Part III 6-7-2021.docx

Solicitation Number: 1031809

ATTACHMENT TO SF 1449 - SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

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PART III -- CONTRACT DOCUMENTS & ATTACHMENTS

PERFORMANCE WORK STATEMENT (PWS)

LAWN CARE SERVICES

MINGO JOB CORPS CENTER

4253 State Highway T Puxico, MO 63960

Description of Services/Introduction: Contractor shall provide all supervision, labor, management, equipment, supplies, transportation, tools, materials and other items necessary for lawn care services at the USDA Forest Service Mingo Job Corps Civilian Conservation Center located in Puxico, MO in a manner that will maintain healthy vegetation and present a clean, neat, and professional appearance; and in accordance with the specifications and provisions contained herein.

Objectives: These professional lawn care services will groom the grass by mowing, trimming, and pick of and disposal of trash around the facility including but not limited to cigarette butts, food wrappers, cups, and plastic containers; and sticks and limbs. Mowing shall be accomplished with the frequency to maintain the level of appearance indicated in the technical specifications section of this PWS, as agreed to by the Contracting Officer’s Representative (COR).

PLACE OF PERFORMANCE AND HOURS OF OPERATION

Mowing services will be performed at the USDA Forest Service Mingo Job Corps Civilian Conservation Center, 4253 State Hwy T, Puxico, MO. The lawn is approximately 10 acres in size and consists of both level and sloped areas. Mowed areas contain sign posts, trees, shrubs, landscaping, and other impediments that must be mowed and trimmed around.

Normal operation hours are from 7:00 am to 4:00 pm Monday through Friday. Emergency services may be performed as required after normal business hours as stated above, or during the following Federal Holidays, except when the Center is closed due to local or national emergencies, administrative closings, or similar Government directed closings:

New Year’s Day – January 1st Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

GOVERNMENT-FURNISHED PROPERTY

There is no identified Government furnished property associated with this acquisition.

PERIOD OF PERFORMANCE

Base Year period of performance: June 28, 2021 through June 27, 2022 with no services performed during the months of January and February of the corresponding year, with four (4) one year option periods.

WORK PROGRESS

The Contractor shall complete mowing the same day it is started unless a time adjustment is given in writing by the Contracting Officer's Representative (COR). The work must be started within seven (7) calendar days after the date of receipt of contract award.

The Forest Service retains the option to cancel or reschedule mowing of the Mingo Job Corps Civilian Conservation Center during one or more scheduled weeks due to weather conditions at no additional cost to the Government. Contractor shall receive a minimum of 24 hours notice, not precluding any weather conditions that present within less than 24 hours of scheduled services.

The first and last day of lawn care services in a calendar year shall be coordinated between the Contractor and COR. In the case of a dispute, the Contracting Officer (CO) shall make a find determination based on the facts presented by the Contractor and COR.

PRE-WORK CONFERENCE

This contract will be administered by the CO. The CO may designate a COR for the purpose of insuring compliance with the specifications and provisions of this contract. In the absence of a COR, a point of contact (POC) shall be identified and is synonymous with any reference to a COR within this PWS and resulting contract.

Prior to commencement of work, the CO or COR will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. A work progress schedule will be developed at this meeting.

Before work starts, preferably, at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or the designated representative shall be on the job whenever work is in progress.

In the absence of the Contractor, the authorized representative will take action as required to keep the job in progress under the terms of the contract. The presence of the Contractor's Representative or COR on the job will not relieve the Contractor of responsibility for satisfactory performance in accordance with this PWS.

USER AND RESOURCE PROTECTION AND MAINTENANCE

User Protection: All lawnmowers will be equipped with a protective shield to prevent or reduce throwing of debris by the blade.

Resource Protection and Maintenance: The Contractor shall (1) avoid operating equipment when soil conditions are such that excess damage, including rutting, will result and (2) repair promptly any erosion caused by the operation.

Equipment and Maintenance: Any professional grade riding or push type mowing machine may be used. The Contractor and employees are responsible for maintenance and operation of all grounds equipment including lawnmowers, weed eaters, and hand tools. If at any time during the course of this contract any equipment is deemed to be unsatisfactory by the CO, it will be replaced at the Contractor’s expense.

Damage to Property and Persons: The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of their or their agent's or employee's fault or negligence. The term "third parties" is construed to include employees of the Government.

TECHNICAL SPECIFICATIONS

MOWING FREQUENCY

Mowing will be performed seasonally between March 1 and December 31, or an annual period of performance as agreed to between the Contractor, CO, and COR. The contractor shall ensure that the general appearance of the lawn is well kept throughout that time period. Grass height shall not exceed 4½ inches unless the COR approves an exception. It is anticipated that mowing services will be required weekly in the spring, early summer, and fall (less often during very hot/cold or dry periods). The Government reserves the right to require more or less frequent mowing based on the appearance of the lawn as no additional charge to the Government.

MOWING

Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation result. Grass shall be cut evenly to a height of 2 ½ to 3 inches above ground level. Grass blade height shall not be cut by more than one half its length in any one mowing. Equipment shall be adjusted to prevent scalping or narrowing of work area. Mowing will not be performed when the ground is excessively wet, as determined by the COR. Grass will be mowed to within 6 inches of the base of all trees, shrubs, buildings, fences, sidewalks, posts, car stops and other associated facilities. The remainder will be cut with a string trimmer without causing any damage to the facility. Contractor shall mow ditch lines through the bottom of ditch.

TRIMMING

The Contractor will not be required to do trimming other than that trimming required to accomplish the mowing specified above. All edges, including grassed areas adjacent to buildings, sidewalks, roads, trees and shrubs will be trimmed to the same height as surrounding mowed areas. All trimming will take place at the time of mowing. Mowing work is not complete until all trimming is complete.

RUBBISH

All items such as paper, cans, wrappers, glass bottles, etc., shall be removed from mowing area to the nearest dumpster or other disposal point to be designated by the COR.

STICKS AND LIMBS

Sticks and limbs will be picked up in the mowed areas prior to mowing operations. The sticks and limbs will be removed completely from the Mingo Job Corps Civilian Conservation Center grounds.

CLEAN UP AFTER MOWING

Upon completion of mowing, the Contractor will leave the work and premises in a neat, clean and orderly condition. All grass and leaf material blown onto roads and paved areas by Contractor's equipment must be removed by the contractor on the same day mowing is completed.

INSPECTION/ACCEPTANCE/PAYMENT

INSPECTION

Contractor shall contact the COR within 24 hours of each mowing. Inspection of the mowed area will be made after the contractor has notified the COR that mowing has been completed. Failure to notify the COR may result in the area not being inspected. No payment will be made for mowing not inspected and accepted by the COR because of the Contractor's failure to contact the COR.

ACCEPTANCE

The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. Any work not meeting the contract requirements will be brought to the attention of the Contractor and the Contractor will be responsible for making corrections at his own expense.

PAYMENT

Contractor shall be paid not more often than monthly at the unit prices quoted for services performed and accepted by the Contracting Officer’s Representative.

ATTACHMENTS

1) Mingo Job Corps Civilian Conservation Center Existing Site Plan

2) Wage Determination 2015-5101(most current version)