Performance Work Statement.pdf

AUG 22

Performance Work Statement (PWS)

Pianist/Keyboard Musician Support Services for Alcance Spanish Protestant Congregation

30 May 2025

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to perform Pianist/Keyboard Musician Support Services for Alcance Spanish Protestant Congregation, for the support of the Fort Cavazos Religious Support Office (RSO), Alcance Spanish Protestant Congregation.

1.2 Background: The Government requires Musician Services in support of worship activities. The Contractor shall provide support for the Alcance Spanish Protestant Congregation at Fort Cavazos Religious Support Office (RSO). The location and time will be specified in the PWS or modified in the contract by the KO.

1.3 Scope: The Contractor shall provide non-personal services. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall be able to perform contemporary style music by reading printed sheet music.

1.3.1 This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance.

1.3.2 The Contractor shall only provide services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians, or volunteers are able to perform. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.3.3 This contract does not necessitate a traditional full-time work environment from Monday through Friday, 9:00 a.m. to 5:00 p.m. Workdays and service times will vary according to the tasks described in this PWS, with many requiring services during holidays, evenings, and weekends.

1.3.4 No UMT member, military member, DA Civilian, fellow contractor, or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

1.3.5 Under no circumstances shall a Contractor provide direction to a Chaplain, Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall he/she represent in an official capacity of the Federal Government, U.S. Army, or the local congregations that the contract supports.

1.3.6 The services of a musician fall under the Fort Cavazos Chaplain’s approved, annual Command Master Religious Program (CMRP). The mission of the CMRP is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the CMRP is to ensure the free exercise of religious preference which is a statutory requirement under USC Title X. As a non-personal services Contractor, the Musician is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.3.7 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months plus four (4) additional option years.

Base Year: 15 February 2025 to 14 February 2026 Option Year 1: 17 February 2026 to 16 February 2027 Option Year 2: 17 February 2027 to 16 February 2028 Option Year 3: 17 February 2028 to 16 February 2029 Option Year 4: 17 February 2029 to 16 February 2030

1.4 Objectives: The contractor shall provide music support for public worship to enhance the assembly or congregation.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award (Deliverable A.001). After acceptance of the quality control plan the contractor shall receive KO’s acceptance in writing of any proposed change to this QC system.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within seven (7) days. If the Government has provided comments, the Contractor shall then have seven (7 ) days to submit a Final QCP.

After receiving receipt of the Final QCP, the Contractor may receive the KO’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than seven (7) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance of proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control).

(f) How the Contractor will invent, and track maintenance of all Government Provided Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus five (5) years.

1.5.1.2 The Contractor is required to inform the COR of any issues or potential issues that might affect performance within two (2) working hours of identification. Verbal reports must be followed by written reports within two (2) days. (Deliverable A.002)

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th December 25th

1.5.3.2 Host Nation Holidays: RESERVED

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are between 0830-1630 Monday thru Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: RESERVED

1.5.4.3 Contractor Support Hours: The contractor shall provide support for Alcance Spanish Protestant congregation from 2:00 p.m. to 3:30 p.m. on Sundays, 12:00 p.m. to 1:30 p.m. on Sundays and during any other pre-scheduled times and days.The facility is open or closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

STD: The Contractor shall perform musical services IAW this schedule.

AQL: 98%

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: CONUS has historically granted military personnel training holidays as compensation for the time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or days on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in the facilities affected shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The services to be performed under this contract shall be performed in Fort Cavazos, TX.

1.6 Security Requirements: The Contractor and all associated sub-Contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by Government representative. The Government reserves the right to bar or remove individuals when deemed in the best interest of the Government. The Contractor is responsible for employing personal that can gain and maintain base access.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: The Contractor shall provide the KO, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Deliverable A.003).

The log must at a minimum contain the following information (Name, Type of Identification, Issuing Authority, Contact information, Badge/pass number, Vehicle Info). The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within three (3) days after any changes to the log (Deliverable A.004).

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) working days (Deliverable A.005).

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) working days. (Deliverable A.006)

1.6.3.4 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Background Checks: Contract personnel shall submit to and pass a thorough Criminal History Background Check per Public Law 101-647, Section 231, Crime Control Act of 1990;

DoD 1402.5, Criminal History background Checks on Individuals in Child Care Services, AFI 31-501 Background Checks/Investigations and 36 WG/HC OI 31-3,

1.6.4.1 Background Investigation. Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Supported Unit Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Supported Unit Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Supported Unit Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Supported Unit Manager. The Contractor shall forward a copy to the KO via the COR and the Supported Unit Manager of each favorable background check within three (3) days of receipt by the Contractor, identifying with the appropriate contract number (Deliverable A.007).

