Parchment School District Request for Proposal Fire And Security Alarm Systems 2025.pdf

Parchment School District

Request for Proposal (RFP)

Fire Panel & Security Alarm Replacement

Date Issued: 5/9/2025.

1. Introduction

Parchment School District is seeking proposals from qualified vendors to furnish and install replacement fire alarm and security alarm systems across multiple district buildings. The objective is to improve the reliability, code compliance, and operational e iciency of these critical life-safety and security systems. The selected contractor will be responsible for all labor, equipment, materials, and associated work necessary to complete the project in accordance with the specifications/scope of work (Attachment A) outlined in this Request for Proposal (RFP).

Sealed/secured bids are due 5/23/2025 at 3:00 PM at the Parchment School District Administration O ice and directed to the attention of Cathy Lawson – Director of Finance at 520 N. Orient, Parchment, MI 49004. Sealed/secured bids are to be labeled “Fire Panel & Security Alarm Replacement Bid – Parchment School District”.

Bids may be mailed or delivered to:

Parchment School District Cathy Lawson – Director of Finance 520 N. Orient Street, Parchment, MI 49004

All proposals shall be made in accordance with the Bidding Documents. Should a bidder find discrepancies in, or omissions from the specifications and bid proposal form, or should he/she be in doubt as to the meaning, he/she should notify Derek Menchinger, Facilities Manager, who will send written instructions to all appropriate Bidders. The Owner shall not be responsible for any oral instructions. Direct all questions regarding said proposal to Derek Menchinger, Facilities Manager, 269-488-1066.

2. Instructions and Procedures

1. Maintenance of Worker Compensation insurance, property, and liability insurance (minimum $1,000,000 single occurrence), and auto insurance (minimum $1,000,000 single occurrence) is required. Review and acceptance of certification of such shall be included as part of the RFP response.

2. Contractors are to sign and complete the bid form (ATTACHMENT B).

3. At least three (3) references are to be submitted (ATTACHMENT C).

4. All Bids shall be accompanied by the attached and notarized statement disclosing any familial relationship that exists between the Bidder and the Parchment Public School District (ATTACHMENT D).

5. All Bids shall also be accompanied by the attached and notarized A idavit of Compliance-Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012

(ATTACHMENT E).

6. Derek Menchinger, Facilities Manager, supervises daily operations. Contractors may arrange a walkthrough of all areas designated in the attached drawings with Derek Menchinger at (269) 488-1066.

7. The Parchment Public School District reserves the right to withdraw this bid request at any time, for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Parchment Public School District also reserves the right to waive any informality in or reject any part of a bid, accept or reject any or all bids, alternates, or proposals, and to accept those bids, alternates, or proposals that, in Parchment Public School District judgement, serve Parchment Public School District’s best interests.

3. Project Overview

Project Title: Fire and Security Alarm System Replacement Locations: Multiple facilities within Parchment School District, limited to the following projects:

1. Parchment High School 1916 E G Avenue, Parchment, MI 49004

2. Parchment Middle School 307 N. Riverview Drive Parchment, MI 49004

3. Parchment Innovation Center (Formerly Barclay Hills Education Center) 1125 E. Mosel Avenue, Kalamazoo, MI 49004

Project Scope Summary: Removal of existing systems and installation of new addressable fire alarm panels, security alarm systems, notification devices, and integration with monitoring services (Attachment A).

Attachment A

Bid Specifications

Scope of Work

Fire Alarm System:

Replace existing fire alarm control panels with new addressable systems.

Install new initiating and notification devices (pull stations, smoke/heat detectors, horns/strobes) as needed.

Ensure full NFPA 72 and local/state code compliance.

Perform full system programming, testing including monitoring, and certification.

Provide training for district personnel.

Security Alarm System:

Replace existing intrusion alarm panels with modern systems.

Install door/window sensors, motion detectors, and control keypads as needed.

Test and provide integration with district-wide monitoring service.

Allow for remote access/control where applicable.

Ensure compliance with Michigan school security standards, laws, and codes.

