Part 12 Combined Synopsis_Solicitation 1240BE26Q0056.pdf

LOOKOUT SERVICES ON THE UMATILLA NATIONAL FOREST

1240BE26Q0056

Description -

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation: proposals are being requested and a separate written solicitation will not be issued.

Solicitation number 1240BE26Q0056 is issued as a Request for Quotes for LOOKOUT

SERVICES ON THE UMATILLA NATIONAL FOREST

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 115310 The small business size standard is 11.5M All responsible sources may submit a quotation which will be considered by the agency.

Statement of Requirement

CLIN Description Estimated Quantity

Unit of Issue

Unit Cost Total

Base Year

1.0 2026 Fire Lookout Services Base

60 DAY $ $

1.1 2026 Fire Lookout Services Optional (Not to exceed)

1.2 2026 Overtime Rate when requested (estimated & Not to exceed)

140 HR $ $

Total for Option Year 1

Option Year 1

2.0 2027 Fire Lookout Services

2.1 2026 Fire Lookout Services Optional

2.2 2027 Overtime Rate when requested

Total for Option Year 2

Option Year 2

3.0 2028 Fire Lookout Services

3.1 2026 Fire Lookout Services Optional 60 DAY $ $

CLIN Description Estimated Quantity

Unit of Issue

Unit Cost Total

3.2 2027 Overtime Rate when requested

Total for Option Year 2

TOTAL

Description of Requirement

The purpose of this contract is to provide lookout services to detect and report smokes or fires within and adjacent to the Umatilla National Forest. The lookouts shall be required to maintain a daily log of events and provide a written summary of events at the end of each contract year. Work shall include monitoring radio traffic, relaying radio messages, plotting and reporting fire start locations, providing fire behavior reports, reporting state of the weather and taking weather and fuel moisture readings when requested. If the lookout is interested in going to fire school, the Government would consider it and is willing to pay for it.

This contract is one base year with two one-year option years and will be effective from approximately July 1, 2026 until October 15, 2028. Date is dependent on access, weather and fuel conditions. Each year will be started by issuance of a task order by the Government. Sixty days per season are guaranteed.

Services shall be required 7 days per week, from 0900 to 1800 hours, overtime will be paid anytime work is ordered outside of the 0900-1800 work hours, a maximum of 140 hours per year Over Time.

This contract requires a primary and back-up lookout to accomplish 7 days a week coverage. If primary lookout needs time-off, they need to schedule with the back-up lookout to cover for them or with COR if weather looks like fire starts are improbable. COR may cancel scheduled days off at the last minute, should circumstances arise requiring lookout services.

Location

Oregon Butte Lookout (Umatilla National Forest) is located in the Wenaha-Tucannon Wilderness on the Pomeroy Ranger District, Pomeroy Washington, at Township 7 North, Range 41 East, Section 4, at approximately 6000 feet in elevation.

Access:

From the Eckler Mountain Road located in Dayton, WA. Follow road about 15 miles (heading east) to a stone monument located at the junction of Eckler Mountain Road and Kendall Skyline Road (Forest Service Road (FSR) 46). From there turn right (south) on to Kendall Skyline and FSR 46.

Follow FSR 46 for 12 miles to Godman Guard Station. Turn left (east) below Godman Guard Station onto FSR 4608. Stay on FSR 4608 until Teepee Trailhead. From Teepee Trailhead hike 3 miles to Oregon Butte Lookout on Oregon Butte Trail 3134.

The Government may, at its option, move the lookout Contractor and Contractor-furnished equipment into the lookout site when road or trail conditions permit passage (this is a Govt. option).

Considerations:

Oregon Butte is in the Wenaha-Tucannon Wilderness, no motorized or wheeled access exists from Teepee Trailhead to lookout facility. The Oregon Butte trail is only maintained for foot and pack string use since it is located within the Wenaha-Tucannon Wilderness. Oregon Butte Trail #3134, begins at Teepee Trailhead and climbs and descends over ridges, draws and through saddles with slope grades ranging from 0 to 40% for 2.5 miles towards a log water trough. From there the trail climbs for 0.5 miles to Oregon Butte Lookout.

