PWS.pdf

Performance Work Statement for Equipment Preventative Maintenance, Calibration, and Repair of Test Equipment

1.0 Requirements Overview

1.1 The Packaging Applications Testing Facility at the Packaging, Storage, and Containerization Center (PSCC) located at Tobyhanna Army Depot, PA, performs packaging testing for the Department of Defense (DoD) and the Department of Transportation (DOT), along with other government agencies and occasionally for private industry.

1.2 PSCC is currently in possession of the test equipment listed in paragraph 3.2.

Calibration and preventative maintenance (PM) of these systems must be performed on a quarterly basis in order to ensure that the equipment is in good working order, safe to operate, and is in compliance with the equipment manufacturers recommendations, ASTM practices, International Safe Transit Association (ISTA) certification, and Department of Transportation (DOT) requirements.

2.0 Applicable Test Standards

The test equipment is used to test materials and packaging for which PSCC has been designated with lead service responsibility in AR 700-15, Packaging of Materiel. These include, but are not limited to: fiberboard, wood, and plastic boxes; non-metal pallets;

flexible or rigid IBCs; and other containers which are part of hazardous materials (HAZMAT) and reimbursable project testing workload.

2.1 49 Code of Federal Regulations, §178.800, Subpart O – Testing of IBCs.

2.2 United Nations Recommendations on the Transport of Dangerous Good – Model

Regulations.

2.3 International Safe Transit Association (ISTA) Certification Requirements, Procedures 2B, 2C, 3E, etc.

2.4 American Society for Testing and Materials (ASTM) D4919 - Standard Guide for

Testing of Hazardous Materials (Dangerous Goods) Packagings.

2.5 ISO 16495 Packaging – Transport Packaging for Dangerous Goods – Test Methods.

3.0 Performance Work Statement

3.1 The contractor shall perform periodic preventive maintenance (PM), troubleshooting, calibrations, and repair(s) of the technical test chambers and equipment located in the ASC PSCC container testing facility which is located in Building 2, bays 4 and 5, at the Tobyhanna Army Depot, Tobyhanna, PA. Routine quarterly visits shall be provided at 3-month intervals between the hours of 7:00 AM and 3:30 PM Eastern Time. These routine visits shall be at 3-month intervals not to exceed four (4) routine visits per calendar year. The contractor shall schedule quarterly visits NLT than days 30 days prior to the end of the 3-month period.

3.2 The contractor shall be responsible for the performance of PM, calibrations, and troubleshooting. As applicable, contractor must possess the appropriate training, certification, and/or experience to successfully conduct PM and troubleshooting of all listed equipment. (Note: If applicable, priorities shall be specified by site POC prior to or upon arrival, meaning that troubleshooting may be requested to take priority over things such as routine non-critical cleaning.) If parts and/or labor is required in addition to the scope of this PWS, the contractor shall provide a written estimate and receive written approval prior to the purchase of the item(s) and/or providing additional labor. Below is the list of equipment the contractor is responsible for:

a. Atlas Corrosive Fog Exposure System, Model BCX 3000 and Calibration (temperature)

b. Atlas Corrosive Fog Exposure System, Model CCX 3000 and Calibration (temperature)

c. TPS 10x10 Walk-In Temperature/Humidity Chambers, Model WITR (2 each)

d. Russells/Tenney 12x8x10 Walk-In Temperature Chamber

e. Thermotron 4x4x4 Temperature/Humidity Chamber Model SE-2000-6-6

f. Thermotron 2x2x2 Temperature Chamber Model S-4-8200

g. L.A.B. Vibration Table 1,250 lbs.; Model 1250V

h. L.A.B. Vibration Table 2,000 lbs.; Model 2000V

i. M/RAD Vibration Table 4,000 lbs.; Model 6060 (4500)TS

j. L.A.B. Vibration Table 6,000 lbs.; Model 6000V

k. M/RAD Vibration Table 12,000 lbs.; Model 95144(12000)TS

l. L.A.B. Random Vibration Table 1,100 lbs.; Model HV60x60

m. Envirotronics Altitude Chamber 4x4x4, Model EAH64-2-7.5WC

n. Atlas UVCON, Model UV 2000 (and Calibration as required using government-supplied calibrator)

o. L.A.B. Incline Impact Equipment and Calibration, Model 6,000-OT

p. CSZ 4x4x4 Temperature/Humidity Chamber, Model ZPHS-64-3.5-SCT/AC

q. CSZ 2x2x2 Temperature/Humidity Chamber, Model ZPHS-8-2-SCT/AC

r. CSZ 2x2x2 Temperature/Humidity Chamber, Model ZPHS-8-2-2-H/AC

s. Weiss Wind Blown Dust Chamber and Calibration (temperature); Model ST

600/+20 - 70 DU- MIL

t. Techlab Systems (TLS) Compression Tester, Model VAL–IV

u. Rain Chamber, components include water heaters, pumps, filtration, and control system

v. Ingersoll Rand Air Compressors (Model UP6S-25S125 and Model SSR-UP6- 25-125) and associated air dryers (PM – based upon 4,380 hours of operation/compressor/year)

