Ft. Stewart JOC SOW_v4_12 March 2025_draft.pdf

Statement of Work (SOW)

For

Fort Stewart and Hunter Army Airfield, Georgia

Job Order Contracting (JOC)

(12 March 2025)

Table of Contents

GENERAL

CONTRACT DESCRIPTION

SCOPE OF WORK

WORK RESPONSIBILITY

4.1 Work Hours

4.2 Federal Holidays

4.3 Installation Closures

4.4 Inclement Weather Delay

CONTRACTOR RESPONSIBILITY

5.1 Task Order Coordination

5.2 Commencement

5.3 Work Execution

5.4 Deliverables

ORDERING PROCEDURES

6.1 Responsiveness

PROPOSALS

7.1 Contingency

7.2 Cost Estimating Requirements

7.3 Waste and Excess Quantities Included

7.4 UPB Vendor Clarifications

7.5 UPB Application – Specific Considerations

7.6 Coefficients

7.7 Project Schedules

7.8 Time Extensions

7.9 Weather Related Time Extensions

7.10 Liquidated Damages

TASK ORDER DOCUMENTS

8.1 Task Order Work Files

8.2 Notice of Completion of Task Order

8.3 Real Property Documents Required Before TO Close-Out

PERSONNEL

9.1 Key Personnel

9.1.5 On-Site Staff

PRE-CONSTRUCTION ORIENTATION

REQUIRED CONTRACTOR PLANS

11.1 Accident Prevention Plan

11.2 Asbestos and Lead Management Plan

11.3 Contractor Quality Control (CQC) Plan

11.4 Management Plan

11.5 Site Safety and Health Plan (SSHP)

11.6 Spill Plan

11.7 Traffic Control Plan

CONTRACTOR QUALITY CONTROL SYSTEM

12.1 Quality Control (QC)

12.2 Coordination Meeting

12.3 Inspections

12.4 Performance Evaluation Meetings

12.5 Notification of Noncompliance

12.6 QCM’s Completion Inspection

12.7 Pre-Final Inspection

12.8 Final Acceptance

12.9 Testing Procedures

12.10 Files and Reports

FACILITIES

13.1 Closure Inspections

13.2 Secure Areas

13.3 Conditions of Occupancy

13.4 Elevators

13.5 Equipment on the Site

13.6 Office Trailer

13.7 Construction Site Maintenance

13.8 Permits, Fees, and Licenses (Non-Environmental)

13.9 Excavation and Utility Permits

13.10 Vehicular Access to Construction Sites

13.11 Discovery of Unexploded Ordnance (UXO)

13.12 Historical, Architectural, and Landscaping Requirements

13.14 Site Security

13.15 Security Awareness

13.16 Construction Project Site Sign

SAFETY

14.1 Pre-Construction Safety Meeting

14.2 Safety Hazards

14.3 Materials and Equipment

14.4 Safety Data Sheets (SDS)

14.5 Medical Surveillance

14.6 Confined Space Entry Procedures

14.7 Noise Control

14.8 Required Seatbelt Use

14.9 Trucking

14.10 Construction Hazard Communication

14.11 Fire Prevention and Protection

14.12 Radiation Permits and Authorizations

14.13 Hazardous Materials

14.14 Polychlorinated Biphenyl (PCB)

ENVIRONMENTAL REQUIREMENTS

15.1 Environmental Protection Considerations

15.2 Green Procurement

15.3 Environmental Compliance

15.4 Record of Environmental Consideration (REC)

15.5 Citations

15.7 Sampling

15.8 Land Resources

15.9 Water Resources

15.10 Biological Resources (Fish and Wildlife)

15.11 Air Resources

15.12 Cultural Resources

15.13 Waste Disposal

15.15 Recycling

15.16 Wastewater Discharges

15.17 Contamination Discovery

15.18 Construction Cleanup

15.19 Restoration of Landscape Damage

15.20 Maintenance of Pollution Facilities

15.27 Sustainable Acquisition Requirements

15.28 Applicable Laws, Regulations, Statutes, and Acts

15.29 Chain of Custody Procedures

CLEAN-UP AND WASTE MANAGEMENT

16.1 Construction & Demolition (C&D) Debris

16.2 Salvageable and Unsalvageable Materials

16.3 Disposal of Asbestos

16.4 Disposal of Hazardous Materials

16.5 Disposal of Solid, Liquid, and Gaseous Contaminants

SPECIFICATIONS

17.1 JOC Technical Specifications

17.2 Documents

SUBMITTALS

18.1 Material Approval Submittals

18.2 Environmental Compliance

18.3 Drawings

CONTRACTOR REPORTS

19.1 Abatement Report

19.2 Accident Reporting

19.3 Construction and Demolition Debris Reports

19.4 Damage Reports

19.5 Environmental Compliance Reporting

19.6 Progress Charts

19.7 Quality Control Reports (QCR)

19.8 Solid Waste Management Report

19.9 Warranty Item Report

19.10 Adverse Weather Log

Special Contract Requirements

20.1 Work by the Government

20.2 Security Requirements

20.3 Anti-Terrorism (AT) Training

20.4 Operations Security (OPSEC) Training

20.5 Access and General Protection, Security Policy, and Procedures

20.6 Contractor Employees Requiring Access to Government Information Systems 60

20.7 Contractor Employees Requiring a Common Access Card (CAC)

20.8 Government Furnished Material (GFM), Property (GFP), and Equipment (GFE)

20.9 Contractor-Furnished Property (CFP) and Equipment (CFE)

ACRONYMS AND DEFINITIONS

21.1 Acronyms

21.2 Definitions

APPLICABLE DIRECTIVES AND PUBLICATIONS

22.1 General

22.2 Technical Publications, Codes, and Standards

22.3 Codes and Standards

22.3.3 Federal Environmental Statutes

22.3.4 Federal Standard (Fed. Std.)

22.4. Army Regulations (AR)

22.5 Department of the Army Pamphlets