This distance can be traversed in 1 to 2 hours depending on conditions of trail, weather, and time of day and level of fitness of the individual.

If the lookout feels like they need assistance for their safety, those called out for assistance arrival time could be minimum 2 hours out.

Access to local communities, to obtain supplies requires most of a day.

Serving as a lookout at Oregon Butte requires living in a 14’ by 16’ area for long periods of time and will/may require staffing extended hours, throughout the contract period.

Extremes in weather conditions occurs due to the lookouts location and elevation.

Approved water source for consumption and use is located at Godman Guard Station. Water must be hauled from Godman Guard Station to lookout by the Contractor.

Government Obligations and Furnished Materials

A. The Government will conduct a workshop the first day that the primary and relief lookout are on duty to explain the lookout procedures and instruction guides at no charge to the Contrac-tor. The workshop will be conducted at the lookout site and/or Ranger District Office.

B. Any lookout furnished by the Contractor after the initial workshop will be trained by the

Contractor at the Contractor’s expense.

C. Lookout sites will include the following Government facilities, equipment and supplies:

1. Living and work quarters

2. Fire finder and compass

3. Binoculars and/or spotting scope

4. Radio Communications (Forest Service radio/s). The government will provide maintenance, batteries and antenna

5. Topographic maps (of seen area)

6. Lookout instruction guide “Firefighter Guide” NFES 1571

7. Weather instruments and supplies

8. Lookout logs

9. Forest Service key for entrance to lookout

10. Fire extinguishers

11. Source of safe water (listed above)

12. Propane gas stove, refrigerator, tank and propane fuel

13. Bed

14. Outdoor pit toilet facility

15. Wood or propane heating stove

D. Transport of Contractor’s supplies and equipment by animal pack string (or by other means) at the beginning and end of contract period.

The Contractor shall be responsible for loss, damage or destruction of Government property unless the Contractor can show the damage resulted from cause beyond the Contractor’s control and without the Contractor’s fault or negligence.

Contractor Obligations

Lookouts must have the necessary experience, technical skills, and abilities to perform this contract.

Prospective contractors may be required to demonstrate these skills and abilities and show evidence of experience prior to award. “Firefighter's Guide” NFES 1571 may be used as a guide to determine knowledge and skills.

General knowledge and experience in cleaning and minor maintenance of a lookout is required.

General knowledge of radio system(s) to affect minor repair or trouble shoot radio system at the lookout facility if given verbal directions to follow.

Lookout may be required to attend 40 hours of basic fire school training. Government will pay for this for the lookout.

The Contractor shall furnish the following items:

1. A minimum of one lookout and one relief lookout

2. All bedding, lamps and appliance fuel

3. All transportation to and from lookout site. Exception: Initial arrival and final departure to and from Oregon Butte may be provided by the Pomeroy Ranger District.

4. Cleaning supplies (broom, mop, paper towels, window cleaner, etc.)

5. Drinking water and water containers

6. Wood for woodstove, may be gathered onsite

7. Full supply of food and water

8. Cooking utensils

9. Office supplies

10. Cell phone with Wi-fi capability

11. All other incidentals necessary to perform work

Liability

The Contractor shall assume all risk of loss, damage, injury to his/her equipment and those persons(s) performing the contract work and shall hold and save the Government and its employees harmless from liabilities of any nature or kind resulting from performance of this contract, except for negligent acts of Government employees.

Definition of Terms

A. Contracting Officer (CO) – The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representative of the Contracting Of-ficer acting within the limits of his/her authority.

B. Contracting Officer’s Representative (COR) – The COR is the on-site contract administrator for the Contracting Officer. The duties and responsibilities of a COR are defined in the letter of designation issued by the Contracting Officer.

