PBA PWS_.docx

PERFORMANCE WORK STATEMENT

FOR PROGRAMMATIC BIOLOGICAL ASSESSMENT

AT FORT HUACHUCA, ARIZONA

DATED 05 November 2020

Project Objectives

The objective of this contract is to prepare a Programmatic Biological Assessment (PBA) for Fort Huachuca using the best available scientific and commercial data available. The previous PBA was prepared in 2013. In March 2014, the US Fish and Wildlife Service (USFWS) issued a Biological Opinion (BO) under the Endangered Species Act (ESA) regarding the potential impacts of Fort Huachuca missions on threatened and endangered species (TES) and their critical habitat through 31 March 2024. Accordingly, a new PBA is required in order to facilitate a potential new formal consultation with USFWS concerning whether Fort Huachuca’s mission impacts TES and their critical habitat.

Details of Performance

The Contractor shall furnish all labor and expertise, materials, equipment, and transportation (including U.S. Postal, express delivery, or facsimile fees) to perform all work and services in accordance with the requirements of this Performance Work Statement (PWS).

For this project, the following milestones (as defined in Section 3.2 below) shall be included in the Contractor proposal:

Milestone 1 – Project Management and Planning, Preparation and Submittal of Monthly Reports and Invoices Milestone 2 – Meetings, Conference or Meeting Notes, and Confirmation Notices Milestone 3 – Data Collection, Literature Review, Review of previous consultations and 2020 Integrated Natural Resources Management Plan (INRMP) Update, and Maintain Administrative Record Database for PBA Milestone 4 – Review and Update US Geological Survey (USGS) Groundwater Model and Submittal of Draft Groundwater Modeling Report and Associated Appendix Milestone 5 – Submit Final Groundwater Modeling Report and Associated Appendix Milestone 6 – Review and Update IMPLAN Economic Impact Report for the Most Current Fiscal Year as Determined by the Government and Submittal of Draft IMPLAN Economic Impact Report.

Milestone 7 – Submittal of Final IMPLAN Economic Impact Report and Associated Appendix Milestone 8 – Review and Update Demographic Survey and Submit Draft Report and Associated Appendix Milestone 9 – Submit Final Demographic Survey Report and Associated Appendix Milestone 10 –Submittal of Draft PBA and Associated Appendices for Review Milestone 11 – Submittal of Final Draft PBA Milestone 12 – Submittal of Final PBA Milestone 13 – Litigation Support

Performance Work Statement

Project Management

The Contractor shall assign a member or employee as the Project Manager. The Project Manager shall serve as the single point of contact for the Contractor within ENRD for overall management of the contract as well as provide technical support to the Government.

Milestones for the Project

The following milestones are proposed for this project. The Contractor may propose variations to these milestones as part of the proposal for the project.

Milestone 1 – Project Management and Planning, Preparation and Submittal of Monthly Reports and Invoices as described in Section 4.5.1 (Progress Charts), 4.5.2 (Progress Reports), and 4.15 (Contract Payments) below.

Preparation and submittal of monthly reports and invoices. These documents shall be submitted monthly on or before the 10th of the month. This period of performance for this project is estimated to be a 12-month base period and a 6 month option period, and will include up to 18 submittals. Payments for these submittals should be included in the invoice for the month following the submittal of the documents.

Milestone 2 – Meetings as described in Section 4.4 and Conference or Meeting Notes and Confirmation Notices as described in Section 4.6

The following meetings are required for this project (teleconferences are acceptable if agreed upon by all parties):

· Integrated Project Team (IPT) Working Group Kick-Off Meeting (to be held at Fort Huachuca with some participation by conference call or other remote technology). The contractor shall organize, conduct, and document an IPT Working Group kickoff meeting to be held within one month of the contract award. Meeting notes will be required to document all discussion and decisions made during this meeting. The IPT Working Group is expected to consist of representatives of the Installation, Installation Management Command (IMCOM) West Region, U.S. Army Environmental Command (USAEC), Environmental Law Division (ELD), and Office of the Deputy Chief of Staff, G-9 for the Army as well as the potential attendance of USFWS, USGS, Bureau of Reclamation, Cochise County, City of Sierra Vista, and others.