22.6 Department of the Army, Corps of Engineers Manual (EM), Engineers Technical Letter (ETL)

22.7 Other Documents

22.8 Building Codes

23.0 ADDITIONAL CONTRACT TERMS AND CONDITIONS

24.0 SAMPLE EXHIBITS

NOTE: The use of red font in parentheses (Red) indicates a fill in.

GENERAL

This is a non-personal services contract to provide Job Order Contract (JOC) requirements to Fort Stewart and Hunter Army Airfield. The Government shall not exercise any supervision or control over the Contract Service Providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

CONTRACT DESCRIPTION

This is a Firm Fixed Price (FFP) Indefinite Delivery-Indefinite Quantity (IDIQ) Job Order Contract (JOC) for construction work as defined under the North American Classification System (NAICS) 236220 – Commercial and Institutional Building Construction.

SCOPE OF WORK

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and construction services necessary as defined in this SOW.

The JOC will be used to fulfill repair, maintenance, demolition and minor construction requirements on a variety of projects ranging from Sustainment, Restoration, and Modernization (SRM), simplified acquisition of base repair requirements, civil works operations and maintenance, small renovations, real property repair and maintenance with an estimated value more than the micro-purchase threshold (MPT) for acquisitions of construction. At the time of this revision the MPT is $2,000.00 in accordance with (IAW) Federal Acquisition Regulation (FAR) 2.101, Definitions.

Potential projects include, but are not limited to, barracks, administrative facilities, maintenance shops, child development centers (CDC), physical fitness centers, maintenance shops, food service facilities, airfield structure, athletic fields, underground utilities, overhead utilities, gates, warehouses, auditoriums, and other general construction work deemed necessary to support the Directorate of Public Works (DPW) Fort Stewart and Hunter Army Airfield mission requirements. Facility repairs, renovations, and construction shall conform to the requirements of the technical criteria described in the Task Order (TO).

Projects tasks include a variety of trades such as: carpentry, roofing, painting, electrical, Heating Ventilation and Air Conditioning (HVAC), plumbing, masonry, demolition, roadwork, storm drainage, earthwork, welding, minor construction, operational type work and other general construction work deemed necessary to support the DPW Fort Stewart and Hunter Army Airfield mission requirements.

Other site work includes site grading, drainage and retaining walls incidental to the construction.

The JOC shall not be used to purchase supplies, services, or Architect and Engineer (A- E) Services.

For example, the following items are not authorized for acquisition under this JOC contract:

• Fuels

• Utilities (Contractor is to perform any incidental work to the point of connection of primary utilities)

• Construction equipment

• Administrative equipment

• Furnishings

• Construction materials only (lumber, concrete, etc.), for other than valid JOC projects provided as a supply procurement, supplied for other than valid JOC projects

• A-E Services (Brooks Act)

• Administrative services such as typing, transportation, reproduction, graphics, and interior design services not part of a JOC Contractor construction proposal

• Maintenance, overhaul, or repair of equipment

• Housekeeping Services

• Purchase of supplies

• Design (Contractor is to produce shop drawings incidental to the job, reflecting the plan of action and the completed project)

• Projects for the sole purpose of abatement of lead-based paint and/or asbestos (environmental abatement services)

Note: IAW Army Federal Acquisition Regulation Supplement (AFARS) 5117.9002(b), The Requiring Activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a JOC. Architect-engineer services as defined in FAR 36.601-4 and Design-Build requirements as defined in FAR 36.102 and

36.3 shall not be acquired under a JOC.

WORK RESPONSIBILITY

The Contractor shall perform repair and construction as defined in each TO. Individual SOWs will vary in size and complexity depending on the nature of the work. The Contracting Officer (KO) will issue to the Contractor a Request for Task Order Proposal (RTOP) detailing the task to be accomplished. The Contractor shall estimate the level of effort required to perform the requested work and shall submit a detailed proposal of items required to accomplish the work within the time frame stated in the RTOP. The proposal shall be of sufficient detail and broken out by item, so the Government can readily identify the estimated quantities and level of effort for each task and subtask. The Contractor shall provide supervision, labor, materials, equipment, and supplies, unless otherwise specified as Government-furnished in each TO.

