Paper_Recycling_&_Shredding_Services.pdf

2025-206

PAPER RECYCLING & SHREDDING SERVICES

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR QUOTATION

Paper Recycling & Shredding Services

I. Scope of Work II. Pricing Proposal

III. Vendor Questionnaire

Attachments:

A - Basic Services Agreement 3-03-2024

B - Shredding Container Locations

Request For Quotation #2025-206 Title: Paper Recycling & Shredding Services

1. Scope of Work

1.1. Scope of Work for Paper Recycling & Shredding Services

1. Summary

Mt. San Antonio College (Mt. SAC) seeks to contract with a qualified vendor to provide comprehensive paper recycling and shredding services. The primary goal is to ensure environmentally responsible disposal of paper and secure shredding of sensitive information in compliance with relevant regulations and standards. The contract will be for five years. The chosen vendor must have demonstrated experience in providing similar services to educational institutions or organizations of a similar size.

2. Detailed Specifications

2.1 Paper Recycling Services

A. Frequency of Pickup: The vendor shall provide paper recycling pickup services every other week

(twice a month). Specific pickup days will be determined in coordination with Mt. SAC facilities management.

B. Types of Materials: The contract will be for the shredding and recycling of confidential paperwork and computer hard drives.

C. Container Requirements: The vendor will provide clearly labeled recycling bins (with a minimum capacity of 64 gallons) at designated collection points across the campus.

D. Compliance Standards: The vendor must comply with the following regulations and standards:

1. The California Code of Regulations Title 14, Division 7 (Recycling Regulations)

2. ISO 14001:2015 (Environmental Management Standards)

E. Reporting: The vendor shall provide a monthly report documenting the volume of paper recycled, collection dates, and any contamination issues encountered during the pickup.

2.2 Shredding Services

A. Frequency of Pickup: Hard drive shredding services will be performed four to six times per year, upon request.

B. Types of Materials Accepted: The vendor shall securely shred the following materials:

1. Hard drives

C. Secure Methods: The vendor must utilize a mobile shredding vehicle or facility with industrial-grade shredders that meet the following standards:

1. NAID AAA Certification (National Association for Information Destruction)

2. P- shred certification (Cross-cut or micro-cut levels according to DIN 66399)

D. Chain of Custody: A detailed chain of custody must be maintained, with all materials logged and tracked during the entire shredding process.

E. Certification of Destruction: The vendor shall provide a certificate of destruction for each shredding event, ensuring all sensitive materials have been destroyed according to industry standards.

3. Service Requirements

A. Vendor Qualifications:

1. Must provide evidence of experience in paper recycling and shredding services for educational institutions or comparable organizations.

2. Must have appropriate licenses and permits to operate within the state of California.

3. Must employ trained personnel who are familiar with confidentiality protocols and proper handling of sensitive information.

B. Response Time: The vendor should guarantee response times to service inquiries or issues within 24 hours.

C. Customer Service: The vendor will provide a designated account representative for Mt. SAC to address any questions, concerns, or service-related issues that may arise.

4. Delivery Requirements

A. Schedule: All pickups for paper recycling will be scheduled on predetermined days and must occur within the agreed time frames as discussed during contract initiation.

B. Notification: The vendor must notify Mt. SAC at least 48 hours in advance of a scheduled pickup or service to ensure proper coordination and availability of staff. Email Lorenzo Meza, lmeza8@mtsac.edu and Robert Medina, rmedina99@mtsac.edu.

C. Site Preparation: Mt. SAC will do its best to ensure that the designated recycling locations are accessible on scheduled pickup days to facilitate smooth loading by the vendor's staff. Should an area not be accessible, the vendor will not bill for that location for the service day. If a second trip is requested by Mt. SAC for an area previously unavailable, the vendor will charge

Mt. SAC for that service.

D. Safety Standards: The vendor must adhere to all OSHA regulations and safety practices during service execution, ensuring the safety of MSAC staff, facilities, and the general public.

5. Conclusion

Mt. San Antonio College looks forward to establishing a partnership with a vendor that aligns with our commitment to environmental sustainability and data security. Through the outlined scope of work, we seek to implement an efficient and effective paper recycling and shredding service, reflecting the college’s dedication to responsible waste management and safeguarding sensitive information.

mailto:lmeza8@mtsac.edu mailto:rmedina99@mtsac.edu

1.2. Locations List

Refer to Attachment B

2. Pricing Proposal

PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Service fee per pickup (every two weeks) for 33 (64-Gallon Lockable

Bins to be billed on actual number picked-up)

1 YEAR

2 Service fee for secure pick-up and destruction of standard 3.5" hard drives. Vendors may assume a 64-gallon locking tote can hold approximately 60 to 100 hard drives.

(assume 4-6 trips per year)

1 64-Gallon

Tote

3 Service fee for shredding and pick-up of confidential documents and other paper materials not collected via the standard 64-gallon bins. Typically collected in standard Banker's Boxes, defined as document storage boxes with approximate interior dimensions of 15 inches (L) x 12 inches (W) x 10 inches (H) and a typical capacity of

2,000 to 2,500 sheets of letter-size paper.

1 Bankers Box

TOTAL

ADDITIONAL BIN COST

Line Item Description Quantity Unit of

Measure Unit Cost Total

4 Additional Service Fee for additional bin(s) - 64-Gallon Lockable Bin 1 Each

TOTAL

3. Vendor Questionnaire

3.1. Experience and Background*

Please list your experience with other school districts or public sector companies.

*Response required

3.2. Vendor Packet*

Please download the below documents, complete, and upload.

• MT_SAC_VENDOR_PACKET_(5)_(1...

*Response required

3.3. Certificate of Insurance*

Please upload your proof of insurance. Our requirements are below for your reference.

• Mt._SAC_Insurance_Requireme...

• Sample_Insurance_Certs_and_...

*Response required

3.4. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein

☐ Please confirm

*Response required 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