· Participate in up to 15 IPT conference calls with government pre-approved contractor developed agendas and subsequent meeting minutes. The goal of the IPT calls will be to address unforeseen comments relating to document development (including developing potential mitigation measures), conflicting comments, USFWS driven changes in schedule and/or analysis, additional data sources, and once the PBA research is complete, etc. These shall require that contractor staff participate in each call.

· Participate in monthly meetings (approximately one (1) per month with the government. These additional meetings shall require the contractor’s Project Manager to assist the Government in the resolution of emerging issues concerning the development of the PBA.

· Present the groundwater modeling to the USFWS. The presentation would occur in Arizona at the USFWS office (Tucson) or at Fort Huachuca (Sierra Vista). In attendance for this presentation will be the Project Manager, the Groundwater Model Subject Matter Expert, and the Senior Biologist. Prepare and provide handouts necessary to support the presentation. Prepare a draft and final draft of the presentation prior to the final deliverable, with draft versions submitted electronically. Provide up to five (5) final hard copies. Prepare the presentation in Microsoft Power Point.

· Participate in conference calls with the USFWS to discuss draft comments and path forward. Fort Huachuca staff will coordinate and schedule the calls with all Army and non-Army stakeholders. Efforts would include the task of responding to qualitative comments and questions while on the call and responding to any data requests identified during the call that are within the scope of the analysis defined in this contract. The contractor’s technical staff shall prepare for and participate in depositions during potential litigation. Up to four (4) technical staff shall be made available to prepare for and participate in the deposition process to occur at Fort Huachuca or in Tucson, AZ over a two (2) day period (Milestone 12)

The contractor shall provide a 1-800 call-in number, or other toll-free remote communications technology, for use for all conference calls or meetings where some participants will attend by conference call. The contractor shall use DoD / DA approved virtual platforms (e.g. MS Teams).

If the contractor opts for on-board review meetings, meeting notes would be required to document decisions. Conference or Meeting Notes shall be submitted within five (5) days of the conference call or meeting. Payments for these submittals should be included in the invoice for the month following the submittal of the documents.

Milestone 3 - Data Collection, Literature Review, Review of Previous consultations and 2020 Integrated Natural Resources Management Plan (INRMP) Update, and Maintain Administrative Record (AR) Database for PBA The contractor shall review the previous consultations and Administrative Record Database for further clarification of the requirements of this contract and to familiarize the technical personnel with the contents of those documents. An electronic copy (in both Word and PDF format) of the PBA and AR Database will be provided by the Government, and the remaining documents will be provided in electronic format (PDF format).

The contractor shall review the references in the previous PBA, the 2020 INRMP Update, research additional literature (surveys, monitoring reports, professional papers, etc.), and litigation documents as necessary, for additional supporting documentation for the preparation of the PBA. Since the last PBA in 2013, additional species have been listed that need to be included in this PBA; however most if not all are included in the 2020 INRMP Update and can be taken from this document. Fort Huachuca Environmental and Natural Resources (ENRD) personnel will request the USFWS furnish information on species that are listed or proposed to be listed which may be present in area of the proposed action area and will provide such information to the contractor. If a species is proposed to be listed as threatened, ENRD will also request the proposed species-specific 4(d) rule that defines prohibited actions and protections (84 FR 44753).

The contactor shall maintain an AR database for all documentation that may be required for the PBA, to include all documents that are cited or referenced in the PBA, as well as supporting documents. The bibliography shall include the complete reference. All new references will be saved in digital format and titled in a format agreed upon by the government.