The KO will identify any security training required before the start of work. The Contractor’s key personnel shall train all Contractor personnel at the Contractor's own expense.

The JOC will include a combination of repair and construction task descriptions and/or specifications, units of measure, and pre-established unit prices for each of these discrete requirements. TOs under the JOC are comprised of a number of pre-described and Pre- Priced tasks. Individual TO cost proposals shall be determined by the applicable quantities of necessary Unit Price Book (UPB) line items. The UPB lists the price for labor, equipment, and materials.

The Contractor shall use cost estimating software RS-Means/e-Gordian as prescribed by the Government. The Contractor shall furnish work as required per the line item in the UPB. The Contractor shall subscribe to a Software as a Service (SAS) or on-demand software platform for use by both the Contractor and Government in support of the JOC project management. The Contractor shall provide as-built drawings as a .dwg file type, which conforms to the electronic computer-aided design and drafting (CADD) software currently utilized by the DPW. The Contractor shall perform IAW current OPORDS, National Fire Protection Association (NFPA) codes, and Industry and Trade Organization standards.

4.1 Work Hours

The Government's regular (normal) hours are from 0700 – 1600 hours, excluding Federal Holidays or when the Government Facility is closed due to local or national emergencies, administrative closings, or similar Government directed Facility closings. Work outside normal duty hours shall be coordinated with and approved by the Contracting Officer’s Representative (COR). A separate coefficient shall be used for work identified as outside of normal work hours.

4.2 Federal Holidays

The Contractor’s performance shall not be required on the Federal public holidays listed below. However, that requirement is subject to mission execution requirements; and, work on Holidays, when required, will be annotated on the individual TO.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a holiday, and, when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by United States (U.S.) Government Agencies. Federal holidays also include any Presidential or Congressionally designated days off other than the holidays listed above.

4.3 Installation Closures.

When an unforeseen Installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

4.4 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO/COR of inclement weather within one (1) hour of suspension of work. The Contractor shall resume operations with KO/COR approval.

CONTRACTOR RESPONSIBILITY

The Contractor shall assume full responsibility and liability for non-compliance with all Federal, State and local laws, regulations, codes, policies, and directives pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless. The Contractor shall perform all related Contractor administrative services, planning, programming, and management necessary to perform the work, to include but not limited to, supply, quality control (QC), and maintenance of accurate and complete records, files, and libraries of documents.

At the Task Order level the Contractor shall provide related services to include, but not limited to, pre-award project development, project management, QC, and submission of required deliverables necessary to satisfy requirements specified under this contract and individual TOs. The Contractor shall visit and inspect the job site prior to the start of any work. The Contractor shall document (with photos) any damaged areas and turn them into the COR, so as to preclude any responsibility for damages present that are not a result of the performance of work required in the TO. In the absence of the COR, the Alternate COR (ACOR) will assume responsibility. Photos can also be provided to the assigned Contract Specialist to maintain in the contract file.

5.1 Task Order Coordination

The signed, issued TO constitutes the Contractor’s Notice to Proceed (NTP) unless a separate NTP is specified in the TO. Prior to scheduling work for a TO, the Contractor shall coordinate with the COR to agree on a sequence of procedure, means of access to premises/building, space for storage of materials and equipment, delivery of materials, and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

5.2 Commencement

The Contractor shall be required to commence work IAW the date specified in the contract award. Upon TO receipt, the Contractor shall be required to physically start work or as indicated on individual TOs.

5.3 Work Execution

The time stated for entire completion of work specified in the TO, unless a separate NTP is issued shall include final cleanup of the premises and submission of all deliverables.

TOs shall be considered separate projects, and any decision by the Contractor to utilize a limited number of subcontractors on multiple orders shall not constitute grounds for non-performance, time extensions, avoidance of liquidated damages, or other reductions for cause. The Contractor shall work, so far as practicable, in definite sections or divisions and confined to limited areas which shall be completed before starting on other sections or divisions.

5.3.1 Construction Related Changes

The Contractor shall document and obtain authorization from the KO before making any requirement changes to the SOW. Construction-related requests from building occupants shall be directed to the KO/COR prior to taking any action. Any job site changes made by construction employees, either direct or subcontracted, shall be subject to removal and corrected at no additional cost to the Government. Contractor shall inform all employees to include the subcontractor of this requirement.

5.4 Deliverables

The Contractor shall submit to the KO and COR a complete package of pre-construction deliverables which include, but are not limited to, Government approvals, permits, notices of award of subcontracts, performance schedules, and material or product submittals no later than (NLT) fourteen (14) calendar days after TO award. The Government will make every attempt to respond to the pre-construction deliverables within seven (7) calendar days after the Contractor’s submissions are received.

Post-completion deliverables such as completed warranties certificates, completed Department of Defense (DD) Form 1354, Transfer and Acceptance of DoD Real Property, as-built drawings, room key inventory list, installed building equipment list, operation and maintenance (O&M) manuals, payrolls, Release of Claims, BUILDER Sustainment, and environmental closure documents shall be submitted to the KO and COR prior to requesting final payment.

