4ID Staff Ride PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

4ID Staff Ride

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide educational Staff Ride to Little Bighorn battlefield. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform the Battlefield Staff Ride as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: 70 personnel from the Army will participate in an educational staff ride 22-24 September 2026 at Little Bighorn Battlefield, Montana. The goal of this training is to educate leaders on the tactical circumstances, battlefield decisions, and lessons of military leadership.

1.3 Objectives: Provide Leadership Training and Team Building

1.4 Period of Performance: 22 September – 24 September 2026

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means to assure that the work complies with the requirement of the contract. The Contractor shall develop and submit a Quality Control Plan to the Contracting Officer (KO) and COR for approval no later than 30 days after the contract start date. The plan shall explain the manner in which the Contractor shall ensure all contract requirements are being accomplished IAW this contract. The plan shall emphasize deficiency prevention over deficiency detection and subcontract oversight. The plan shall contain a reporting system that will provide information to the COR on Contractor performance.

The Contractor shall maintain the QCP for the duration of the contract and submit any changes in the plan for approval to the KO at least 10 working days prior to implementation. The sustaining focus throughout the Program shall be the attainment of continuous quality improvement. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Federal Holidays: The contractor shall NOT be required to perform services on holidays.

New Year's Day 1 January Martin Luther King Jr. Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1.5.4 Hours of Operation: The contractor is responsible throughout the duration of the staff ride.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Garryowen, MT in vicinity of the Little Bighorn Battlefield.

1.5.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.5.7 Security Requirements: Contractor personnel performing work under this contract do not need Security clearance at time of the proposal submission.

1.5.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.5.7.2 OPSEC: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.5.8 Key Control: N/A

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. Minutes shall be taken by the contractor These meetings shall be at no additional cost to the government.

1.5.10 Contracting Officer Representative (COR): The Contractor shall provide an Organization Chart with Points of Contacts for KO and COR notifications that include:

full names, position, email address, phone numbers. An employee roster is required for personnel requiring base access, 10 days prior to contract start, at contract close and any changes within personnel gaining or losing access to Ft Carson. Written notification shall be provided to the COR prior to the person entering the base. The Contractor shall designate key personnel including, but not limited too; The Project Manager, Alternate Project Manager(s) and Quality Control Manager. Any changes to key personnel while this Contract is in effect shall be provided to the COR within 2 days of change. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 9 A.M and 5 P.M., Monday thru Friday accept Federal holidays or when the Government facility is closed for administrative reasons.

1.5.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 hrs – 1700 hrs, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12 Identification of Contractor Employees: N/A

1.5.13 Contractor Travel should be included in budgetary estimate that will include lodging and per diem.

1.5.14 Other Direct Costs: N/A

1.5.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.17 PHASE IN /PHASE OUT PERIOD N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2. Facilities: N/A

3.3. Utilities: N/A

3.4. Equipment: N/A

3.5. Materials: The requiring Activity will provide the Commander’s Intent that will drive the requested training.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. Contractor Furnished Items. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.1.1. The Contractor shall provide all labor, supervision, life support services, supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS

4.2. Materials. The Contractor shall furnish all equipment, property and services necessary to perform this contract requirement including, but not limited to, supplies, tools, identification badges, and data processing equipment.

4.3. Equipment. The Contractor shall furnish all equipment to perform this contract requirement , not limited to, items listed in Section 4.1-4.2 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5. Basic Services: The Contractor shall provide a military staff ride at Little Big Horn and Rosebud Battlefields in accordance with the provided commander’s intent.

5.1. Life Support: Lodge and feed up to 70 personnel in vicinity of Little Big Horn Battlefield. Contractor will provide 2x nights lodging in Cavalry tents on padded cots.

Camp must have access to little Bighorn River. Base subsistence support for Soldiers will be 2 dinners and 2 breakfasts cooked in Cavalry camp and 2 sack or camp lunches.

The contractor shall provide at least 1 latrine per 8 people; Latrines and handwashing station.