C. Day – A nine hour work day beginning at 0900 and ending at 1800.

D. Detect and Report Wildfires – Surveillance for smoke and lightning strikes, recording their location, and reporting them to the appropriate station according to the established standards.

E. Monitor and Forward Radio Messages – Remaining close to the Forest Service radios, and recording all incoming and outgoing messages in the appropriate radio log. The Government-furnished radios shall not be used by the Contractor for personal purposes except in cases of emergency. This does not prohibit participation in evening “breeze” sessions. The radios shall remain on and audible 24 hours per day while the site is occupied by the Contractor so that the Government can establish contact at any time if needed.

F. Incidental Night Calls – Any radio messages taken before or after regular scheduled hours except for hours requested for overtime.

G. Record and Report Weather Observations – Taking readings from weather instruments as in-structed and reporting the readings by radio to the appropriate station. Weather observations may be requested at any time by the Government.

H. Lookout Site – The actual lookout structure and the geographical location.

I. Lookout – The person who performs the services, including back-up lookout.

Technical Specifications

A. Responding to fire/smoke sightings. The lookout shall notify Blue Mountain Interagency Dispatch after sighting a smoke with an azimuth (plus or minus 1 degree) and estimated distance (plus or minus 1 mile), legal description (Township, Range, Section, quar-ter/quarter-section) general location or landmark within 10 minutes of initial discovery.

B. Lookout shall notify dispatch of approaching storms that may produce lightning and/or produce winds that could affect fire behavior. The lookout must be able to locate accu-rately on the map and describe, by local name, landmarks of any point in his/her areas.

The lookout must be proficient in the use of the Fire Finder to accurately locate fires within 1/2 mile of the actual legal location 90% of the time. Must have working knowledge of the 2 to 1 work to rest ratio and apply that guideline in daily operations.

C. Lookout shall relay radio transmissions without any material change to content or mean-ing.

D. Lookout shall respond to radio calls within a 10 second period.

E. Midday meals shall be scheduled without interference with current activities or scheduled weather reporting.

F. When not required to maintain lookout service, the Contractor shall establish communi-cation procedures with the Government that will allow the Contractor to provide service within 24 hours after the first government attempt to make contact through the estab-lished communication procedures.

G. The lookout site is a government facility; as such it is required to be kept to acceptable cleanliness levels. Windows shall be washed every 7 days or when visibility is impaired.

Counters and window sills shall be kept free of excess personal items and dusted when necessary. Floors shall be kept clean. The deck and stairway shall be kept clear. As a safety concern, the area immediately adjacent to the heating or cook stove shall be kept free from additional items. The government maintains a NO Tolerance policy for illegal drugs. Though Marijuana and CBD is legal in the state of Oregon, they are NOT allowed on Federal property or while working on a Federal contract. Federal law categorizes Ma-rijuana as a controlled substance under Schedule I under the Controlled Substance Act, meaning knowingly or intentionally possessing the drug is illegal.

H. For the convenience of the Government, in the event of adverse weather conditions or threat to the safety of the lookout such as wildfire, the Government may close the lookout site at no cost to the Government.

I. For the convenience of the Government, an employee of the Government may be placed at the site in the event of abnormal workload or when unable to make contact with the Contractor. Contractor shall reimburse the Government for services supplied when una-ble to make contact.

J. The lookout structure and other facilities shall be kept accessible to the Government for the purpose of building or equipment repairs.

K. Daily weather observations shall be taken and reported to dispatch. The time weather is taken will be determined by the COR (normally 1300 each day).

L. The lookout site is often visited by the public, on these occasions it is expected that the

Contractor present themselves and the lookout site in a professional and affable manner and that the lookout site be kept clean and tidy, as it represents a professional workplace.

Public entrance to the lookout cab itself is always at the discretion of the Contractor.

Government Inspection Procedures

Established Standards

1. “Firefighters Guide” NFES 1571 lists the established standards against which performance will be measured. A copy is available at any U.S. Forest Service Ranger District.