5.4.1 Construction/Project Management Software

Task Order management requires utilization of a formal construction project management software beyond the capabilities of manual, paper-based, or email correspondence to automate the project management process. The software shall include the following features: project scheduling, project tracking, submittal management, and other document management requirements (i.e. daily reports, RFI’s, etc.). Access to the cloud-based construction project management software shall be provided to unlimited Government users within 10 days of NTP.

The Contractor shall be responsible for purchasing and maintaining cost estimating software with the most up-to-date version throughout the contract performance period.

5.4.2 Correspondence Identification

The Contractor shall use a contract number and TO number on all correspondence sent to the KO and COR. The Contractor shall provide one (1) electronic copy and one (1) paper copy of all Serial Letters and Bonds. All other correspondence to be electronic only.

ORDERING PROCEDURES

The Government will issue and furnish a RTOP to the Contractor. The Contractor shall then prepare a proposal for the accomplishment of the task within the time limit specified in the RTOP. The RTOP will identify an existing requirement based on designs provided by the Government and will include as built or sketches as applicable for the SOW to be accomplished.

6.1 Responsiveness

As specified in the RTOP, the Contractor shall respond to the needs of the Government.

The Contractor shall perform a site visit with the COR and/or government Project Manager. The Contractor shall review the construction requirements and discuss problems, unclear items, access, etc. The COR and/or government Project Manager will draft a memorandum, listing all pertinent items discussed during the site visit, and the Contractor shall draft a response in memorandum form addressing the pertinent items listed and discussed at the site visit. The site visit is considered essential to the preparation of a complete and accurate proposal of the project desired by the DPW. The site visit memorandum shall be submitted with the Contractor’s proposal. Failure to visit the site and discuss the project requirements with the COR and/or government Project Manager, shall not constitute an acceptable excuse for omissions or errors in proposals.

The Contractor shall review the drawings, sketches, and any changes in the SOW that resulted from the site visit. The Contractor shall then prepare a proposal for the TO.

PROPOSALS

The Contractor shall prepare a detailed cost estimate using the approved UPB. The UPB shall be utilized for all applicable pricing under this contract. The Contractor shall be responsible for purchasing and maintaining cost estimating software with the most up-to-date version throughout the contract performance period.

The Contractor shall not alter, append, delete, or otherwise modify the programming or UPB items, except for Government-issued changes. The Contractor shall provide a detailed breakdown of the proposal, to include all pricing documentation to demonstrate that it is fair and reasonable.

In the development of a price proposal, site visits will be considered as incidental to the work and included in the Contractor’s coefficient.

The Contractor shall submit proposals electronically and include a printout of all proposed UPB items, quantities, extended prices, and total proposed costs. Significant components of work and all Non-Pre-Priced (NPP) items shall be identified in the price proposal.

The Contractor’s proposal shall be supported by documentation and include, but not be limited to, product submittals, plans, special conditions, specifications, proposed completion period, name of the Project Manager (PM), and a copy of the initial RTOP form with notations on any agreed upon item changes. The changes will be incorporated in the final SOW issued in the award TO. The TO proposal cost estimates will be comprised of the following three (3) sections (ensure markups are not duplicated such as profit at the item level then again on the total price):

a. Section 1, Division Summary: This section shall include the UPB Pre-Priced divisions, Trades, Assemblies, and NPP items. This section shall make up the Bare Total. No markups shall be applied at this level. The Contractor shall apply the City Cost Indexes (CCIs).

The Contractor shall support all proposed NPP items with adequate price competition from two (2) or more offerors competing independently IAW FAR 15.403-1. Contractor pricing shall include line item number, description, material, labor, and equipment breakdowns. The Contractor shall list the supplier names, e-mail addresses, and telephone numbers for each NPP item.

b. Section 2, Totaling Components: This section includes totaling components setup for all applicable markups, including Contractor coefficients. CCIs shall be applied.

c. Section 3, Line Item Estimate: This section shall include all line items. The report shall include a sequential line item number, line item description, full UPB item number, unit of measure, quantity, bare unit cost, and total amount (quantity multiplied by bare unit cost). The report will print: Pre-Priced line items by division for all UPB Pre-Priced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies, and NPP items. CCIs shall be applied.

7.1 Contingency

The Government may, at its discretion, allow for contingencies in proposals for unforeseen site conditions, changes in requirements, etc. The contingency shall be included in the proposal as a NPP item.

7.2 Cost Estimating Requirements

The Government-approved UPB for this contract shall be the sole source of Pre-Priced costs. Work tasks required for the completion of specific project requirements that are not considered part of the complete-in-place construction of the UPB items or are not otherwise contained in the UPB are called NPP and their use is defined herein. Any difference between actual prices and UPB pricing shall not constitute grounds for failure to perform nor shall be grounds for any equitable adjustments in the price for the TO.

7.2.1 What Is Included

Prices in the UPB include the following: direct labor through the foreman level at current, meaning at time of contract award (includes base, options or overall modifications), Construction Wage Rate Requirements (formerly known as Davis-Bacon Act) for the area, equipment costs for the region, tools and material costs including delivery, sales tax and all incidentals. Incidentals include, but are not limited to, nails, screws, welds, and connectors. All prices in the UPB are for complete-in-place construction unless explicitly described otherwise.

