PC-550000-CB385.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

08/25

Advertisement No.: 27421 DOT FM Number: 436279.9.62.01, 451971.1.62.01

Submittal Date: 6/29/2026 Project Name: Districtwide Materials Lab - Materials Testing

& Construction Support

Consultant’s Name: Terracon Consultants, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 3347 NW 55th Street

City: Fort Lauderdale State: FL Zip: 33309

Office Location: Fort Lauderdale, FL Contact person: Javier Jimenez, P.E.

Phone: (954) 741-8282 Contact email: Javier.Jimenez@terracon.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Dear Ms. Ottey and Selection Committee Members:

Terracon Consultants, Inc. respectfully expresses our interest in providing services to the Florida Department of Transportation (FDOT) Districts 4 and 6 (D4/6) and requests consideration for shortlisting and selection for this contract. Terracon understands the Department’s mission to deliver a safe, reliable, and efficient transportation system and recognizes the importance of operating as a seamless extension of the Department while maintaining strict adherence to Quality Assurance (QA) procedures and timely reporting. Our team is uniquely qualified, bringing extensive experience, strong management practices, and a proven record of supporting FDOT contracts. We have assembled a highly qualified and diverse team, including SB partners such as Arehna Engineering, Inc., H2R Corp, and Radise International, L.C., as well as Concrete Analysis & Testing Laboratories, Inc. (CatLab), and WSP USA Inc., with whom we have established strong working relationships delivering similar contracts throughout Florida. Terracon has thoroughly reviewed the scope of services for this contract and is fully prepared to provide technical support for Work Types 9.3 and 10.3. Our services will include performing field and laboratory verification sampling, testing, and reporting services of construction materials including asphalt plant verification testing (VT), asphalt plant independent verification inspections, concrete plant inspections, prestress/precast yard inspections, and earthwork for D4/6 projects on an as-needed basis. Our team’s familiarity with FDOT standards, procedures, and systems ensures compliance, efficiency, and quality delivery of all services.

375-030-22

PROCUREMENT

Proposed Approach: Terracon’s contract management approach is founded on proactive scheduling, cost control, and clear communication. We understand that assignments will vary in complexity and will allocate appropriate personnel and resources to meet each task efficiently and safely. 24/7/365 Support: Our team is fully committed to being available to provide service 24 hours a day, 7 days a week, 365 days a year under the terms of this agreement. To achieve this goal, we have a pool of over 50 FDOT-certified technicians, project managers (PMs), specialists, and engineers available to service this contract. Our priority is to serve the Department;

therefore, all available resources will be diverted to fulfill this purpose. Budget Management: Upon receipt of each Task Work Order (TWO), we will coordinate closely with FDOT staff to confirm scope, schedule, and budget expectations. We will maintain continuous communication with the Project Administrators to ensure that work progresses efficiently and without disruption. Our PMs and Coordinators will provide accurate supporting documentation for the work performed including accurate and timely submittal of timesheets as directed by the Department. If budget adjustments are required, we will promptly notify the Department and prepare amendments to prevent delays. Invoicing and documentation will be accurate, timely, and fully compliant with FDOT systems including procedures established by the District’s Materials Office. Additionally, Terracon has consistently achieved high ratings on Consultants Production Report Submittal Performance shared by FDOT. We remain committed to continuous improvement by promptly implementing corrective actions whenever opportunities for improvement are identified, ensuring the highest level of service and avoiding unsatisfactory performance. Our team is focused on a single attribute that will enhance project success - efficient communication among its members.

All inspectors and technicians are equipped and trained in the proper use of the latest technologies to facilitate daily monitoring and entering of all test results into Materials Acceptance and Certification (MAC), ensuring proper compliance with project timeliness.

