Parkland_and_Spanaway_Wellness_Project.pdf

REQUEST FOR PROPOSAL

2025-RFP-179

PARKLAND AND SPANAWAY WELLNESS PROJECT

Pierce County

930 Tacoma Avenue S

Tacoma, WA 98402

RELEASE DATE: August 27, 2025

DEADLINE FOR QUESTIONS: September 12, 2025

RESPONSE DEADLINE: September 19, 2025, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/portal/%7bproject.government.code%7d

Pierce County

REQUEST FOR PROPOSAL

Parkland and Spanaway Wellness Project

I. Introduction II. Procurement Information

III. Scope of Work IV. Submittal Information V. Vendor Questionnaire

VI. Evaluation Process VII. Evaluation Criteria

VIII. RFP General Terms & Conditions

Attachments:

A - Sample_Service_Agreement

Request For Proposal #2025-RFP-179 Title: Parkland and Spanaway Wellness Project

1. Introduction

1.1. Summary

Pierce County is seeking to fund a program or project that employs evidence-based solutions that focus on people, places, and policy to improve the quality of life, health, and well-being of people who reside in or near the Parkland and Spanaway areas.

1.2. Background

The Pierce County Council has appropriated $500,000.00 towards community health initiatives.

Specifically, a program or project whose mission is to improve the overall health, quality of life, and longevity of residents in the Parkland and Spanaway areas by creating supportive environments where healthy living becomes the easy and accessible choice. The objectives of the selected program or project will be to:

• Increase healthy life expectancy among residents.

• Improve community health and well-being indicators.

• Reduce preventable chronic disease rates.

• Strengthen social connections and sense of belonging.

• Create policy, system, and environmental changes that promote healthy living.

1.3. Contact Information

Lauren Dase

Procurement and Contract Specialist 1

950 Fawcett Ave Ste 100

Tacoma, WA 98402

Email: lauren.dase@piercecountywa.gov

Phone: (253) 798-7501

Department:

Procurement and Contract Division

Department Head:

Jana Prince

Procurement & Contracts Manager

1.4. Timeline

Release Project Date August 27, 2025

Question Submission Deadline September 12, 2025, 4:00pm mailto:lauren.dase@piercecountywa.gov tel:(253)798-7501

Proposal Submission Deadline September 19, 2025, 1:00pm

Proposal Evaluation Approximately three weeks after proposal submission deadline, proposals will be evaluated and interviews may be held if multiple proposers are deemed capable of meeting the requirements.

Estimated Notice of Intention to Negotiate a Contract

Approximately six weeks after proposal submission deadline.

Estimated Date of Contract Execution Approximately eight weeks After proposal submission deadline.

2. Procurement Information

2.1. PROCUREMENT DOCUMENTS & RFP'S HOLDER LIST

APPLICANTS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the

FOLLOWER'S list in the County's eProcurement Portal. Notifications for bid updates, addendum and other bid information will be sent to all Applicants who register on the Pierce County eProcurement

Portal.

2.2. PROCUREMENT QUESTIONS

All questions must be submitted within the County's eProcurement Portal, under the Questions and

Answer Section no later than 4:00 pm on Friday, September 12, 2025. Applicants must be registered in the eProcurement Portal software in order to submit questions, receive addenda, notifications and ultimately submit a proposal.

Proposals must be received by the Procurement & Contract Services and the Finance Department before

1:00 pm on Friday, September 19, 2025. The applicant is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals.

2.3. Expected Term of Resulting Agreement

The initial contract period is anticipated to be for 12 months . The County has the option of renewing for an additional one year after the initial contract is executed. The actual schedule will be negotiated with the selected applicant based on staff availability and the finalized scope of work.

Value of Resulting Contract: $500,000.00

The County intends to award one contract for the services described in this RFP.

https://procurement.opengov.com/portal/piercecountywa

3. Scope of Work

3.1. Minimum Applicant Requirements

The applicant must meet the following minimum requirements:

• Registered to do business in Washington State as evidenced by an active Unique Business

Identifier (UBI) number.

• Has a valid federal tax identification number.