Equipment Specifications:

The following equipment is requested to be installed or equivalent models if the contractor recommends or sources alternatives:

PARCHMENT HIGH SCHOOL

Location: 1916 EAST G AVENUE PARCHMENT, MI 49004 Devices:

1 DMP XR550DNL-R,630F 270 322 866 318

1 DMP Verizon Cell w/18" Coax Cable 2 12V 10.5 a Battery 1 DMP Power Supply 12V 5A - 1 Output 1 DMP Keypad - Thinline W/Expander 1 DMP Plug-In Output Relay 1 DMP Backbox For 630F Keypad

1 DMP XR SERIES GROUND FAULT MODULE

1 BATTERY 12V 7.0 AH

1 120VAC Surge Protective Device 1 DMP 710 Bus Splitter 1 Standard Document Box per NFPA Code 3 10 Amp 120 Volt Remote Charger Power Supply in Lockable Metal Enclosure 6 Battery 12v 7ah 6 Battery 12v - 12ah 1 First Command Emergency Voice Panel

1 NOTIFIER VOICE PANEL EXPANDER

1 NOTIFIER REMOTE PAGING UNIT

1 DMP Backbox 630F Keypad 1 DMP Remote Fire Annunciator Keypad 3 DMP Smoke Detector 12V, LX Bus 24 DMP Backbox Surface Mount For DMP 850S

26 DMP MANUAL PULL STATION W/ZONE EXPANDER

24 Stopper II Cover with Horn & Spacer

10 SPEAKER STROBE LED WHITE WALL

127 Speaker Strobe LED White Ceiling 3250 Wire 18/4 Fire Solid 13500 Wire 16/2 Fire Solid 13500 Wire 14/2 Fire Solid 2 DMP Bus Splitter

1 VOICE PANEL CIRCUIT EXPANDER

2 First Command Audio Amplifier 1500 Wire 18/2 Fire Low Cap Audio Wire

2 AUDIO CIRCUIT EXPANDER

1 DMP Wireless Receiver High Power For XR Series Panels 3 DMP Wireless Repeater 5 DMP Wireless Transmitter with Exterior Contacts 62 DMP Wireless Motion Detector with Built-In Pet Immunity Technology In addition to all existing equipment 1- Simplex Control Panel and fire system (to be replaced) 1- Radionics 9512G Monitoring Panel (replace) 62-Motions5- Contacts 1- Keypad

PARCHMENT MIDDLE SCHOOL

Location: 307 N RIVERVIEW DRIVE PARCHMENT, MI 49004 Devices:

1 DMP XR550DNL-R,630F 270 322 866 318

1 DMP Verizon Cell w/18" Coax Cable 2 12V 10.5 a Battery 1 DMP Power Supply 12V 5A - 1 Output 1 DMP Keypad - Thinline W/Expander 1 DMP Plug-In Output Relay 1 DMP Backbox For 630F Keypad

1 DMP XR SERIES GROUND FAULT MODULE

1 BATTERY 12V 7.0 AH

1 120VAC Surge Protective Device 1 DMP 710 Bus Splitter 1 Standard Document Box per NFPA Code 3 10 Amp 120 Volt Remote Charger Power Supply in Lockable Metal Enclosure 6 Battery 12v 7ah 6 Battery 12v - 12ah 1 First Command Emergency Voice Panel

1 NOTIFIER VOICE PANEL EXPANDER

1 NOTIFIER REMOTE PAGING UNIT

1 DMP Backbox 630F Keypad 1 DMP Remote Fire Annunciator Keypad 3 DMP Smoke Detector 12V, LX Bus 18 DMP Backbox Surface Mount For DMP 850S

20 DMP MANUAL PULL STATION W/ZONE EXPANDER

18 Stopper II Cover with Horn & Spacer

10 SPEAKER STROBE LED WHITE WALL

141 Speaker Strobe LED White Ceiling 3500 Wire 18/4 Fire Solid 13500 Wire 16/2 Fire Solid 13500 Wire 14/2 Fire Solid 2 DMP Bus Splitter

1 VOICE PANEL CIRCUIT EXPANDER

2 First Command Audio Amplifier 1500 Wire 18/2 Fire Low Cap Audio Wire

2 AUDIO CIRCUIT EXPANDER

1 DMP Wireless Receiver High Power For XR Series Panels 3 DMP Wireless Repeater 8 DMP Wireless Transmitter with Exterior Contacts 38 DMP Wireless Motion Detector with Built-In Pet Immunity Technology In addition to all existing equipment 1- Simplex panel and fire system (replace) 1- Radionics 7212 monitoring panel (replace) 38-motions 8- Contacts 1- keypad

PARCHMENT INNOVATION CENTER

Location: 1125 E MOSEL PARCHMENT, MI 49004 Devices:

1 DMP XR550DNL-R,630F 270 322 866 318

1 DMP Verizon Cell w/18" Coax Cable 2 12V 10.5 a Battery

1 DMP Power Supply 12V 5A - 1 Output 1 DMP Keypad - Thinline W/Expander 1 DMP Plug-In Output Relay 1 DMP Backbox For 630F Keypad

