Bridge Plans (N/A)

9.8 Structures Quantities for EQ Report

9.9 Cost Estimate

9.10 Technical Special Provisions and Modified Special Provisions

9.11 Field Reviews

9.12 Technical Meetings

9.13 Quality Assurance/Quality Control

9.14 Independent Peer Review

9.15 Supervision

9.16 Coordination

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES -…