Patriot Golf Course Tournament Tent - SOW.pdf
PDF 1 MB Posted
- Solicitation number
- 2026-PZI-1708
About this file
This is a Statement of Work (SOW) for tournament tent installation, removal, and storage services at Patriot Golf Course in Bedford, Massachusetts.
The contractor shall furnish all labor, materials, equipment, and transportation necessary to install a 40 x 80 x 13 tournament tent in spring (by April 15, requiring 5 days for completion) and remove it in fall (by November 1, requiring 5 days for completion), then store it during the November through April period. Installation tasks include installing tops, sides, fabric, doors, glass walls, cables, straps, lights, fans, and power connections; conducting operational checks; reporting defects to the contracting officer; securing openings to prevent bird access; and cleaning all surfaces. Tear-down tasks include removing tops, sides, fabric, glass walls, lights, and fans while leaving hard walls and doors at the golf course for storage, then disconnecting power. Storage tasks require cleaning and washing fabric areas, repairing minor rips or tears, notifying the contracting officer of significant damage, and protecting components from moisture, mold, animal damage, and deterioration. Work must be performed Monday through Sunday between 0730-1630, with 72 hours' advance notice required for schedule changes. The contractor's location must be within 100 miles of the golf course. The period of performance is April 2026 through April 2031, consisting of one base year plus four option years. The contractor must notify Mr. John Carey at (781) 687-2396 at least one week before commencement to confirm dates and times. All work must comply with local, state, and federal codes. Payment will not be made for cancellations initiated by the contractor; 24 hours' notice is required for cancellations due to inclement weather or emergencies.
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Other files
| File | Type | Posted |
|---|---|---|
| Wage Determination 2015-4047.pdf | ||
| Contract - FA283526P0016.pdf |
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Text version
STATEMENT OF WORK
Tournament Tent Installation / Take down / Storage
Patriot Golf Course
1. SCOPE: The work covered in this Statement of Work (SOW) consists of furnishing all labor, materials, equipment and transportation necessary to install a 40 x 80 x 13 Tournament tent at Patriot Golf Course in the Spring and take it down, clean and store it during the Fall / Winter months. See four images of the tent on pages 2 through 4.
2. LOCATION: Patriot Golf Course, 200 Springs Rd., Bedford, MA 01730
3. PRIMARY FEATURES: The work to be performed consists of the following principle features within this SOW and shall meet all Local, State, and Federal Codes. The contractors geographical proximity to Patriot Golf Course shall be within 100 miles.
4. NORMAL WORKING HOURS: Services performed as scheduled Monday thru Sunday between 0730 – 1630. Any changes to these hours shall be coordinated through the Contracting Office, 72 hours in advance.
5. PERIOD OF PERFORMANCE: April 2026 – April 2031
Base Year plus 4 Option Years:
April 2026 – April 2027 April 2027 – April 2028 April 2028 – April 2029 April 2029 – April 2030 April 2030 – April 2031
6. NOTIFICATION OF COMMENCEMENT: The Contractor shall notify Mr. John Carey (781) 687-2396, at least 1 week prior to the first session confirm all dates / times.
7. CANCELLATION: If the contractor cannot provide service due to inclement weather, family emergency etc., he/she will be responsible for giving sufficient notice (24 hours) to the Golf Course office. Payment will not be made for cancellations made by the contractor.
8. CLEAN UP: Contractor shall be responsible for cleanup during install and tear down/removal of the tent, to maintain a clean and safe working environment.
WORK DESCRIPTION:
The tent is currently stored in Massachusetts, not at Patriot Golf Course or at Hanscom AFB.
Install (Not To Exceed (NTE) 15 April, 5 days to complete):
1. Install tops, sides and all fabric
2. Install doors and make sure they open / close
3. Install glass walls
4. Check all cables and straps
5. Install lights, fans and connect to power source. Ensure all outlets, light fixtures and fans work. (golf course will provide new bulbs as requested)
6. Report anything out of standard to contracting officer
7. Secure all small openings prior to exit assuring no birds can access tent
8. Clean all surfaces and glass walls prior to exit including windows/doors/frames
Tear Down / removal (NTE 1 November, 5 days to complete):
1. Remove tops, sides and all fabric
2. Take doors off of frames (leave for Golf Course storage)
3. Remove glass walls
4. Take down lights / fans (leave for Golf Course storage)
5. Leave hard walls up
6. Disconnect power
Storage: (November - April) The contractor shall store the tent and glass walls off property of Patriot Golf Course until the next install in the spring.
1. Clean and wash tops, sides and all fabric areas.
2. Repair any minor rips / tears or abnormalities in fabric. Notify Contracting Officer if any significant issues are discovered in the tent.
3. Store tops, sides, glass and fabric to reduce the risk of rips / tears / mold / breaks or animal damage.
Images of Tent:
Image #1
Image #2
Image #3
Image #4
File details come from the government source that posted it. Updated .