PC-550000-CB392.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

08/25

Advertisement No.: 27419 DOT FM Number: 448043-4-32-01

Submittal Date: 7/16/2026 Project Name: Continuing Services for Surveying, Mapping and

SUE-BDI

Consultant’s Name: Zeman Consulting Group LLC (Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 3970 RCA Boulevard, Suite 7750

City: Palm Beach Gardens State: FL Zip: 33410

Office Location: Palm Beach Gardens Contact person: Michael Ross, PSM

Phone: 561-802-1004 Contact email: mross@zemangroup.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Zeman Consulting Group (ZCG) is proud to submit this Letter of Response for FDOT District Four's Continuing Services Contract for Surveying, Mapping, and SUE Services-BDI. As an FDOT-certified Small Business, ZCG combines the responsiveness and flexibility of a small firm with the experienced project leadership, local knowledge, and technical depth needed to successfully support districtwide surveying assignments. Our Team includes CTS Engineering, Inc. (CTS), Ritzel-Mason (SBE), Hadonne Corporation (SBE), GPI Geospatial (GPI), Sea Diversified, Inc. for hydrographic survey support and subaqueous utility locates, and Bob's Barricades for MOT support. We are prepared to become an immediate extension of District staff by delivering responsive service, technically sound deliverables, and dependable project management while continuing our longstanding relationship with District Four.

Responsiveness: This contract will be managed from our Palm Beach Gardens office and supported by Team offices strategically located throughout District Four, providing comprehensive geographic coverage and rapid mobilization. We are committed to providing two (2) survey field crews within 24 hours of notice to proceed and a third survey field crew within 48 hours, as required. Our Team will maintain at least one CSX Rail Safety-certified crew and one Confined Space Entry-certified crew throughout the contract. We recognize that many Task Work Orders are schedule-driven and require immediate response. As an extension of District staff, we respond with the same urgency, accountability, and professionalism expected of an in-house survey team while maintaining the personnel, equipment, and technical resources necessary to support multiple concurrent Task Work Orders without compromising quality, communication, or schedule.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

Team Resources: Our Team offers an extensive network of survey professionals with significant District Four experience, including 14 licensed surveyors and mappers, 27 survey technicians, 23 survey field crews, and 9 SUE crews. Our Team maintains an extensive survey equipment inventory that includes GPS (Differential, Static, RTK, and VRS GPS units), reflector-less total stations compatible with FDOT Electronic Field Book processing, digital levels, mobile and terrestrial laser scanning systems, aerial LiDAR, and UAS-supported data collection capabilities. Our SUE equipment inventory includes Vacmaster vacuum excavation trucks, ground penetrating radar systems and utility line locators for passive and active line locations. Our Team’s hydrographic survey capabilities include single-beam, multi-beam, side-scan sonar, and 3D imaging systems. By combining experienced personnel with advanced surveying technologies, the ZCG Team is able to maximize field efficiency, reduce repeat site visits, accelerate data processing, and provide accurate, dependable deliverables for task assignments of any size or complexity.

Understanding of Scope: Our experience with previous districtwide contracts has provided a thorough understanding of the diverse nature of continuing services assignments. Individual task assignments will include, but may not be limited to, Field Surveys, Maintenance of Traffic (MOT), Historical Baseline and Existing Right of Way Determination, Global Positioning System (GPS) Surveys, Monumentation Surveys, Bathymetric Surveys (including single-beam, multi-beam, and side-scan sonar capabilities), Utility Designation and Excavation (including Underwater Utilities), Tree Surveys (trees identified by an Arborist or Landscape Architect), Right of Way Control Survey Maps, Right of Way Maps, Maintenance Maps, Right of Way Monumentation Maps, Boundary Surveys, Quality Assurance Reviews, Expert Witness Testimony, Title Search Plotting Maps, Title Document Review and Analysis, Sketches, Parcel Staking, Legal Descriptions, Documents of Conveyance, and other tasks as defined by the District.

Project Management: ZCG recognizes that the Project Manager is crucial and essential to the success of this contract. The Project Manager is the single point of contact and the liaison between the District and the ZCG Team. With over 20 years of experience in surveying and mapping operations, Lee Powers, PSM, has been selected to lead the ZCG Team for this important contract for his proven approach to management, past success on other districtwide survey contracts, and leadership acumen. Lee has worked closely with District personnel and is well versed with the policies, handbooks and statutes that are required for this contract. His experience with District Four procedures, standards, and staff enables him to efficiently guide task work orders from scoping through final delivery while maintaining clear communication and accountability throughout each phase. If Lee is unavailable, our secondary point of contact, Michael Ross, PSM will be available to assist. Michael will serve as Sr. Project

Surveyor for mapping and QA/QC support for this contract.

