Parker Hydraulics Brand RFQ.pdf

REQUEST FOR QUOTATION

MARYLAND DEPARTMENT OF TRANSPORTATION

MARYLAND AVIATION ADMINISTRATION

Date: 05/03/2024

Request for Quote – R6046285

From: Tyler Williams

Tel: 410-859-7596

Email: twilliams25@bwiairport.com

INSTRUCTIONS: Please price the following items and return to via e-mail. Quotes must be received no later than 5/10/2024 by 2:00:00 PM. It is the Bidder/Vendor’s responsibility to ensure the quote is received by the deadline. See Attached Bid Sheet

All prices are fully loaded and must include all cost/expenses associated with the provision of this RFQ including profit/overhead, general operating administrative fees, freight and all other expenses necessary to provide the service/product. No other amount will be paid to the vendor.

Scope of Work:

Maryland Aviation Administration (MAA) is seeking a Contractor to provide Parker Brand hydraulic fittings, hoses, and assorted parts for emergency equipment, heavy trucks and agricultural equipment delivered as needed to the Baltimore Washington International Thurgood Marshall (BWI Thurgood

Marshall) Airport. This will be a term of 3 years.

The Contractor must have the ability to make custom very large size hydraulic hoses and fittings for snow removal equipment, tanker trucks, and Aircraft Rescue and Firefighting Apparatus trucks.

The Contractor must be able to fabricate custom length and size hose fitting assemblies on demand and have off hours accessibility during emergency essential such a Snow/Ice weather events.

Contractor Qualifications

The Contractor must have three (3) years’ experience as a company working in the hydraulic fittings business working with the Parker Brand. MAA shall not accept the experience of individual employees or combinations of employees as company experience. The contractor shall submit documentation demonstrating the three (3) year experience, including company, address, contact mailto:twilliams25@bwiairport.com

Revised 3-18 ldd person, telephone number, email address, term of contract, description and amount. The vendor must be a authorized Parker Hydraulic Brand Distributor.

The Contractor must have the ability to make custom very large size hydraulic hoses and fittings for snow removal equipment, tanker trucks, and ARFF trucks.

Contractor’s Responsibilities

The Contractor will provide service during normal business hours (Monday-Friday 7:30 am to 4:00 pm), as well as, non-business hours 24 hours 7 days per week, and if required in an emergency.

The Contractor must be able to provide service and deliveries outside of normal business hours during emergency essential recall weather related events.

The Contractor must be able to fabricate custom length and size hose fitting assemblies on demand and have off hours accessibility during emergency essential such a Snow/Ice weather events.

The Contractor must be able to provide on-site technical advice regarding fitting identification and type, allowable pressure specifications and hydraulic system design or modification expertise.

The Contractor must have access to fuel tanker related parts such as valves, pumps, and components to support the MAA’s fuel tanker truck and runway deicer chemical fleet.

Communications

The Contractor shall establish a Project Manager for the duration of this Blanket Purchase Order

(BPO). Contractor must provide an office phone number that the MAA can contact 24 hours a day 7 days a week.

Familiarity with Laws

The Contractor shall be familiar with and follow all Federal, State, local and municipal laws, ordinances, rules and regulations which in any manner affect those engaged or employed in the work, or the materials or equipment used in or upon the work, or in any way affect the work. No plea of misunderstanding shall be considered due to ignorance thereof. If the Contractor shall discover any provision in the Specifications or other BPO Documents which is contrary to, or inconsistent with, any such law, ordinance, rule, or regulation, he shall immediately report it to the

Procurement Officer in writing.

Removal of Defective Work

All work and materials, which do not conform to the requirements of the BPO, shall be considered unacceptable and shall be replaced immediately with acceptable material.

Any defective work, whether the result of poor workmanship, use of defective materials, damage through carelessness or any other cause, found to exist, shall be removed and replaced by work and materials which shall conform to the specifications or shall be remedied otherwise in an acceptable manner authorized by MAA. Upon any failure by the Contractor to comply promptly with any order of MAA made under the provisions of this section, MAA shall have the authority to cause defective work to be remedied or removed and replaced and unauthorized work to be removed, and to deduct the costs attributable to such corrective notions from any monies due or to become due to the Contractor under this BPO.

Approved Equals

No approved equals will be accepted. All material must be Parker Brand as MAA has been advised that mixing hose and connector brands could result in catastrophic failure of our current equipment’s hydraulic connection. MAA will not accept a buyout of inventory to switch to another brand.

If lead times are not met, the MAA reserves the right to cancel the contract or to accept the item at a discounted price negotiated at time of occurrence or at the restocking price, whichever is determined between both parties.

Minority Business Enterprises are encouraged to respond to this solicitation notice. Federal, State and Local Taxes are not applicable. Late bids will not be accepted. Award may be made in whole or in part at the States discretion. Quotes are irrevocable for 90 days following bid opening.

This quote is submitted with the understanding that the Bidder shall comply with the attached

MAA Terms and Conditions for Purchase Orders under $50,000.00 and all State of Maryland

Procurement Regulations in effect at the time of submission and the instructions provided herein.