Milestone 4 – Review and Update USGS Groundwater Model and Submittal of Draft Groundwater Modeling Report and Associated Appendix

The contractor shall review and update the 2011 USGS Groundwater Model for the Upper San Pedro subwatershed done by Poole and Dickinsen 2007 and updated by Lacher in 2011. Updates should include a new MIKE SHE hydrological model component to the existing groundwater model. As part of the PBA, Fort Huachuca must quantify groundwater pumping attributable to it, evaluate the impacts of this pumping on TES and their critical habitat (if applicable), and propose measures necessary to avoid jeopardizing TES and/or adversely modifying critical habitat and enhance their recovery. The Contractor shall complete the following subtasks: 4.1) evaluate the potential impacts of groundwater use attributable to Fort Huachuca on TES and their designated critical habitat, including impacts to Babocomari and San Pedro River base flows and associated groundwater systems over the consultation timeframe established by USFWS in consultation with Fort Huachuca, 4.2) develop and simulate conceptual water resource strategies that may be necessary to preserve or restore base flow to conditions that allow for the recovery of water dependent TES, 4.3) draft applicable sections related to hydrology and water resources (All simulations and analyses will be done using the Update from subtask 4.1, and 4.4) update the 2011 USGS Groundwater Model for the Upper San Pedro subwatershed done by Poole and Dickinsen 2007 and updated by Lacher in 2011 for a 2021 update and addition. The contractor shall submit the draft Groundwater Modeling Report to the government for review at the completion of this Milestone.

Any draft versions of the PBA shall include the following watermark on each page of the document: “Not for release – Predecisional Draft - FOUO”.

Details of Performance for Subtask 4.1

Using the 2021 update of the 2013 USGS groundwater model, the contractor shall perform an analysis of impacts to Babocomari and San Pedro River base flows attributable to ongoing operations at Fort Huachuca over the consultation timeframe established by Fort Huachuca in consultation with USFWS. The on-post component shall analyze the water capture attributable to operation of Fort Huachuca’s production wells and shall define the maximum extent of impacts to base flow resulting from well operation over the consultation timeframe. Off-post impacts will be evaluated by distributing the direct, indirect, and induced population attributable to Fort Huachuca throughout the Sierra Vista subwatershed according to county census block groups and assigning a per capita water use rate to each block group based on published water use statistics. This subtask also includes the simulation of potential climate change impacts.

Details of Performance for Subtask 4.2

The contractor shall identify, simulate, and prepare a written report of water resource strategies that may be necessary to minimize the impacts to Babocomari and San Pedro River baseflow attributable to ongoing operations at Fort Huachuca over the consultation timeframe. It is anticipated that this task will require five full-day meetings with various entities including Fort Huachuca and the USFWS to identify the full range of strategies that may be employed to minimize the impacts from groundwater use.

Details of Performance for Subtask 4.3

The contractor shall draft applicable sections related to hydrology and water resources. The contractor may update this section from the previous PBA, but it shall include the review and written interpretation of recent published literature pertinent to regional water resources to include most recent streamflow data, groundwater trends, recent predictive modeling, and the potential impacts of predicted climate change as they resources in the upper San Pedro basin.

The IPT shall be provided at least one week review time in the project schedule for member reviews.

Details of Performance for Subtask 4.4

The contractor shall update the 2011 USGS Groundwater Model for the Upper San Pedro subwatershed done by Poole and Dickinsen in 2007 and updated by Lacher in 2011. The contractor should work with or sub-contract with previous model authors to ensure updates are in line with most up to date groundwater modeling techniques, formulas are up to scientifically sound and defensible and make sense for regional hydrogeology. The model update should include adding a MIKE SHE component to the current MODFLOW model. The contractor shall discuss and review the additional components to the model with the Fort Huachuca Hydrologist. The contractor can request updates recommended by the previous authors from Fort Huachuca’s Hydrologist. The contractor should also review other applicable groundwater models.

