Solicitation_Questions_and_Responses.pdf

Solicitation Questions and Responses

PBGC01-RQ-16-0043

Question 1: Who is the current contractor?

Answer 1: John J. Kirlin, LLC.

Question 2: What is the current contract Number?

Answer 2: PBGC01-CT-12-0020.

Question 3: As part of contract transition, will the awarded contractor be allowed to develop an initial list of deficiencies in order to prevent exposure to pre-existing equipment conditions?

Answer 3: The equipment has been under continual maintenance. There are no known deficiencies.

Question 4: Will the government provide a representative work order history for the preceding year of the current/previously awarded contract?

Answer 4: The government will post a copy of the maintenance and repair records for the past year to FBO.gov in the near future.

Question 5: What was billed against the current contract in the last option year?

Answer 5:

When: Action Description:

October 2014 Replaced Fire Alarm Panel for pre-action room at 1275 K Street

October 2014 Flex duct replacement in LAN room at 1200 K Street

June 2015 Materials and labor to furnish and install 4 208v 50amp, single phase circuits with L6- 50R receptacles for future spot coolers in lower level data center

July 2015 Materials and labor to furnish and install 1 15 foot whip in platforms area from BDC

Question 6: Please confirm all pricing will be provided utilizing the excel spreadsheet in attachment 4?

Are we also required to complete the pricing information on the actual Solicitation?

Answer 6: Offerors are encouraged to use the excel spreadsheet in Attachment 4; however, its use is not mandatory. If Offerors do not use Attachment 4 they must ensure all pricing information on the actual solicitation is included in its quote.

Solicitation Questions and Responses

PBGC01-RQ-16-0043

Questions 7-12 are in reference to the following section of the PWS:

Section 5.3.1. (page 15 of the solicitation) - Although it is expected that most parts and repair services will be covered by the FFP component of this contract (i.e. refrigerant, fans, belts, filters, etc.) the contractor will identify any non-covered parts or services (i.e. compressors, PDU screens, etc.) and provide hourly rates for repair of any such part or service as well as a rough estimate of the cost of the part being replaced.

Question 7: Is this the complete list of non-covered parts: Repair materials and parts for compressors, pump motors, PDU display screens and external control and power wiring?

Answer 7: First, the pump motors included in this list are for the pumps in the pump room only. See also last bulleted item in 5.3.3. Further, if there are other parts listed as non-covered, identify them and the government will take them under consideration.

Question 8: Are there any other criteria to determine if the repair is part of the FFP component or if it is billable?

Answer 8: No. There are no other criteria. Any repair of any item that is not identified as “non-covered” will not be billable.

Question 9: Are there any other criteria beyond the excluded causes for failure listed in Section 5.3.3?

Answer 9: No. There are no other criteria.

Question 10: If all repairs fall under covered equipment, is there a dollar threshold where work would be reimbursable?

Answer 10: Except for non-covered or excluded items, all other repairs fall under covered equipment.

There is no dollar threshold where work would be reimbursable.

Question 11: How is repair/replacement determined?

Answer 11: Repair/replacement decisions will be made when it is determined that the failing unit is no longer repairable. Contractor should make every conceivable effort to repair and keep all equipment in operating condition. However, it behooves the contractor to alert the government well ahead of time about repair issues such as parts (original or replacement parts) no longer available, or other such rationale to afford the government time to discuss and investigate any necessity for replacement.

Question 12: Are we expected to replace defective equipment at the end of its useful life?

Answer 12: Useful life is an ambiguous term. The end of useful life should equate to the end of “repairable life“. When it is determined that equipment will need to be replaced, the government will put out an RFQ seeking quote for replacement of such equipment.