Parking Garage Sealant Project (RFP 2025_0019.pdf

REQUEST FOR PROPOSAL

FOR

PARKING GARAGE SEALANT PROJECT

(RFP 2025-0019)

PROPOSAL SUBMITTAL DEADLINE

5:00 P.M. (EST)

Wednesday, March 12, 2025

LOCATION:

SAVANNAH AIRPORT COMMISSION

400 AIRWAYS AVENUE

SAVANNAH, GA 31408

REQUEST FOR PROPOSAL

PARKING GARAGE SEALANT PROJECT

The Savannah Airport Commission (SAC) (“the Commission”) is seeking qualified companies to provide proposals for contract services for waterproofing SAC’s parking garage. The Respondent acknowledges and accepts that any cost incurred from the respondent’s participation in this RFP shall be the sole risk and responsibility of the proposer.

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. To provide a response to this proposal, all respondents must first register their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

Christy Dixon, C.M.

Purchasing Manager cdixon@flySAV.com Savannah Airport Commission 400 Airways Avenue Savannah, GA 31408

TABLE OF CONTENTS

Background and Purpose of RFP pg. 3 RFP Timeline pp. 4-5 Scope of Work / Project Requirements pp. 6-9 Submittal Instructions pp. 10 Proposal Organization / Format pp. 11-13 Evaluation Criteria pp. 14-15 Exhibits pp. 16-18

List of Exhibits

Exhibit A: North Economy Garage Exhibit B: South Economy Garage Exhibit C: Additional Images of Economy Garages https://savannahairport.bonfirehub.com/ mailto:mfreeman@flysav.com mailto:cdixon@flySAV.com

Request for Proposals (RFP 2025-0019) For Savannah Airport Commission

PARKING GARAGE SEALANT PROJECT AT

SAVANNAH HILTON HEAD INTERNATIONAL AIRPORT

Overview and Purpose of RFP

The Savannah Hilton Head International Airport has 1 parking garage, 1 parking deck, and 4 surface lots servicing over 4,134,381 customers annually. The purpose of this Request for Proposal (“RFP”) is to solicit proposals from qualified and experienced respondents to seal the expansion joints of the Upper-Level North and South Economy Parking Garages at the Savannah Hilton Head International Airport (“Prime Property”). The proposal response must include all work associated with removing, cleaning, and replacing the joint sealants. The proposal response must also include service costs for a certified welder. The Upper-Level of the North and South Economy Garages are depicted on Exhibits A - C.

RFP Timeline Summary:

Note: Commission reserves the right to modify this timeline at any time.

Contact Person: Christy Dixon E-mail: CDixon@flySAV.com

Non-Mandatory Pre-Proposal Meeting Information:

1. A non-mandatory preproposal meeting is scheduled for February 21, 2025 at

11:00am via Microsoft Teams. Although the meeting is not mandatory, it will serve as a time for all proposers to gain insight on the required services and ask any questions pertaining to this RFP before submission. The information to attend the meeting via Microsoft Teams is as follows:

Meeting ID:293 393 198 445 ; Passcode: XJ3Bg3Gi

2. Please RSVP via email to Christy Dixon @ cdixon@flysav.com for the meeting NLT Close of Business (5:00pm EST) on February 20, 2025.

Questions: All questions must be submitted through Bonfire, and will not be accepted via email or mail. All questions must be submitted no later than February 26, 2025 by COB (5:00pm EST). All responses to questions will be provided through https://savannahairport.bonfirehub.com/ in an addendum by March 3, 2025. All addenda must be acknowledged in respondents’ final responses.

Deadline for Submitting Proposals:

March 12, 2025 (5:00pm EST)

Site Visit: Arranged by appointment with Christy Dixon @ cdixon@flysav.com. All scheduled site visits will take place Monday-Friday from February 4 – 25, 2025.

Submittal Information: All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. Note: Please be sure to Acknowledge all associated addendums before submission of proposal response. The date for the final addendum is noted below.

mailto:cdixon@flysav.com mailto:cdixon@flysav.com

RFP Timeline:

ISSUE DATE: February 3, 2025

NON-MANDATORY PRE-PROPOSAL MEETING February 21, 2025

WRITTEN QUESTIONS/COMMENTS DUE DATE: February 26, 2025

LAST ADDENDUM RELEASED: March 3, 2025

Note: Please be sure to Acknowledge all associated addenda before submission of proposal response. The date for the final addendum is noted above.