Milestone 5 – Submit Final Groundwater Modeling Report and Associated Appendix

The contractor shall review the comments provided in response to Milestone 4 and provide responses to comments. An on-board reviewing meeting may be held in lieu of providing formal response to comments in order to expedite schedule. If this method is utilized, meeting notes would be required to document decisions made during the meeting. Based on the comments and the responses, the contractor shall revise the draft document and submit final version for government acceptance. Payment will occur on this milestone upon acceptance by the COR.

The report in its entirety will be FOUO and will include an Executive Summary not to exceed five pages that only the Government may release to the public. The publicly-releasable version of the report will also be prepared that does not release any information that would present anti-terrorism/force protection issues or other security issues. The publicly-releasable version will be utilized as the appendix to the PBA.

Milestone 6 – Review and Update IMPLAN Economic Impact Report for the Most Current Fiscal Year as determined by the Government and Submittal of Draft IMPLAN Economic Impact Report.

The contractor shall complete the following subtasks: 6.1) collect expenditure and contracting data for the most current FY as determined by the Government for DoD entities present on Fort Huachuca; 6.2) organize and analyze the collected data; and 6.3) prepare a draft report describing the methodology and data analysis.

Details of performance for Subtask 6.1

The contractor shall meet individually with up to 40 DoD garrison and tenant organizations to collect data for IMPLAN and tenet organization descriptions. The government shall provide a list of the entities. FY 21 data shall be collected from each DoD entity at this time. The Government will assist in arranging face-to-face meetings with each entity at their location. This data is FOUO and the contractor or any subcontractors may not release it at any point in time without the expressed written consent of the Commanding General of US Army Intelligence Center of Excellence (USAICoE) or his/her designee. The contractor shall submit a copy of the draft document to the Government for review.

Details of Performance for Subtask 6.2

As information is obtained from each DoD entity, the contractor shall organize the data collected and perform any necessary analysis prior to inclusion of the data in the economic model including any limitations on the use of the data.

3.2.6.3 Details of Performance for Subtask 6.3

The contractor shall utilize the IMPLAN Model to perform model runs at the U.S., state (Arizona), county (Cochise County), and to the extent possible, the Upper San Pedro Subwatershed levels based on the actual data obtained from the DoD entities. The contractor will prepare a draft report that describes the methodology utilized to obtain the data, analysis of the data including any limitations on the utilization of that data for the modeling runs and results of the model runs at U.S., state, county and subwatershed levels.

Any draft versions of the PBA shall include the following watermark on each page of the document: “Not for release – Predecisional Draft - FOUO”. The IPT shall be provided at least one week review time in the project schedule for member reviews.

Milestone 7 – Submit Final IMPLAN Economic Impact Report and Associated Appendix

The contractor shall review the comments provided in response to Milestone 6 and provide responses to comments. In addition, the contractor shall resolve conflicts in comments received from government personnel. An on-board reviewing meeting may be held in lieu of providing formal response to comments in order to expedite schedule. If this method is utilized, meeting notes would be required to document decisions made during the meeting. Based on the comments and the responses, the contractor shall revise the draft documents and submit final versions for government acceptance. Payment will occur on this milestone upon acceptance by the COR.

The report in its entirety will be FOUO and will include an Executive Summary not to exceed five pages that may be released to the public by the Government only. A publicly-releasable version of the report will also be prepared that does not release any information that would present anti-terrorism/force protection issues or other security issues. The publicly-releasable version will be utilized as the appendix to the PBA.

Milestone 8 – Review and Update Demographic Survey and Submit Draft Report and associated appendices

The contractor shall review the existing Demographic Survey and propose the statistical methodology and survey plan for this contract. If at all possible, the survey shall be performed on a website that can be accessed by government personnel and contractors who will be surveyed. It may be necessary to do a trial run of the survey questionnaire on a limited number of personnel to ensure that it is easily understood and full and correct answers can be obtained.