5.1.1. Staff Ride of Little Big Horn and Rosebud Battlefield: The contractor shall provide a minimum of 30 minutes of basic horsemanship instruction prior to riding on the battlefield tour The Contractor shall provide a mounted staff ride of Custer’s route, native and cavalry weapons familiarization, visits to Rosebud Battlefield, Crow’s Nest, Morass, Lone Teepee, and Gravesite of the Unknown Soldier.

5.2 Battlefield Instructors/ Education: The Contractor shall provide in-person instructors/presenters that are knowledgeable on the battles and Native American history. Contractor shall also provide lectures on frontier army life, 7th Army’s march to Little Big Horne, and march to Souix 1876 Centennial Campaign. Instruction should include a cultural Native American Educational talk from a Crow Tribe elder.

Contractor shall provide each participant with the opportunity to shoot bow and arrows (5-10 arrows per participant), 45 Long Colt (5-10 rounds per participant) and Springfield Trapdoor Rifles (4-5 rounds per participant). Contractor shall provide classes will be provided on firing these weapons and the contractor will provide enough weapons for at least 5 personnel to fire at once. Contactor shall provide firing range, live ammo, and targets.

The contractor shall provide escorted visits to Rosebud Battlefield, Little Bighorn National Park Visitor Center and Museum, Crow’s Nest, Morass, Lone Tepee, and the gravesite of the Unknown Soldier. Contractor is not responsible for transportation of participants.

Contractor shall provide instruction at minimum on: Frontier Army Life, 7th Army march to Little Bighorn, and march to Sioux 1876 Centennial Campaign, and cultural Native American Education talk from a Crow Tribe Elder. Contractor shall provide printed maps or documents that enhance instruction. Contractor shall provide at minimum access to Native American Land and National Park Museum.

5.3. Training Aids: The Contractor shall provide maps and/or handout that enhance instruction.

5.4. Access Fees: The Contractor shall provide payment of all access fees to all Native American Reservations, Little Bighorn National Park and Museum entrance fees.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – FT Carson Training Area Map

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1. Basic Service The Contractor shall provide military staff ride at Little Big Horn and Rosebud Battle IAW provided Commander’s Intent.

The Contractor shall provide the required service IAW the commander’s intent.

10% variance Validated customer complaint; 10% random sampling;

periodic sampling

PRS # 2. Life Support The Contractor shall provide lodging and food for up to 70 personnel in vicinity of Little Big Horn Battlefield. PRS shall be in IAW Section 5 of this PWS.

The Contractor shall provide services IAW sections 5.1, 5.1.1 of this PWS.

0% variance

Validated customer complaint; 10% random sampling;

periodic sampling

PRS # 3. Life Support The contractor shall provide 2x nights lodging in Cavalry tents on padded cots. Tents must be similar to the style of tents used by cavalry in the late 1800’s (Sibley or Wall tents). Camp must be located with access to the Little Bighorn River. PRS shall be in IAW Section 5 of this PWS.

The contractor shall provide services IAW 5.1, 5.1.1 of this PWS.

10% deviation

Validated customer complaint; 10% random sampling;

periodic sampling

PRS # 4 Life Support Services The contractor shall provide Camp latrines and handwashing stations. PRS shall be in IAW Section 5 of this PWS.

The contractor shall provide at least 1 latrine per 8 people; Latrines and handwashing stations must be within 300m of sleeping area.

10% variance

10% random sampling;

PRS # 5 Life Support Services The contractor shall provide meals. PRS shall be in IAW Section 5 of this PWS.

The contractor shall provide each participant with 2 dinners and 2 breakfasts cooked in Cavalry camp and 2 sack or camp lunches.

0% variance Validated customer complaint; random sampling

PRS # 6 Staff Ride of Little Big Horn and Rosebud Battlefield The contractor shall provide a mounted tour of the Little Bighorn Battlefield. PRS shall be in IAW Section 5 of this

PWS.

The contractor shall provide horses, wranglers, and tack for at least 25 people per group. Mounted ride will follow General Custer’s route from Cedar Coulee and Medicine Tail Coulee to Weir Point and Minniconjou Ford (*weather dependent).

20% deviation

Random sampling;

PRS #7 Staff Ride of Little Big Horn and Rosebud Battlefield The contractor will provide basic horsemanship instruction prior to the mounted tour of Little Bighorn Battlefield. PRS shall be in IAW Section 5 of this PWS.