Michael brings over 40 years of experience in professional surveying and mapping operations, including more than 25 years supporting FDOT District Four projects. Our approach to this contract is to fully utilize the wide range of skills and expertise our Team members bring to this contract. As such, key staff will be assigned to a project team based on their individual expertise and the specific needs of a particular task work order (TWO).

Project Approach: The most effective approach to a task work order-based contract is centered upon obtaining a complete understanding of the task at hand, including scheduling requirements, survey objectives, and the priorities of the “downstream” user prior to mobilization. In this regard, Lee will begin an assignment by engaging in discussions with the District to fully develop the scope of service and objectives of the work.

Once the scope has been fully developed, copies of available project resources, such as control surveys (PNC), existing alignments and right-of-way data, field notes, and databases, will be requested to assist with preparing the estimated level of effort.

Once the scope of service is fully developed and a schedule established, a project plan will be developed outlining the approach and key staff required to complete the task assignment.

This scope and schedule form the basis of our staffing plan, estimated level of effort, and fee proposal, which are then submitted to the District for review and approval. This collaborative planning process ensures that every task assignment begins with a clear understanding of the District's objectives, schedule, and deliverable expectations.

Following receipt of the task assignment, Lee will assemble a project team by assigning field and office personnel based on their individual expertise and the specific requirements of the assignment. Typically, this team will include a project surveyor, survey technicians, and field crews specifically qualified for the assignment. The project team will remain intact until completion and approval of their assignment, maintaining accountability throughout the assignment. Moreover, the “hands on”

Company Key Personnel Role ZCG Lee Powers, PSM (20) Project Manager

ZCG Michael Ross, PSM (40) Mapping/QA/QC

ZCG Eric Detassis, PSM (22) Survey

ZCG Stanley Rodgers (32) SUE Support

CTS Paul Doll, PSM (37) Survey/QA/QC

CTS Pete Diaz, PSM (40) Survey/Mapping

Ritzel-Mason Dennis Ritzel, PSM (28) Survey

Ritzel-Mason Clyde Mason, PSM (21) Survey

Hadonne Frank Paruas, PSM (26) Survey

Hadonne Pedro Ugas (30) SUE Support

(xx) Denotes years of experience

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PROCUREMENT

management of the project team by the Project Manager assures professional oversight of all aspects of the work and facilitates our Team’s ability to handle multiple simultaneous assignments.

Lee will proactively coordinate the activities of the ZCG Team via in-person meetings, regular communication by phone and email, and on-site reviews with interested parties, keeping the District informed at every critical step along the way. Lee will provide monthly progress reports to the District detailing the status of each pending task work order and will manage all contract related documentation and invoicing. Our Team members will be managed as extensions of our own staff, subject to our QA Management Plan for this contract, and included in all scheduling, scope, and progress meetings.

Safety: Safety is an integral part of every assignment undertaken by the ZCG Team. Prior to mobilization, project-specific hazards, traffic conditions, and access requirements are evaluated to develop an appropriate field safety approach. Field activities are coordinated with the District Surveyor and continuously evaluated throughout the assignment to ensure changing site conditions are addressed safely and efficiently. All field personnel are trained in Maintenance of Traffic (MOT) procedures and perform their duties in accordance with the current FDOT Roadway and Traffic Design Standards (600 Series), FDOT Survey Safety Handbook, Maintenance of Traffic Training Topic No. 625-010-010-a, applicable OSHA regulations, including confined space requirements, and all applicable Federal, State, and local safety regulations.

Quality Control and Assurance: The ZCG Team clearly understands that quality control is the job of the consultant, not District Four. Our objective is to identify and resolve issues internally before they reach the District, resulting in complete, accurate, and review-ready deliverables. Michael Ross, PSM will oversee QA/QC and peer review for all aspects of this contract.