Once a survey methodology is approved, the contractor shall email randomly-selected personnel to complete the survey at a website. This data is FOUO and the contractor or any subcontractors may not release it at any point in time without the expressed written consent of the Commanding General of USAICoE or his designee. Data shall be checked through the Quality Control (QC) process and statistical procedures completed on the QCed data.

The IPT shall be provided at least one week review time in the project schedule for member reviews. Any draft versions of the PBA shall include the following watermark on each page of the document: “Not for release – Predecisional Draft - FOUO”.

Milestone 9 – Submit Final Demographic Survey Report and Associated Appendix

The contractor shall review the comments provided in response to Milestone 8 and provide responses to comments. On-board reviewing meeting may be held in lieu of providing formal response to comments in order to expedite schedule. If this method is utilized, meeting notes would be required to document decisions made during the meeting. Based on the comments and the responses, the contractor shall revise the draft document and submit final version for government acceptance. Payment will occur on this milestone upon acceptance by the COR.

The report in its entirety will be FOUO and will include an Executive Summary not to exceed five pages that only the government may release to the public. A publicly-releasable version of the report will also be prepared that does not release any information that would present anti-terrorism/force protection issues or other security issues. The publicly-releasable version will be utilized as the appendix to the PBA.

Milestone 10 – Submittal of Draft PBA and Associated Appendices

The contractor shall draft each section PBA and associated appendices, in coordination with the government. The contractor may use the previous PBA as a template. However, the contractor shall complete the following subtasks: 10.1) utilize new references obtained and annotated for previous Milestones and information obtained during meetings and discussions; 10.2) coordinate development of draft Potential Effects subsections of Chapter 4 with the government, using information obtained in previous Milestones and adding additionally identified species; 10.3) coordinate the development of the draft Conceptual Designs, Programming Estimates, and Mitigation Volume in Acre-Feet per Annum (AFA) for Conservation/Mitigation Measures, and Draft Conservation Measures Project Plan with the government prior to submittal of draft and completion of milestone; 10.4) ensure that references and citation are used only when necessary; and 10.5) update Appendices included in previous PBA, as well as new ones determined necessary during research.

Any draft versions of the PBA shall include the following watermark on each page of the document: “Not for release – Predecisional Draft - FOUO”.

3.2.10.1 Details of Performance for Subtask 10.1

The contractor shall utilize new references obtained and annotated for Milestone 3, as well as the results from Milestones 4, 6, and 8, and information obtained during meetings and discussions with the government for each section of the PBA.

3.2.10.2 Details of Performance for Subtask 10.2

The contractor shall coordinate the development of the draft Potential Effects subsections in Chapter 4 with the government prior to submittal of draft and completion of milestone. The contractor shall utilize all information obtained from previous milestones to draft the Potential Effects subsections, including additional species identified during the literature review.

3.2.10.3 Details of Performance for Subtask 10.3

The contractor shall coordinate the development of the draft Conceptual Designs, Programming Estimates, and Mitigation Volume in AFA for Conservation/Mitigation Measures, and Draft Conservation/Mitigation Measures Project Plan with the government prior to submittal of draft and completion of milestone. The contractor shall complete the following within this subtask: a) determine the volume of mitigation measures in AFA required to mitigate the impacts of the fort’s missions on endangered species; b) develop a Draft Mitigation Measures Plan for the IPT Working Group Meeting; c) Develop Draft Conceptual Designs, Programming Estimates, and Mitigation Volume in AFA for Mitigation Measures; d) Compile Draft Funding Requirements by Fiscal Year for Conservation/Mitigation Measures; and e) Draft Conservation Measures subsections in Section 5 of PBA. Based on the results of this task, the contractor shall prepare a draft Conservation/Mitigation Measures Project Plan submit it for government review and comment. The contractor shall coordinate the format of this plan with the IPT for review and comment prior to preparation of the draft plan. The IPT shall be provided at least one week review time in the project schedule for member reviews.