Understanding of Scope: Asphalt Plant: Recognizing that asphalt plant inspections are a critical component of this contract, Terracon has assembled a team of 21 of the most experienced asphalt plant inspectors with proven success supporting all plants across both districts and meeting LOT closeout goals. Our inspectors will maintain constant communication with your staff, document observations, and perform inspections in accordance with Materials Manual Procedures and scope of services to provide consistent representation at asphalt production facilities. Laboratory Testing: The Terracon Team maintains a network of 12 accredited laboratories throughout D4/6, each staffed with CTQP-certified personnel proficient in the use of MAC, which enable us to effectively service projects from the Florida Keys to Indian River County with rapid mobilization and cost-effective service delivery. As in the past, our laboratories will be an extension of the District Materials Lab due to the increase in the volume of work or an unforeseen circumstance. Concrete Plant and Pre-Stress and Precast Production Facility: Terracon understands the importance of supporting you with concrete plant and prestress/precast production facility inspection and testing to ensure compliance with governing documents and approved Quality Control (QC) Program. Our team includes CTQP-qualified inspectors available to help verify production activities and testing compliance at any plant that services the districts. Earthwork: Terracon’s experienced field and laboratory personnel have extensive experience performing earthwork inspection, sampling, testing, and reporting in MAC for transportation projects. This capability ensures accurate documentation, timely reporting, and consistent compliance with applicable specifications and procedures. Timely Data Reporting: We understand the importance of efficient processing of laboratory tests and reports within 24 hours of testing. Our team includes more than 30 professionals trained and proficient with FDOT’s MAC system committed to timely, accurate entry of test data ensuring proper documentation, validation of results, and compliance with FDOT QA/QC/VT procedures. Resolution: Upon identification of a failing verification sample, our team will immediately notify the Project Administrator and coordinate with District Materials staff to initiate the resolution process. Samples will be promptly secured, documented, and delivered to the appropriate resolution or referee laboratory in accordance with FDOT procedures. While resolution protocols differ by material type, such as concrete asphalt and earthwork, Terracon will ensure that each sample follows the applicable discipline-specific process for evaluation, testing and reporting in MAC and maintain clear communication with FDOT personnel to support timely comparison, disposition, and closure. Conflicts of Interest: Terracon maintains strict conflict-of-interest procedures and will immediately elevate any concerns to the Department for guidance. Our success with this contract will be driven by responsiveness, effective communication, and the ability to quickly mobilize resources to meet all contract needs.

Relevant Project Experience: Terracon has managed a significant volume of TWOs and completed thousands of laboratory and field tests under similar contracts for FDOT Districts, Florida’s Turnpike Enterprise (FTE), and other transportation agencies across Florida such as the Greater Miami Expressway Agency (GMX), Local Agency Program (LAP) projects, as well as a wide variety of other public agencies and municipalities statewide. Our most recent experience includes numerous districtwide contracts such as CAB11, CAW31, and CA458. This experience, coupled with our consistent MAC reporting performance on prior projects, has provided us with a comprehensive understanding of FDOT procedures, reporting requirements, and performance expectations, allowing us to consistently deliver high-quality services while maintaining schedule and budget control.

FDOT Qualified Labs

Terracon I04029 – Fort Lauderdale I06001 – Miami Lakes I04007 – Port St. Lucie I04025 – West Palm Beach

Arehna I04048 - Sunrise

CatLab I04014 - Marathon

H2R I04044 - Fort Lauderdale

Radise I04040 – Deerfield Beach I06015 – Doral I04031 - Riviera Beach

WSP I06004 - Miami Lakes I04017 - West Palm Beach

Additional Information Provided by the Firm: Technological Innovation: Terracon strategically invests in advanced technologies and digital tools that facilitate timely and accurate reporting in (MAC) platform leveraging capabilities like automated data collection, real-time reporting tools, and AI-enabled analytics to consistently validate and upload test results efficiently. These capabilities enhance data accuracy, reduce turnaround times, and ensure timely LOT closure while providing FDOT with reliable, actionable information to support decision-making. Commitment to Safety: Terracon is fully committed to the safety of our employees, partners, and the public. All operations are guided by a safety-first culture to ensure that every team member returns home safely each day.

Proposed Key Personnel and Their Proposed Roles: Javier Jimenez, P.E., will serve as Terracon’s Contract/Project Manager and primary point of contact for this contract. He has more than 25 years of experience in construction management, contract administration, and QA/QC testing and inspection services for transportation infrastructure projects, including FDOT, FTE, and other public agencies across Florida. He will be supported by a highly experienced team including Alejandro Martinez, E.I., QCM, Rutu Nulkar, P.E., and additional senior engineers, PMs, and specialized inspectors with extensive FDOT experience.