Since the UPB is constructed from averaging cost data from projects nationally, there is variance in incidental options or accessories provided by equipment Manufacturers and incorporated into the costs. Therefore, the Government reserves the right to require incidental options or accessories without additional cost, except where the required additions are spelled out as a modifier within the UPB.

7.3 Waste and Excess Quantities Included

All prices in the UPB are for the complete-in-place construction unless explicitly described otherwise. The unit prices include delivery of materials to the job site. Waste or excess material quantities are incidental costs which are included within the contract coefficient unless explicitly stated otherwise in the UPB. Quantities used on TO proposals shall be for in place quantities taken from field measurements or design plans, as appropriate, without allowance for waste or incidental extra materials. Incidental nails, screws, weldments, and connectors are included in the UPB line items. Unless a connector or fastener is specifically stated as not being included, it is included in the price. Example:

Installation of a suspended ceiling grid system includes connectors, fasteners, and wire for the hanging system.

7.4 UPB Vendor Clarifications

Any time clarifications are required regarding content or scope of a UPB line item and the issue is not covered elsewhere in this contract, the KO will act as the sole liaison with the Vendor for obtaining the necessary clarifications.

7.5 UPB Application – Specific Considerations

7.5.1 Demolition

Ancillary components attached to an affected item or equipment that is scheduled for demolition shall not be priced out separately unless the ancillary component must be removed to complete the TO. Line item demolition includes all attached appurtenances and ancillary components attached to an affected item or equipment that is scheduled for demolition. If the item being demolished is attached to another item being removed and can be removed as one item, then that item shall not be priced as a separate demolition task, unless the component alone must be demolished. For example, demolition of a wood door includes hinges, hardware, closures, kick plates, etc., and removing pipe includes all in-line fittings and valves, unless explicitly required in the SOW.

Demolition prices in the UPB shall cover the cost of removal and disposal of the items.

Demolition shall include the removal of the item, handling, disassembly, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non- salvageable, unless specified otherwise by the UPB task. Unit prices for demolition exclude costs for hauling.

7.5.2 Assembly Pricing

Assembly pricing shall take precedence over individual component unit pricing.

7.5.3 Line Item Cost Adjustments

The only adjustment of price for the construction line items is the Contractor coefficient.

All prices in the UPB are for complete-in-place construction unless explicitly described otherwise. Incidental fasteners (nails, screws, weldments, adhesives or other connectors), incidental options, accessories, and small tools required for a normal installation are included in the line item cost unless the line item description specifically states otherwise. Line item prices include all work required unless the line item description specifically states otherwise. Equipment costs include normal operating expendables and servicing including routine parts. All line item prices are valid to perform the work described to a height up to fourteen (14) feet above finished floor or grade level without the allowance for scaffolding or lift equipment, unless the line item description specifically states otherwise. Testing, adjusting, balancing, and start-up of installed equipment (normal commissioning) and up to four (4) hours of familiarization training for operation and maintenance of that equipment, shall be included unless the line item description specifically states otherwise. Scaffolding, lifts, staging, etc. shall be allowed only on a TO basis (per job), not per subcontractor or discipline.

7.5.4 Price Adjustment Modifiers

UPB incorporated in this contract contains unit pricing data to be used by the Contractor in development of price proposals for each TO. The pricing data is presented as basic items and as price adjustment modifiers to the basic item. Price adjustment modifiers provide a method for adding to or deducting from the basic item prices for optional materials, and methods of installation. One (1) or more modifiers can be utilized to adjust the basic item price as listed by the appropriate suffix number of the basic line item.

7.5.5 Non-Standard Work (Non-Pre-Priced)

Non-Pre-Priced (NPP) work is categorized as Facilities Construction Activity that is not specifically included in the UPB, but is within the basic intent and general scope of the contract. Items of work not covered by this contract’s Pre-Priced items, but within the scope and general intent, may be discussed by the KO and added to a TO at any time during the contract term. NPP items shall only be allowed if the Government deems an appropriate line item is not provided by the Pre-Priced UPB. To permit recurrent use, a NPP item shall be incorporated by contact modification into the UPB and may be done at any time during the contract period. Refer to JOC Guide for how to add NPP items.

NPP work to be included in a TO shall be proposed by the Contractor in a format acceptable to the Government. NPP line items added to a TO shall be complete, including materials and labor and shall be for specific tasks, and not for general labor hours for example. NPP work or items shall be discussed with the Pre-Priced items in the proposal.

Discussions will be held between the Government and the Contractor to clarify any identified discrepancies until the methods and requirements to perform the TO are agreed upon.

7.5.6 Include Recurring NPP items to the UPB

The Contractor and the Government shall discuss material, labor, and equipment costs based on the unit of measure for an item. The Contractor shall justify costs with cost and pricing data (Vendor quotes, labor standards, etc.). This will be referred to as the bare cost of the NPP. Once the bare cost of the NPP item has been decided, the item can be added to a TO by adding the Contractor’s overhead costs for NPP items from the bid schedule or it may be modified into the UPB for use on all TOs. To be modified into the UPB, the bare cost must be economically adjusted to the date of the development of the UPB and then must be adjusted to be consistent with the Contractor's coefficient.