Michael functions independently of the production team, allowing objective peer review, approval of project-specific QA/QC procedures, periodic audits, and verification that deliverables satisfy Department requirements prior to submittal. Quality control begins with the development and documentation of the project requirements and continues on a daily basis throughout the project. These day-to-day checks are performed in compliance with a published Quality Control Plan that serves as a project control guide. The Plan mandates that a complete QA/QC review be conducted at each phase review prior to submitting anything to the District.

Every task assignment will be performed in accordance with the FDOT Survey Handbook, District IV Survey Guidelines, Right of Way Mapping Procedure, Right of Way Mapping Handbook, Right of Way Mapping CADD Handbook, CADD Production Criteria Handbook, Florida Statute 472, Minimum Technical Standards, and any project-specific guidance issued by the District Surveyor. Where UAS technologies are utilized, all operations will comply with FDOT UAS Operations Policy No. 00- 020-001-a. Our project managers will maintain close coordination with District staff throughout each assignment to ensure technical consistency, compliance with Department standards, and delivery of accurate, defensible survey and mapping products.

Relevant Experience: The ZCG Team has the experience and resources required to accommodate the District’s surveying and mapping needs. Our Project Manager, key professionals, and technical staff all have substantial experience working with District staff, including major design projects and districtwide task assignments. District Four can count on our service to be consistent, predictable, and repeatable, even if handed multiple simultaneous assignments.

FPID No. Project 449826-1 SR 822/Sheridan Street, Broward County

Multiple Palm Beach County Intersections (19)

454699-1 Treasure Coast Intersections (12)

448437-1 Boynton Beach Boulevard, Palm Beach County

448406-1 SR845/Powerline Road, Broward County

The projects listed above represent only a sample of the ZCG Team's recent experience supporting FDOT District Four. More importantly than the individual projects themselves, these assignments demonstrate our ability to consistently deliver accurate, dependable survey and mapping services under demanding schedules. The ZCG Team has developed longstanding working relationships with District personnel and understands the technical standards, documentation requirements, and responsiveness expected to successfully support District Four's transportation program.

Commitment: Zeman Consulting Group is confident that we have assembled a well-qualified, unified, and enthusiastic Team.

The success of a continuing services contract depends on responsiveness, accountability, communication, and consistent execution. These principles guide every Task Work Order we undertake and represent the commitments the ZCG Team makes to District Four throughout the life of this contract:

√ Communicate issues early and provide practical solutions √ Always negotiate fairly and openly in good faith √ Deliver complete, review-ready products the first time

Approach each TWO in a collaborative manner with respect to schedule and value to the District

Never accept an assignment that we cannot meet the schedule

Lee Powers, PSM - Project Manager, VP

375-030-22

PROCUREMENT

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

8.1 8.2 8.3 8.4 SB

Prime Zeman Consulting Group LLC

S u b c o n s u lt a n ts

CTS Engineering, Inc.

Ritzel-Mason

Hadonne

GPI Geospatial

SB = Small Business

A-1

SCOPE OF SERVICES

MISCELLANEOUS DISTRICTWIDE SURVEYING AND MAPPING

FM # 448043-4-32-01

A. OBJECTIVE:

Major Work Types: 8.1; 8.2; 8.4

The Department desires to obtain assistance from the consultant, hereinafter referred to as the Surveyor & Mapper, for the performance of miscellaneous Surveying and Mapping Services.

These services include but are not limited to, Field Surveys, Historical Baseline and Existing Right of Way Determination, Global Positioning System (GPS) Surveys, Monumentation Surveys, Bathymetric Surveys (which includes single beam, multi beam and side scanner sonar capabilities), Utility Designation and Excavation (including Underwater Utilities), Tree Surveys (trees identified by an Arborist or Landscape Architect), Right of Way Control Survey Maps, Right of Way Maps, Maintenance Maps, Right of Way Monumentation Maps, Boundary Surveys, Quality Assurance Reviews, Expert Witness Testimony, Title Search Plotting Maps, Title Document Review and Analysis, Sketches, Parcel Staking, Legal Descriptions and Documents of Conveyance.

8.1: Control Surveying: This type of work provides horizontal and vertical control to a specified standard for Department projects.

8.2: Design, Right of Way, and Construction Surveying: This type of work includes boundary surveys, right of way surveys, as-built surveys, construction layout surveys, topographic surveys, hydrographic surveys, quantity surveys, record surveys, mean high water line surveys, and special purpose surveys.