· The contractor shall determine the volume of AFA required to meet the anticipated requirements of the PBA. Key to this determination is the information from the groundwater modeling effort.

· This task will involve a working group meeting that will be conducted at a date determined by the IPT once the research is complete. Attendees at this meeting will include representatives of the Installation, IMCOM West Region, AEC, ELD, and DCS, G-9 for the Army. It may also include representatives from USFWS, USGS, Bureau of Reclamation, Cochise County, City of Sierra Vista, and others. A major goal on the agenda for this meeting shall be to develop an understanding of develop potential conservation measures.

· Based on the results of the efforts under Milestone 4, the engineering contractor will work in close cooperation with members of the IPT to develop draft conceptual designs, programming level estimates, and the resultant mitigation volume achieved for each of the mitigation measures. The package for each mitigation measure will be submitted to the IPT for review and comment.

· The contractor shall develop and submit a draft funding requirements by fiscal year for the conservation/mitigation measures for government review.

· The contractor shall draft the Conservation Measures subsections of the PBA, including additional species identified during the literature review. A draft of the section will be prepared and submitted for government review and comment.

3.2.10.4 Details of Performance for Subtask 10.4

The contractor shall pay particular attention to references and the bibliography section to ensure that references and citation are used only when necessary. If unnecessary references are identified, they will be removed from the document upon government review and approval.

3.2.10.5 Details of Performance for Subtask 10.5

Appendices will likely include those identified in the previous PBA, but are not necessarily limited to these. If, during development of the proposal, the contractor determines that additional appendices are required, the proposal shall identify and describe the additional proposal appendices.

Milestone 11 – Submittal of Final Draft PBA

The contractor shall review the comments provided in response to Milestone 10 and provide responses to comments. An on-board reviewing meeting may be held in lieu of providing formal response to comments in order to expedite schedule. If this method is utilized, meeting notes would be required to document decisions made during the meeting. Based on the comments and the responses, the contractor shall revise the draft document and submit final version for government acceptance. Payment will occur on this milestone upon acceptance by the COR.

Milestone 12 – Submittal of Final PBA and AR

The contractor shall review the comments provided in response to Milestone 11 and provide responses to comments. An on-board reviewing meeting may be held in lieu of providing formal response to comments in order to expedite schedule. If this method is utilized, meeting notes would be required to document decisions made during the meeting. Based on the comments and the responses, the contractor shall revise the draft document and submit final version of the entire final PBA, including the AR, for government acceptance.

Upon submittal of the Final PBA, the contractor shall continue to provide support until the document is accepted as complete for consultation purposes by the USFWS. The contractor shall provide support in the event that USFWS requires additional information in the form of clarification and refinement of the information presented to initiate formal consultation. Support shall include delivery of files, model guidance or additional information, distribution of administrative record material to USFWS. Transmit all files electronically. Preparation of additional information already generated for PBA shall be required for this task (e.g., PowerPoint presentation, white paper, etc.). Payment will occur on this milestone upon acceptance by the COR.

Milestone 13 -- Litigation Support

If necessary, the contractor will provide litigation support to the government, as follows.

The contractor shall complete data mining of project files, folders, and correspondence that match prescribed key words as provided by legal counsel. Support shall include mining electronic mail and other company resources as they relate to this contract for the development of the PBA to comply with the certification of the AR, discovery requests, and drafting of pleadings and motions. The contractor shall provide written responses to questions as related to technical assumptions, data, and methods used to complete analyses associated with the PBA. Prepare up to 20 one-page responses.

The contractor’s technical staff shall prepare for and participate in depositions in Sierra Vista or Tucson, AZ should there be litigation. Up to four (4) technical staff shall be made available to prepare for and participate in the deposition process to occur at Fort Huachuca or in Tucson, AZ over a two (2) day period. Deposition topics may include technical assumptions made as part of the groundwater modeling, data, and methods used to complete analysis associated with the PBA.

