Parking Spaces- SOW1.docx

Statement of Work James H. Quillen VA Medical Center Parking Space Rental

SCOPE OF WORK:

The James H. Quillen Veterans Administration Medical Center (VAMC) requires parking space rental (100 gravel and 80 paved parking spaces) located at 1109 University Parkway, Johnson City, TN 37604 (GPS Coordinates +36.306774, -82.370725). The VAMC requires rental of 100 gravel parking spaces twenty four (24) hours, seven (7) days a week and 80 paved parking spaces Monday – Friday 6:00am to 6:00pm Eastern time. The additional parking spaces will relieve parking constraints at the medical facility. This requirement is for one (1) 12 month base period and three (3) additional option years. The base period will be October 1, 2021 – September 30, 2022.

1. CONTRACTOR/LANDOWNER REQUIREMENTS: The Contractor shall provide the following:

(a) The Landowner shall be responsible for installing post signs describing hours for parking allowed for dual use paved parking area.

(b) The Landowner is responsible for maintaining working outdoor/exterior lighting in all parking areas spaces.

(c) The Landowner is responsible for 80 paved parking spaces to prevent property damage or personal injury. Including repairing potholes, and parking striping of spaces.

(d) The Landowner is responsible for pest or animal control with both parking areas paved and gravel spaces.

(e) The Landowner is responsible for utilities and storm drains in parking areas.

VA REQUIREMENTS: The VA shall provide the following:

(a) VA shall be responsible for maintaining 100 gravel spaces rented from the Landowner including filling potholes and grading as needed to maintain spaces.

(b) VA shall be responsible for snow and ice removal on 100 gravel spaces and paved parking throughout the contract.

(c) VA shall be responsible for towing/ticketing vehicle not belonging to VA staff or VA patients parked on 80 paved parking spaces between hours of 6:00 AM and 6:00PM Monday through Friday.

(d) VA shall maintain removal of trash and debris on 100 gravel and 80 paved parking spaces.

2. HOURS OF BUSINESS: 100 gravel parking spaces available 24/7 and 80 paved parking spaces are available 6:00AM -6:00PM Monday through Friday

3. BADGES: All Contractor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents.

4. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before performing any service of a non-contract nature, the COR, or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services and that reimbursement will not be made unless this prior authorization is obtained.

5. INSURANCE REQUIREMENTS:

(a) The Contractor/Landowner agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with the laws of the governing state.

(b) Public Liability Insurance:

The Contractor shall comply with all applicable Federal and State laws with regard to liability arising or resulting from injury to or death of an employee in performing the work under this contract and shall save and hold the Government harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

The Contractor will be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

(c) Before commencing work under this contract, the Contractor shall furnish certification from his insurance company indicating that the coverage outlined in paragraphs (a) and (b) has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days notice to the Contracting Officer. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date.

6. GOVERNMENT HOLIDAYS: Services shall be performed on the following National holidays:

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

7. INVOICE AND PAYMENT: Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice through Tungsten E-Invoicing.

8. SERVICE CALLS: Landowner shall provide in the, the name, location, and telephone number of the office where service calls are to be placed and a point of contact.

9. SMOKING: Smoking is not permitted within, or around, the VA Healthcare System facilities, except in designated areas.

10. PARKING: It is the responsibility of the Contractor/Landowners responsibility to inform Non-VA Staff or Non-VA Patients to park only in designated parking areas. Parking information will be made know to VA staff for location in 100 gravel and 80 paved spaces. The VA will not invalidate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

11. TERM OF CONTRACT: This contract is effective for one 12 month base period and (3) three one year options subject to the availability of VA funds. The Contractor shall not perform services after September 30th in any contract year without written authorization from the Contracting Officer.