3.2. Minimum Project Requirements

The proposed project must meet the following general requirements:

• The project must serve people who reside in or near the Parkland and Spanaway areas.

• The project must employ evidence-based solutions.

• The project must focus on people, places, and policy, to improve the quality of life, health, and well-being of the target population.

3.3. Scope Details

The scope includes but is not limited to the following:

Community Assessment and Engagement

• Conduct a baseline well-being and lifestyle survey to establish current health, activity, and social connection metrics.

o Map current resources, services, and gaps within the community.

o Identify high-priority issues using both quantitative and qualitative data.

• Identify and engage key stakeholders, organizations, and community leaders.

o Create partnerships with schools, businesses, and organizations within Parkland and

Spanaway to create healthy spaces, build community and improve quality of life.

• Establish a community wellness advisory committee that represents the diverse community sectors within Parkland and Spanaway

Program Development

• Collaborate with stakeholders to develop a comprehensive strategic plan for addressing

Parkland and Spanaway health needs.

• Incorporate several evidence-based strategies around built environment, tobacco & alcohol, and healthy food access. Strategies may include, but are not limited to the following:

o Support urban design and planning efforts that improve walkability, bikeability, and access to green spaces.

o Partner with businesses, food retailers, and community venues to expand healthy options and promote nutritious eating.

o Increase the number of nourishing and affordable food access points

Implementation

• Launch a public awareness campaign highlighting healthy lifestyle habits and available resources.

o Use social media, newsletters, and local networks to share wellness resources

• Execute evidence-based solutions identified in the plan to measurably improve outcomes related to the minimum project requirements. Such solutions may include but are not limited to:

o Organize events within Parkland and Spanaway such as cooking demonstrations, group walks, volunteer fairs, and purpose-driven workshops.

o Provide technical assistance for organizations adopting this initiative o Provide education and resources to residents to promote health literacy and empower individuals to make informed health decisions.

Reporting

• Conduct follow-up surveys to measure changes from the baseline assessment

• Track participation rates, service utilization, and program satisfaction

• Develop quarterly and annual progress reports on participation, outcomes, and feedback.

• Develop a sustainability plan to ensure long-term impact beyond the project's initial term.

3.4. Deliverables

The awarded contractor will be required to submit deliverables under the contract, the timeline of which shall be negotiated at time of contract, and which shall include, but may not be limited to, the following:

Deliverable Target Date

Detailed workplan that includes timelines and milestones TBD

Community Assessment Report TBD

Establish working partnerships with at least 10 schools and/or worksites and have developed plans for improving the health of their student and/or employees.

TBD

Development of a minimum of six strategies to be shared with the Pierce County Council by the end of 2026.

TBD

Implementation Plan TBD

Quarterly progress reports TBD

Final Impact Report TBD

4. Submittal Information

2025-RFP-179, Parkland and Spanaway Wellness Project

4.1. Submittal Requirements

Each proposal submission is required to be submitted as outlined in this section. Please include a cover and/or first page, containing the name of the project (Parkland and Spanaway Wellness Project), name of the respondent, contact information, and submittal date. A table of contents should be next. Please provide the following information in the sequence and format prescribed below. Supplemental materials providing additional information may be attached, but the information requested below is to be provided in this format.

Applicant Information

• Applicant Name, local address, email address, and phone number

• Primary Individual to contact

• Number of years the Applicant has been in business (include and identify entity name change and dba)

Qualifications & Experience

• The proposer’s experience relevant to the services requested, including years of experience in relevant fields and prior similar projects completed.

o If listing prior completed projects, please include reference contact information.

• Include proposer’s relevant certifications and accreditations awarded by reputable organizations.

• Identify key personnel and their role with this project and their relevant qualifications.

Approach to Work

• Describe in detail how the Applicant will approach the work as described under Section 3.2

Scope Details, to include Community Assessment and Engagement, Program Development, Implementation, and Reporting:

o Describe how the applicant will engage directly with the residents of Parkland and

Spanaway.

o Clearly describe the evidence-based methods that will be used to accomplish the necessary services.

o Include a proposed work plan and timeline for completion of the deliverables requested.