1 DMP XR SERIES GROUND FAULT MODULE

1 BATTERY 12V 7.0 AH

1 120VAC Surge Protective Device 1 DMP 710 Bus Splitter 1 Standard Document Box per NFPA Code 1 10 Amp 120 Volt Remote Charger Power Supply in Lockable Metal Enclosure 2 Battery 12v 7ah 2 Battery 12v - 12ah 1 First Command Emergency Voice Panel

1 NOTIFIER VOICE PANEL EXPANDER

1 NOTIFIER REMOTE PAGING UNIT

1 DMP Backbox 630F Keypad 1 DMP Remote Fire Annunciator Keypad 2 DMP Smoke Detector 12V, LX Bus 5 DMP Backbox Surface Mount For DMP 850S

5 DMP MANUAL PULL STATION W/ZONE EXPANDER

5 Stopper II Cover with Horn & Spacer

4 SPEAKER STROBE LED WHITE WALL

22 Speaker Strobe LED White Ceiling 750 Wire 18/4 Fire Solid 2500 Wire 16/2 Fire Solid 2500 Wire 14/2 Fire Solid 1 DMP Bus Splitter 1 DMP Wireless Receiver High Power For XR Series Panels 3 DMP Wireless Repeater 8 DMP Wireless Transmitter with Exterior Contacts 30 DMP Wireless Motion Detector with Built-In Pet Immunity Technology In addition to all existing equipment 1- Simplex fire control panel and devices 1- Radionics 7412 monitoring panel 8- contacts 30-Motions 1- Keypad

Proposal Requirements:

Description of proposed equipment/systems (manufacturers, models, key features) if di erent from the above lists.

Detailed implementation plan and timeline.

Itemized cost proposal (equipment, labor, optional support).

Remove and dispose of obsolete equipment in accordance with environmental guidelines.

Ensure minimal disruption to school operations; work must be coordinated with district sta .

Provide system documentation and as-built drawings.

Provide at least 1 year of warranty and optional ongoing support/service contract pricing.

5. Evaluation Criteria

Proposals will be evaluated based on:

Technical approach and system compatibility (25%)

Vendor experience and qualifications (20%)

Cost competitiveness (30%)

Timeline and project plan (15%)

References and customer satisfaction (10%)

6. Additional Information

PARCHMENT SCHOOL DISTRICT reserves the right to reject any or all proposals and to waive informalities or irregularities.

Work must comply with all local, state, and federal regulations.

All site visits and communication must be coordinated through the Facilities Manager.

9. Contact Information

To schedule a site walkthrough, contact:

Derek Menchinger Facilities Manager Phone: 269-488-1066

Questions can be emailed to:

derek.menchinger@parchmentsschools.org

Attachment B

Bid Form

Name of Company__________________________ Street_______________________________

City/State/Zip_______________________________Telephone___________________________

Signature____________________________ Name and Title_____________________________

Bid Proposal for Projects

1. Parchment High School $_________________________ 1916 East G Avenue

2. Parchment Middle School $_________________________ 307 N Riverview Drive

3. Parchment Innovation Center $_________________________ 1125 E. Mosel Avenue

Grand Total $_______________________

ATTACHMENT C

References (including contact and phone number)

1. ___________________________________________________________

2. ___________________________________________________________

3. ____________________________________________________________

Attachment D

A idavit of Bidder – Familial Relationships Form

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Parchment Public School District Board of Education or the Superintendent. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized o icer of _________________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Request for Proposal, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) and any employee, member of the Board of Education, or the Superintendent of the Parchment Public School District.

List any Familial Relationships: BIDDER: ____________________________________

By: _________________________________________

Its: _________________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF ____________________________ )

The instrument was acknowledged before me on the _____ day of _____________, 2025, by

______________________________________, Notary Public

___________________________________ County, Michigan

My Commission Expires: _____________________

Acting in the County of: ______________________

Attachment E

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized o icer of __________________________________ (the "Bidder”), pursuant to the compliance certification requirement provided in the Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its o icers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation to Bid for three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER:

Name of Bidder

By: _____________________________________

Its: _____________________________________ Date: ___________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF_________________________ )

This instrument was acknowledged before me on the _____ day of ____________, 2025, by _________________________________.

____________________________________, Notary Public

_________________ County, _______________________

My Commission Expires: _________________________

Acting in the County of: __________________________