Paving Project 2026.pdf

Lapeer County Intermediate School District

1175 South Lapeer Road

Lapeer, MI 48446

March 24, 2026

Request for Proposal

ETC Paving Project

Due Date: April 7, 2026, 2:00 PM

LCISD Administration Building

Lapeer, Michigan 48446

Bid Opening: April 7, 2026, 2:00 PM

LCISD Administration Building

Conference Room

Lapeer, Michigan 48446

Table of Contents

A. Instruction for Vendors

B. Scope of Work

C. Proposed Content

D. Proposed Process

E. Evaluation of Proposal and Award

F. Indemnity, Release, Insurance and Security

G. Default and Termination

H. Taxes

I. Integration

Attachments

Attachment #1: Signature Page

Attachment #2: Bid Proposal

Attachment #3: Vendor Statement of Qualifications

Attachment #4: Ethical Standards Affidavit (Must be Notarized)

Attachment #5: Conflict of Interest Affidavit (Must be Notarized)

Attachment #6: Assurances and Certifications

I. INSTRUCTION TO VENDORS

A. Introduction

Our project will consist of repaving the main (west side) two parking lots of the campus, including the entrance and exit approaches for the bus loop of the LCISD Education and Technology Center located at

690 N Lake Pleasant Rd, Attica, MI 48412.

We will be holding MANDATORY Pre-Bid meeting and walkthrough on March 31th at 10am. The meeting will be held at the Education and Technology Center in Attica. At this time any and all project questions will be addressed.

B. Scope of Work

The LCISD is requesting proposals for repaving the main parking lots at the ETC Building (see attachment

2 for details.) The awarded vendor will be required to follow the guidelines and specifications.

1. This project will be done in a single installation commencing July 1, 2026 and shall be completed by August 10, 2026. All pricing will be guaranteed for six months from acceptance/award date.

2. Contractor will be required to apply and obtain any State permits and inspection and obtain written satisfactory inspection approvals which will be provided to LCISD prior to the final payment called for in this agreement.

3. The work will be performed from 7:00 AM to 7:00 PM Monday through Fridays. All work areas must be free from debris etc. so as not to impact summer school operations and student safety.

4. We will be holding a site Pre-Bid walkthrough. The date a time for the Mandatory Pre-

Bid Walkthrough will be listed on the RFP posting. During the walkthroughs we will verify areas and project scope. At this time any and all project questions will be addressed.

5. All suggestions including alternate scope and material options are welcomed and should be shared at the Pre-Bid walkthrough.

6. This is a NON-Prevailing wage project.

7. Warranty Specific warranty information on parts, material and labor must be included with any bid submitted by Bidder. All equipment and supplies shall be warranted by the bidder for a period of at least one (1) year against defects in design, materials and workmanship. The warranty period shall start on the later of the date of the completion of delivery or the date of completion of installation, and during such warranty period all costs for parts and labor for repairs shall be borne by the Bidder.

8. The contractor shall remove and discard all materials that are being replaced as part of this agreement. The LCISD may choose to keep millings for reuse.

C. Proposal Content

Companies interested should offer pricing, warranty information and any other information that could help staff make the decision.

D. Proposal Process

1. Proposals must be prepared in compliance with provisions of this RFP. Failure to comply will result in the disqualification of the proposal.

2. Proposals must be received by mail or delivery by 2:00 pm, local time, on April 7, 2026.

The Proposal Package must include the following:

• Signature Page used as a cover page (Attachment #1)

• Proposal with detailed narrative: one (1) original and Two (2) copies

(Attachment #2)

• Statement of Qualifications (Attachment #3)

• Ethical Standards Affidavit (Attachment #4) - Must be notarized

• Conflict of Interest Affidavit (Attachment #5) - Must be notarized

• Certificate of Liability Insurance (Attachment #6)

• Assurances and Certifications (Attachment #7)

• Bids that exceed $50,000 must include a certified check or bid bond payable to the Lapeer County ISD in an amount equivalent to 5% of the base bid.

3. Proposals addressed to:

William F. Kalmar, PhD

Superintendent LCISD

ETC Paving Project

LCISD Administration Building

Lapeer, MI 48446

4. Any proposal received after the time stipulated will not be considered. Proposals received by facsimile transmissions or electronic mail will not be considered.

5. Only the forms provided in the RFP packet are to be used. Altered or substitute forms will not be accepted.

6. ALL submitted documents must be typed or computer generated. No hand-written documents will be allowed.

7. It is understood that each Vendor, before submitting a proposal, shall, if they are uncertain of the conditions, requirements and/or obstacles that might impact the provision of services, request further information or visit the schools to be served.