8.4: Right of Way Mapping: This type of work includes the production of right of way related maps, as well as the preparation of legal descriptions and sketches of legal descriptions based on information supported by the applicable surveys or maps defined in the preceding types of work, title searches, and other documents.

Minor Work Type: 8.3

District-wide Aerial Surveys, Mobile Lidar, Aerial Lidar, and Photogrammetry services are required by the Department of Transportation for projects to be individually assigned in District IV. The Consultant will be responsible for all work necessary to control, take and process precision quality aerial photography that will produce quality, rectified photographic imagery at various scales. The Consultant will also be responsible for all photogrammetric work necessary to interpret measure, digitize and compile, by stereoscopic techniques, the mapping and survey data from the aerial photography, as required by the individually assigned project.

A-2

8.3: Photogrammetric Mapping: This type of work includes surveys and the preparation of maps using photogrammetric methods.

The use of any Unmanned Aircraft System (UAS) to accomplish contract activities must comply with FDOT UAS Operations Policy No. 00-020-001-a. If measurements or mapping are to be performed from the collected imagery, this activity is considered Surveying and Mapping under F.S. 472 and requires prequalification in Work Type 8.3.

The District Surveyor must approve any drone activity for surveying and mapping in writing.

B. THE SURVEYOR & MAPPER'S RESPONSIBILITIES:

Total Station Equipment used on the surveys shall be compatible with FDOT Electronic Field

Book processing standards. Field Data shall be delivered electronically for input into FDOT

Electronic Field Book software. The Surveyor & Mapper must have the ability to establish state plane coordinates with survey grade GPS equipment, including Real Time Kinematic (RTK) capabilities.

The Surveyor & Mapper shall also provide for traffic control (Flagging & Barricades) during their surveys or identify a sub-consultant to provide for traffic control.

The Surveyor shall comply at all times with applicable Federal, State, and local laws, provisions and policies governing safety and health. This includes Title 29, Code of Federal Regulations, Parts 1910, Occupational Safety and Health Regulations, including confined space entry requirements for General Industry and Construction including any subsequent revisions and updates. In order to safely conduct the public through the work area, full compliance with the current Department Roadway and Traffic Design Standards (600 Series), Survey Safety Handbook, and current Maintenance of Traffic Training FDOT Topic No. 625-010-010-a is a minimum requirement.

All work shall be accomplished in accordance with the criteria established by:

The Department's Highway Field Specifications FDOT Survey Handbook (Survey Procedure Topic No. 550-030-101a) District IV Survey Guidelines Florida Statue 472.027 FDOT Utility Accommodation Manual, ASCE Standard, Topic #710-020-001 District 4 Right of Way Mapping Guidelines FDOT Right of Way Mapping Procedure, Topic Number 550-030-015-c Right of Way Mapping Handbook Right of Way Mapping CADD Handbook CADD Production Criteria Handbook Minimum Technical Standards for Land Surveyors, Chapter 5J-17.050-052, F.A.C.

Any special instructions provided by the District Surveyor.

A-3

All work shall be coordinated with the District Surveyor and will be subject to review.

The Surveyor & Mapper (Prime Consultant) is required to have two (2) survey parties ready to work within 24 hours and a third survey party ready within 48 hours of notice to proceed along with enough office staff to support this contract.

The Surveyor & Mapper shall have at least one crew available that is CSX R/R certified. This certification must be maintained though the life of the contract.

The Surveyor & Mapper shall also have at least one crew available that is confined space certified with any equipment necessary or be able to rent the equipment to enter confined spaces. This certification must be maintained though the life of the contract.

Establish and implement a QA/QC plan. Also includes sub-consultant review, response to comments and any resolution meetings if required, preparation of submittals for review, etc. The QA/QC plan must to be submitted to the District Surveyor for his review at the time of the notice to proceed (NTP) of the contract.

It shall be the responsibility of the Surveyor & Mapper to utilize the very best professional judgment, practices, and principles possible during the performance of the work commissioned under this contract. The Surveyor & Mapper shall be aware that as the project is developed, certain modifications and/or improvements to the original Task Work Order may be required. The Surveyor & Mapper and the DEPARTMENT will determine if any of these modifications warrant any supplemental fee request(s). The Surveyor & Mapper shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary i.e., management of time, funds, resources, and documentation. The CONSULTANT shall set up and maintain throughout the duration of the contract a project log, correspondence file, and database of surveying and mapping files for each Task Work Order.