RFP RESPONSE DUE DATE: March 12, 2025

NOTIFICATION OF AWARD DECISION TO BIDDERS: NLT May 15, 2025

Scope of Work / Project Requirements

• The successful Respondent(s) will use Tremco sealant or a product that meets or exceeds the specifications of Tremco sealant.

• The successful Respondent(s) will install perimeter netting and/or fencing to meet OSHA safety requirements.

• The successful Respondent(s) will conduct site cleaning and restoration to original condition, which is required for completion of the work.

• During mobilization and demobilization of the project, the responsible Respondent(s) will provide temporary protection in the Area of Operations (AO), including but not limited to set-up and maintaining all necessary, temporary partitions and barricades around work area. The Respondent(s) will provide barricades and all other traffic control signage.

• Upon approval and execution of an Agreement with Commission, the successful Respondent(s) will be responsible for all planning, development and costs associated with due diligence, development, construction, improvements, management and operation of the proposed property, including but not limited to, planning, entitlement, environmental compliance, permit fees, utility charges and all other project costs associated with the operation of the parking garage improvements as described within a formal Agreement and as summarized below.

• The Commission will make maximum effort to clear all vehicles from the garages.

The probability of the presence of a small number of vehicles in the garage is probable. The successful Respondent(s) will provide a construction methodology plan, to also include a prevention plan if vehicles are located in the AO.

• All necessary permits and proof of insurance coverage will be obtained prior to the start of any approved improvements or modifications to the property.

• The successful Respondent(s) will provide mobilization, site preparation, and demobilization of all equipment to include, but limited to a street sweeper and/or all other cleaning equipment needed onsite to ensure construction areas are clear of debris, construction materials, trash, etc.

• The successful Respondent will comply with all FAA Grant Assurances and other FAA requirements and all federal, state, and local requirements including those for the Transportation Security Administration, Customs and Border Protection and the City of Savannah. The successful Respondent(s) will also provide protection of adjacent building walls and facilities required by State laws and City Ordinances.

• All respondents are responsible for conducting a site visit and obtaining all measurements needed and prior to providing a bid response.

• During any proposed facility improvement/construction, the successful Respondent will incorporate principles of and best practices in accordance with Commission’s Stormwater Pollution Prevention Plan.

• The successful Respondent/awarded company will provide an active Certificate of Insurance to perform Scope of Work for this project before given a Notice to Proceed.

• The successful Respondent/awarded company will provide a Payment/Performance

Bond to perform Scope of Work for this project before given a Notice to Proceed.

SEALANT JOINT REPLACEMENT

*** The respondent will use Tremco sealant or a product that meets or exceeds the specifications of Tremco Sealant.***

• The Successful Respondent(s) will remove sealant and back material from horizontal control joints between structural tee’s (13,968LF). All measurements included in this RFP are estimates and are not final. In such, all measurements are estimates and not guaranteed to be entirely accurate. The bidder is responsible to physically field verify the measurements on site before submitting their bid. Costs related to incorrect measurements due to lack of verification will be the responsibility of the bidder.

• The Successful Respondent(s) will grind existing concrete joint edges to remove excess material; clean joint to promote bonding (27,936 LF).

• The Successful Respondent(s) will replace joint with new back material and new bead of urethane sealant (13,968 LF).

• The Successful Respondent(s) will tool/apply to conform with manufacturer specifications.

• The Successful Respondent(s) will provide a Certified Welder for the purpose of the welding of the structural T’s expansion joint brackets. (please provide certification of welder)

• The Successful Respondent(s) will be responsible for the collection and verification of all measurements needed to perform the required scope of work in this RFP.

TREMCO SEALANT SPECIFICATIONS

*** The respondent will use Tremco sealant or a product that meets or exceeds the specifications of Tremco Sealant.***

Submittal Instructions

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. In order to provide a response to this proposal, all respondents must first register their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

All addenda associated with this RFP will be provided through https://savannahairport.bonfirehub.com/ by the date noted on page 5 of this document.

All questions must also be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form.

Except as otherwise provided herein, proposals which are incomplete or which are not in conformance with the law, may be rejected as non‐responsive. Timely Proposals received will be subject to applicable laws and regulations governing public disclosure. Submission of a Proposal indicates acceptance by the respondent of the conditions contained in this RFP, and the intent to enter into an Agreement with Commission.

