PBM_Sign-in_Sheets_ITB_25-10_Horticulturist.pdf

This is a pre-bid conference sign-in sheet for an Invitation to Bid (ITB) issued by the Tampa Sports Authority in Tampa, Florida, soliciting horticultural consulting services for Raymond James Stadium. The Tampa Sports Authority seeks a qualified horticulturist to provide periodic site inspections, written reports, and recommendations for maintaining the stadium's game field, exterior grass lots, and landscaping beds to NFL standards. Required services include soil testing and analysis, watering level assessments, product research and recommendations, quarterly chemical and seed application recommendations, disease and pest monitoring, and annual minimum site visits to additional Tampa Sports Authority properties. A mandatory pre-bid conference was held on Wednesday, March 18, 2026, at 10:00 a.m. at Raymond James Stadium (Entrance B/C off Himes Avenue). Bids were due on Tuesday, March 24, 2026, at 10:00 a.m., with submissions accepted via email to bids@tampasportsauthority.com or in-person delivery. The Authority reserved the right to conduct post-bid interviews and award the contract to the lowest responsive and responsible bidder.

Qualification requirements include a Bachelor's degree in turfgrass management, agronomy, or plant and soil science, Certified Sports Field Manager credentials, and ten or more years of experience with warm-season grass sports fields, along with proof of three similar projects completed in the Southeastern United States within the past five years. Evaluation criteria include price, conformity to specifications, financial ability, previous performance, and experience. Pricing must be submitted on the Authority's designated bid form with hourly rates, travel time rates, and any additional charges subject to prior Tampa Sports Authority management approval. The Authority is tax-exempt and all applicable taxes should be excluded from proposals. Payment will be made approximately thirty days after invoice approval and site inspection completion by an Authority representative. Standard compliance requirements include Workers' Compensation Insurance per Florida statutory requirements, Commercial General Liability Insurance with a $1,000,000 combined single limit, Automobile Liability Insurance with a $1,000,000 combined single limit, E-Verify compliance, a sworn statement regarding public entity crimes, and certification of compliance with drug-free workplace programs. No specific budget range or award value is provided in the procurement documents, and no set-aside designations or restrictions on organization types are identified.