Failure to make such inquiry or receive an answer shall not relieve the successful Vendor from the obligation to comply, in every detail, with all provisions and requirements of the RFP nor shall it be a basis for any claim whatsoever for alteration in any term or payment required by the Agreement.

8. Inquiries regarding this RFP may be directed to:

Mr. Jeff Hurley

Facilities Management Supervisor

LCISD Education and Technology Center

690 N Lake Pleasant Rd, Attica, MI 48412

(810) 667-6158 jhurley@lapeerisd.org

9. If a Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the

RFP, they shall immediately notify the LCISD of such error in writing and request modification or clarification of the document. Modifications will be made by issuing a revision and will be given by written notice to all parties who have received this RFP.

The Vendor is responsible for clarifying any ambiguity, conflict, discrepancy, omission or other error in the RFP prior to submitting the proposal or it shall be deemed waived.

10. No allowance will be made after proposals are received for oversight, omission, error or mistake by Vendor.

11. All proposals and any accompanying documents become the property of the Lapeer

County ISD and will not be returned.

12. The Lapeer County ISD will not be liable in any way for any costs incurred by Vendors in the preparation of their proposals in response to this RFP nor for the presentation of their proposals and/or participation in any discussions or negotiations.

13. The Lapeer County ISD reserves the right to withdraw this RFP at any time and for any reason and to issue such clarifications, modifications, and/or amendments as it may deem appropriate.

14. Receipt of proposal materials by the Lapeer County ISD or submission of a proposal to the Lapeer County ISD offers no rights against the Lapeer County ISD nor obligates the

Lapeer County ISD in any manner.

15. The Lapeer County ISD reserves the right to waive minor irregularities in proposals. Any such waiver shall not modify any remaining RFP requirements or excuse the Vendor from full compliance with the RFP specifications and other contract requirements if the

Vendor is awarded the contract.

16. Proposal must be signed by an officer of the Vendor who is legally authorized to obligate the Vendor to a contract.

17. All proposals shall be a matter of public record subject to the provisions of Michigan law.

mailto:jhurley@lapeerisd.org

E. Evaluation of Proposals and Award

1. All Vendors, by submitting proposals, agree that they have read and are familiar with all the terms and conditions of the RFP and applicable federal and state laws, rules and regulations and will abide by the terms and conditions thereof.

The Lapeer County ISD and the evaluation committee, at their sole discretion, shall determine whether particular Vendors have the basic qualifications to conduct the desired service for the Lapeer County ISD. In determining whether a Vendor possess the basic qualifications to operate, the Lapeer County ISD may consider, but not be limited to, the following: (a) Vendor's general reputation for performance and service; (b)

Vendor's longevity of service (number of years) and previous experience; (c) Years of continuous business; (d) Vendor's financial condition

2. Proposals will first be examined to eliminate those that are clearly non-responsive to stated requirements.

3. Award shall be made to the most responsible Vendor whose proposal is determined to be the most advantageous to the Lapeer County ISD taking into consideration the terms and conditions set forth in this RFP. A valid and enforceable contract exists when an agreement is fully executed between the Lapeer County ISD and the Vendor.

4. Any response that takes exception to any mandatory items in this RFP may be rejected and not considered.

5. The Lapeer County ISD reserves the right to accept or reject in part or in whole any or all proposals submitted.

6. The Lapeer County ISD reserves the right to request in writing clarifications or corrections to proposals. Clarifications or corrections shall not alter the Vendor's price contained in the cost proposal.

7. The Lapeer County ISD reserves the right to negotiate further with the successful vendor. The content of the RFP and the successful Vendor's proposal(s) will become an integral part of the contract, but may be modified by the provisions of the contract.

8. By submission of proposals pursuant to this RFP, Vendors acknowledge that they are amenable to the inclusion in a contract of any information provided either in response to this RFP or subsequently during the selection process.

9. A proposal in response to an RFP is an offer to contract with the Lapeer County ISD based upon the terms, conditions, and scope of work and specifications contained in the

RFP.

10. The Lapeer County ISD has the right to use, as the Lapeer County ISD determined to be appropriate and necessary, any information, documents, and anything else developed pursuant to the RFP, the proposal and the contract.

11. Vendors must submit proposals that are complete, thorough and accurate.

Brochures and other similar material may be attached to the proposal.

12. All proposals must be valid for 60 days from the proposal submission date.

F. Indemnity, Release, Insurance and Security

1. Evidence of Vendor Insurance Coverage

The Vendor shall provide the Lapeer County ISD at the time the Bid Proposal is submitted, Certificates of

Insurance and/or policies, acceptable to the Lapeer County ISD, as listed below:

• Certificate of Liability Insurances (Attachment #6) properly executed. Individual Certificates of insurance and/or policies may be required prior to work commencing.