Savannah Airport Commission reserves and may exercise the following rights and options:

(i) to reject any and all proposals, negotiate with any respondent, alter the scope of work, to extend the date for submittal responses to request additional information from any Proposer, to supplement, amend or otherwise modify the RFP prior to the closing date and time, and reissue the RFP at any time prior to execution of a final agreement if, in Commission sole opinion, and best interest to do so; (ii) to supplement, amend, substitute, or otherwise modify this RFP at any time prior to selection of one or more proposer for negotiation and (iii) to cancel this RFP with or without issuing another RFP; (iv) to reject the proposal of any proposer who, in the Commission’s sole judgment, has been delinquent or unfaithful in the performance of any contract with Commission is financially or technically incapable or is otherwise not a responsible responder; (v) To reject as informal or non-responsive, any proposal which, in Commission’s sole judgment, is incomplete, is not in conformity with applicable law, is conditional in any way, or deviates from the mandated requirements of the RFP and; (vi) to waive any informalities in the submission process, defect, non-responsiveness and/or deviation from this RFP that is not considered in the best interest and/or best value to Commission, at its sole judgment.

Any exceptions to the specifications included in the RFP must be clearly stated in the proposal response (Exceptions Sheet).

mailto:mfreeman@flysav.com

Organization of Submission

Proposals should be typed and should not include any unnecessarily elaborate or promotional material. Lengthy narrative is discouraged. In order to expedite and to maintain consistency in the evaluation process, each Proposal should be organized as presented below. Proposals that do not follow the specific format outlined below, or that fail to provide the required documentation may receive lower scores or be disqualified if found to be non-responsive. In the event of conflict between any of the Proposal documents, resolution will be at the Commission’s sole discretion.

A. Cover Letter

Include a transmittal letter identifying the proposal package being submitted.

Include other general information deemed significant enough to be highlighted. The letter will provide the name, address, telephone number, and e-mail address of the individual authorized to contractually bind the company/entity. Please submit in the Bid Proposal Section of Bonfire.

B. Contact Information

Name, title, address, and telephone number of the operator’s designated contact person for communication pertaining to this proposal.

C. Respondent’s Qualifications

Describe the Respondent and Respondent teams overall experience in planning, developing, and operating similar projects/facilities. Include specialized certificates or licenses held. Please submit in the Bid Proposal Section of Bonfire.

D. Construction Methodology: Please submit in the Bid Proposal Section of Bonfire.

i. Sealant and other products, materials, and services proposed

ii. Cost estimate by phase

iii. Project schedule, including any due diligence or entitlement periods

iv. Estimated time for commencement of normal business operations

v. Submit a phasing plan, to include the plan of execution to complete required scope of work in the most advantageous method to minimize adjustments to airport parking operations.

E. Include a copy of the Company’s Construction Insurance Certificate. Please submit in the Bid Proposal Section of Bonfire.

F. References

Please provide 3 business references whereas your company has performed similar work required in this RFP on the designated Reference Forms.

G. Exceptions/Deviations

State any desired exceptions to or deviations from the requirements of this RFP on the Exception/Deviations Form. All approaches to meet Commission’s requirements should be thoroughly explained.

The Respondent’s failure to specify in their proposal any exceptions or deviations of the RFP is deemed to be the Respondent’s acceptance thereof.

H. Previous Legal Litigation or Disputes: Please submit in the Bid Proposal Section of Bonfire.

Indicate if the Respondent has been involved in any litigation or other disputes that have the potential to result in a financial settlement or judgment having a material adverse effect on the Respondent’s ability to complete the Project. Indicate whether or not the Respondent has ever filed for bankruptcy or had operations foreclosed upon.

This financial information will remain confidential to Commission’s staff only for the purposes of determining the financial viability of the Respondent to the extent required by law, documents submitted in connection with the RFP may be subject to disclosure pursuant to Open Records Request.

I. Required Forms (Must Be Included in Response)

The following forms must be completed in full and submitted with the proposal:

1. Proposal Certification, which certifies that the Respondent has certain specific capabilities, and that the proposal accurately represents those capabilities.

2. Non-Collusion Affidavit: Please complete the form in its entirety.

3. Acknowledgement of Addendum Form: Please sign and acknowledge all addenda (if any) associated with this RFP.

4. References: Please provide 3 business references, whereas similar work was performed.

5. Local, Small Business (LSB) /Minority Business Form: Please complete the

Local, Small Business/Minority Business Form for this RFP. If your company does not hold an LSB or Minority Business Designation, please check the box noted as non-applicable. If your company is an LSB/Minority Business, please complete the form, while also including your LSB Certificate/Minority Business Certification along with the form in this section.

