Park_and_Playground_Services_(Rebid)_(Addendum_#1_Revision).pdf

INVITATION TO BID (ITB)

2025-126

PARK AND PLAYGROUND SERVICES (REBID)

City of St. Cloud

1300 9th Street

St. Cloud, FL 34769

RELEASE DATE: May 11, 2025

DEADLINE FOR QUESTIONS: May 30, 2025

RESPONSE DEADLINE: June 12, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stcloud

City of St. Cloud

INVITATION TO BID (ITB)

Park and Playground Services (Rebid)

I. Introduction II. Advertisement For Bids

III. Instructions to Bidders IV. Minimum Qualifications V. Scope of Work

VI. Pricing Proposal VII. Proposal Forms

VIII. Contractual Documents IX. General Terms and Conditions X. Federal Requirements

Attachments:

A - Sample_Agreement

Invitation To Bid (ITB) #2025-126 Title: Park and Playground Services (Rebid)

1. Introduction

1.1. Summary

It is the intent of this solicitation to establish a pool of contractors to provide park and playground services on an as-needed basis throughout the city of St. Cloud. The services being requested include, but are not limited to, sport court and playground surfacing, maintenance and repairs, and shade canopy installation, maintenance and repairs.

1.2. Background

The City of St. Cloud is a community of approximately 64,000 residents, covering approximately 34 square miles in Osceola County, located in Central Florida. To obtain general information about the City of St. Cloud, access www.stcloudfl.gov.

1.3. Contact Information

Ricky Stayer

Procurement Analyst

1300 9th Street

St. Cloud, FL 34769

Email: ricky.stayer@stcloudfl.gov

Phone: (407) 957-7368

Department:

Procurement

Department Head:

Leslie Flores

Procurement Services Director

1.4. Timeline

Release Project Date May 11, 2025

Question Submission Deadline May 30, 2025, 5:00pm

Proposal Submission Deadline June 12, 2025, 10:00am https://www.stcloudfl.gov/ mailto:ricky.stayer@stcloudfl.gov tel:(407)957-7368

2. Advertisement For Bids

2.1. Notice

The City of St. Cloud is seeking competitive bids for the following:

INVITATION TO BID (ITB) NO. 2025-126

Park and Playground Services (Rebid)

TO BE CONSIDERED, BIDS MUST BE ELECTRONICALLY SUBMITTED THROUGH

https://procurement.opengov.com/portal/stcloud

BID OPENING WILL BE Thursday, June 12, 2025 AT 10:00 am LOCAL TIME

VIA A VIRTUAL ZOOM MEETING

Bid plans and specifications are available online via the City’s e-Procurement Portal (“Portal”) at https://procurement.opengov.com/portal/stcloud Bids shall be according to the specifications, terms and conditions, and shall be on the forms provided. No Pre-Bid Conference will be held for this project.

Bids shall be submitted electronically prior to the specified date and time. Bids will be opened and publicly read aloud via a virtual meeting, on the above appointed date and time. All questions shall be addressed in writing and sent via the Portal’s Questions and Answers tab. The deadline for submitting questions is 5:00 pm, Friday, May 30, 2025. Questions will not be accepted if received after this date and time.

Answers for timely questions will be addressed in the OpenGov question and answer module and as an addenda to this solicitation. Participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of an addendum which will be available for download. All addenda and questions/answers so issued shall become part of the Contract

Documents and receipt shall be acknowledged as specified herein.

Submission of a bid/proposal/submittal shall constitute an acknowledgement by the Bidder that he/she has thoroughly examined and is familiar with the Invitation to Bid (ITB). The failure or neglect of a Bidder to examine the Invitation to Bid (ITB) shall in no way relieve him/her of any obligations with respect to either his/her bid or the Invitation to Bid (ITB). No claim for additional compensation will be allowed which is based upon a lack of knowledge of the Invitation to Bid (ITB).

OpenGov Technical SupportFor Technical Support, respondent's can reach the OpenGov Service Desk:

Chat (preferred): Click the button in the lower right hand corner of the portal

Email: support@opengov.com

Phone: 1 (855) 680-4747 Hours: Mon-Fri 8am - 8pm EST mailto:support@procurenow.com

3. Instructions to Bidders

3.1. PUBLIC RECORD STATEMENT

By submitting a proposal to the City of St. Cloud, each Bidder acknowledges and understands that the

City of St. Cloud is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”) and all responses are deemed a public record and open to public scrutiny. Any Proposal document the Bidder submits will be a public record when the City of St. Cloud provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the

Public Records law. Bidder expressly understands records associated with this project are public records and agrees to comply with Florida’s Public Records Law, to include:

1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the services contemplated herein.

2. Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in this Florida’s Public Records law or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

4. Meet all requirements for retaining public records and transfers, at no cost, to the City, all public records in possession of the Bidder upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

5. IF BIDDER HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTRACTOR SHALL CONTACT THE CITY'S

CUSTODIAN OF PUBLIC RECORDS AT CITY CLERK'S OFFICE,

1300 9TH STREET, ST. CLOUD, FLORIDA 34769, TELEPHONE

407-957-7300, EMAIL cityclerk@stcloudfl.gov.

3.2. ACKNOWLEDGEMENT

1. Submission of a bid/proposal shall constitute an acknowledgement by the Bidder and certifies that they have thoroughly examined and is familiar with the Invitation to Bid. The failure or neglect of the

Bidder to examine the ITB shall in no way relieve him/her of any obligations with respect to either his/her bid or the ITB. No claim for additional compensation will be allowed which is based upon a lack of knowledge of the Invitation to Bid.

2. The selected Bidder shall comply with all Federal and State requirements.

3. All proposals must be confirmed by an authorized signer of the firm. Obligations assumed by such confirmation must be fulfilled.

4. Alternate bids will not be considered unless they are specifically called for in this solicitation.

5. From the issue date of this solicitation until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any elected or appointed officials, City Manager or any City staff, with the exception of the Procurement

Services Department. Any unauthorized contact will disqualify the Bidder from further consideration.

6. Any protest shall be in accordance with the City of St. Cloud Procurement Policy.

7. The selected Bidder agrees to provide, within ten (10) calendar days from the notice of award, insurance requirements in accordance to the requirements in the terms and conditions specified in this

ITB. All policies shall be subject to approval by the City of St. Cloud, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

8. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida §§ 287.087. Refer to required forms.

9. The selected Bidder shall submit only one proposal/bid in response to this solicitation, and shall have no financial interest in other entities submitted proposals/bid responses for the same solicitation.

10. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

11. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any of the City, nor any business or other relationship with any of the City’s employees, officers, directors, or elected officials, that creates a conflict of interest or the appearance of a conflict of interest. All Bidders/Proposers must disclose with their Bid/Proposal the name of any officer, director, or agent, who is also an employee of the City. Further, all Bidders/Proposers must disclose the name of any City employee who owns, directly or indirectly, any interest in the Bidder’s/Proposer’s firm or any of its branches. The Award hereunder is subject to provisions of State Statutes and City Ordinance.

12. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment with the City.

13. The selected Bidder, or authorized signatory, shall provide written notice to the City in the event that a conflict of interest is identified at any time.

14. The vendor shall comply with Federal requirements per 2 Code of Federal Regulations (CFR) Part

200, Uniform Guidance, and any subsequent revisions and updates.

3.3. REQUEST FOR ADDITIONAL INFORMATION

The respondent shall furnish such additional information as the City of St. Cloud may reasonably require.

This includes information which indicates financial resources as well as ability to provide the services.

The City reserves the right to make investigations of the qualifications of the respondent as it deems appropriate, including but not limited to, a background investigation.

3.4. ECONOMY OF PREPARATION

Submittals should be prepared simply and economically, providing a straightforward, concise description of the respondent’s ability to fulfill the requirements.

3.5. PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Record Law) and except as may be provided by other applicable State and Federal Law, all respondents should be aware that the Invitation to Bid and the responses are in the public domain. However, the respondents are requested to identify specifically any information contained in their submittals which they consider confidential and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. All bids/proposals received from respondents in response to this Invitation to Bid will become the property of the City of St. Cloud and will not be returned to the respondents. In the event of award, all documentation produced as part of the contract will become the exclusive property of the City, unless otherwise specified in the contract.

3.6. STATEMENT OF NO RESPONSE

The City of St. Cloud Procurement Services Department is committed to continuously improving its processes to receive maximum participation from the industry/market. The City is requesting that firms and individuals, who do not wish to bid on this solicitation, complete the No Response Form in the portal.

3.7. INFORMATION

Bidders shall prepare submittals in accordance with the requirements of these Instructions to Bidders.

Not preparing a submittal, in accordance with such instructions, implies that the Bidder does not intend to comply with all the proposed contract conditions. Such submittals will be considered irregular and may be rejected.

The City of St. Cloud will receive submittals through the OpenGov portal for goods, equipment, materials, and related services set forth in the included specifications and documents.

3.8. COMMON TERMS

The City of St. Cloud and Bidders (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

1. “Bidder(s)”, “Supplier(s)”, and “Proposer(s)” shall mean the organization, party, person, firm, company, corporation, partnership, joint venture, or other type of entity responding to this solicitation.

2. “Solicitation” shall mean, “Request for Proposal(s)”, “RFP”, “Request for Qualifications”, “RFQ”, “Request for Quote”, “QUO”, “Invitation to Bid”, “ITB”, “Solicitation Package” or, “Solicitation Packet”, to which the Bidder is responding.

3. “Bid(s)”, “Proposal(s)”, “Submittal(s)”or “Quote(s)” shall mean the documents formally submitted to the City of St. Cloud by each of the Bidders responding to this solicitation packet.

3.9. ELECTRONIC SUBMITTAL OF BID

Bidders shall submit Bids in accordance with the instructions and schedule included in the solicitation containing these specifications and documents.

A. To ensure correct Bid formatting, Bidders shall:

1. Submit Bids electronically through procurement.opengov.com.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or

.pptx); Adobe Portable Document Format (.pdf).

3. Enable printing on files submitted.

4. Clearly identify the Solicitation Number, Name, Submission Date, and Bidder Name on the

Response Cover Page.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact OpenGov technical support at procurement-support@opengov.com , if technical difficulties arise during bid/proposal submission.