2. The Government may periodically ignite a simulated smoke and/or use a signal mirror flash at a location known to be visible to the lookout to check the lookouts’ readiness and effi-ciency. The lookout will be expected to complete reporting and respond within 15 minutes and plot within +2 azimuth, +1/2 mile distance and tied to nearest landmark.

3. Inspection will be made on a periodic unscheduled basis. The Contractor will be informed of any deficiencies. The Contractor shall correct all deficiencies within 24 hours. Work not meeting established standards will be cause for non-payment of the day in question.

4. Repeated failure to correct deficiencies or comply with standards, specifications, and contract clauses may result in termination for default.

Government Access

For the convenience of the Government, an employee of the Government or other agent may be placed at the site in the event of abnormal workload or when unable to make contact with the Contractor.

The lookout structure and other facilities will be kept accessible to the Government for the purpose of building or equipment repairs.

Public visitation of Oregon Butte Lookout is popular and contractor is expected to be a “good host” to visitors when reasonable. However, the lookout has the right to deny public access to the lookout facility if it will impede the performance of lookout duties or the lookout deems it un-safe or uncomfortable.

Measurement and Payment

Payment will be made for the days worked at the unit price listed in the Schedule of Items.

Overtime hours may be ordered at any time during the course of any shift, depending on the predicted or forecasted weather or current activities. An estimated number of overtime hours for each lookout are shown on the Schedule of Items for the season. The Government will pay for overtime ordered by the Government at the unit price listed in the Schedule of Items in one-half (1/2) hour increments.

By mutual agreement, the Contractor may furnish lookout services at alternate sites to be designated in case of emergency need. Such alternative sites are limited to existing, un-staffed lookout sites.

Daily rates will be at those in the Schedule of Items. Government and Contractor furnished equipment is to be mutually agreed upon.

The Government will pay a minimum of ½ the daily rate for the first day of any adverse weather or closure. Other payment will not be made for the proceeding days of closure.

Incidental night calls are paid at the rate of ¼ of the overtime rate per call.

All quantities in the Schedule of Items are estimates only. The Government will pay for actual days or hours worked as provided for in the schedule and payment provisions, however, the Government will guarantee a minimum of 60 days within the entire contract period.

Estimate Period of Performance

The estimated availability periods during which the Contractor will be required to furnish lookout services each summer from July 1 through October 15. Length of season is dependent on weather factors, fire season, and severity. The availability period may be extended on a day-to-day basis either prior to the starting date or subsequent to the ending date set should the CO or COR determine lookout services are needed. It is anticipated that extensions beyond October 15 would be the exception and not the rule. Contractor will be consulted as soon as possible extension may be requested and mutually agreed to process will be determined for extension period. All terms, conditions, and specifications contained in this contract shall apply for any extensions. The Government will allow the lookout to occupy the site 3 days prior to the starting date for the purpose of setting up housekeeping.

The site shall be vacated by the Contractor and all their supplies and equipment removed at the end of each season, within three days or after receipt of notification from the Government or termination of the contract.

The lookout services shall be furnished 7 days a week.

Safety

The Contractor shall provide a written, job specific safety plan for discussion at the post-award conference. The plan shall address the following known hazards, any hazards that the Contractor has identified in prior work, and describe how Contractor shall mitigate these hazards. The Government has identified the following hazards for lookout services:

1. Falling, slipping or tripping on the tower stairs or observation deck. This also includes trans-porting supplies and material up and down the stairs.

2. Working alone in a remote location.

3. Exposure to weather related events such as lightning, strong winds, heavy precipitation and snow or ice.

4. Vehicle travel on unimproved roads.

5. Unpredictable wildlife

Safety considerations:

The time needed to have personnel come and assist with any issues could take up to 2 hours to get there.

Personal Protective Equipment

The contractor will train in the safe operation and use of equipment to all workers using such equipment.

Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

Defective or damaged personal protective equipment shall not be used.