The project shall not be executed under this contract if the value of the NPP work exceeds 10% of the Pre-Priced cost of the TO unless it’s determined by the KO to be a good business decision in the best interest of the Government IAW AFARS 5117.9004-3(c)(1).

TO cost shall not be considered incidental. Only NPP work that is incidental to Pre-Priced work shall be considered to be within the scope of this contract. Incidental NPP will be discussed and established on a work item-by-work item basis. The Pre-Priced coefficient is not applied to NPP items. The NPP overhead and profit rate will be applied to the agreed to bare costs of NPP items after the bare costs of these items have been established.

7.5.7 NPP Contractor Material and Equipment Costs

The Contractor shall receive the cost of the material plus the applicable coefficient as a handling fee. Material costs may include freight but shall not include any other overhead or associated costs. Equipment costs may only be included if the equipment is used solely as a result of inclusion of the NPP item.

7.6 Coefficients

Coefficients are developed and proposed by the Contractor, to be applied against the published UPB cost line items for the purpose of providing consideration to the Contractor. The Contractor shall factor in potential risks of inflation into the proposed coefficients.

Offerors shall provide indirect costs, NPP overhead and profit rate.

The Contractor's price coefficient shall include all products within the UPB, including the following:

• Contractor's overhead

• General and administrative and other overhead costs

• Protective clothing

• Subcontractors' overhead

• Insurance

• Employee payroll taxes, insurance, and fringe benefits

• Business taxes, contributions, memberships, corporate

• Headquarters support (legal, financial, etc.)

• Waste and excess material

• Gross receipt and sales tax on material and equipment costs

• Close out for the total contract and each TO

• Traffic and work site signs and barriers

• Protection of and moving of Government Property

• QC

• Office Management and equipment

• Depreciation of mobile office(s)

• Interest associated with funding of equipment and payroll

• Submittal preparation

• As built drawings

• Permits, licenses, and fees

7.7 Project Schedules

The Contractor shall prepare and submit a Project Schedule to the Government for approval, as part of each pay request at no additional cost. The schedule shall include all work activities, milestones, and clearly show the critical path of the job. Work activities include the following:

• Submittal approval

• As-built drawings

• Final clean up and inspection

• Correction of punch list items

• Final payroll submittal

• Operation and maintenance manuals

The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all scheduled activities. The Contractor shall schedule the entire project from the award date. The Contractor shall use the approved project schedule to measure the progress of the work.

Revisions of the schedule shall be re-submitted with each modification proposal for approval. The revised TO schedule shall clearly reflect the added and/or deleted items of work as well as the increase or decrease in time required to execute the project and the modification. The Contractor shall immediately contact the KO for further direction if a Government Representative requests a change to the SOW.

Construction project schedules shall be submitted electronically. The Contractor shall provide an approved electronic version, readable without providing a copy of the software, to the Government.

7.8 Time Extensions

Time extensions for TO changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. Time shall not be extended to correct insufficient progress prior to the modification. (FAR 52.211-13, Time Extensions)

7.9 Weather Related Time Extensions

A Contractor that is delayed by unusually severe weather is entitled to an uncompensated time extension. The key to time extensions for unusually severe weather is not the cause per se, i.e., the weather, but the effect of the unforeseen weather on the work being performed.

To determine whether a Contractor is entitled to a time extension for unusually severe weather certain facts must be established by the Contractor and criteria met:

1. Identification of the work controlling the overall completion of the contract

2. The controlling work was delayed by the weather

3. The weather was unforeseeable, i.e., unusually severe

Unusually severe is defined as weather that is abnormal compared to the past weather at the same location for the same time of year. Since the weather causing the delay must be abnormal for the same time of year and location, the fact that a Contractor encounters even extremely harsh weather, which in fact prevents them from working, is alone insufficient for finding an excusable delay if such weather is normal for the contract site. Adverse weather is that which at the time of year in which it occurred is unusual for the place in which it occurred. No matter how severe or destructive, if the weather is not unusual for the particular time and place, or if a Contractor should have reasonably anticipated it, the Contractor is not entitled to relief. A mere showing that there was rain, high wind velocity, or other unsettled weather conditions which interfered and prevented performance of work is not sufficient to bring those weather conditions within the meaning of the terms "unusually severe" weather.

7.9.1 Anticipated Weather Delays

Anticipated weather delays are typically based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and shall constitute the base line for monthly weather evaluations as specified in the TO. The Contractor’s progress schedule shall reflect these anticipated adverse weather delays for weather-dependent activities.

The following schedule of monthly-anticipated adverse weather delays are based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The Contractor’s progress schedule must reflect these anticipated adverse weather delays in weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON FIVE (5) DAY WORK WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

6 5 5 6 6 4 5 4 4 4 4 6

7.10 Liquidated Damages

The Contractor shall pay liquidated damages to the Government if the Contractor fails to complete the work within the time specified. The amount to be paid by the Contractor shall be determined at the TO level for each calendar day of delay until the work is completed or accepted.