The contractor shall provide a minimum of 30 minutes of basic horsemanship instruction prior to riding on the battlefield tour.

Instruction shall include how to ride, safety measures around horses, and orientation of tack and equipment.

10% variation Random sampling;

PRS # 8 Staff Ride of Little Big Horn and Rosebud Battlefield The contractor shall provide Native and Cavalry weapons familiarization and shoot. PRS shall be in IAW Section 5 of this PWS.

Contractor shall provide each participant the opportunity to shoot bow and arrows (5-10 arrows per participant), 45 Long Colt (5-10 rounds per participant) and Springfield Trapdoor Rifles (4-5 rounds per participant).

Contractor shall provide classes will be provided on firing these weapons and the contractor will provide enough for weapons for at least 5 personnel to fire at once. Contactor shall provide firing range, live ammo, and targets.

0% deviation

Random sampling;

PRS # 9 Staff Ride of Little Big Horn and Rosebud Battlefield The contractor will provide escorted visits to see points of interest with accompanying instruction (see PRS #10).

PRS shall be in IAW Section 5 of this PWS.

The contractor shall provide escorted visits to Rosebud Battlefield, Little Bighorn National Park Visitor Center and Museum, Crow’s Nest, Morass, Lone Tepee, and the gravesite of the Unknown Soldier.

Contractor is not responsible for transportation of participants.

10% variation Random sampling;

periodic sampling

PRS # 10 Battlefield Instruction & Education The Contractor shall provide instructors to educate participants on battlefield tactics, Native American history, and Military Leadership. PRS shall be in IAW Section 5 of this PWS.

Contractor shall provide instruction at minimum on: Frontier Army Life, 7th Army march to Little Bighorn, and march to Sioux 1876 Centennial Campaign, and cultural Native American Education talk from a Crow Tribe Elder.

10% Variation Random sampling;

PRS # 11 Training Aids The Contractor shall provide Instructional materials (handouts and maps) for each participant during the staff ride that help participants visualize the battle and enhance instruction. PRS shall be in IAW Section 5 of this PWS.

Contractor shall provide printed maps or documents that enhance instruction.

10% Variation Random sampling;

periodic sampling

PRS # 12 Access Fees The Contractor shall provide access fees for all areas to be visited. PRS shall be in IAW Section 5 of this PWS.

Contractor shall provide at minimum access to Native American Land and National Park Museum.

0% Variation Random sampling;

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

PWS 1.5

QC Plan

Within 30 days after start date/ as required.

1- COR

1- KO

Electronic

COR

PWS 1.5.1

Safety Plan

Within 15 days after start date.

PWS 1.5.1

Safety Plan updates

As required, 10 days before change occurs.

PWS 1.5.1.1

Safety Training Initial

Within 30 days

1-COR

1-KO

Electronic COR

PWS 1.5.2

HazMat Authorized Use List

Within 15 days after start date.

1-COR

1-KO

Electronic COR

PWS 1.5.2.3

HazMat Spill Plan

Within 15 days after start date.

1-COR

1-KO

Electronic COR

1.5.9.1 iWatch Training

Within 10 days before start date

1-COR

1-KO

Electronic COR

1.5.9.2 AT Level I Training

Certs provided within 30 days

1-COR

1-KO

Electronic COR

1.5.11 Key Personnel Lists

Within 30 days

1-COR

Electronic COR

Deliverable Frequency # of Copies Medium/Format Submit To 1.5.16.2 WAWF, iRapt database access

Within 15 days before the start date/ as required.

1-COR

1-KO

Verbal/Electroni c

COR

1.5.1.3.1 Third Party Accident Claims

Written within 24 hours of incident.

1-COR

1-KO

Verbal/Electroni c

COR

3.2.2 Contractor Inventory Phase In

Within 10 days before start date.

1-COR

1-KO

Electronic COR

1.5.16.2 Invoices

Within 5 days of the following month.

1-COR

Electronic COR

TECHNICAL EXHIBIT 3

Ft Carson Training Area Map

FTCARSO_MIM_50K

_2014.pdf