Past Performance Questionnaire and Cover Letter.pdf

ATTACHMENT 1 - PAST PERFORMANCE QUESTIONNAIRE AND COVER LETTER

Complete one set of letters and forms for each project identified in your firm’s SF 330 Section F, Example projects Which best Illustrate proposed Team’s qualifications for This contract.

Additional space or blank sheets may be added to answer any question.

FROM: [Insert Company Official Name, Title, and Company Name]

SUBJECT: Past Performance Questionnaire for Contract(s):

[Insert Company Name] is currently responding to Department of Veterans Affairs (NCO 7) request for SF 330, Architect-Engineer Qualifications for a complete design to correct and replace all utility system FCA deficiencies. This Request for SF 330’s requires respondents to identify customers and solicit their response regarding [Insert Company Name] performance.

[Insert Company Name] is providing past performance data to NCO 7 relating to our performance on contract [Insert contract name/number] and have identified [Insert name of reference] as the point of contact for this contract.

The request for SF 330 instructs that the respondents will provide customers with the attached questionnaire. Please complete the questionnaire and submit it by close date directly to the NCO

7 Contracting Office Contracting Officer. The requested data must be submitted by e-mail to the

Government representative identified below.

Christopher Jenkins, Contract Specialist

VISN 7 Network Contracting Office (NCO7)

1826 Veterans Blvd

Dublin, GA 31021

E-mail: christopher.jenkins@va.gov

The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to [Insert Company Name]. Please direct any questions about the acquisition or the attached questionnaire to the VISN 7 NCO point of contact identified above.

Thank you, [Insert Company Official Name and Title]

Transmittal Letter to Accompany Past Performance Questionnaire mailto:christopher.jenkins@va.gov

A. GENERAL INFORMATION

A-E FIRM TO BE EVALUATED:

Firm

Name:

Phone:

Address: Email:

Point of Contact:

Firm Cage Code: ______________________________

Firm Tax ID Number: _ __ ______ ___ ______ ___ _____

Firm UEI Number: _________________________________

Project Title: _______________________________________

Description of Project:

Description of A-E Firms’ Responsibilities:

Contract Number: ________________________________________________________

Dollar Amount: _____________________ _____________________________________

Contract Period of Performance: _____________________________________________

A-E Firm performed as: Prime Contractor/Sub-Contractor/Consultant/Team Member ______

Percent of work performed by A-E Firm: ___________________________________________

Other (Please describe) ________________________________________________________

B. EVALUATION INFORMATION:

Evaluator’s Company or Agency

Firm

Name:

Evaluator’s

Name:

Address: Title:

Phone:

Email:

A. SEND COMPLETED QUESTIONAIRE (SECTIONS B through D) TO: (Email Only)

Christopher Jenkins, Contract Specialist

VISN 7 Network Contracting Office (NCO7)

1826 Veterans Blvd

Dublin, GA 31021 E-mail: christopher.jenkins@va.gov

B. PERFORMANCE INFORMATION: Choose the appropriate rating that most accurately describes the A/E’s performance or situation. PLEASE PROVIDE A NARRATIVE

EXPLANATION FOR ALL RATINGS OF Marginal or Unsatisfactory on page 7 under

Narrative Summary.

Exceptional (5) Very Good (4) Satisfactory (3) Marginal (2) Unsatisfactory (1) N/A

-Performance meets or met contractual requirements and exceeds or exceeded many of your company’s expectations. The contractual performance reflects or reflected few minor problems and corrective actions taken by the contractor appear to be highly effective or corrective actions taken were effective.

-Performance meets or met contractual requirements and exceeds or exceeded some of your company’s expectations. The contractual performance reflects or reflected some minor problems and corrective actions being taken by the contractor appear to be effective or

Corrective actions taken were effective.

-Performance meets or met contractual requirements. The contractual performance reflects or reflected some minor problems.

Corrective actions being taken by the contractor appear to be effective or

Corrective actions taken were effective.

-Performance does or did not meet some contractual requirements. The contractual performance reflects or reflected serious problems(s) for which the contractor has not yet identified acceptable corrective actions or did not provide acceptable corrective actions.

-Performance does or did not meet most contractual requirements and recovery is not likely or did not occur. The contractual performance contains or contained serious problem (s) for which the contractor’s corrective actions appear ineffective or were ineffective.

-Not applicable or rater has not observed performance in this area.

mailto:christopher.jenkins@va.gov

A-E FIRM’S NAME: PROJECT NAME:

Contract Period of Performance:

Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.

Place an “X” in the appropriate column using the definitions matrix on page 4.

It em

FACTORS TO BE RATED

E x ce p ti o n a l (5

V er y G o o d

S a ti sf a ct o ry

M a rg in a l

(2

U n sa ti sf a ct o ry

(1

N /A

Design Services:

1. Overall skill level and technical competence of A/E’s personnel.

2. A/E’s ability to identify and resolve design issues expeditiously.

3. A/E’s responsiveness to design review questions.

4. A/E’s ability to effectively coordinate, integrate and manage their consultants/subcontractors/team

5. A/E’s effectiveness and responsiveness in interfacing with the Client’s staff

6. Overall accuracy, completeness, and coordination of final design documents. (Quality)

7. Quality of drawings (Notes, legends, existing equipment, new equipment, etc.)

8. A/E’s ability to provide detailed, accurate cost estimates.

9. A/E’s ability to meet contract schedule.

Follow-On Construction Support Services:

10. Thoroughness and timely review of construction submittals.

11. Timely resolution of construction design issues.

12. Attendance to meetings when requested

13. Overall quality, responsiveness, and timeliness of A/E follow-on construction support services.

LEED (If Applicable):

14. Overall accuracy, completeness, timeliness, and coordination of LEED documentation.

15. A/E’s ability and understanding of the overall LEED process.

BIM (If Applicable):

16. Overall accuracy, completeness, timeliness, and coordination of BIM documentation.

17. A/E’s ability and understanding of the overall BIM process.

Owner’s Representative on Design/Build Projects (If Applicable):

18. Overall accuracy, completeness, timeliness, and coordination of requirements documents and bridging documents.

19. A/E’s ability, thoroughness, timeliness, and support as Owner’s Representative throughout the project.

Overall:

20. Project Management Quality (meeting management, documentation, responsiveness, billing, etc.)

21. How would you rate the A/E’s ability to control cost?

22. How would you rate the A/E’s overall management performance on this contract?

23. How would you rate the A/E’s overall technical/quality performance on this contract?

24. Would you use this A/E again? (If “No”, please comment in the Narrative Summary) YES NO

CONTRACTOR’S NAME:

PROJECT

NAME:

CONTRACT PERIOD OF

PERFORMANCE

Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.

NARRATIVE SUMMARY (Use this section to explain any rating from the previous page)

ITEMS COMMENTS