7. Follow all instructions outlined in this solicitation and provide all requested information.

Bidder shall assume full responsibility for timely electronic submission through procurement.opengov.com for receipt of bids. Bids received after the time and date for receipt of bids will not be accepted.

3.10. ALTERNATE BIDS

Alternate bids will not be considered unless they are specifically called for in this solicitation.

3.11. WITHDRAWAL

Bidders may withdraw, alter, and resubmit their Bids at any time prior to the Bid due date and time. Bids may not be withdrawn, altered, or resubmitted after the Bid due date and time. The City of St. Cloud may request clarifications and additional information after bid/proposal submission.

3.12. MINORITY/WOMEN BUSINESS ENTERPRISES (M/WBE)

The City of St. Cloud encourages the full and equitable participation of Minority and Women Business

Enterprises (M/WBE) in the procurement of services.

mailto:procurement-support@opengov.com

3.13. BID/PROPOSAL PREPARATION COSTS

The City of St. Cloud shall not compensate any bidder for preparation of responses to this solicitation.

3.14. SUBSTITUTIONS (IF APPLICABLE)

The City of St. Cloud is seeking bids/proposals that meet all technical and commercial requirements as outlined in this solicitation. The materials, products and equipment described in this solicitation packet establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. Should any Bidder/Proposer desire to use products other than those specified, Bidder/Proposer shall request permission to do so via the portal at least fifteen (15) days prior to bidding, providing all necessary data. If a Bidder/Proposer is unable to obtain written approval of a proposed substitution prior to the date, Bidder/Proposer shall base their bid on the exact item specified.

The permission, if granted, will be communicated by Addendum to all bidders.

3.15. CLARIFICATIONS

If a prospective Bidder has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification via the Portal's Question and Answer section; verbal requests will not be accepted. The Bidder should reference the Solicitation section heading on any clarification requests.

Failure of the Bidder to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

The City of St. Cloud shall issue an addendum to all Bidders, via the Portal, following the deadline for questions.

3.16. LOCAL CONDITIONS

Each Bidder shall have thorough knowledge of conditions, factors, and scope of work, which would affect the execution and completion of the requested work. If required, site visits may be held the day of the Pre-Response Conference.

Bidders shall investigate properly and consider all such factors in the preparation of every Bid/Proposal submitted. The City of St. Cloud shall not permit claims for financial adjustment based on the lack of prior information or its effect on the cost of the work.

3.17. SOLICITATION OPENING

The City of St. Cloud shall open Bids electronically via the Portal on the due date.

3.18. SOLICITATION SCHEDULE

The City of St. Cloud shall adhere to the stated schedule during the solicitation process, unless a change notice is issued to the Bidders via a written addendum. The City of St. Cloud reserves the right to postpone the date and time announced for the opening of Bids at any time.

3.19. BID ACCEPTANCE AND REJECTION

The City of St. Cloud reserves the right to accept or reject any and/or all Bids/Proposals, with or without cause, when in the best interest of the City. The City also reserves the right to withdraw all or part of this request at any time in order to protect the City’s interest. The City reserves the right to reject any bid/proposal found to be non-responsive, vague, non-conforming, or irresponsible. The City of St. Cloud reserves the right to make such investigation as it deems necessary to make this determination.

Additional information shall be provided by the Vendor if requested by the City. Such information may include, but shall not be limited to, current financial statements, verification of availability of equipment and personnel, and past performance goals. The City reserves the right to negotiate modifications to bids/proposals that it deems acceptable, reject any and all bids/proposals, and to waive irregularities in the procedure if, in the City’s judgment, it will best serve the City’s interests. The desire of the City of St.

Cloud to pursue bids/proposals shall in no way obligate the City to execute a contract with proposer(s).

3.20. BID EVALUATION CRITERIA

The City of St. Cloud reserves the right to consider historic information and facts, whether gained from the Bidder’s submittal, pre-bid conference, references, and/or other sources during evaluation process.

The City of St. Cloud may conduct such investigations to assist with the evaluation of any Bid/Proposal.

The investigation also serves to establish the Bidders’/Proposers', subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Bid requirements to the City’s satisfaction, within the prescribed time. The Bidder/Proposer solely is responsible to submit information required by the solicitation. The City of St. Cloud is under no obligation to solicit such information.

Failure of the Bidder/Proposer to submit required information may result in disqualification of bid/proposal.

3.21. CANCELLATION

Prior to the final execution of a Contract or full Notice to Proceed, the City of St. Cloud reserves the right to rescind said award without prior notice to Bidders/Proposers. In addition, the City of St. Cloud may reject all Bids, reissue the solicitation packet, or re-award the contract.

3.22. BID BOND

Bidder/Proposer may be required to submit a certified check or cashier’s check drawn on an acceptable bank, or an acceptable bid bond executed by the Bidder/Proposer and a surety company authorized to do business in the State of Florida. The value of the bid bond shall be five perfect (5%) of the bid price schedule. When submitting a Bid/Proposal through the Portal, the Bidder shall provide a copy of the check and express mail the original check to the delivery location provided on the first page of the

Solicitation Packet Form.

The bid bond guarantee shall be made payable without condition to the City of St. Cloud. The amount of the check or bond may be retained and forfeited to the City of St. Cloud as liquidated damages if the solicitation results in a contract award and the Bidder/Proposer fails to honor the accepted terms.