TASK ORDER DOCUMENTS

The Contractor’s proposal will be reviewed by the Government for accuracy and completeness. The Government will discuss all items with the Contractor. A TO will then be issued by the KO using DD Form 1155, Order for Supplies or Services.

Some circumstances such as change in work or funding priorities may prohibit the Government from issuing a TO after the receipt of the Contractor's proposal. If such circumstances arise, the Government shall not be obligated to reimburse the Contractor for any costs incurred in the preparation of the proposal. The Government reserves the right to cancel a proposed TO before or after receipt of the Contractor’s proposal.

All TOs are subject to the terms and conditions of this contract. In the event of a conflict between a TO and this contract, this contract shall prevail. If the Contractor is awarded multiple TOs, the work shall be completed concurrently unless otherwise specified in a

TO.

8.1 Task Order Work Files

The Contractor shall retain the working file on each TO for the duration of the contract period and shall make these files available for the KO's review. All forms submitted shall be accurately filled out. The Contractor shall retain copies of any material including, but not limited to, receipts, TOs, sales slips, and invoices relating to the TO. The Contractor shall provide the KO access to the Contractor maintained files during the term of the contract.

8.2 Notice of Completion of Task Order

The Contractor shall notify the KO and COR upon completion of each individual TO. The Contractor shall give the Government five (5) calendar days’ minimum advance notice of the date the work will be fully completed and ready for final inspection.

8.3 Real Property Documents Required Before TO Close-Out

The Contractor shall correctly submit Real Property documents within ten (10) calendar days after final acceptance. The Contractor shall contact the COR for any project-specific information necessary to complete the DD Form 1354, Transfer and Acceptance of DoD Real Property at no cost to the Government. Final payment shall be withheld for untimely submissions.

8.3.1 Interim DD Form 1354, Transfer and Acceptance of DoD Real Property At a minimum of fourteen (14) calendar days prior to final acceptance of the work or as specified on each TO, the Contractor shall complete and submit an accounting of all installed property. Refer to Unified Facilities Criteria (UFC) 1-300-08, Criteria for Transfer and Acceptance of DoD Real Property, for instruction on completing the DD Form 1354.

8.3.2 Final DD Form 1354, Transfer and Acceptance of DoD Real Property The Contractor shall submit the final DD Form 1354 in conjunction with the final payment request. There is only one (1) final project DD Form 1354, even if multiple interim DD Forms 1354 are used.

8.3.3 BUILDER Sustainment Management System (SMS)

Contractor shall provide a list, including salient data, on all replaced components/systems (e.g. description of component/system, Manufacturer, Model Number, Serial Number, Voltage, CFM, RPM, etc.).

Contractor shall provide a list, including salient data, on all newly installed components/systems (e.g. description of component/system, Manufacturer, Model Number, Serial Number, Voltage, CFM, RPM, etc.).

Contractor shall physically tag all newly installed component/equipment/systems.

Tagging shall state the Model Number, Serial Number, and installation date.

PERSONNEL

The Contractor shall provide the necessary personnel to accomplish all work within the time frames specified for each TO. The Contractor’s staff shall meet or exceed the position requirements as stated in the TO. The Contractor shall provide experienced and knowledgeable personnel in civil, structural, architectural, mechanical, and electrical engineering disciplines. The replacement and alternate staff shall meet or exceed the same minimum qualifications as stated in the TO. The Contractor’s staff shall be able to understand, speak, read, and write the English language fluently. Contractor will not be permitted to conduct work activities if Key Personnel are not approved.

9.1 Key Personnel

Key personnel include the Program Manager (PM), Superintendent, Site Safety Health Officer (SSHO) and Quality Control Manager (QCM). The Contractor shall provide key personnel resumes to the KO and the COR for review and acceptance. The Contractor shall designate these individuals in writing and provide cell phone numbers to the KO and COR prior to performance. The Government has the right to reject the Contractor’s choice of key personnel for failure to meet the qualification standards incorporated into the contract. Any changes to the working status of key personnel shall be transmitted in writing to the COR with a copy to the KO for approval within fourteen (14) calendar days of the proposed change. Key personnel shall not be added or removed without express acknowledgement of the COR and/or the KO and any replacement personnel shall be at least equal in skills, education, and experience to the predecessor.

9.1.1 Program Manager (PM)

The Contractor shall provide a PM with a minimum of five (5) years of experience supervising Commercial or Federal construction projects similar to those required by this contract (i.e. more than ten (10) projects working simultaneously). Additionally, the PM must demonstrate past experience in managing Federal contracts similar in scope to this JOC. An alternate PM shall be designated when work is being performed at hours other than as listed above or during absences such as illness, vacation, etc. The PM or their alternate shall be readily available (physically, telephonically, or online) except on Federal Government holidays, during the hours from 0700 – 1600, Monday through Friday. They shall have full authority to act for the Contractor on all contracting, construction, scheduling, resourcing, and/or personnel matters and issues brought to attention by the Government and provide answers or decisions within the limits of the Contract and Job Order specifications.