Key Personnel Proposed Role Experience

Javier Jimenez, P.E. Contract/Project Manager

25+ years of experience in construction management and contract administration, particularly with transportation projects (FDOT, FTE, GMX)

Alejandro Martinez, E.I., QCM

Assistant Contract/

PM

17 years of experience in transportation infrastructure projects and materials testing contracts for FDOT, FTE, and GMX. Project/QC Manager for several FDOT, FTE, and GMX contracts

Rutu Nulkar, P.E. Senior Engineer 21 years of experience with previous FDOT materials contracts, FTE, and municipal contracts/projects throughout D4/6

Stanley Delmas, P.E. Senior Engineer 16+ years’ experience in geotechnical design of civil projects, coordination of construction services and inspections, field testing, and laboratory experience

Panneer Shanmugam, P.E., F. ASCE

Senior Engineer/PM 30+ years of project and contract management experience including FDOT, currently PM on multiple FDOT continuing contracts

Bhanu Vijay Vallabhu Senior Asphalt Plant Inspector

14 years of experience with a master’s degree in civil engineering, specializing in asphalt and leading asphalt plant inspection teams

Brad Biery PM 37 years’ experience in the FDOT construction and materials business on CEI and general contractor (GC) teams, and 29 years with FTE

Michael Lewkutz Senior Asphalt Plant Inspector

23 years’ experience in project management and materials testing services

Brian Hathaway, P.E. Senior Engineer 27 years of experience, currently a Local Business Leader for FL Ground Engineering and Materials

Susana Delgado PM PM for FDOT and GMX; current PM for FTE contract services involving asphalt plant inspections, verification testing with 14 years of experience

Kimberly Roberts, QCM PM 20+ years of experience, PM for FDOT and GMX; current PM for FTE contract services involving asphalt plant inspections, verification testing

The Terracon Team provides a large pool of certified professionals across all required disciplines, including asphalt, concrete, soils, and inspection services, supported by an extensive laboratory network and experienced management staff. This depth of resources ensures that FDOT will receive responsive, high-quality technical support for all assignments under this contract.

Terracon is fully committed to delivering exceptional service to FDOT Districts 4 and 6. We bring the experience, resources, and dedication necessary to successfully execute this contract and look forward to the opportunity to continue serving the Department.

Sincerely, Javier E. Jimenez, P.E., Contract Manager Alejandro Martinez, E.I., QCM, Assistant Contract Manager

Team Certification Summary

Agg. Base Testing 25 Asphalt Paving I 35 PDA Operator 11 ECI II 23

Agg. Testing Tech. 29 Asphalt Paving II 21 Auger Cast Pile Insp. 13 PTI Level I 1

Concrete Lab Tech I 31 Asphalt Plant I 24 Drilled Shaft Insp. 13 PCI Level I 2

Concrete Lab Tech II 4 Asphalt Plant II 16 Concrete Field Tech I 31 Batch Plant Insp. 4

LBR Testing Tech 26 Pile Driving Insp. 24 Concrete Field Tech II 5 MOT 14

Qualified Sampler 22 Pile Integrity Testing 5 ECI I 50 QCM 12

Total Team Certs 441

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

9.3 10.3 SB

Prime Terracon Consultants, Inc.

S u b c o n s u lt a n ts

Arehna Engineering, Inc

Concrete Analysis & Testing Laboratories, Inc.

H2R CORP

Radise International, L.C.

WSP USA Inc.

SB = Small Business

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

July 28, 2026 michael.socorro@intertek.com MPatel@radise.com Javier.Jimenez@terracon.com HBennett@tsfgeo.com

Re: Request for Proposal - Ad # 27421/27447: Districtwide Materials Lab - Materials Testing & Construction Support

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Ad # 27421/27447:

Districtwide Materials Lab - Materials Testing & Construction Support contract. To enable the Department to complete the evaluation of your firm, you are requested to prepare a Technical Proposal, resumes, and organization chart or staffing chart. The Technical Proposal, resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Technical Proposal, resumes, organization chart or staffing chart, and required forms shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, August 11, 2026.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, William Labuda, Contract Analyst II Procurement Office

Attachments CC: Ronald Arcalas, P.E.

William Labuda

Request For Technical Proposals

For Ad # 27421/27447: Districtwide Materials Lab - Materials Testing & Construction Support

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Technical Proposals:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Technical Proposal Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Ad # 27421/27447: Districtwide Materials Lab - Materials Testing & Construction Support. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide a Technical Proposal, resumes, organization chart or staffing chart, and required certifications and forms.