The City of St. Cloud shall return the selected Bidder’s/Proposer's bid bond when the Bidder/Proposer executes the contract and files a satisfactory payment and/or performance bond, if required. The City of

St. Cloud may retain the bid bond of the second highest ranked Bidder/Proposer for a period not to exceed thirty (30) days, pending the execution of the contract by the selected Bidder/Proposer. The City of St. Cloud shall return the bid bond of each unsuccessful Bidder/Proposer upon request, after the contract is awarded or when the Bid/Proposal is rejected.

3.23. PAYMENT AND PERFORMANCE BOND

The selected Bidder/Proposer may be required to furnish Payment and Performance Bonds to the City of

St. Cloud per Florida Statutes, Section 255.05 equal to 100 percent of the total bid amount as specified in the contract documents. Bond forms will be furnished by the City and only those forms will be used.

Per Florida Statute 255.05, upon approval and award of the project, the performance and payment bonds are required to be recorded by the awarded contractor in the public records of Osceola County, Florida. An original or certified copy of the bonds must be returned to the City of St. Cloud Procurement

Services Department. A surety company, authorized to do business in the State of Florida and acceptable to the City of St. Cloud, shall sign the bonds. The bonds shall be dated with the actual execution date. With these bonds, the responsible party shall file certified copies of the power of attorney of such attorney-in fact signing the bond on behalf of the surety, and such certificates shall be certified to show that such power of attorney was in effect to and including the date of the actual execution of the bonds. If bonds are required, they shall remain in full force and effect until satisfactory completion of any specified performance guarantee tests, or satisfactory completion of all other contractual requirements, which shall occur last. The City of St. Cloud shall furnish a copy of the selected

Bidder’s/Proposer's bond to any lienor demanding that bond under the provisions of Florida Statutes.

3.24. CONTRACT AND EXECUTION

“Contract” shall mean the solicitation documents as defined and listed herein, advertisement, instructions to bidders, bid form, bid bond, contract agreement, payment and performance bonds, general and special conditions, and specifications, together with all addenda and supplemental agreements. The selected Bidder/Proposer shall execute the necessary contractual forms and return the executed forms within ten (10) business days of receipt of forms for execution.

3.25. AWARD

The City of St. Cloud Procurement Services Department will present the selected firm to the City Council for approval or rejection of all or some categories of submittals when necessary.

3.26. TAXES, PERMITS, AND LICENSES

The Bidder’s/Proposer's attention is directed to the General Terms and Conditions and the Florida

Statutes regarding taxes, permits, and licenses. It shall be the Bidder’s/Proposer's responsibility to determine the applicable taxes, permits, and licenses. If the Bidder/Proposer has doubt as to whether or not a tax, permit, or license is applicable, they shall state in their bid/proposal whether this item has been included in their bid/proposal price and the amount of the applicable tax, permit, or license in question.

3.27. ERRORS AND OMISSIONS

Any or all bids will be rejected if there is reason to believe that collusion exists among the

Bidders/Proposers and no participants in such collusion will be considered in future solicitations.

Bids/Proposals in which the prices obviously are unbalanced will be rejected.

Falsification of any entry made on the Contractor's bid will be deemed a material irregularity and will be grounds, at the Owner's option, for rejection.

The Owner reserves the right to reject any or all bids, to waive technicalities, and to reject the bid of a

Bidder/Proposer who is not in a position to perform the contract.

3.28. AWARD OF CONTRACT

Bidders/Proposers or their authorized representatives are expected to be fully informed as to their conditions, requirements and specifications before submitting bids/proposals; failure to do so will be at the Bidder’s/Proposer's own risk.

3.29. BID PROTEST

Any actual or prospective Bidder, Proposer, Submitter, or Contractor who is aggrieved in connection with a solicitation or award of a bid or agreement may protest in accordance with the appeal process in the City of St. Cloud's Procurement Policy.

3.30. GENERAL TERMS AND CONDITIONS

#General Terms and Conditions https://procurement.opengov.com/#General Terms and Conditions

4. Minimum Qualifications

In order for a Bid to be considered by the City, Bidders shall demonstrate, in their proposals, compliance with the following minimum requirements:

A. The CONTRACTOR shall hold all applicable licenses and certifications required to do business in the State of Florida. The license/certification to be valid at the time of the Bid opening and a copy to be provided with the bid response.

B. The CONTRACTOR must have been in business for a minimum of three (3) consecutive years and successfully completed, within the past three (3) years, a minimum of five (5) commercial park and playground services projects with comparable scopes to the Scope of Work.

5. Scope of Work

5.1. Overview

The CONTRACTOR shall provide park and playground services on a task authorization basis for the CITY at multiple park locations within the City of St. Cloud on an as-needed basis.

5.2. Contractor Requirements

A. It is the responsibility of the CONTRACTOR to furnish all labor, tools equipment, transportation, utilities, and materials to provide Contractor Services at multiple locations within the City of St.

Cloud on an as-needed basis.

B. As requested by the CITY's Project Manager or designee, the CONTRACTOR shall furnish materials and other undefined labor. The CITY reserves the right to furnish materials to the

CONTRACTOR. Materials provided by the CONTRACTOR shall be billed to the CITY based on the actual prices paid by the CONTRACTOR for the materials used plus the percentage mark-up bid.