3.3 Manufacturer-recommended quarterly PM shall be performed for each piece of equipment.

In the case of temperature/humidity chambers, manufacturer recommended PM shall be performed and shall include as a minimum: a) leak test of refrigeration system and verification of equipment specifications such as oil pressure requirements on both high and low stage refrigeration systems; b) inspect electrical connections to include verification of voltage and amperage readings;

c) cleaning of air cooled condenser units; d) flushing of humidity systems and yearly disassembly and clean-out of steam generators; e) change vacuum pump oil in accordance with manufacturer’s requirements; f) inspection of solenoid valves; and g) validate operation of dry air purge.

In the case of vibration tables, manufacturer recommended PM shall be performed and shall include as a minimum: a) apply grease (or equivalent) to shaft pillow block bearings as required; b) lubricate drive chains per manufacturers specifications; c) check, adjust and suggest-replacement of belts as necessary; d) grease roller bearings using manufacturer-approved lubricant;

and e) check all wire connections.

In the case of air compressors, manufacturer recommended PM shall be performed and shall include as a minimum: replacement of air and coolant filters, separator elements, pre-filter pads, ultra coolant, drive belts, and gas/tension springs in intervals required by the manufacturer. Contractor shall identify the parts required for the PM, and provide a list to PSCC to be available prior to the next scheduled PM.

In the case of the rain chamber, the component manufacturer recommended PM shall be performed and shall include as a minimum: a) flushing of the water heaters (3 tanks); and b) annual descaling of the tankless water heaters (2 heaters).

3.4 The contractor shall include an annual budget not to exceed $5,000 for repair/maintenance parts and/or labor to be used at the discretion of PSCC. The contractor shall provide a written estimate and receive written approval prior to the purchase of the item(s) and/or providing additional labor costs not covered under the PWS.

3.5 In the event equipment breaks down and emergency repairs are necessary before the next scheduled periodic service call, the contractor shall arrive within 2 working days (Monday through Friday) to perform troubleshooting and to provide a quote for any parts and/or additional labor costs not covered under this PWS. The service/repair contractor shall perform the repairs within 2 working days of quote approval and receipt of materials.

3.6 Prior to the award of the contract, the contractor shall provide a set hourly labor rate for approved work outside the scope of this PWS, and the minimum service call fee, which would include all travel expenses.

4.0 Documentation

4.1 NIST signed Certificate of Calibration for each system which requires calibration.

4.2 A document of services performed, including all calibration and PM, in an itemized manner.

5.0 Travel and Delivery of Service

5.1 Traveling costs to the PSCC testing facility located at Tobyhanna Army Depot (11

Hap Arnold Boulevard, Building 2, bay 5, Tobyhanna, PA 18466) shall be included in the price quote.

5.2 Delivery of services shall be made between the hours of 7 a.m. and 3:30 p.m., Monday through Friday, excluding all Federal holidays; on a date that is mutually agreed upon by PSCC and the contractor.

5.3 The Government will ensure access to the equipment to be serviced.

6.0 Safety Requirements

6.1 The contractor is required to comply with all applicable safety regulations during calibration, PM, and training, at all times while on-site at PSCC.

6.2 All equipment provided shall meet or exceed applicable safety standards and requirements.

7.0 Personal Preparedness

Personnel working on the equipment shall be knowledgeable of the equipment and instrumentation, and be prepared with the necessary tools to perform the PM and/or Calibration.

8.0 Antiterrorism (AT)/Operations Security (OPSEC) Requirements

8.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders. Non-CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training.

8.2 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.3 Contractors without CAC requiring access to DoD facility process.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.4 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”, and select iWatch Training for Contractors. This training shall be completed prior to entering the facility to start work, and the COR/POC will be notified within 10 calendar days of start date. The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel.

8.5 OPSEC: Per AR 530-1, Operations Security, contractor employees must complete

Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent

9.0 Manpower Reporting Requirement

The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and end dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor, if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment of contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to secure website without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the website.