Shortlisted Consultants:

Professional Service Industries, Inc.

Radise International, L.C.

Terracon Consultants, Inc.

Tierra South Florida, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 60 months. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 60 months.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 Subconsultant Participation:

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments of each task work order after invoice has been paid in CITS. Also, if you are awarded amendments to task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

4.5 Method of Compensation:

This will be a task assignment type contract. A fee and method of compensation will be negotiated for each task assignment.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

Antitrust Vendor Violator Contract Language: Pursuant to section

287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31.

Please have the form signed and notarized and send a scanned copy to https://pdl.fdot.gov/api/form/downloadAttachment/17378449 the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

William Labuda, Procurement Office Phone: (954) 777-4625 E-mail address: d4.profserv@dot.state.fl.us https://vendor.myfloridamarketplace.com/

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is August 10, 2026.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and

Forms:

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms.

Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Font size of 11, with ½ inch margins are recommended for clarity, for Consultant submittals. Note: The Technical Proposal has a required font size and margin as specified in section 9 of this RFP. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification-Attachment D

Form No. 375-030-83, Professional Services Commitment Form– Attachment D http://www.fdot.gov/procurement/SubmittalExamples.shtm

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized

Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on August 11, 2026. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Technical Proposals:

Consultants under consideration for this project will be required to submit a Technical Proposal to be reviewed by the Technical Review Committee (TRC). The Technical Proposal is due by 3:00 PM, on August 11, 2026.

The firms being considered for this project are required to electronically submit a written technical proposal. The proposal is not to exceed 5 single-sided, letter sized (8 ½ x 11) pages, and font size will be restricted to 11 pitch or larger, with ½ inch margins. Please be aware that all font (including graphics, tables, and captions on photos) will be restricted to 11 pitch or larger. Font must not be condensed. The page limit does not include resumes, organization chart or staffing chart, and required certifications and forms. Technical Proposal shall not contain links to other web pages that would provide additional technical content.

Technical proposal shall include sufficient information to enable the Department to evaluate the firm’s technical capability for providing the desired services.

The technical proposal shall include, at a minimum, those items described in Attachment C – Technical Proposal Evaluation Form.

10. Consultant Selection:

A technical review committee will review the Technical Proposal, resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection. Attachment C provides the criteria to be considered by the technical review committee in the evaluation. Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E., District Secretary; John P. Krane, P.E., Director of Transportation Development; Paul A. Lampley, P.E., Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firms ranked numbers 1 and 2 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firms ranked numbers 1 and 2, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

http://www.fdot.gov/procurement/formmenu.shtm

12. Schedule:

Date Time Action

August 10, 2026 5:00 PM Cutoff Date for Technical Questions August 11, 2026 3:00 PM Technical Proposals, resumes, organization chart or staffing chart, and required certifications and forms due (aka Phase II Submittal Deadline)

August 31, 2026 10:00 AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action September 9, 2026 12:00 PM Fee Proposal Due

September 30, 2026 N/A Planned end of Negotiation Date (Negotiation conclusion date)

October 30, 2026 N/A Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A-1

Attachment A – Scope of Services

FM 43627996201- 4.30.2026 A ‐ 1

EXHIBIT "A"