General

Points of Contact

The points of contact at Fort Huachuca will be Dawn Rohr, Chief, ENRD, at 520-533-1867 and dawn.r.rohr.civ@mail.mil and Marty Tagg, Conservation Branch Chief, ENRD, at 520-533-4428 and martyn.d.tagg.civ@mail.mil. Mr. Tagg is also the Contracting Officer’s Representative (COR).

Safety

All work shall be conducted in accordance with all federal, state, and local requirements.

Travel

The Contractor shall perform all necessary travel as part of the contract requirements, and the cost thereof shall be included in the contract price.

Meetings

· IPT Working Group Kick-Off Meeting (to be held at Fort Huachuca with some participating by conference call or other remote communications technology)

· Up to 15 IPT Conference Calls

· Monthly meetings with government (approximately 1 per month) to be held at Fort Huachuca

· Ground water modeling meeting with USFWS (to be held either at Fort Huachuca or USFWS office in Tucson)

· Up to three (3) conference calls with USFWS to discuss draft PBA comments

· 2 day contractor technical staff depositions at Fort Huachuca or in Tucson.

Review of Progress and Technical Adequacy

At appropriate times, representatives of the Contracting Officer may review the progress and technical adequacy of the work. Such review shall not relieve the Contractor from performing all contract requirements, except if they are waived by written instruction.

Progress Charts

Upon receipt of contract award, the Contractor shall prepare a progress chart to show the proposed schedule for completion of the milestones identified in this PWS. The progress chart shall be prepared in reproducible form and submitted for approval within 10 days of contract award. The actual progress shall be updated and submitted by the 10th of each month and may be included with the request for payment. Progress charts shall be revised to reflect modifications and other approved changes in scheduling in such a manner to permit easy tracking of any schedule revisions.

Progress Reports

The Contractor shall submit progress reports on a monthly basis to Fort Huachuca by the 10th of each month and may be included with the request for payment. The progress reports shall indicate work performed and problems incurred during the time period.

Conference or Meeting Notes and Confirmation Notices

Conference or Meeting Notes

The Contractor shall be responsible for taking notes and preparing the reports for all conference or meetings. Conference notes shall be prepared in typed form and the original furnished to the COR within five days after date of conference/meeting for concurrence prior to distribution to all attendees. This report shall include the following items as a minimum:

· The date and place the conference/meeting was held with a list of attendees. The roster of attendees shall include each attendee's name, organization, and telephone number.

· Description of all discussions and action items identified at the meeting.

Confirmation Notices

The Contractor shall be required to provide a record of all discussions, verbal directions, telephone conversations, etc., participated in by the Contractor and/or their representatives on matters relative to this contract and the work, irrespective of whom the other participants may have been. These records, entitled "Confirmation Notices," shall be numbered sequentially and shall fully identify participating personnel, subject discussed, and any conclusions reached. The Contractor shall forward a reproducible copy of said confirmation notices to the Fort Huachuca Contracting Officer or Representative as well as the COR as soon as possible (not more than five workdays). Distribution of said confirmation notices shall be made as necessary.

Submittals and Schedule

Submittals

A letter of transmittal shall accompany the submittals of the electronic files and hard copies. The letter shall reference the project by title and location. The letter of transmittal shall certify that all products have undergone Quality Control review by the Contractor and coordinated prior to submittal. The letter shall also include a listing of material being submitted. The letter of transmittal shall request that the office receiving (addressee, etc.) review the submittal. Submittals shall be furnished directly to the following address.

Martyn Tagg, Conservation Branch Chief Environmental and Natural Resources Division

ATTN: IMHU-PWB

3040 Butler Road, Building 22526 Fort Huachuca AZ 85613-7010

Electronic copies shall be provided on CD or DVD.