9.1.2 Superintendent

The Contractor shall provide a qualified on-site Superintendent, who shall be designated in writing (listing name, address, and 24 hour telephone number) to the COR with a copy provided to the Contract Specialist. The Superintendent shall have a minimum of five (5) years of experience supervising and managing Commercial or Federal construction projects similar in scope to those that will be required by this contract (i.e. – more than 5 projects simultaneously). The Superintendent shall be responsible for the overall performance, management, and coordination of the TO and shall be the central point of contact with the DPW for the performance of all work under each TO. Another individual may be designated to act for the Superintendent; however, advanced notice in writing of such change shall be provided to the COR and the Contract Specialist within ten (10) workdays of the proposed change. The Superintendent or Alternate Superintendent shall be physically present at the on-site location while work is being performed, except on Federal Holidays.

The Government has the right to direct the Contractor to replace on this contract action any individual functioning as Superintendent if the individual fails to perform IAW the requirements of contract. Any replacement Superintendent shall meet the criteria stated in the Contractor's proposal that was evaluated for award of the contract.

The Superintendent shall maintain a file at the job site, available to the COR and the KO upon request. The file shall include, but not be limited to, current project documents, executed TO, RTOP, contract drawings, contract specifications, Quality Control Plan (QCP), as-built drawings, and modifications.

9.1.3 Site Safety and Health Officer (SSHO)

The SSHO shall have a minimum of five (5) years of experience in managing and inspecting construction projects. The SSHO shall have the following current certifications and trainings: OSHA30, and First Aid and Cardiopulmonary resuscitation (CPR).

9.1.4 Quality Control Manager (QCM)

The Contractor shall provide a QCM to implement and enforce the Contractor Quality Control (CQC) Plan. The QCM is required at the TO level. The QCM shall have a minimum of five (5) years of experience in managing and inspecting construction projects. The QCM is responsible for the overall quality of work performed and shall certify that all submittals are in compliance with the requirements. The QCM shall be readily available (physically, telephonically, or online) except on Federal Government holidays, during the hours from 0700 – 1600, Monday through Friday. The QCM shall have authority to act for the Contractor in all quality control matters.

9.1.5 On-Site Staff

The Contractor shall provide to the KO and the COR an employee roster identifying the Contractor’s on-site project staff prior to the TO performance. The roster shall include the individual’s name and job title. The Contractor shall notify the KO and the COR in writing if any member of the on-site staff is terminated. The Contractor shall, subject to concurrence of the KO, promptly replace personnel with equal ability and qualifications, within thirty (30) days. The on-site staff is responsible for all construction and related activities including quality and production. The on-site staff shall visit project sites daily.

9.1.6 Training, Physical Requirements, or Other Expertise Required The Contractor shall ensure all employees are certified or licensed in the specific areas required for each TO. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR within thirty (30) calendar days prior to employees commencing performance or as agreed to by the COR.

PRE-CONSTRUCTION ORIENTATION

After each TO award, the KO will schedule a pre-construction conference which the Contractor shall attend. The KO and/or the COR will inform the Contractor of significant matters of interest, to include statutory matters, such as labor standards (FAR 22.4, Labor Standards for Contracts Involving Construction), subcontracting plan requirements (FAR 19.7, The Small Business Subcontracting Program), and other matters of significant interest such as individuals with decision authorities concerning: contractual, administrative, security, fire, safety, environmental protection, and construction responsibilities. (FAR 36.212, Preconstruction Orientation).

REQUIRED CONTRACTOR PLANS

The Contractor shall submit plans, at the master contract level, to the KO for review and approval within the time specified in the contract. These plans shall clearly demonstrate an understanding of all tasks and describe a sound approach to satisfy these requirements. The Contractor shall implement, maintain, and follow these plans during the term of the contract. The Contractor shall update these plans as changes occur or as directed by the KO or requested by the COR. The Contractor shall provide the COR and the KO with an electronic copy of the updated plan within fourteen (14) calendar days prior to change of conditions. Changes shall not be implemented prior to approval of the KO with concurrence from the COR.

11.1 Accident Prevention Plan

The Contractor shall furnish to the COR with a copy to the Contract Specialist a complete accident prevention plan IAW FAR 52.236-13, including a hazard analysis of all operations to be performed by construction trade, as specified in the TO. The hazard analysis shall be updated and submitted to the COR on an ongoing basis as required prior to start of new work. The accident prevention plan and hazard analysis documentation shall be forwarded to the COR for review and approval prior to start of contractual operations. The Site Safety and Health Plan (SSHP) may serve as the Accident Prevention Plan provided it addresses all requirements of both 29 Code of Federal Regulations (CFR) 1910 and Engineer Manual (EM) 385-1-1, Safety and Health Requirements Appendix A, Minimum Basic Outline for Accident Prevention Plans. The Contractor shall review the accident-prevention clauses of the contract, EM 385-1-1, as amended, referred to therein, and the special and technical provisions applicable to safety.