Part 8 LSJ.proprietarySWlicense 32362-redacted final.pdf

AT 32362 – LSJ – Entellitrak Software Maintenance Page 1 of 4

Limited Source Justification (Acq Track #32362)

1. Contracting activity:

This Limited Source Justification supports a procurement action to be conducted under the authority of the Multiple Award Schedule Program (see FAR 8.401). The procurement action is generated by Office of Personnel Management (OPM), Office of Procurement Operations (OPO).

2. Nature and/or description of the action being approved:

Purchase of proprietary software licensing, support and hosting services from the manufacturer of that software, using the manufacturer’s own GSA Schedule contract, GS-35F-0340P, which includes a 12 month base period and four 12 month option periods.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value):

Software licensing, support and hosting services associated with the Entellitrak software is required for OPM’s Merit System Accountability and Compliance (MSAC) unified case management and business process management platform of the Accountability Information Management System (AIMS) database. This software licensing, support, and hosting provides a client-server application and web-processing system in which individual case file information concerning appellants; evaluation findings, agency responses and actions, and referrals to other agencies may be tracked, monitored, and managed EntelliTrak database software (unified case management and business process management platform) in order to meet MSAC’s data management, audit management, document management, and reporting needs. The system provides the flexibility to adapt to future program changes or changes in laws and regulations without the need for source code changes to the software programming. It also has an open architecture that allows seamless integration with other technologies, if needed, and is Section 508 compliant.

EntelliTrak is a highly flexible, user-friendly web-based data tracking system and management platform that offers a suite of products designed specifically for Government agencies and mid-to-large companies. The system is unique in that agencies and companies can easily configure it to their individual needs, without calling a professional to set-up the system or to make changes later. This provides reduced implementation time and development and maintenance costs over customized software.

EntelliTrak is designed and backed by MicroPact, an award-winning company with over 300 Federal and commercial clients. The system is available to our staff nationwide.

MSAC’s Annual Software Support & Maintenance requirement includes:

1. Entellitrak Annual Support & Upgrade Subscription - 50 Concurrent Users

2. Entellitrak Report Builder Annual Support & Upgrade Subscription - 50

Concurrent Users

3. Entellitrak Help & Technical Annual Support & Upgrade Subscription - 50

Concurrent Users

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0240P. There are no plans to replace the software in the foreseeable future, and as such, maintenance renewal is required to ensure no disruption of current functionality.

5. Determination by the contracting officer that the order represents the best value consistent with FAR 8.404(d):

Based on the nature of the requirement, the solicitation will be issued to a single source, Micropact Engineering Inc, GSA Schedule Number GS-35F-0240P. Competition will not be sought. In order to determine that the anticipated order will represent the best value, the contracting officer and requesting activity will review previous orders and compare the requirement to the published pricing on GSA Schedule. Additionally, the vendor will be requested to provide any discounts available beyond the published GSA price. Per FAR 8.404 pricing provided for on the Federal Supply Schedule is already determined to be fair and reasonable.

6. Description of the market research conducted and the results or statement of the reason market research was not conducted:

Market research specific to this requirement was conducted by OPO. Market research indicates that Entellitrak software products, patches, upgrades, hosting and maintenance are only available from the owner of the proprietary software license, Micropact Engineering Inc. Previously used sources still in existence are not listed by the as authorized resellers.

7. Other facts supporting the justification.

None

8. Statement of actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

If in the future the existing Micropact Engineering Inc software no longer meets the government’s needs, or ceases to be supported by the manufacturer, OPM shall consider a competitive procurement to determine a different brand of software to meet its needs.

CERTIFICATIONS AND APPROVAL:

I hereby certify that the supporting data which form a basis for this justification are complete and accurate.