Pathology Dictation System SOW.docx
DOCX document 19 KB Posted
- Attached to
- 7G20--Pathology Service Dictation Software License Brand Name or Equal To Dragon Medical
- Solicitation number
- 36C25926Q0350
About this file
This is a Statement of Work (SOW) for a pathology dictation system at Rocky Mountain Regional VA Medical Center (RMRVAMC) under a five-year Blanket Purchase Agreement effective July 1, 2026 through June 30, 2031. The contractor must provide a voice recognition system based on Dragon Medical Software integrated with VistA HL7 and capable of supporting 6 pathologist dictation accounts, 1 transferrable resident account, and 7 PA/Histo-tech accounts. The system must include CAP Electronic Cancer Checklists (eCC) with updates available within 30 days of release, customizable and pre-established pathology templates for grossing and microscopic descriptions, word processing tools, and the ability to tag discrete data from CAP cancer protocol templates. The contractor shall utilize RMRVAMC's existing Dragon Medical site license and the VA's Network Management Server (NMS).
The contractor's deliverables must encompass VistA LAB V5 integration, the voice recognition system with pathology user licenses, network management capabilities, a delegated workflow module, on-site implementation and training, system maintenance, and annual CAP eCC content licensing per dictator. The contractor must provide on-site training for all staff affected by system upgrades, references from other VA sites that have completed upgrades, and a list of available software upgrade versions prior to implementation. The system must support regional language and accent variations, include an extensive pathology medical vocabulary library, and allow free-text entry and customization within pre-existing templates. The corresponding RFQ (36C25926Q0350) specifies a question deadline of April 20, 2026 at 3:00 PM and a quote submission deadline of April 27, 2026 at 3:00 PM MT via email only, with awards anticipated as firm-fixed price contracts under this small business set-aside.
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| File | Type | Posted |
|---|---|---|
| Past Performance Questionnaire.docx | DOCX document | |
| 36C25926Q0350.docx | DOCX document |
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Text version
STATEMENT OF WORK – Rocky Mountain Regional VA Medical Center (RMRVAMC) Pathology Dictation System
I. SCOPE:
The RMRVAMC Pathology Service requires a voice recognition system to include Dragon Medical Software (Dragon is currently used in the RMRVAMC), for dictation and reporting of anatomic pathology patient reporting. The system shall include word processing tools to quickly create and edit text and pre-existing or customizable templates.
The RMRVAMC Pathology Service must be in continual regulatory compliance with all College of American Pathologist (CAP) cancer checklists and as such the required voice recognition system shall have available all current CAP Electronic Cancer Checklists (eCC) within 30 days of updates becoming available.
Contractor shall have proven integration with VistA HL7 and provide as part of its offer a brief list of VA sites currently using their voice recognition integrated system with VistA.
II. SCHEDULE OF SERVICES: This requirement is based on estimated usage for:
a. 6 pathologist dictation accounts
b. 1 transferrable resident account
c. 7 PA/Histo-tech account
d. eCC CAP licenses shall be sufficient for concurrent access of multiple Pathology staff members
e. Training for New Users (typically Residents on cycle)
1. Contractor shall provide items listed to include, but may not be limited to the following:
a. VistA LAB V5 Integration Personality
b. Voice Recognition System, Dragon Speak based
c. Pathology User Licenses to voice recognition programs
d. Management System – Network User Speech, Device Configuration, Template Files Manager, Customizable AP System Downtime Tools, File Synchronization and Management Software
e. Delegated Workflow Module
f. Implementation to include configuration, on-Site training & support
g. Pathology User License Maintenance
h. Enterprise Manager Maintenance
i. VistA LAB V5 Integration Personality Maintenance
j. CAP eCC Content Annual License (per dictator)
III. CONTRACT REQUIREMENTS:
a. Contractor shall have available all current CAP eCC within 30 days of updates becoming available and have those templates available for use by Pathology staff members.
b. Contactor shall have modules for the CAP eCC for Cancer Protocol Templates and shall have the ability to tag discrete data from the CAP eCC Cancer Protocol Templates.
c. Contractor shall utilize the RMRVAMC Dragon Medical site license for acquiring Dragon licensing.
d. Contractor shall utilize the VA’s Network Management Server’s (NMS).
1. Upgrades to the system:
a. Provide on-site training for all staff members impacted by the upgrade.
b. Prior to software upgrade and implementation, references shall be provided from other VA sites already upgraded and determine possible issues/solutions that may arise.
c. Provide list of software upgrade versions.
IV. ADDITIONAL REQUIREMENTS:
a. Contractor shall have pre-established pathology templates for grossing and microscopic descriptions from an established knowledge base for utilization. System shall have the ability to free text in any pre-existing template and create additional customized templates as deemed necessary from the RMRVAMC Pathology Service.
b. The system shall include word processing tools to quickly create and edit templates and text, ability to adapt to language and/or accents from different regions, extensive pathology medical vocabulary library for various specialized medical terms and phrases.
V. PERIOD OF PERFORMANCE: Five Year Blanket Purchase Agreement 07/01/2026 – 06/30/2031.
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