The contractor shall provide, at no cost to the employee, to each employee who operates a chain saw, chain saw chaps and assure the chaps are worn during saw operations. These chaps must be approved by Underwriters Laboratory or meet Forest Service specification 6170-47. The chaps shall cover the full length of the thigh to the top of the boot on each leg.

The contractor shall assure that each employee wears foot protection that provides adequate traction and ankle support. Employees operating chain saws shall wear foot protection that is constructed with cut-resistant material which will protect the employee against contact with a running chain saw.

The contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise e.g., chain saw operation.

Final Cleanup

Before final acceptance, all areas occupied by the Contractor in connection with the work shall be cleaned of all Contractor's rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

AGAR 452.236-70 EMERGENCY RESPONSE, FIRE SUPPRESSION AND LIABILITY

(NOV 2025)

(a) Contractor's Responsibility for Responding to Emergencies. When directed by the Contracting Officer, the Contractor shall allow the Government to temporarily use employees and equipment from the work site for emergency work (anticipated to be restricted to firefighting). This is considered to be within the general scope of the contract. An equitable adjustment for the temporary use of employees and equipment will be made under the CHANGES clause, FAR 52.243-4 or FAR 52.212-4 (c) Changes.

(b) Contractor's Responsibility for Fire Fighting. The Contractor, under the provisions of FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, shall immediately extinguish all fires on the work site other than those fires in use as a part of the work. The Contractor may be held liable for all damages and for all costs incurred by the Government for labor, subsistence, equipment, supplies, and transportation deemed necessary to control or suppress a fire set or caused by the Contractor or the Contractor's agents, subcontractors, or employees subject to the fire classifications listed in subsection(c).

(c) Fire Suppression Costs. The Contractor's obligations for cost of fire suppression vary according to three classifications of fires as follows:

(1)Operations Fire. An “operations fire” is a fire caused by the Contractor's operations other than a negligent fire. The Contractor agrees to reimburse the Forest Service for such cost for each operations fire, subject to a maximum dollar amount of [$0 ]. The cost of the Contractor's actions, supplies, and equipment expended or used on suppressing any such fire, or otherwise provided at the request of Forest Service, shall be credited toward such maximum. If the Contractor's actual cost exceeds the contractor's maximum obligation stated above, the Forest Service shall reimburse the contractor for the excess.

(2) Negligent Fire. A “negligent fire” is a fire caused by the negligence or fault of the Contractor's operations including, but not limited to, one caused by smoking by persons engaged in the Contractor's operations during the course of their employment, or during rest or lunch periods; or if the Contractor's failure to comply with requirements under this contract results in a fire starting or permits a fire to spread. Damages and the cost of suppressing negligent fires shall be borne by the Contractor.

(3) Other Fires on Contract Area. The Forest Service shall pay the Contractor, at firefighting rates common in the area or at prior agreed rates, for equipment or personnel furnished by the Contractor at the request of the Forest Service, on any fire on the contract area other than an operations fire or a negligent fire.

(d) Contractor's Responsibility for Notification in Case of Fire. The Contractor shall immediately notify the Government of any fires sighted on or in the vicinity of the work site.

(e) Performance by the Contractor. Where the Contractor's employees, agents, contractors, subcontractors, or their employees or agents perform the Contractor's operations in connection with fire responsibilities, the Contractor’s obligations shall be the same as if performance was by the Contractor.

(f) State Law. The Contractor shall not be relieved by the terms of this contract of any liability to the United States for fire suppression costs recovered in an action based on State law, except for such costs resulting from operations fires. Amounts due to the Contractor for firefighting expenditures on operations fires shall not be withheld pending settlement of any such claim or action based on State law.

21. USE OF PREMISES

a. Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawings, is opened or operated on USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a camp site or trailer parking area of any employee working on the project for the Contractor.

b. Unless excepted elsewhere in the contract, the Contractor shall (i) provide and maintain sanitation fa-cilities for the work force at the site and (ii) dispose of solid waste in accordance with applicable Fed-eral, State, and local regulations.

