PAS RFI v2.docx

UNCLASSIFIEDClassification: UNCLASSIFIED

Classification: UNCLASSIFIED

UNCLASSIFIEDClassification: UNCLASSIFIED

Subject: Request for Information (RFI) for non-personnel services to support The Equal Opportunity and Diversity Office (EO).

This request for information is for market research. This document serves as the RFI of the Virginia Contracting Activity (VACA) in accordance with Federal Acquisition Regulation (FAR) Part 15.201(e) “Exchange with industry before receipt of proposals”. Responses to this RFI will be assessed to identify sources that are considered best qualified to meet future requirements. Best qualified sources are those sources which demonstrate the greatest depth and breadth of skills, experiences, and knowledge relevant to the mission, goals, and objectives of the VACA.

This announcement is not an Invitation for Bid or Request for Proposal (RFP) and does not commit the Government to solicit or award a contract now or in the future. No solicitation is available currently, nor is there an estimated date of solicitation release. This office does not intend to award a contract on the basis of this RFI or reimburse respondents for information solicited. Companies will not be entitled to payment for direct or indirect costs that are incurred in responding to this RFI. This information is subject to change and in no way binds this office to pursue any course of action described herein. If this office chooses to issue an RFP at some future date, another notice will be published.

I. INFORMATION DESIRED

Interested and qualified parties should submit a written response via email to the government point of contact listed in Section 6 No Later Than (NLT) 800 DC LOCAL TIME on Thursday, 18 January 2024. The response should include, but is not limited to, the following:

It is requested that the interested and qualified sources respond with a capability synopsis broken into the following sections:

a. Relevant Knowledge/Experience related to the services identified above:

1) Identify no more than five (5) relevant contracts held within the last five years. For each contract provide:

a. The contract number and awarding agency/office

b. The Full Time Equivalents (FTEs) provided;

c. The subcontractors that were on the team and their % of participation; and

d. The name, address, commercial phone number, classified and unclassified email addresses of the contract officer and the contracting officer’s representative

e. Contract type

f. The dollar value of the contract

g. Period of Performance

2) Describe the specific nature of the support provided and explain why it is relevant.

3) Describe how corporate knowledge/ experience gained through contract performance could be a benefit to the EO in the future.

4) general description, and customer name, address and point of contact phone number and email address, Note: Any other specific and relevant information about this particular area of interest that would improve the consideration and evaluation of the information presented is desirable. Interested organizations must demonstrate and document, in any capability statements submitted, extensive experience with and the ability to perform the above tasks.

b. For relevant employee skills/experience address the following:

1) Identify and describe specific skills and experience of its employees that relevant to the mission of The Equal Opportunity and Diversity Office (EO).

2) Describe why skills and experiences are relevant

3) Describe how employee skills and experience could benefit The Equal Opportunity and Diversity Office (EO) in the future.

c. The facility clearance must be held by the company.

1) This requirement requires contractors to have personnel who can obtain and maintain TOP SECRET/SCI clearance which may require a significant lead time before personnel can perform the work. As such, describe:

a. The availability of TOP SECRET/SI/TK- cleared personnel meeting the requirements of DCID 6/4 eligibility and possessing skills needed to fulfill these requirements;

2) Strategies in maintaining continuity of personnel and “institutional” knowledge to minimize the impact of new personnel lead times;

d. Identify any known, or potential, organizational conflicts of interest (OCI) that may result from a successful offer, and briefly describe how the OCI will be mitigated.

e. Place of performance. Describe the location(s) within the United States that your company can provide the services described in Section 10. Place of Performance. List the applicable city(s) and state(s) and/or whether nationwide services are available.

f. Provide a standard, non-proprietary commercial price list or similar standard non-proprietary commercial pricing information for required capabilities described in this notice that your organization has experience providing. Also, indicate what is included in that pricing.

II. ANTICIPATED ACQUISITION MILESTONES

Should the government decide to award a contract, it will be subject to the availability of FY24 funding. The period of performance for the award shall be one (1) year base period; (4) one year option periods.

III. ACQUISITION APPROACH

The U.S. Government anticipates award of one contract in support of this requirement. The contract type may include Labor Hour with Other Direct Costs for Travel.

IV. SUBMITTAL INSTRUCTIONS

a. All capability statements submitted in response to this RFI are to be received NLT 800 DC LOCAL TIME on Thursday, 18 January 2024. To aid the Government review submission are limited to no more than 30 pages. Synopsized resumes will not count against the page limitation. A page is defined as 8-1/2 x 11 inch sheet with information contained within an image area of 7x 9 inches. Type size shall be a 12-point proportional font. For tables, charts, graphs, and figures, the text shall be not smaller than 12-points. Elaborate formats, bindings or color presentations are not required. Classified response are acceptable but not required.

b. This notice is for information and planning purpose only and does not commit the Government to any contractual agreement. This is not a request for proposal. The Government does not intend to award a contract based on response under this announcement nor otherwise pay for preparing any information sent for the Government use. Any proprietary information should be so marked. Interested offerors presenting a capability statement must provide the following:

1. Company Name

2. Company Address

3. Company Website

4. Company UEI and Cage Code

5. NAICS codes

6. Primary point of contact name, email and phone number for inquiries related to this RFI.

7. Business Size and Socio-Economic status, as applicable, in accordance with FAR Part 19 (e.g. 8(a), women-owned, Hub Zone Small Business).

8. Place of performance. The response should indicate whether the vendor can provide the immediate need located in the NCR and/or whether the vendor is capable of providing services nationwide. Describe the location(s) within the United States that your company can provide the services described in the SOW. Place of Performance. List the applicable city(s) and state(s) and/or whether nationwide services are available.

9. Company Capability Statement tailored to the requirement (SOW) that demonstrate ability to successfully accomplish the goals of the project.

c. Email responses to Patrice.Martin@dodiis.mil and Shanneika.Howell@dodiis.mil. Please reference “Personal Assistance Services RFI” in the subject line when submitting your response.

V. QUESTIONS

There is no formal question and answer period for this RFI, and no questions will be acknowledged/ answered before the due date. Please submit questions and comments as part of your submission.

VI. POINTS OF CONTACT

UNCLASSIFIED

Classification: UNCLASSIFIED

UNCLASSIFIED