Patcher Specs for IFB.pdf

ATTACHMENT A

MOBILE PATCHER SPECIFICATION

County: Pike

Need one (1) Mobile Road Patcher with qualified operator and materials to be used county-wide.

I. EQUIPMENT

Unit should also have a minimum 5 ton/c.y. aggregate hopper and provide a maximum output of 5 tons per day of finished material. The unit must be able to move while patching. The unit shall be a Patch Management PK2000 or other approved equivalent unit.

The patcher must be equipped with all required safety and operational equipment, work lights, reverse direction alarm and a revolving or strobe warning light provided by vendor. The Contractor shall be responsible to insure all equipment and operators are in compliance with applicable Federal and Pennsylvania motor vehicle laws.

The equipment shall be capable of:

Blowing out of water and debris of areas to be repaired. Spraying a “tack coat” of asphalt emulsion on the sides and bottom of pothole and areas to be repaired. Injecting of emulsion and aggregate into pothole and areas to be repaired. Covering the repaired area with a thin layer of aggregate. Opening the repair to traffic as soon as workers and equipment are clear.

II. OPERATOR

The personnel operating the equipment shall be employees of the Contractor with more than 1 year experience, who possesses CDL qualifications appropriate to vehicle classification. The operators shall be an agent of the Contractor authorized and permitted to sign any and all related Department documents for the purpose of recording the actual hours worked and other required documentation.

In the interest of employee safety, the department recommends all equipment operators be required to wear a fluorescent yellow-green safety vest, shirt or coat; an OSHA approved hard hat, and work shoes. In addition, personal clothing such as shorts and sleeveless shirts may not be appropriate for work conditions. Therefore, we recommend a full length trouser and attire appropriate to the job being performed.

III. OPERATIONS

The unit and operator will work with a Department crew, within a work zone and traffic safety provided by the Department.

Contractor will report to a jobsite or stockpile as directed by the Department. Contractor is required to respond within 48 hours of notification. Hours of payment shall be based on actual hours worked. No payment is to be made for scheduled breaks or time required for equipment repair/service. Contractor must provide maintenance of equipment and agrees to repair or replace unit within 24 hours if necessary. Contractor must have a replacement unit available if needed.

Contractor is also responsible for proper disposal of waste products created during machine clean out and to comply with the Department “Green Plan Policy”.

The contractor must supply all asphalt, oil, and washed aggregate as described in Material Specifications section.

Roadway repairs made by the Contractor must carry a 14 day minimum warranty. Contractor shall repair failed areas at no cost to the Department. The Department will be responsible for WZTC during all operations to include warranty repair. Contractor must be available and have an adequate supply of materials to work at any time of year, regardless of temperature.

IV. MATERIAL SPECIFICATIONS

Materials must meet Pub. 408 specs and be obtained from an approved source. The contractor will also ensure that proper oil and aggregates are used to guarantee positive chemical bond of oil and aggregate. The materials provided shall be appropriate for the particular project, regardless of temperature.

Asphalt Emulsion

The materials supplied for the spray injection shall vary for summer and winter conditions depending on ambient and surface temperatures. Asphalt emulsions successfully used in the past include E-3, CRS-2 and CMS-2, depending on the model of the unit and temperatures.

Aggregate

Aggregate sizes that work best for spray injection are a washed aggregate with a state certified <.1% contaminants, either 1/4" or 1/2".

V. INSURANCE REQUIREMENTS

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania

1. Worker's Compensation Insurance for all of the Contractor's employees and those of any subcontractor, engaged in work at the site of the project as required by law.

2. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage's afforded under the policies will not be cancelled or changed until at least thirty (30) days’ written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor's obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

VI. DOCUMENTATION AND INVOICING

1. Accurately complete Department forms OS-501, Confirmation of Services and other forms as required.

2. Invoices can be sent to 69180@pa.gov through the Commonwealth e-invoicing program. Information can be found on the on the link at the PA Office of Budget website:

https://www.budget.pa.gov/Services/ForVendors/Documents/e-invoicing-terms.pdf

VII. OTHER PROVISIONS

Contract period: July 1, 2020 through June 30, 2022.

The Commonwealth reserves the right, upon notice to the Contractor, to extend a purchase order for up to six (6) months upon the same terms and conditions.

Anticipated usage will be 300 hours per year for the contract period. All quantities are estimated.

Payment by the Department to the Contractor will be based on actual usage.

Equipment will be inspected by the County Equipment Manager for adherence to the specifications prior to the use of equipment.

mailto:69180@pa.gov https://www.budget.pa.gov/Services/ForVendors/Documents/e-invoicing-terms.pdf