The Contractor shall forward a copy to the KO via the COR and the Supported Unit Manager of each unfavorable background check within 8 hours of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.007). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 RESERVED

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. “At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.”)

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public. Contractor Personnel shall be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit the entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures should be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the KO will appraise the Contractor of how the Government views the Contractor's performance and the Contractor shall appraise the Government of problems, if any, https://securityawareness.usalearning.gov/opsec/index.htm being experienced. Appropriate action should be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the government: Program/Contract Manager and Alternate Program/Contract Manager. The contractor shall provide a program/contract manager who shall be responsible for the performance of the work. The name of this person and an alternate program/contract manager who shall act for the contractor when the manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be designated in writing to the KO during post-award meeting, (Deliverable A.008). The program/contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during the specified unit of rehearsal and worship services except Federal holidays or when the government facility is closed for administrative reasons. The Program/Contract Manager and Alternate Program/Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program/Contract Manager or Alternate Program/Contract Manager shall be available between the hours of 12:00 p.m. to 1:30 p.m. on Sundays for Rehearsals, 2:00 p.m. to 3:30 p.m. and on Sundays for Worship Services that the Government notifies the Contractor of no less than thirty (30) days prior with Rehearsals not exceeding one (1) hour and thirty (30) minutes, Preparation for Worship Service not exceeding thirty minutes prior to Worship Service and Worship Service not exceeding one (1) hour and thirty (30) minutes.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges.

Contractor to include subcontractors shall provide each of their employees with an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies will require their employees to wear these badges visibly when performing work at Government workplaces. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable A.009)

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: RESERVED

1.16 Non-Disclosure Requirements: RESERVED

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. (Deliverable A.010)The Contractor’s mitigation plan will be determined to be acceptable solely at the http://www.dimoc.mil/resources/limitations/ discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: RESERVED

1.21 Safety: RESERVED

1.22 Environmental Compliance:

1.22.1 Environmental Compliance Plan and Program: RESERVED

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) days as required on the AT/OPSEC Cover Sheet (Deliverable A.011) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion ( Deliverable A.012) for each affected Contractor employee and subcontractor employee to the COR within seven (7) days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Deliverable A.013) every twelve (12) months.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer.

1.23.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract (Deliverable A.014). Verification of the training shall be provided to the COR within seven (7) days after completion of the training (Deliverable A.014). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months (Deliverable A.015). Verification of the training shall be provided to the COR within seven (7) days after completion of the training (Deliverable A.015).

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

1.23.3 iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. (Deliverable A.016) Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.23.4 Information Assurance (IA) Training: RESERVED

1.23.5 Personally Identifiable Information (PII): RESERVED

1.24 Authorization to Perform Services: RESERVED

1.25 Notice to Proceed: The notice to proceed will be provided as indicated below.

X The effective date of contract will constitute the date of notice to proceed

□ A notice to proceed letter will be issued

□ The date of the letter transmitting the contract will constitute the date of the notice to proceed

1.26 Electromagnetic Compatibility Directive: RESERVED

1.27 Government Property and Services: Refer to Part 3 of this PWS for Government property (GP) for this contract. For all issued GP for this contract, the Contractor shall submit a Property Management Plan to the KO and the Property Administrator via the COR within seven (7) days after date of contract award (Deliverable A.017).

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Contracting Officer (KO) – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the KO to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction.

2.1.3 Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.5 Day – means, unless otherwise specified, a calendar day.

2.1.6 Defective Service – means a service output that does not meet the standard of performance associated with the Statement of Work.

2.1.7 Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.9 Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor- acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10 High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.11 KEY PERSONNEL- Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.12 Property Administrator - means an authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.13 Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.14 Quality Assurance – means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.15 Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Statement of Work (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. QASP, with very few if any exceptions, is an internal to Government document.

2.1.16 Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.18 Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have a contract with the subcontractor.