The CITY shall pay only fair market prices for materials.

C. Labor provided by the CONTRACTOR shall be billed according to the hourly rates bid for labor.

The hourly rate bid shall include full compensation for labor, equipment use, travel time, and any other costs to the CONTRACTOR. If the CITY's Project Manager or designee requires labor that is not covered by the labor categories on the Pricing Proposal, the CITY shall pay the

CONTRACTOR for that labor based on the CONTRACTOR's actual cost plus the percentage bid.

No additional payment shall be permitted for work required and scheduled on weekends or evenings. The CITY shall pay only fair market pricing for labor.

D. Unless otherwise provided in project documents, the CONTRACTOR shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and any other facilities and services necessary for the proper execution and completion of the project whether temporary or permanent, and whether or not incorporated or to be incorporated in the project.

E. The awarded CONTRACTOR, at no additional cost to CITY, shall repair all damage to grass and shrubs that occur as a result of CONTRACTOR's applications of materials. Repairs shall be guaranteed for a 90-day period where the CONTRACTOR shall replace the damaged materials continually until the area is reestablished. Standard and customary maintenance practices of the areas will be handled by the CITY during the reestablishment period and shall not be tasked with extraordinary maintenance.

5.3. Play Courts

The awarded CONTRACTOR shall be responsible for, and not be limited to, the following services for all play courts throughout the City of St. Cloud:

A. Surfacing/Resurfacing

1. Remove any existing surface material as necessary

2. Prep and clean the existing court surfaces

3. Apply a new, durable playing surface suitable for the type of court (e.g., tennis, basketball, etc.).

4. Ensure proper curing and drying time is followed per manufacturer recommendations.

B. Lining

1. Reapply or refresh the court lines for all applicable courts (e.g., tennis, basketball, etc.).

2. Ensure all lines are clearly visible, correctly spaced, and in compliance with sport-specific regulations.

3. Use high-quality paint designed for outdoor use and durability.

C. Netting and Equipment

1. Install, inspect, and repair or replace netting for tennis courts, basketball goals, or any other netting-based equipment.

2. Ensure netting is taut and properly secured.

3. Repair or replace other equipment as necessary, including tennis posts, basketball goals, and any other court-related equipment.

4. Ensure all equipment meets safety standards and is securely installed.

D. Repairs and Improvements

1. Inspect all surfaces, structures, and equipment to identify any additional repair needs.

2. Repair any cracks, holes, or damaged surfaces in the courts.

3. Improve drainage systems if necessary to prevent water accumulation on the courts.

4. Ensure all repairs are made to provide a safe and functional playing environment.

E. Demolition

1. Necessary demolition shall be negotiated on a project-by-project basis.

5.4. Park Surfaces and Curbs

The awarded CONTRACTOR shall be responsible for, and not be limited to, the following services for all play courts throughout the City of St. Cloud:

A. Surfacing/Resurfacing

1. Remove any existing surface material as necessary.

2. Prep and clean the existing playground surfaces.

3. Apply a new, durable playing surface suitable for the type of park surface.

4. Ensure proper curing and drying time is followed per manufacturer recommendations.

B. Repairs and Improvements

1. Inspect all surfaces, structures, curbing, and equipment to identify any additional repair needs.

2. Repair any cracks, holes, or damaged curbs and surfaces in the park.

3. Improve drainage systems if necessary to prevent water accumulation on the park surface.

4. Ensure all repairs are made to provide a safe and functional playing environment.

C. Demolition

1. Necessary demolition shall be negotiated on a project-by-project basis.

5.5. Shade Canopy Removal and Installation

The awarded CONTRACTOR shall be responsible for, and not be limited to, the following:

A. Removal of Shade Canopy

1. Secure the work site for removal of the shade canopy.

2. Dismantle the shade canopy components carefully to include fabric, fasteners, and supports.

3. Inspect the site and clear all debris from the play area.

4. Ensure the site is prepared for new shade canopy installation.

5. If the shade canopy is determined to be fit for reinstallation, CONTRACTOR shall deliver the canopy to a storage facility within the City of St. Cloud.

B. Installation of Shade Canopy

1. Inspect the shade canopy for defects or damages.

2. Assemble and position the supports per the manufacturer guidelines.

3. Secure and fasten shade fabric to the frame, ensuring the proper tension and stability is attained.

4. Structural reinforcement checks shall be completed to confirm stability in various weather conditions.

5. Confirm correct installation by performing visual and functional inspection.

6. Verify all components have been securely installed and meet the manufacturer and design specifications.

7. Complete all necessary safety checks and testing.

8. Clear the site of all debris and excess materials.

5.6. Task Authorization Process

This section briefly describes the expected process to be used to request work from the pre-approved

CONTRACTORS.

A. The CITY’S Project Manager or designee identifies play court work that needs to be performed.

B. Projects less than or equal to $5,000.00 – The CITY’S Project Manager or designee may choose any one of the awarded CONTRACTORS to perform the Work.

C. Projects greater than $5,000.00 - The CITY’S Project Manager or designee issues a generally worded scope of work to all pre-qualified CONTRACTORS outlining the necessary play court work requirements for a specific project and the maximum allowable calendar days from the time of Notice to Proceed (Issuance of a Purchase Order) to project completion.