TERMS AND CONDITTIONS

“Delivery shall be made in accordance with the solicitation specifications. The State, in its sole discretion, may intend the time of performance for excusable delays due to unforeseeable causes beyond the Contractor’s control. The State unilaterally may order in writing the suspension, delay, or interruption of performance hereunder. The State reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. The materials listed in the bid or proposal shall be delivered FOB the point or points specified prior to or on the dated specified in the bid or proposal. Any materials that is defective or fails to meet the terms of the solicitation specifications shall be rejected. Rejected materials shall be promptly replaced. The State reserves the right to purchase replacement materials in the open market. Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement plus applicable expenses, if any”.

This purchase order, with any attachments, shall constitute the entire agreement and contract between the vendor, as named on the face, and the Maryland Aviation Administration.

The scope of work, or materials, or supplies, to be provided shall be specified in the body of this purchase order, or as stated in the specific conditions attached.

Payment shall be made upon presentation of a proper invoice in accordance with Sections 15-101 through

15-105 of the State Finance and Procurement Article Annotated Code of Maryland.

Incorporation by Reference.

“All terms and conditions of the solicitation, and any amendments thereto, are made a part of this contract.”

Tax Exemption.

“The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of

Columbia sales taxes, and transportation taxes. Exemption certificates shall be completed upon request.

When a contractor is required to furnish and install material in the construction or improvement of real property in performance of a contract, the Contractor shall pay the Maryland Sales Tax and the exemption does not apply.”

Specifications.

“All materials, equipment, supplies or services shall conform to federal and State laws and regulations and to the specifications contained in the solicitation.”

Delivery and Acceptance.

“Delivery shall be made in accordance with the solicitation specifications. The State, in its sole discretion, may extend the time of performance for excusable delays due to unforeseeable causes beyond the

Contractor’s control. The State unilaterally may order in writing the suspension, delay, or interruption of performance hereunder. The State reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. The materials listed in the bid or proposal shall be delivered FOB the point or points specified prior to or on the date specified in the bid or proposal. Any materials that is defective or fails to meet the terms of the solicitation specifications shall be rejected.

Rejected materials shall be promptly replaced. The State reserves the right to purchase replacement materials in the open market. Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement plus applicable expenses, if any. If the Contractor fails to make delivery in accordance with its quoted time frame, and the MAA is required to obtain the needed goods or services on the open market, the Contractor shall be liable for any excess costs to the MAA.”

Non-Hiring Employees.

“No employee of the State or any department, commission, agency or branch thereof whose duties as such employee include matters relating to or affecting the subject matter of this contract shall, while so employed, become or be an employee of the party or parties hereby contracting with the State or any unit thereof.”

Nondiscrimination in Employment.

“The Contractor agrees not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, or physical or mental handicap unrelated in nature and extent so as reasonably to preclude the performance of such employment and to post and to cause subcontractors to post in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause.”

Financial Disclosure.

“The Contractor shall comply with State Finance and Procurement Article, Sect. 13-221, Annotated Code of Maryland, which requires that every business that enters into contracts, leases or other agreements with the State and receives in the aggregate $100,000 or more during a calendar year shall, within 30 days of the time when the$100,000 is reached, file with the Secretary of State certain specified information to include disclosure of beneficial ownership of the business.”

Political Contribution Disclosure.

“The Contractor shall comply with the provisions of Article 33, Sections 30-1 through 30-4, Annotated

Code of Maryland which require that every person that enters into contracts, leases, or other agreements with the State of Maryland or a political subdivision of the State, including its agencies, during a calendar year under which the person receives in the aggregate $10,000 or more, shall on or before February 1 of the following year file with the Secretary of State certain specified information to include disclosure of political contribution in excess of $100 to a candidate for elective office in any primary or general election.”

Anti-Bribery.

“The Contractor warrants that neither it or any officer, director, or partner, nor any involved in obtaining contracts with the State, or any subdivision of the State has been convicted of bribery, attempted bribery or conspiracy to bribe, nor has engaged in conduct since July 1, 1977 which would constitute bribery, attempted bribery, or conspiracy to bribe under the laws of any state or the federal government.”

Registration.

“Pursuant to Sect. 7-201 es seq of the Corporations and Associations Article of the Annotated Code of

Maryland, Corporations not incorporated in the State shall be registered with the State Department of

Assessments and Taxation, 301 W. Preston St., Baltimore, Maryland 21201, before doing any interstate business in this State, a foreign corporation shall qualify with the Department of Assessments and

Taxation.”

Contingent Fee.

“ The Contractor warrants that it has not employed or retained any person, partnership, corporation, or any other entity, other than a bona fide employee or agent working for the Contractor to solicit or secure this agreement, and that it has not paid or agreed to pay any person, partnership, corporation, or any other entity, other than a bona fide employee or agent any fee or any other consideration contingent on the making of this agreement”

EPA Compliance.

“Materials, supplies, equipment, or services shall comply in all respects with the Federal

Noise Control Act of 1972, where applicable.”

Occupational Safety and Health Act

(O.S.H.A.).