2.1.19 Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20 Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR

AFARS

AR

CCE

CFR

CONUS

COR

COTR

COTS

DA

DD250

DD254

DFARS

DMDC

DOD

FAR

HIPAA

KO

OCI

OCONUS

ODC

OPSEC

PIPO

POC

PRS

PWS

QA

QAP

QASP

QC

QCP

SOW

TE

Alternate Contracting Officer's Representative Army Federal Acquisition Regulation Supplement Army Regulation Contracting Center of Excellence Code of Federal Regulations Continental United States (excludes Alaska and Hawaii) Contracting Officer’s Representative Contracting Officer’s Technical Representative Commercial-Off-the-Shelf Department of the Army Department of Defense Form 250 (Receiving Report) Department of Defense Contract Security Requirement List Defense Federal Acquisition Regulation Supplement Defense Manpower Data Center Department of Defense Federal Acquisition Regulation Health Insurance Portability and Accountability Act of 1996 Contracting Officer Organizational Conflict of Interest Outside Continental United States (includes Alaska and Hawaii) Other Direct Costs Operations Security Phase In/Phase Out Point of Contact Performance Requirements Summary Performance Work Statement Quality Assurance Quality Assurance Program Quality Assurance Surveillance Plan Quality Control Quality Control Program Statement of Work Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Government shall provide musical instruments although not specifically meeting the definition of GFP/GFE under the above cited FAR reference.

3.2 Facilities: The Government shall provide Contractor access to chapel or other congregational spaces in order to perform the requirements.

3.3 Utilities: The Government shall provide. All utilities in the facility will be available for the Contractor’s use in performance of the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: The Government shall provide musical instruments although not specifically meeting the definition of GFP/GFE under the above-mentioned FAR reference.

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: The Government shall provide the garrison SOP and any musical selections for the use during services at the time of rehearsal.

3.7 Training: The Government shall provide the following training: AT Level 1 Awareness, OPSEC, and iWatch, but only if the training cannot be conducted online. The Contractor must coordinate with the COR, who will then contact the local officers at their assigned location to arrange for classroom training.

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: The Contractor shall provide any additional material related to music and worship that they deem fit.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles, and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. The contractor’s vehicles and equipment used in the performance of this contract shall meet all local, safety, and environmental requirements.

Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5 Tasks:

5.1 The contractor shall maintain the Government provided Monthly Performance a log of all work performed under this contract and provide a copy of this log to the Contracting Officer’s Representative (COR) no later than the 10th day of the month following the month in which the musical support service was performed (Deliverable A.018)

STD: Contractor is required to submit a copy of the performance log to the

COR on a monthly basis, NLT the 10th day following the month of performance.

AQL: 100%

5.2. Task Heading.

5.2.1. Pianist Musician Services- The Contractor shall provide Pianist/Keyboard Music Support Services for Alcance Spanish Protestant congregation, including preludes, postludes, offertories, and accompaniment for the singing of hymns, choruses, and spiritual songs. Services will also include musical support for the choir, as well as background music for meditation, prayers, and communion. The Contractor shall perform contemporary, Alcance Spanish Protestant style music. The Contractor's efforts shall contribute to creating an atmosphere of praise and worship designed to uplift, inspire, and engage the audience.

The ability to lead the congregations in heartfelt worship through powerful and emotive playing is essential. Whether accompanying the choir or leading a solo, the pianist must excel in improvisation and be able to play by ear for all Faith/Denomination. Their improvisational skills will enhance the worship experience, allowing for spontaneous and spirit-led musical expressions that resonate deeply with the congregations. 52 regular services starting at their respective times listed in 5.2.3 Not to exceed an hour and a half each. Rehearsal services are an hour and a half Weekly.

Skill level shall be at or above the SMP Level 9 (Advanced) and be demonstrated to and accepted by the COR.

STD: Provide Piano or Keyboard Music Support Service

AQL: 100%

5.2.2 The Contractor or their representative shall maintain a neat, well-groomed appearance appropriate for religious worship services and other activities as outlined in this PWS while performing under this contract. At a minimum, attire should be business casual, which excludes shorts, sleeveless shirts, and jeans with tears or holes. This dress code is to ensure professionalism and respect within the context of religious services and associated activities.

STD: Personnel shall present a neat, well-groomed appearance, Acceptable Quality

AQL: Appropriate for religious worship services

5.2.3. The contractor shall perform music in accordance with the following schedule:

Service Location Frequency/Times Quantity Worship Chapel Date/Time QTY/year Alcance Spanish Protestant

OIF Veterans Chapel

Sunday Rehearsal 12:00 P.M.- 1:30 P.M.