Proposed Milestones and Schedule (based on business days)

The following schedule is proposed for this project. The Contractor shall propose variations to these milestones/schedule as part of the proposal for the project. Actual milestones/schedule will be finalized prior to task order award.

Modeling Report/Appendix

· Milestone 5: Submittal of Final Groundwater Within 8 months of award Modeling Report/Appendix

· Milestone 6: Submittal of Draft IMPLAN Economic Within 6 months of award Impact Report

· Milestone 7: Submittal of Final IMPLAN Economic Within 12 months of award Impact Report

· Milestone 8: Submit Draft Demographic Survey Within 6 months of award Report/Appendix

Proposed Payment Schedule based on Milestones

The following payments based on completion of milestones are proposed for this project. The Contractor may propose variations to these payment milestones as part of the proposal for the project. Actual payment milestones will be finalized prior to contractaward.

Milestone 1 – Project Management and Planning, Preparation and Submittal of Monthly Reports and Invoices Milestone 2 – Meetings, Conference or Meeting Notes, and Confirmation Notices Milestone 3 – Data Collection, Literature Review, Review of Previous PBA and 2020 INRMP Update, and Maintain Administrative Record Database for PBA Milestone 4 – Review and Update US Geological Survey (USGS) Groundwater Model and Submittal of Draft Groundwater Modeling Report and Associated Appendix Milestone 5 – Submit Final Groundwater Modeling Report and Associated Appendix Milestone 6 – Review and Update IMPLAN Economic Impact Report for the Most Current Fiscal Year as determined by the Government and Submittal of Draft IMPLAN Economic Impact Report Milestone 7 – Submittal of Final IMPLAN Economic Impact Report and Associated Appendix Milestone 8 – Review and Update Demographic Survey and Submit Draft Report and Associated Appendix Milestone 9 – Submit Final Demographic Survey Report and Associated Appendix Milestone 10 –Submittal of Draft PBA and Associated Appendices Milestone 11 – Submittal of Final Draft PBA Milestone 12 – Submittal of Final PBA and AR Milestone 13 – Litigation Support

Milestones 1 and 2 shall be partially billed upon percent completion of milestone.

4.10 Site Scheduling, Entry and Security

The Contractor shall coordinate with the COR before any types of activities are conducted on-post.

4.11 U.S. Army Property

All materials gathered and developed in the performance of this work shall be the property of the U.S. Army and shall not be used or distributed by the Contractor without specific permission from the Contracting Officer.

0. Public Affairs

The Contractor shall not make available to the news media or publicly disclose any data generated in the performance of this work. When approached by the news media, the Contractor shall refer them to the Fort Huachuca Public Affairs Office for response.

Period of Performance

The period of service for the basic PWS shall extend for 12 months from the date of award with a 6 month option period. All work must be completed by the end of the period of performance.

Authorities

No person other than the Government Contracting Officer has the authority to make any changes to this contract action that impact cost or schedule. Authority from the Contracting Officer to the contractor to make changes that impact cost or schedule will be in the form of an official, signed modification.

Contract Payments:

The Contractor shall submit all required paperwork identified in 4.5.1 and 4.5.2 above as well as monthly invoice(s) to include payment milestones and detailed narrative description of work being billed to Fort Huachuca, which will be checked by the COR against progress made and certified for payment. In addition, invoices shall be entered in Wide Area Workflow (WAWF) in order for payments to be process. The package shall be emailed to the following address:

Marty Tagg, Conservation Branch Chief Martyn.d.tagg.civ@mail.mil

5 Anti-Terrorism Requirements

5.1 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.2 For Contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6 References

Lacher, L.

2011 Ground-Water Flow Model of the Sierra Vista Subwatershed and Sonoran Portions of the Upper San Pedro Basin, Southeastern Arizona, United States, and Northern Sonora, Mexico, Pool, D.R. and Jesse E. Dickinson