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6 ☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) X 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 X 52.204-13 System for Award Management—Maintenance (Nov 2025) ☐ 52.204-91 Contractor identification (Nov 2025) X 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) X 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) X 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) X 52.222-3 Convict Labor (June 2003) X 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☐ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 X 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☐ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 X 52.222-41 Service Contract Labor Standards (Aug 2018) X 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) X 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) ☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) ☐ 52.222-54 Employment Eligibility Verification (Nov 2025)

X 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) X 52.223-23 Sustainable Products and Services ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☐ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements ☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) X 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) ☐ 52.232-36 Payment by Third Party (Nov 2025) X 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) ☐ 52.237-3 Continuity of Services (Jan 1991) ☐ 52.240-92 Security Requirements (Nov 2025) ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

Other Applicable Clauses

52.204-13 SYSTEM FOR AWARD MANAGENMENT MAINTENANCE (Oct 2018) 52.242-15 STOP WORK ORDER (Oct 1989) 52.242-17 GOVERNMENT DELAY OF WORK (Apr 1984) 52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 60 days

(c) five years.

52.232-90 Fast Payment Procedures (Nov 2025) 52.245-1 Government Property (Sep 2021)

AGAR Clauses

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

452.204–70 Modification for Contract Closeout (Nov 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation.

The contractor will receive a copy of the modification and will be required to provide a signature.

(The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract close-out upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)

452.204-71 Personal Identity Verification of Contractor Employees (Nov 2025)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the USDA Directives 4620-002 require the exclusion of a contractor's employee, the contracting officer will notify the contractor in writing. The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(c) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(d) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally controlled information system.

(e) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from [hours and days to be added by CO] to [hours and days to be added by CO] at [office address for registration to be added by CO]. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

(End of Clause)

Solicitation Information

Award Type

This contract is one base year with four 1-year option years and will be effective from July 1, 2026 until October 31, 2027. Each year will be started by issuance of a start work order by the Govern-ment. Only 60 days per season are guaranteed.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

_Past Performance and Price_

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Evaluation Method:

All quotations will be evaluated to identify the offeror presenting the most technically advantageous solution based on the stated evaluation criteria. Once the highest technically rated offeror is identified, their price will be evaluated to determine whether it is fair and reasonable. Past performance will also be assessed to ensure it is acceptable or neutral.

Award will be made to the offeror whose proposal is determined to be the highest technically rated, provided that:

• The proposed price is fair and reasonable, and

• Past performance is assessed as acceptable or neutral.

Award will not necessarily be made to the lowest-priced offeror. Tradeoffs will not be conducted.

The contractor shall ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD-12 Background Investigation requirement and its associated maintenance. For each member of the Contractor's personnel/ employee(s) to access the Government facility unaccompanied by the Government (i.e. for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy by the CO or COR.

When the premises covered under the contract require or utilize Linc Pass keycards for building entry, the Contractor's personnel/ employees must also visit a USDA Activation Center to obtain a physical LincPass keycard. Visitation of an Activation Center is not required for any Contractor's personnel employees whose worksite buildings utilize traditional keys or non-Linc Pass keycards.

Failure of the Contractor's personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the Contractor's personnel/ employee(s) from the premises, or termination of the contract.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract. Alerts regarding requirements needing attention are generally sent to the

Contractor via email to the address(es) provided during the HSPD-12 Background Investigation application.

12.2 Keys/Key cards:

The Contractor will establish and implement methods to ensure that all keys/ keycards issued by the Government are kept secure in the Contractor's possession are not used by unauthorized persons. No keys/ keycards issued by the Government are to be duplicated. It is the Contractor's responsibility to ensure any security access codes are secured in the contractor's possession and not to be used by unauthorized persons.

A. The Contractor will be required to reimburse the Government for replacement of locks or re-keying because of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

B. The Contractor will report the occurrence of a lost key/ keycard to the COR or CO no later than the next business day.