6. Exceptions Form: Please note in your response if there are any exceptions or additions to the requirements in this proposal.

7. Bid Bond: A bid bond is required with the bid submissions of this RFQ. A Bid Bond in the form as bound in this RFP or certified check in the amount of not less than five percent (5%) of the total amount bid must accompany each bid. If the bidder chooses to submit a certified check for bid bond, please mail the certified check to Savannah Airport Commission, Attn:

Christy Dixon, 400 Airways Avenue, Savannah, GA. 31408, no later than March 12, 2025.

8. Pricing Sheet: Please indicate the total price of the project per scope of work. All costs such as travel, shipping, etc. will be included in the total cost submitted to SAC. Please also indicate the warranty associated with the project as well as an estimated timeline for completion.

Payment Bond/Performance Bond

The successful bidder will be required to execute and to provide a Payment Bond/ Performance Bond each in an amount of one hundred percent (100%) of the total value of the contract awarded to him with a satisfactory surety or sureties for the full and faithful performance of the work. If the total value of the contract is less than $100,000.00, no Payment Bond or Performance Bond will be required. Only the Payment and Performance Bond as bound within and made a part of the specifications, and these documents are acceptable. No other form will be accepted

Evaluation Criteria

Proposals will be evaluated by the Evaluation Panel against the factors specified below and based on a “Best Value” basis.

Criteria Weight

Maximum Points

Factor Description

1 Qualifications (Business Experience)

25 Experience to perform the scope of work will be reviewed and evaluated. Experience will be evaluated as it reflects the Respondent’s demonstrated ability to successfully conduct and maintain an operation of similar type, size, and complexity as proposed.

2 Project Schedule/ Timeline

25 Provide proposed, detailed project schedule and proposed completion date.

3 Construction Methodology

20 The construction methodology will be evaluated to determine if the respondent’s approach to complete the scope of work is in the best interest of the Commission.

4 Cost 20 Provide an itemized cost of the project, to include all requirements needed to complete project.

5 Local, Small Business / Minority Business

10 Local, small businesses or non-local minority businesses will receive points. A non-local or non-minority designation does not serve as disqualification for award of this project.

Total 100

Evaluation

Upon selection of the most qualified Respondents, Commission may require the finalists to make an oral presentation to the Evaluation Panel to further explain their proposals. If such interviews are conducted, Commission’s evaluation of the presentations will also be factored into the evaluation of the proposals. However, Respondents are advised that award may be made without interviews or further discussion. The following process will be used to evaluate the proposals:

1. Initial Evaluation

Each Proposal received will first be evaluated for responsiveness. Each Proposal received will first be evaluated for responsiveness. Each proposal will also be evaluated to ensure that all required documents are submitted to meet SAC’s compliance as noted in this RFP (meets minimum requirements).

2. Evaluation Panel

Commission will use a minimum of a three-person panel to evaluate each of the responsive proposals. The evaluation panel will evaluate the responsive proposals submitted and award points according to the Evaluation Points chart above.

PLEASE NOTE: No Respondent will be informed at any time during or after the RFP process as to the identity of any evaluation panel member. If a Respondent becomes aware of the identity of such person(s), he/she will not make any attempt to contact or discuss with such person anything related to this RFP. The designated Contact person is the only person at Commission the Respondent’s will contact pertaining to this RFP. Failure to abide by this requirement may cause such Respondent(s) to be eliminated from consideration for award.

3. Best and Final Negotiations

Commission reserves the right to conduct a “Best and Final” Negotiation at their sole discretion.

Contract Award Procedure:

By completing, executing, and submitting the Respondent Certification, attached hereto, and incorporated by this reference, the “Respondent is thereby agreeing to abide by all terms and conditions pertaining to this RFP as issued by Commission.

If a Respondent is selected, Respondents will receive by e-mail a Notice of Results of Evaluation after a notice of award is issued. Such notice will inform Respondents which Respondent has been selected to proceed with exclusive negotiations.

Commission will evaluate the Respondents based on the above criteria and will select the most advantageous and best value to Commission. The chosen Respondent will be recommended to enter into an agreement for completion of the project.

EXHIBIT A: NORTH ECONOMY GARAGE

EXHIBIT B: SOUTH ECONOMY GARAGE

EXHIBIT C: ADDITIONAL IMAGES OF ECONOMY GARAGES

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