D. When required by the CITY’S Project Manager or designee, CONTRACTORS will attend any Mandatory onsite visits. Only proposals received from pre-qualified CONTRACTORS, whose attendance is evidenced by signature on a sign in sheet from the Mandatory onsite visit, will be considered for evaluation.

E. The CONTRACTOR drafts price proposal and submits to CITY for review. This proposal shall include the following:

1. Brief description of the work to be performed.

2. Labor and material costs for each of the major elements of work. Total cost of project.

3. List of sub-contractors.

4. Signed statement confirming that the CONTRACTOR has visited the site prior to preparing the estimate and is thoroughly familiar with the site and the scope of work.

5. Number of calendar days required to complete the work after CITY authorization.

It is the responsibility of the CONTRACTOR to ensure that he has all of the information necessary to prepare the estimate.

6. The completed cost proposal shall be signed and dated by the CONTRACTOR and returned to the CITY for review within the specified time period of request.

This time period requirement may be revised on a per project basis by the CITY’S

Project Manager or designee.

7. Upon review of all proposals received, the CITY will assign the project by issuing a Task

Authorization.

F. The CITY’S review and approval of the cost estimate shall become the sole price for each Task Authorization awarded. The CITY will only consider change orders in extreme cases.

G. Issuance by the CITY of a Purchase Order after the Task Authorization has been signed by both parties shall constitute the Notice to Proceed. The CONTRACTOR shall commence on-site work no later than ten (10) working days after receipt of a Purchase Order.

H. The CONTRACTOR will subcontract as required and comply with statutory requirements regarding payment to sub-contractors.

I. The CONTRACTOR shall control all work.

J. If, in the CITY’S opinion, the CONTRACTOR has been found to submit excessive pricing for any element of the task assigned which cannot be justified, the CITY may select an alternate CONTRACTOR for the work. If the CONTRACTOR has been found, in the CITY’S opinion, to submit excessive pricing for work elements that cannot adequately be justified on a repeated basis, the CITY reserves the right to suspend the CONTRACTOR from the prequalified list.

K. Upon completion of work in its entirety, and inspection and approval of work has been performed by the CITY’S Project Manager or designee, the CONTRACTOR shall issue an invoice to the CITY’S Project Manager or designee.

5.7. Supplemental Specifications

A. The CITY reserves the right to add supplementary specifications for larger projects. These supplementary specifications shall be added to the scope of work for specific projects to allow the CONTRATOR to calculate any additional costs, which may be associated with their use and subsequent compliance.

5.8. Unforeseen Conditions

If, during the course of the Work, CONTRACTOR encounters unforeseen conditions which impact the work and which could not initially be evaluated, the CONTRACTOR shall not proceed without written authorization provided by the CITY's Project Manager. It shall be at the CITY's Project Manger's discretion whether or not any change to the Work, after issuance of a Purchase Order, is due to an unforeseen condition. Unforeseen conditions may be identified as additional scope previously unknown or undetermined that is requested by the CITY's Project Manger and/or for additional scope of the betterment of the Project, as requested by the CITY's Project Manager.

5.9. Emergency Work

Emergency Work may be requested from time to time. The CONTRACTOR shall meet with the CITY's

Project Manager within a two (2) hour notice, or later agreed upon time, to review the Scope of Work, provide a quote, proceed with Work without delay and in general be responsive to the Emergency request.

5.10. Timeline

The CONTRACTOR must provide a project timeline for each project, with a clear start and end date, and milestones for each phase of work. These milestones shall include, but not be limited to resurfacing, lining, netting, and other installations, repairs, and improvements.

5.11. Materials and Quality

All materials used for services, to include but not be limited to, resurfacing, lining, netting, improvements, and repairs must be of high quality, durable, and appropriate for outdoor, high-traffic surfaces.

All work shall adhere to industry standards and manufacturer recommendations.

5.12. Clean Up and Final Inspection

A. The CONTRACTOR shall at all times keep the adjacent areas of the property free from rubbish and the accumulation of any waste materials. Trash and debris shall be cleaned daily or more often if requested by the CITY. Staged materials shall be organized and placed so they do not interfere with access to the property/building.

B. At the completion of the services, the CONTRACTOR shall remove all waste materials and rubbish from and about the job site, as well as all tools, equipment, machinery, surplus supplies, and materials, leaving the job site in a clean, safe, and ready to use condition. The CONTRACTOR shall not use trash receptables on the CITY's premises without authorization.

C. All waste materials associated with these services shall be handled in accordance with all federal, state, and local regulations.

D. Any hazardous materials shall be disposed of as prescribed by law and the CONTRACTOR shall provide the appropriate certifications and records that verify an accredited hazardous material disposal company disposed of the materials.

E. The CONTRACTOR shall communicate to the CITY any delays in the completion of the work. A final walk through will be conducted with a CITY designee to approve the completed project. If the CONTRACTOR cannot perform the services according to the scope, the CITY reserves the right to select another CONTRACTOR to perform the services.

5.13. Personnel

A. The CONTRACTOR shall have qualified individuals, properly trained and equipped with the necessary tools and equipment, to make inspections, adjustments, and repairs. The personnel shall be competent, properly licensed, experienced, courteous, neatly dressed and skilled in the services provided by the CONTRACTOR. Failure to comply with security requirements and any security violations may be considered a breach of the resulting Agreement and grounds for termination.