2. Insurance Requirements

During the performance and up to the date of final acceptance of the work, the Vendor must affect and maintain insurance hereafter listed below:

a) The Vendor shall procure and maintain during the life of this contract, Workers'

Compensation Insurance, including Employers Liability Coverage at limits of $100,000 per person, $500,000 aggregate, in accordance with all applicable statutes of the State of Michigan.

b) The Vendor shall procure and maintain during the life of this contract, Commercial General

Liability Insurance on an "Occurrence Basis" with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury and Property

Damage. Coverage shall include the following extensions:

(1) Contractual Liability

(2) Products and Completed Operations

(3) Per contract aggregate

c) Provide evidence of a Professional Liability Insurance for all staff providing services

d) The Vendor shall procure and maintain during the life of this contract, Motor Vehicle Liability

Insurance, including applicable no-fault coverage, with limits of liability of not less than

$1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

3. Workers' Compensation Insurance, Professional Liability, Commercial General Liability Insurance and

Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: "Sixty (60) days Advance Written Notice of Cancellation or Non-Renewal" shall be sent to

William Kalmar, PhD LCISD 1175 South Lapeer Road, Lapeer MI 48446.

4. If any of the above coverages expire during the term of this contract, the Vendor shall deliver renewal certificates and/or policies to the Lapeer County ISD at least ten (10) days prior to the expiration date.

5. The Vendor shall indemnify and hold harmless the Lapeer County ISD, its officers, agents, and employees from:

a) Any claims, damages, costs and attorney fees for injuries or damages arising, in part or in whole, from the negligent or intentional acts or omissions of the Vendor, its officers, employees and/or agents, including its sub or independent contractors, in connection with the performance of the contract.

b) Any claims, damages, penalties, costs and attorney fees arising from any failure of the

Vendor, its officers, employees and/or agents, including its sub or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.

c) The Lapeer County ISD will not indemnify, defend or hold harmless in any fashion the Vendor from any claims arising from any failure on the part of the vendor, its employees or suppliers, regardless of any language in any attachment or other document that the Vendor may provide.

d) The Vendor shall reimburse the Lapeer County ISD any expenses incurred as a result of the

Vendor's failure to fulfill any obligation in a professional and timely manner under the

Agreement.

G. Default and Termination

1. In the event the Vendor shall default in any of the obligations or conditions set forth in the negotiated

Contract or their performance does not meet the mutually established successful performance criteria, the Lapeer County ISD will notify the Vendor of such in writing.

2. Written notice referred to in this article shall be deemed delivered upon presentation to any person designated by the Vendor as the manager or, in the case of notice by the Vendor, the Superintendent or by mailing the same certified or registered mail to the address for the Vendor in the proposal, or the address for the Lapeer County ISD in the case of notice by the Vendor.

3. Failure on the part of the Lapeer County ISD to notify the Vendor of default shall not be deemed a waiver by the Lapeer County ISD of the Lapeer County ISD's rights on default of the Vendor and notice at a subsequent time will have the same effect as if promptly made.

4. Upon receipt of notice of default from the Lapeer County ISD, the Vendor shall immediately correct such default. In the event the Vendor fails to correct the default to the satisfaction of the Lapeer County

ISD, the Lapeer County ISD shall have all rights accorded by law, including the right to immediately terminate the Agreement. Such termination shall not relieve the Vendor of any liability to the Lapeer

County ISD for damages sustained by virtue of any default by the Vendor.

5. The Vendor agrees that, in the event either party deems it necessary to take legal action to enforce any provision of the Agreement, and in the event the Lapeer County ISD prevails, the Vendor shall pay all expenses of such action including the Lapeer County ISD 's attorney fees and costs at all stages of the litigation.

6. The parties may mutually terminate the contract/agreement that results from this proposal at any time. Either party may terminate the contract/agreement with cause given a sixty (60) day notice to the other party.

7. Termination of the Agreement by the Lapeer County ISD upon default by the vendor shall be sufficient grounds for the forfeiture of any bonds, if required to be posted by the Vendor, and the bonds shall so specify.

H. Taxes

The Lapeer County ISD is exempt from all federal, state and local taxes. The Lapeer County ISD shall not be responsible for any taxes that are imposed on the Vendor. Furthermore, the Vendor understands that it cannot claim exemption from taxes by virtue of any exemption that is provided to the Lapeer

County ISD.

I. Integration

All RFP documents and addenda, vendor's response to this RFP, subsequent Requests for Payments, and contract with the successful vendor contains the entire understanding between the parties.