“All materials, supplies, equipment or services supplied as a result of this contract shall comply with the applicable U.S. and Maryland Occupational Safety and Health Act standards.”

Termination for Convenience.

“Upon written notice to the contractor, the State may terminate this contract, in whole or in part, whenever the State shall determine that such termination is in the best interest of the State. The State shall pay all reasonable costs incurred up to the date of termination and all reasonable costs associated with termination of the contract. However, the Contractor may not be reimbursed for anticipatory profits.”

Termination for Default.

“When the Contractor has not performed or has unsatisfactory performed the contract, payment shall be withheld at the discretion of the State. Failure on the part of the Contractor to fulfill contractual obligations shall be considered just cause for termination of the contract and the Contractor is not entitled to recover any costs incurred by the Contractor up to the date of termination.”

Disputes.

“The contract shall be subject to the provisions of Title 15 Subtitle 2, of the State Finance and

Procurement Article of the Annotated Code of Maryland and COMAR 21.10(Administrative and Civil

Remedies). Pending Rresolution of a claim the Contractor resolution of a claim the Contractor shall proceed diligently with the performance of the contract in accordance with the procurement officer’s decision.”

Multi-Year Contracts.

“If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this contract shall terminate automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.”

Intellectual Property.

“Contractor agrees to indemnify and save harmless the State, it’s officers, agents and employees with respect to any claim, action, cost or judgment for patent infringement, or trademark or copyright violations arising out of purchase or use of materials, supplies, equipment of services covered by the

Maryland Law Prevails.

“The provisions of this contract shall be governed by the laws of Maryland.”

Contractor’s Invoices.

“Contractor agrees to include on the face of all invoices billed to the State, its Federal Tax Identification or Social Security number.”

Pre-existing Regulations.

“The regulations set forth in Title 21 of the Code of Maryland Regulations (COMAR Title 21) in effect on the date of execution of this contract are applicable to this contract.”

Republic of South Africa.

“The Contractor warrants that it is in compliance with Sections 14-501 through 14-507 of the State

Finance and Procurement Article, Annotated Code of Maryland, governing the conduct of its business, if any, in or with the Republic of South Africa.

Indemnification.

“The State shall not assume any obligation of indemnify, hold harmless, or pay attorney’s fees that may arise from or in any way be associated with the performance of operation of the agreement.”

Conflicting Terms.

“Any proposal for terms in addition to or different from those set forth in this purchase order or any attempts by the Contractor to vary any of the terms of this offer by Contractor’s acceptance shall not operate as a rejection of this offer, unless such variance is in the terms of the description, quantity, price or delivery schedule, but shall be deemed a material alteration thereof, and this offer shall be deemed acceptable by the Contractor without the additional or different terms. If this purchase order is an acceptance of a prior offer by the Contractor, the acceptance is expressly conditioned upon Contractor’s assent to any additional or different terms contained herein. The Contractor understands and agrees that the terms and conditions of this purchase order may not be waived.”

Governmental Restrictions.

“In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship, or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the supplier to notify the Purchasing Department at once, indicating in his letter the specific regulation which required an alteration. The State reserves the right to accept any such alteration, including any price adjustments occasioned thereby or to cancel the contract at no expense to the State.”

Changes.

“The Procurement Officer may, at any time, by written order designated or indicated to be a change order, make any change in the work within the general scope of the contract. If any change under this clause causes an increase or decrease in the contractor’s cost of, or the time required for, the performance of any part of the work under this contract, an equitable adjustment shall be made and the contract modified in writing accordingly. Each change that results in an increase in cost shall be subject to prior written approval of the procurement officer and other appropriate authorities as required by Maryland Law and shall be subject to available appropriation.”

Central Collection.

“The MAA may refer any amount due and payable by the contractor to the central collection unit of the

Maryland Department of Budget and Fiscal Planning for collection. Should any debt due and payable be referred to the central collection unit, Maryland Law provides that a fee of17% of the amount due will be imposed on the debtor in addition to the amount due.

Abnormal Quantities.

“The State reserves the right to solicit separate bids if a particular quantity requirement arises which exceeds the State’s normal requirements as provided in the solicitation or exceeds an amount specified in this contract.”

New Materials.

“All items shipped pursuant to this purchase order shall be new, never previously used, and the current model of the item unless specifically stated otherwise in this contract.”

Assignment.

“This Purchase Order and the monies which may become due hereunder are not assignable except with the prior approval of the Procurement Officer.”

Bid Award-Resident Business.

“Pursuant to Section 14-401 of the State Finance and Procurement Article of the Annotated Code of

Maryland, the procuring agency shall give a percentage preference to the lowest responsible and responsible bid from a Maryland firm over that of a nonresident firm if the state in which the nonresident firm is located gives a resident business preference.

The percentage of preference awarded under this section shall be the same as that awarded by the State in which the non-resident firm is located.

This provision shall not apply if it conflicts with any federal grant or regulation affecting this

Drug and Alcohol Free Workplace.

“The Contractor warrants that the Contractor shall comply with COMAR 21.11.08 Drug and Alcohol

Free Workplace, and that the Contractor shall remain in compliance throughout the term of this purchase order.”

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