C. It is the responsibility of the Contractor to prohibit the use of keys/ keycards issued by the Government to any person other than the Contractor's employees. Contractor's employees are prohibited from opening locked areas to permit entrance by other people (except for other Contractor's employees).

12.3 On Boarding and Background check process

USDA FOREST SERVICE REQUIREMENTS

All Contractor employees working inside a federal building will be required to complete computer based online training courses. Once the new contractor employee’s information has successfully been entered into the onboarding tracking software, they will be contacted by email. The emails will contain links to websites where the employee can complete the courses. Each course should take 45 to 60 minutes to complete. Contractor employees will need to have access to a computer to complete all training online.

Course Name Frequen cy

Method of Trai ning

Length of Trai ning

Completion Date

*Information Security Awareness Annually

AgLearn 60 minutes 1 year since last completion date

Understanding and Interrupting Unc onscious Bias

Annually

AgLearn 90 minutes 90 days after assignment in AgLe arn

Anti- Harassment Training: Identifying an d Preventing Workplace Harassment

Annually

AgLearn 60 minutes 90 days after assignment in AgLe arn

USDA Records Management Annually

AgLearn 60 minutes 60 days after assign ment

Section 508 Annually

AgLearn 60 minutes 45 days after assign ment

* This course needs to be completed within 7 days of receipt of the email notification. The course must be completed first. Failure to complete this course in the time allotted will result in a termination of the onboarding process. Once the course is complete the background check process may start.

ALL FEDERAL AGENCIES REQUIREMENTS

Tier 1 Background Investigation Requirements for Awarded Contracts

• Declaration of Federal Employment (OF306)

• National Background Investigation Services (NBIS) security questionnaire

• Fingerprinting (if you have not already enrolled for a LincPass or completed Field Print).

These actions must be completed within 14 days. Extensions will be granted on a case-by-case basis.

OF306

The OF306 is an encrypted (password-protect) PDF, with instructions, to be sent to the government email provided. The PDF should have password-protect for viewing, not just editing, otherwise data is just as open as not password-protecting it.

NBIS Security Questionnaire

The Background investigation will be initiated through the following internet browser address: https://myinvestigation.nbis.mil/subjectportal/ A user ID and temporary password are issued through separate emails from the NBIS system.

Fingerprinting Depending on the location of the Contractor employee the fingerprint location maybe multiple hours driving distance away. Total travel time and finger process may take 4 to 8 hours total.

Fingerprinting will be done in one of these ways.

• Enrollment within USAccess for a credential (LincPass) Notify PIV Sponsor if you have already been fingerprinted for your credential or if you plan to have an enrollment appointment within the next 14 days.

• Field Print If this method is used, you are required to schedule an appointment within 7 days.

Service Contract Labor Standards -

The Service Contract Labor Standards could apply to any contracts awarded through this solicitation.

In accordance with (IAW) FAR 22.1002-3(a)(2), the place of performance for this contract is currently unknown. The Contracting Officer has determined Umatilla National Forest, Pomeroy Ranger District and adjacent lands.

possible places of performance and has included Wage Determinations for each place as an attachment to this solicitation. The Contracting Officer will obtain wage determinations for additional possible places of performance if asked to do so in writing

Offerors must request additional wage determinations no later than two days before solicitation close. Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit proposals. However, a wage determination shall be incorporated in the resultant contract, and there shall be no adjustment to the contract price.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmyinvestigation.nbis.mil%2Fsubjectportal%2F&data=05|01|jared.machgan%40usda.gov|d06086c60cf247027fa908dbd665a7e4|ed5b36e701ee4ebc867ee03cfa0d4697|1|0|638339504320855284|Unknown|TWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D|3000|||&sdata=MEAUSwCKE%2Bs4%2BseVm3MdoQx0Zb4nzzwR04emhQxN2Lk%3D&reserved=0

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.