B. All costs for background investigations shall be Contractor's responsibility. The City shall have the right to request any additional investigative background information including, but not limited to, the employment record, Right-To-Know records, training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The City of St. Cloud reserves the right to conduct its own investigation of any employee of the Contractor.

C. Contractor's employees that will come onto City premises shall have background screening including all requirements of the Jessica Lunsford Act. Proof of these background screenings shall be submitted as part of the required Background Checks.

D. Results of Level 2 Background Checks for the Contractor’s staff that will come onto City premises shall be submitted to the City of St Cloud prior to working in any City facility. Upon receipt of all of the required Background Checks the Contractor will obtain a City photo ID badge.

E. Contractor's employees shall not be allowed in City facilities without completed and approved background investigations.

5.14. Warranty

A. CONTRACTOR warrants to the CITY that all materials and equipment furnished under this contract will be new, unless otherwise specified, and that all Work will be of good quality, free from faults and defects and in conformance with the project specifications. All Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective and faulty.

B. The CONTRACTOR shall, and in addition to all other guarantees, be responsible for faulty labor or workmanship and shall promptly correct improper work, without cost to the CITY, within twenty-four (24) hours after receipt of notification of such faulty labor or workmanship. If the

CONTRACTOR fails within twenty-four (24) hours to correct defects, the CITY shall be entitled to have such work remedied and the CONTRACTOR shall be fully liable for all costs and expenses reasonably incurred by the CITY. Payment in full or otherwise does not constitute a waiver of this guarantee. The guarantee period shall be effective for one (1) year after acceptance of the work by the CITY.

C. The CONTRACTOR shall conform to all federal, state, and other local government regulations during the performance of the services under the resulting Agreement. Any fines levied due to inadequacies or failure to comply with any and all requirements shall be the sole responsibility of the CONTRACTOR. Any person found not in conformance with any laws, statutes, rules, or regulations will not be allowed on the job site. Continued violations by a CONTRACTOR constitute cause for immediate termination of the resulting Agreement.

6. Pricing Proposal

PLAY COURT, PLAYGROUND SURFACING, AND SHADE CANOPIES

Rates shall include all duties, labor, handling and transportation charges, and all charges incidental to the requested work.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Play Court Surfacing/Resurfacing (New Asphalt or Concrete)

1 Less than or equal to 800 square yards

1 SY

2 801 square yards to 3,200 square yards

1 SY

3 More than 3,200 square yards 1 SY

4 Demolition 1 SY

Play Court Surfacing/Resurfacing (Pre-Existing Asphalt or Concrete)

5 Less than or equal to 800 square yards

1 SY

6 801 square yards to 3,200 square yards

1 SY

7 More than 3,200 square yards 1 SY

8 Demolition 1 SY

Playground Surfacing/Resurfacing (New Asphalt or Concrete)

9 Less than or equal to 800 square yards

1 SY

10 801 square yards to 3,200 square yards

1 SY

11 More than 3,200 square yards 1 SY

12 Demolition 1 SY

Line Item Description Quantity Unit of

Measure Unit Cost Total

Playground Surfacing/Resurfacing (Pre-Existing Asphalt or Concrete)

13 Less than or equal to 800 square yards

1 SY

14 801 square yards to 3,200 square yards

1 SY

15 More than 3,200 square yards 1 SY

16 Demolition 1 SY

Striping

17 Line Striping of Play Court (e.g., tennis, basketball, etc.)

1 LF

18 Line Striping for miscellaneous projects

1 LF

Shade Canopies

19 Shade Canopy Removal 1 SF

20 Shade Canopy Installation 1 SF

Inspection and Repairs to Play Courts or Equipment as Necessary

21 Labor - Standard working hours

(Monday - Friday, 7:00am to 5:00pm) 1 Hour

22 Labor - Non-standard working hours

(Monday - Friday prior to 7:00am and after 5:00pm, Saturday, Sunday)

1 Hour

TOTAL

MATERIALS/OTHER LABOR

Please indicate percentage mark up rate for materials and other labor.

Line Item Description Unit of Measure Percentage

23 Materials EA

24 Other Labor EA

7. Proposal Forms

7.1. Entity Name / DBA:*

*Response required

7.2. Authorized Representative name, title and email address:* Person authorized to sign on behalf of the entity.

*Response required

7.3. Witness name, title and email address that will attest Authorized Representative's signature on any legal documents.*

Please provide name, title and email address.

*Response required

7.4. FEIN No.:*

*Response required

7.5. Mailing Address (if different from above):*

If address is not different, enter "same" in box below.

*Response required

7.6. Company Type*

Please designate your Company Type

☐ Sole Proprietor

☐ Partnership

☐ Corporation

☐ Limited Liability Partnership

☐ Limited Liability Corporation

*Response required

7.7. Bidder is registered with the Florida Department of State, Division of Corporations to do business in the State of Florida?* https://dos.myflorida.com/sunbiz/

Attach proof of registration.

*Response required

7.8. W-9 Form*

Please upload a current W-9 Form for the entity.

