Mechanical Gates BPA Solicitation Questions 02JUL.docx

Mechanical Gates Solicitation Questions

1. Is the site visit mandatory to submit a quote or be considered for award?

No

1. We missed the site visit on June 16th, is there a way for my subcontractor to do a site visit?

No

1. Is this a new contract or existing contract?

A: New contract

1. Is there a previous Incumbent Awarded this contract? If yes, what was the Award amount?

No

1. What is the anticipated quote/proposal due date?

10 July 2026, 1700, PM, EDT

1. When is the formal solicitation expected to be released?

Solicitation Released 15 June 2026

1. Does the Government anticipate making multiple BPA awards?

Single Award BPA

1. Are any bid bonds, payment bonds, or performance bonds required at the BPA level or individual call order level?

No

1. Will offerors be required to provide pricing for all six service categories in the Mechanical Gate Service, Repair, or Replacement Matrix?

Yes

1. Are OEM parts required, or will compatible replacement parts be accepted if they meet the manufacturer’s operating specifications?

A: OEM parts are required

1. Will emergency or after-hours service ever be required, or will all work be performed during normal business hours?

A: Work will be performed during normal business hours

1. Would you be able to provide the contractor attendance roster from the site visit?

A: No

1. Any photographs or other information from the site visit are available for distribution to prospective offerors?

A: No

1. Please identify the manufacturer and model of every gate operator, access control pedestal, keypad, card reader, motor, chain drive, belt drive, sensor, and controller included in the BPA.

A:

1. Please identify which manufacturers the Government considers "authorized" for maintenance and repairs when requesting manufacturer certifications.

A: Door King, Viking Access System, Chamberland Liftmaster

1. Please clarify what certifications are considered acceptable under Evaluation Factor 1 (Technical Capability).

A: Must have motorized gate repair certifications

1. Please provide the preventive maintenance frequency expected for each gate during the BPA period.

A: As-needed basis

1. Please clarify whether preventive maintenance is scheduled quarterly, semi-annually, annually, or on an as-needed basis.

A: As-need basis

1. Please identify the estimated annual number of BPA Call Orders anticipated.

A: At least 1

1. Please identify whether Government Furnished Property (GFP) or Government Furnished Materials (GFM) will be provided.

A: No

1. Please clarify whether replacement equipment must be OEM or if equivalent compatible equipment is acceptable.

A: OEM replacement equipment

1. Please identify any cybersecurity or access control programming requirements associated with reprogramming card readers and access control devices.

A: None

1. Please clarify whether the Contractor will receive administrative access credentials for programming proprietary gate systems.

A: No. Gate systems are not proprietary.

1. Please identify all software platforms currently used for access control programming.

A: Unknown

1. Please clarify whether escort requirements apply at Simmons Army Airfield, Mackall Airfield, or other restricted locations.

A: No escort is required; however contractor must check in at base ops on Simmons Airfield and Mackall Airfield prior to any work being done.

1. Please clarify whether acceptance testing shall include operational testing only or full access-control system integration testing.

A: Gate must be fully operational and in proper working condition.

1. Please identify whether multiple BPA holders will be established or only one BPA will be awarded, as the RFQ references one BPA while the PWS references competition among active BPA holders.

Apologies for the confusion there will only be one BPA Holder. PWS & RFA has been amended as well.

1. Please clarify whether each BPA Call will be competed among BPA holders using Lowest Price or whether additional evaluation factors may be considered.

52.212-2 Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)

Award will be made in accordance with (IAW) FAR Part 12.203. Evaluation criteria consist of three (3) evaluation factors:

(a) Technical Capability: The Offeror shall submit a written technical approach proposal that describes how it will successfully complete all the tasks outlined in the PWS. Offerors shall also provide evidence that they have the certifications required to perform maintenance services, repairs, and replacement of life cycle parts for listed mechanical gates in the TECHNICAL EXHIBIT 1, DPTMS Mechanical/Electronic Gates Inventory.

(b) Past performance: Past performance should be an important evaluation factor for award. Consider past performance information from a wide variety of sources both inside and outside the Government. This may include reviewing performance information reported to the Contractor Performance Assessment Reporting System (CPARS), as well as other sources of information. Contracting officers may consider an offeror’s experience as a subcontractor.

(c) Price: The Offeror shall insert a proposed price in the attachment, c. Price Schedule. Prices shall include all services and supplies required to complete each identified task in the TECHNICAL EXHIBIT 2, Mechanical Gate Service, Repair or Replacement Matrix.

All pricing shall be in whole numbers. The offeror shall ensure all prices used in development of the offer are rounded to two decimal places (example: $0.27, not $0.27458). If submitted, all formulas, lookup tables, and links should be intact, and no links should exist to files not included with the offer. Spreadsheets shall not contain hidden worksheets.

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