II. ATTACHMENTS

Attachment #1

Signature Page

Attachment #2

Attachment #3

Bid Proposal

Statement of Qualifications

Attachment #4

Ethical Standards Affidavit - Must be notarized

Attachment #5

Conflict of Interest Affidavit - Must be notarized

Attachment #6

Assurances and Certifications

Attachment #1

SIGNATURE PAGE

This form must be returned, properly executed. Please use this page as a cover sheet for your bid proposal.

In compliance with the Request for a Proposal made by the Lapeer County ISD, the undersigned proposes to furnish and deliver all services in accordance with the accompanying descriptions and instructions in the RFP. The undersigned also asserts that:

• This proposal is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purchase, and is in all respects fair and without collusion or fraud.

• No member of the Board of Education of the Lapeer County ISD nor any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this proposal or in the services to which it relates, or in any portion of the profits thereof.

• All prices herein are net and exclusive of all federal, state and municipal sales and excise taxes.

• Said bidder clearly understands that The Lapeer County ISD will be the sole judge in determining the quality of services as being equal to or in compliance with the descriptions set forth in the RFP.

Company:

Name:

Signature of above:

Title:

Address:

Telephone:

Fax Number:

Date:

Are you a small business? Yes No

Attachment #2

BID PROPOSAL LAPEER COUNTY ISD

Vendor Name

Vendor Contact

Vendor Phone number

Repaving of Main (West) two parking lots of the LCISD ETC Building- Approx. 90,000 sq. feet

Including:

Milling off Four (4) inches of Asphalt.

Base work if needed

Grading to proper height for drainage.

Compact all materials.

Machine Install four (4) inches of commercial asphalt in lifts. Two (2) inches of 3c asphalt, then top with two (2) inches of 13A asphalt.

All material to be compacted.

Lots to be stripped out per layout.

Total bid amount

Attachment # 3

VENDOR STATEMENT OF QUALIFICATIONS

Company Name

Company Address

Phone Number:

Fax Number:

Contact Name:

Contact Title:

Email:

Attachment #3

Company website:

Number of years in business:

Company's financial rating: Duns or Bank reference (i.e., name and address of bank where company's commercial account is located):

Name: Address:

Phone Number:

Contact Name:

Address:

Address:

Signature:

List 3 current or recent clients for reference purposes.

Client Data:

Description and Date of Service:

Title:

Attachment #4

ETHICAL STANDARDS AFFIDAVIT

Contractor, after being first duly sworn, affirms that by its employment policy, standards and practices it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to race, creed, color, national origin, age or sex and that it is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.

Contractor understands that it shall be a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter pertaining to any program requirement of a contract or subcontract or to any solicitation or proposal therefore.

Contractor also understands that it shall be a breach of ethical standards for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award or a subcontract or order.

Contractor also understands that it shall be a breach of ethical standards for a person to be retained, or to retain a person, to solicit or secure a metropolitan government contract upon the agreement or understanding for a contingent commission, percentage or brokerage fee, except for the retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business.

Contractor represents that it has not retained anyone in violation of the foregoing.

Contractor also understands that a breach of ethical standards could result in civil or criminal sanctions and/or debarment or suspension from being a seller, contractor or subcontractor under metropolitan government contracts.

Print name of bidder:

Name of Company:

City:

State:

Sworn to and subscribed before me, a notary public in and for the above state and county, on this

Day of

Notary Public

My commission expires:

Seal

Attachment #5

CONFLICT OF INTEREST AFFIDAVIT

This affidavit is required by state law and complies with the State of Michigan, Act No. 232 of Public Acts of 2004, Enrolled House Bill No. 5376, Sec. 1267, paragraph 3, and sub-paragraph (d), as listed below:

(3) The advertisement for bids (and proposals) shall do all of the following:

State that the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive of the public-school academy. A board, intermediate school board, or board of directors shall not accept a bid that does not include this sworn and notarized disclosure statement.

CHECK ONE OF THE TWO STATEMENTS BELOW.

List and describe all existing Conflicts of Interest. (Attach an additional page if necessary.)

To the best of my knowledge, no conflict of interest exists.

Print name of bidder:

Name of Company:

City:

State:

Sworn to and subscribed before me, a notary public in and for the above state and county, on this

Day of

Notary Public:

My commission expires:

Seal

Attachment #6

ASSURANCES AND CERTIFICATIONS

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S.

Department of Education or the MDE.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran

Linked Business. Please refer to the "Iran Economic Sanction Act" Public Act 517 for clarifications or questions. Lapeer County ISD as a Michigan public entity is required to follow Public Act 517 of 2012.

Date

Signature