Districtwide Materials Testing & Construction Support

Scope of Services

FM 436279-9-62-01 & FM 451971-1-62-01

FM 43627996201- 4.30.2026 A ‐ 2

TABLE OF CONTENTS

1.0 Purpose………………………………………………………………………………………………………………3

2.0 Consultant Responsibility………………………………………………………………………………………3

3.0 Subconsultant Services…………………………………………………………………………………………3

4.0 Department Responsibility……………………………………………………………………………………4

5.0 Reference Documents………………………………………………………………………………………….4

6.0 Terminology and Definitions…………………………………………………………………………………5

7.0 Communication and Reporting………………………………………………………………………………5

8.0 Reporting Test Results…………………………………………………………………………………………6

9.0 Personnel……………………………………………………………………………………………………………6

9.0 Conflict of Interest……………………………………………………………………………………………….6

10.0 Ownership of Works and Inventions………………………………………………………………………6

11.0 Consultant Not Employee or Agent………………………………………………………………………..7

12.0 Services………………………………………………………………………………………………………………7

12.1 Asphalt Plant Services………………………………………………………………………………….7

12.2 Laboratory Testing………………………………………………………………………………………9

12.3 Concrete Plant Inspection and Testing………………………………………………………….9

12.4 Pre-Stress and Precast Production Facility Inspection and Testing……………………9

12.5 Earthwork…………………………………………………………………………………………………10

13.0 Table 6…………………………………………………………………………………………………………….10

FM 43627996201- 4.30.2026 A ‐ 3

SCOPE OF SERVICES

Districtwide Materials Testing Construction Support

1.0 Purpose:

This scope of services describes and defines the consultant services to support the Department in Materials testing activities for District 4 & 6 projects.

2.0 Consultant Responsibility:

The consultant will be responsive to the Department's request for services 24 hours a day, 7 days a week, and 365 days a year. It is the consultant's responsibility to pursue and obtain all information, and reports to perform services on this Contract.

The consultant will attend meetings as requested by the Department. Coordinate with the Department prior to attendance of meeting. Attendance at meetings not requested by the Department may not be reimbursed. When meetings are hosted by the Consultant, coordinate all activities with the stakeholders, and distribute the minutes to all participants and District Project Manager (DPM).

Perform services at the Department's facility using the Department's resources as requested. The consultant will provide expert witness services if requested by the Department.

In the event the consultant encounters actual or suspected environmental contamination while performing services on this Contract, immediately cease work and notify the Project Manager in writing.

Do not perform services during suspension of the accreditation or qualifications governing the service(s) in question. Do not allow unqualified personnel or personnel with suspended qualifications perform or oversee services. Fees shall be reimbursed to the Department for any charges for services performed without appropriate qualifications and/ or accreditations.

Be responsible for properly retaining and handling samples. When samples are lost or cannot determine the Contract compliance of the material due to mishandling, consultant may be responsible for performing an Engineering Analysis\Investigation at no cost to the Department.

FM 43627996201- 4.30.2026 A ‐ 4

Provide timely and accurate supporting documentation for the work to be invoiced including accurate and timely submittal of timesheets as directed by the Department. Minimize discrepancies between reported completed work and work quantities invoiced.

Any questions or concerns should be brought to the attention of the Project Manager.

For Non-compliance with Construction Contracts, Consultant may be required at no additional cost to the Department, to provide an Engineering Analysis Report prepared by an independent engineering firm approved by the DPM when sampling and/ or testing services provided by the firm fails to meet the expectations of the Construction contract.

The Consultant shall provide and maintain an up-to-date list of staff with agreed-to classifications and approved salaries (subject to the contract Exhibit “B”) that would be available to be assigned to specific Task Work Orders. No Consultant staff, except those specifically identified in a Task Work Order or those specifically agreed to by the Department Project Manager, shall charge time to that particular Task Work Order.

Consultant must request approval from the Department’s Project Manager for any modifications or additions to the list of available staff prior to the initiation of any work by that individual. If applicable, new job classifications may be added to the contract via contract amendment. Consultant shall submit a copy of the resume and payroll register before new staff can be added.

For a Task Work Order where Consultant staff are anticipated to work the majority of a 40 hour week at Department facilities, the Consultant will be reimbursed at the field rate, and staff who are anticipated to work on average the majority of the week at the home office should be reimbursed at the home rate.

3.0 Subconsultant Services:

Services assigned to any subconsultants must be approved in writing and in advance by the Department Project Manager, Procurement Office, and the Consultant Project Manager in accordance with this Agreement. All subconsultants must be technically qualified by the Department to perform all work assigned to them. Additional subconsultants with specialized areas of expertise may be required to complete specific Task Work Order assignments. Any subconsultant to be hired and all work assignments to be performed, and all rates of compensation shall be agreed to by the Department Project Manager, Procurement Office and the Consultant Project Manager and documented in the contract file prior to any work being performed by the subconsultant.

Any new subconsultant must be added to the contract via contract amendment (in coordination with the Procurement Office) prior to any issuance of work on a Task Work Order.

4.0 Department Responsibility:

The Department will provide technical administration of the contract, conduct laboratory inspections, review actual test methods and procedures, review test results and reports, review invoice submittals, and generally determine compliance with this contract.