52 regular services

Sunday Service 2:00 P.M.- 3:30 P.M.

STD: Contractor will perform music IAW the schedule provided in the PWS.

5.2.4. Contractor Pianist/Keyboardist shall participate in rehearsal services.

• Weekly. To be coordinated with the Staff Chaplain. Not to exceed an hour and a half per rehearsal. Services (1 service equals an hour and a half).

• The Contractor shall arrive 30 minutes prior to the scheduled service or rehearsal and remain 5 minutes following the benediction

STD: Contractor shall attend weekly rehearsals.

5.2.5. The Contractor shall perform at all scheduled services and miss no more than 2 per year.

STD: Perform at all scheduled services Miss no more than 2 per year

5.3. The Contractor shall submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month. 12 Invoices (1 per month) (Deliverable A.019).The invoice shall include:

• Vendor’s name

• Contract number

• CLINs provided and quantity of each

• Quantities of Occurrences Used & Occurrences Remaining

• Explanation of CLINs service provided such as the nature of the service;

contractor shall comply with PII protection protocols.

• Date of invoice

• Dates of service

• Total cost per service type

• Total of invoice

STD: Submit an invoice into WAWF (COB) on the 5th of every month.

AQL: 100%

5.4 Service Contract Reporting: RESERVED

PART 6

APPLICABLE PUBLICATIONS

6 Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.2 The Army Physical Security Program (AR 190-13)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – RESERVED

7.4 Attachment 2 – RESERVED

7.5 Attachment 3 – RESERVED

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard Performance Threshold

Method of Surveillance

PRS#1- PWS para.

(5.2) The Contractor shall maintain a log of the work performed under this contract

Contractor is required to submit a copy of the performance log to the COR on a monthly basis, NLT the 10th day following the month of performance.

100% 100% Inspection

PRS#2- PWS para.

(5.2.3) The Contractor shall perform music IAW this schedule.

Contractor will perform music IAW the schedule provided in the PWS.

100% 100% Inspection

PRS#3- PWS para.

(5.2.4) The Contractor shall participate in weekly rehearsals.

Contractors shall attend weekly rehearsals

98% Periodic sampling

PRS#4- PWS para.

(5.3) The Contractor shall submit an invoice into

WAWF.

Submit the invoice into WAWF (COB) on the 5th of every month.

98% Periodic sampling

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To (A.001). submit Contractor’s Proposed QCP (para. 1.5.1) within ten (10) workdays after date of contract award

1 .pdf KO VIA THE

COR

(A.002) Inform KO of potential issues (Para.

1.5.1.2.)

Verbally within 2 Working Hour of identification. Written report due 2 days After.

1 As required KO VIA THE

COR

(A.003) Initial Installation Pass Log (Para. 1.6.3.1)

Initial Installation Pass Log within three (3) calendar days after contract award

1 As required KO VIA THE

COR

(A.004) Updates to Installation Pass Log (Para. 1.6.3.1)

Updated Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log

1 As required KO VIA THE

COR

(A.005) return access pass (Para. 1.6.3.2)

Access pass shall be returned within 7 days of Termination/ Expiration of Employment

1 As required KO VIA THE

COR

(A.006) return access pass (Para. 1.6.3.3)

Access pass shall be returned within 7 days of Termination/ Expiration of contract

1 As required KO VIA THE

COR

(A.007) Background Check (Para.

1.6.4.1)

The contractor shall forward each favorable background check within 3 days of receipt.

Unfavorable due 8 hours after receipt.

1 As required KO VIA THE

COR

(A.008) Contract Manager or Alternate PWS (para. 1.10)

Within three (3) days’ workdays after date of contract award

1 Email with PDF attachment

COR

(A.009) List of issued ID cards

Within 10 (ten) workdays after date of

1 Email with PDF attachment

COR

contract award

Deliverable Frequency # of Copies Medium/Format Submit To PWS (para.

1.12.2) Within three (3) days after any changes 1 Email with PDF attachment COR

(A.010) OCI

Mitigation Plan (Para. 1.19)

Contractor shall promptly submit a plan to the KO to avoid or mitigate any such OCI

1 As required KO VIA THE

COR

(A.011) AT

Level I Training (Para. 1.23.1) within 30 calendar days of contract award

1 As required COR

(A.012) AT

Level I Certificate Submission (Para. 1.23.1) within 7 calendar days of completed online or in person training

1 As required COR

(A.013) AT

Level I Refresher Training…