*Response required https://dos.myflorida.com/sunbiz/

7.9. Upload proof of Insurance that meets the City's requirements.* Please review the City's Insurance Requirements.

• Insurance_Requirements.pdf

*Response required

7.10. Solicitation Confirmation*

I have carefully examined the Invitation to Bid. I hereby propose to furnish the services specified in the

Solicitation. I agree that my submittal will remain firm for a period of at least 90 days in order to allow the City adequate time to evaluate the submittals and determine a ranking of the most qualified firms. I certify that all information contained in this submittal is truthful. I further certify that I am duly authorized to provide this submittal on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract. I further certify, that this submittal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation tendering a submittal for the same service, that no officer, employee or agent of the City of

St. Cloud or any other respondent is interested in said submittal; and that the undersigned executed this

Respondent’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

☐ Please confirm

*Response required

7.11. EXPERIENCE OF BIDDER

7.11.1. Length of time in business*

_____/_____ (years/months)

*Response required

7.12. REFERENCES

The Bidder shall indicate at least five (5) recent Agreements of non-residential nature, completed or in progress by the Bidder, including, but not limited to, any previous experience, within the last five (5) years similar to the Scope of Work indicated in this Invitation to Bid. Do not include projects completed or currently underway with the City of St. Cloud.

7.12.1. REFERENCE #1*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

SCOPE OF PROJECT:

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1433/34e60f26-4c1b-4406-84ce-6ff0c5af181f_Insurance_Requirements.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DSBD2S5Z%2F20250609%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250609T143700Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIBTTLXif4rky8W3pdlecEI748GMTeBL6eY2qfkHN%2FMNqAiEA93XNRLrmfXG7kiuuuyOOMSCkKClT933j0kYb4CtbxRMqjAUIpv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNQHKBekf3feHSbjmCrgBOmU%2FwhoDD4fU3qd%2BtzbarOiQkaf%2BaiqVShbRgMG5LDCFtLMH9RjF%2B0lzMZEqfo5iNfbNqeFw%2B5Dx9cAWrg3Xf%2FHuJL74N3dtFF31vWo3Z0UYLlGN6%2BCoexeq6f64yfsF6swSa1DzVuHGEXG3IKkwrZfWXdwvqcg6gZ7wcTqburqa8GEfyX5N%2FXWUMi7sLwwNADV3DZKbOx7jJFjgd%2BlNZBhWUMP33L1yLBqqa7UJXa9RdiIOqoEXzM8xvxE3YoxeOdr5ZusCFYqXXCc1fxehslnIG%2BFXZ5KUudNSK8XbYBHManSRz%2FRG44fboaDs5PwDvo6yPzqs%2F5tSrNFQtfdNqMykSRcs5T0Nfo3bIyLwmG7WOwkmGPfCb%2BDO8EShwje6rWxL3nZHaM8ao3buGDbFDwUaq9nxlZh7dFY89o6I4a44X5nDCBlErF4LEVXYl06ZazhiH9XxqdAfo8r8BZsQjde5ahDWlBBNIF92pQNgQKPoMuJ302CG1tZrswWQlVfiNS2jL7h%2Fg8m6NXq92uxaTko8tGrg6EMXhR8IPEWaCZmQpytW8CL8CMjBj1rX3EcpPiwaKXyhACg5AT%2B3n23HxgsOCesiGt0mHDgHAo1zRZBqrGwByD6Cw7IoDjIwDYirifk6EFI5ORLGHGR2v0YQGvu%2Fpc3BJiRdsYDIsw4HZm%2Bd6aZKG3LiyfYzgcQL6Yg11kuxUO80h7lOeHZFyvXI6wbRxMOK3S2HqoLAp%2F%2FdaeY9%2BgTIMoJC5RSJATChfzgGCIwpdbscPJ%2BvGlE0PzkHARbXVF9YnveqALtofdWdwVUMLCzm8IGOpsBm2vzJB%2Buj00dNV8pPf4VaYiMBjZPAQa68tijKjVVydXQA9nw%2Bigww0z%2BTvS3JxZmN2BMls%2FyCE6Jc4XpAWv8pNgucriz4lMmdsHF9JtDVM6NM5n7cOc91ntC2XtH9lY10QaNxP7apYFHj%2BxVnQXtv%2F2QP8zE7hh%2FP%2FtHf%2BoarVolDtmu2Tmt%2FSvo4mjkmhRuMK3EaTgP6MNaX68%3D&X-Amz-Signature=23eb40612bd5c974754845c936b9b9361d8f3752420194c753a55e7177d47d89&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Insurance_Requirements.pdf%22&x-id=GetObject

AMOUNT OF CONTRACT:

7.12.2. REFERENCE #2*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

SCOPE OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.3. REFERENCE #3*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

SCOPE OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.4. REFERENCE #4*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

SCOPE OF PROJECT:

AMOUNT OF CONTRACT:

7.12.5. REFERENCE #5*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

SCOPE OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.13. Compliance Forms and Certifications

7.13.1. Respondent's Certification*

I have carefully examined the Invitation to Bid. I hereby propose to furnish the services specified in the

Invitation to Bid. I agree that my submittal will remain firm for a period of at least 90 days in order to allow the City adequate time to award bid. I certify that all information contained in this submittal is truthful.