FM 43627996201- 4.30.2026 A ‐ 5

5.0 Reference Documents:

The services provided by the Consultant in the office, field, and lab shall be in compliance with the current edition -including updates- of all applicable Department Manuals and Guidelines as well as State and Federal regulations. This shall include but not be limited to the following:

• Florida Department of Transportation (FDOT) Standard Specification for Road and Bridge Construction as amended by contract documents

• FDOT Roadway Plans Preparation Manual

• FDOT Design Standards

• FDOT Structures Manual

• FDOT Structure Design Office Standard Drawings

• FDOT Materials Manual

• FDOT Manual of Florida Sampling and Testing Methods

• FDOT Manual for Safety and Control of Equipment Containing Radioactive Materials

• FDOT Construction Project Administration Manual (CPAM)

• FDOT Construction Training and Qualification Manual (CTQM)

• FDOT Soils and Foundation Handbook

• FDOT Radiation Safety Manual

• American Association of State Highway and Transportation Officials (AASHTO) Test Methods

• American Society for Testing and Materials (ASTM) Standards

• Code of Federal Regulations (CFRs)

• Safe Work Practices and Compliance Standards Handbook

• Occupational Safety and Health Administration (OSHA) 29 CFR 1910.1001 and 1926.58, 49 CFR 171 and 172

• Local Agency Program (LAP) manual

• Chapter 14-103 Construction Aggregate Rule CQC Specifications, and related directives FDOT Standard Operating Procedure for Evaluation, Approval, and Control of Mineral

Aggregate Sources FDOT Standard Operating Procedure for Quality Assurance of Mineral Aggregate

Sources FDOT Records Retention Guideline

5.0 Terminology and Definitions:

AASHTO – American Association of State Highway Transportation Officials ASTM – American Society of Testing Materials AFP - FDOT Automated Fee Proposal system CPM - Consultant Project Manager CTQP - Construction Training & Qualification Program DER - Department of Environmental Regulation (Federal & State) DMRE - District Materials & Research Engineer.

DMRO - District Materials & Research Office

FM 43627996201- 4.30.2026 A ‐ 6

DPM - Department Project Manager.

DPSU - District Professional Services Unit EAR - Engineering Analysis Report FDOT - Florida Department of Transportation FM - Florida Method IA - Independent Assurance IV - Independent Verification LQP - FDOT Laboratory Qualification Program MAC - Materials Acceptance & Certification System MM - FDOT Materials Manual QAR - Quality Assurance Review QC - Quality Control R - Resolution SMO - State Materials Office V – Verification DWC - District-Wide Contract. Max 5 yrs. & $1.5 Million TWO - must be work of a specified nature. No limit on amount or $300,000 LOA – Letter of Authorization SA - Supplemental Amendment

6.0 Communication and Reporting:

Maintain timely and effective communication. Report results electronically to the Department in the most efficient manner and as approved in advance by the Department.

Upon completion of a work order, deliver to the Department all project files, sketches, work-sheets, plans, and other materials used or generated during the performance of services requested in this Scope in an organized manner.

Communicate assignment related issues during non-business hours directly with the Department’s representative overseeing consultant’s work, typically District Materials Office personnel.

7.0 Reporting Test Results:

Enter test results into Department database within 24 hours of test completion. Labor associated with test reporting is a unique pay item, and is not included in the cost of the test. For data entry and submittal to FDOT Verifier, actual time up to a maximum of 15 minutes per sample is deemed reasonable. Updating should be performed by clerical or testing personnel.

8.0 Personnel:

Provide qualified technical and professional personnel to perform, to Department standards and procedures, the duties and responsibilities assigned under the terms of this agreement.

FM 43627996201- 4.30.2026 A ‐ 7

All consultant personnel/technicians must be approved in writing by the Department prior to performing services. All consultant personnel will be approved under one (1) labor classification per person. Exceptions may be allowed at the sole discretion of the Department. Personnel listed in the final negotiated Contract Audit Package are considered approved without any additional documentation. Obtain written approval for additional personnel prior to performing services. Approvals are valid for all work to be performed by authorized labor classification throughout the contract period.

All consultant personnel providing services on this Contract must perform to the satisfaction of the DPM. Personnel that do not perform services to the satisfaction of the DPM may be removed from the Contract.

All…