The timeline should be provided in a format substantially similar to the table provided in section 3.3.

o Include a summary of innovative ideas and suggestions for implementing or enhancing the scope of services.

• If any of the services or deliverables requested in this RFP have already been completed by the proposer within the last three years, the proposal should clearly indicate such.

o Include in your proposal (as attachments) any work product related to the deliverables already completed.

Budget

• The Applicant shall provide a detailed budget outlining costs associated with the project to include staffing, materials/supplies, administrative costs, etc.

Only electronic submittal via the County's eProcurement Portal shall be accepted. No hard copies, emails or fax submittals are acceptable.

Acknowledgement (via the County's eProcurement Portal) of each addendum issued. (if applicable)

5. Vendor Questionnaire

1. Applicant Confirmation* As an authorized representative of the Applicant, having carefully examined the Request for Proposals, I propose to furnish services in accordance therewith as set forth in the attached proposal.

I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.

I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).

In order to induce the County to consider this proposal, the applicant irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County and applicant further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to Pierce County.

☐ Please confirm

*Response required

2. Please Confirm * By submitting a proposal, the Applicant agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Applicant pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Applicant.

The Applicant shall not copyright, or cause to be copyrighted, any portion of said items submitted to the

County because of this solicitation.

☐ Please confirm

*Response required

3. Proposal * Upload Proposal

*Response required

6. Evaluation Process

6.1. Evaluation & Award Process

An evaluation team will review the bidding documents and evaluate all responses received based upon the criteria listed under Section 7. The County may request clarifications or additional information, if needed. The County reserves the right to conduct interviews with the highest scoring Proposers prior to making a final selection. If interviews are conducted, details and information will be provided prior to any scheduling, if the timeline does not already include an interview date. Each Proposer selected to interview will receive the same questions from the County, and the County will award up to an additional 20 points as part of the Interview Phase.

The County intends to select the highest scoring Applicant for this solicitation and begin the negotiation and award process based on the requirements of this solicitation.

The selected Applicant will be invited to enter into contract negotiations with the County. Should the

County and the selected Applicant not reach a mutual agreement, the County will terminate negotiations and move to the next-ranked Applicant and proceed with negotiations. An Applicant’s inability to agree to the terms of the County’s standard contract may be a basis for the County to terminate negotiations and begin negotiating with one or more other Applicants.

The County reserves the right to accept or reject any or all submitted bids, to waive as informalities any irregularities, and to contract as the best interest of the County may require. The County may reject bids that are non-responsive or that are submitted by non-responsible Applicants.

7. Evaluation Criteria

Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience

Proposer demonstrates experience relevant to the services requested.

Points Based 10 (10% of Total)

2. Approach to Work

The proposed approach to work demonstrates compliance with the minimum project requirements, provides clear and impactful performance metrics and targets, provides a clear project timeline, demonstrates proposed solutions that incorporate feedback of the target population and community partners.

Points Based 60 (60% of Total)

3. Budget

The proposed budget is reasonable, feasible, and cost-effective, demonstrating impact to the target population commensurate with the amount of funds requested.

Points Based 30 (30% of Total)

Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Interviews (if applicable) Points Based 20 (100% of Total)

8. RFP General Terms & Conditions

Reserved Rights and Procedures:

1. Pierce County expressly reserves the following rights:

a. To waive any and/or all irregularities in the proposals submitted.

b. To reject any or all proposals or portions thereof.

c. To base awards with due regard to the quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.

d. To make the award to any applicant or combination of applicants whose proposal(s), in the opinion of the County, are in the best interest of the County.

2. Pierce County cannot accept late proposals.

3. Reimbursement: The County will not reimburse applicants for any costs involved in the preparation and submission of responses to this RFP or in the preparation for and attendance at subsequent interviews.

4. Cooperative Purchasing

The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Applicant agrees that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases.

Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

5. Public Records and Proprietary Material

Applicants should be aware that any records they submit to the County or that are used by the County even if the Applicant possesses the records, may be public records under the Washington Public Records

Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Applicants should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.

Applicants should clearly mark any record they believe is exempt from disclosure.

6. Title VI Compliance

Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to

2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all applicants that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.