Partial BN JA - Monroeville Furniture bc 10.27.2022.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 1 of 4 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-22-AP-6456

1. Contracting Activity: Department of Veterans Affairs, VISN 4, Network Contracting Office4, 1010

Delafield Rd, Pittsburgh, PA 15215. PR#: 646-23-1-5675-0025

2. Nature and/or Description of the Action Being Processed:

The VA Pittsburgh Healthcare System has a partial brand name or equal request for specialized furniture and storage at the new Community Based Outpatient Clinic (CBOC) located in Monroeville, PA. The brand name items are to include Ergotron Wall Mounted TV Holders, MetroMax Shelving Units, Egan Display and Marker Boards and Stanley Innerspace Roam/Pace Carts. These items will be purchased to complete the furniture installation for the newly constructed Monroeville CBOC.

The full value of the estimated contract is The brand name portion of this acquisition is estimated to be

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The VA Pittsburgh Healthcare System, Monroeville VAMC required the purchase of Seventy-Six(76) Ergotron Retractable Wall Mounted TV Holders, Sixty-Five (65) MetroMax Shelving Units, Thirty- Eight (38) Egan Display and Marker Boards and Eighty-Eight (88) Stanely Innerspace Roam/Pace Carts. Each of these pieces are required to support the finished construction and opening of the new Monroeville CBOC. These items will be used throughout the patient areas and by medical staff.

Item #3: Retractable Wall Mounted TV Holder -JSN: M1805.1 Item: 61-132-223

-unit rotates, extends and folds closed to allow for ADA compatibility.

Items 4 thru 13: MetroMax Shelving Units

-Item: Multiple configuations of shelving and high density storage Item #21/22/23: Display/Marker Boards -Specialized Metal Marker Boards and Tackboards for Patient areas.

Items#27 thru 36 – Stanley Innerspace Roam/Pace Carts -Specialized medical carts for various areas – each cart is configured in a different way.

Services Required: Vendor to complete installation.

4. Statutory Authority Permitting Other than Full and Open Competition:

(XX) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

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Revision 11 Date: 02/11/2021

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Ergotron Retractable Wall Mounted TV Holders rotates, extends and folds closed and are to be used in order to install and mount the Patient Educational Monitors purchased. Theses specific mounts allow the monitors to move and rotate in various ways for visual comfort for the patients.

Ergotron wall mounts are extremely flexible unlike others researched, the arm extends upt to 18.8” from the wall but has a nested minmun profile of 3.8” which complies with ADA as well as the available room space. Integrated cable management allows for all cables to be securely hidden from patient/occupants.

MetroMax Shelving Units will be used in order to provide compatibility with existing shelving throughout the hospital. The Pittsburgh Medical Center has maintained Metro Max I Systems products for most Supply Storage rooms within the facility to meet/exceed the VA infections control standards with the Microban and polymer Finish. These storage shelves are utilized throughout most of the hospital. Purchasing the Metro Max I System brand will maintain consistency with existing product as well as provide a cohesive and familiar system for the users. The following cost savings opportunities and efficiencies are expected with the limitation of brands for this acquisition:

By adding to an existing inventory of modular components, the facility will experience a reduction in the time and effort required to plan, coordinate, and accomplish required rack reconfigurations, to include labeling, resulting in an overall cost savings to the Government with respect to labor required to make the needed changes. The design of the required furniture is modular and easily reconfigurable. The Metro Max I System manufactured goods are directly compatible and interoperable with the existing furniture and functionality currently utilized at Pittsburgh VAMC. The interoperability allows for potential reconfigurations in the future, as staffing needs or location needs within the Medical Center may change, without having to purchase new items. Furthermore, this allows for uninterrupted provider operations directly related to Veteran patient care. The Government’s requirement could potentially be met with a number of disparate modular storage systems; however, utilizing multiple systems would adversely affect VAMC operations and impact the overall quality of Veteran patient care. Therefore, no other modular storage system components can meet Pittsburgh’s VAMC’s current infrastructure. Failure to acquire the components mentioned above would disrupt facility-wide continuity in the Medical Center.

The Egan Visual Display/Marker Boards are specialized metal marker boards and tackboards for patient areas. These boards are used throughout the VAPHS Facilities and are the facility standard.

The Specialized EVS Surface Board is not glass which is not permitted within the facilities by Safety and Patient Safety. They have the cleaning ability without ghosting. Specialized COM Fabric on Honeycomb Core and steel back is bleach cleanable. The frame has been designed with no sharp corners and is finished to our safety standards. The VAPHS – Safety / Patient Safety / Infectious Control – has approved both products for use within Patient Care areas due to the cleanability and safety fact.

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The Stanley Innerspace Roam/Pace Carts are specialized medical carts for various areas – each cart is configured in a different way to meet the needs of the staff/users. The series of carts are able to specified to meet the needs of the staff for their usage, each specialized area is able to specify their drawer and cabinet size to meeting their storage needs for treating patients. Staff has been currently utilizing these specialty carts from the Surgical PACU to the Medical Clinics, they have been the preferred cart by Physician and nursers as well as Infectious Control due to their construction.

These carts are lightweight, easy to maneuver, and are secure with the proximity lock. Cart are manufactured out of steel and antimicrobial ABS thromoplastic polymer, the carts have held up over time due to the construction. The carts have a lightweight aluminum case, steel corners that run the length of the cart, plastic is limited to the top and interior or the drawers. Top worksurface is Antimicrobial ABS thermoplastic polymer.

All of the above items are brand name only but not restricted to one particular supplier. All items have been reviewed, tested and selected by Group of multiple disciplines consisting of Facilities Management, Physicians, Nursing Staff, Patient Safety, Safety, OI&T and Infectious Control.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

At this time, due to the need to maintain continuity and standardization within the newly contructed Monroeville CBOC, the needed equipment and items will be acquired within the constraints of the brand name only requirement. The remaining items making up the requirement do not have the brand name only limitation, and multiple brands will be considered acceptable provided they meet required Government specifications.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

In the future, should additional brands be considered for use by the VAPHS, competition will be sought to the fullest extent possible.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was was completed by installing and reviewing multiple vendors products and reviewed by multiple disciplines. Disciplines included: Facilities Management, Physicians, Nursing Staff, Patient Safety, Safety, OI&T and Infectious Control. Market research was conducted by the contract specialist through multiple courses of action. There are multiple potential small business vendors who could supply these brand name items and the remaining brand name or equal items.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Product has been specified and utilized by other VA’s across the country with exceptional results.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

a. Natural Office Solutions

b. SDV Office

c. Burke and Michael

d. The Russell Group

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Revision 11 Date: 02/11/2021

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

In the Future, should additional brands be considered for use by the VAPHS, competition will be sought to the maximum extent practicable under the circumstances.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Rochelle Landowski, Interior Designer

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Victoria Roberts, Contracting Officer

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Daniel Shea, Branch Chief, Commodities 3

Rochelle E Landowski 657312

Digitally signed by Rochelle E Landowski 657312 Date: 2022.10.03 14:43:18 -04'00'

VICTORIA

ROBERTS

Digitally signed by

VICTORIA ROBERTS

Date: 2022.10.04 07:27:43 -04'00'

DANIEL P SHEA

179453

Digitally signed by DANIEL P

SHEA 179453

Date: 2022.10.04 07:46:16 -04'00'